Calibration and Preventative Maintenance Services

Added: Jan 28, 2016 12:33 pm THIS IS NOT A REQUEST FOR PROPOSALS (RFP) OR A REQUEST FOR QUOTATIONS (RFQ); NO CONTRACT WILL BE AWARDED PURSUANT TO THIS ANNOUNCEMENT.

This synopsis is for information and planning purposes only and is not to be construed as a commitment by the government. This is NOT a Request for Proposal, Invitation for Bid, or an announcement of a solicitation. Response to this SOURCES SOUGHT is strictly voluntary and will not affect any firms' ability to submit an offer if a solicitation is released. There is no bid package or solicitation document associated with this announcement. The purpose of this document is to identify potential sources. Any requests for a solicitation package will be disregarded. The Government does not intend to award a contract on the basis of this source sought or otherwise pay for the information solicited. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of preparing submissions in response to this sources sought and the Government's use of such information.

Required Performance Capabilities:

Information will be collected from Small or Large Manufactures and authorized distributors at this time to determine if the requirement can be met using a small business set-aside. All respondents are required to certify if they currently meet the small business requirements under the North American Industry Classification System (NAICS) code [811219], Other Electronic and Precision Equipment Repair and Maintenance, as of the date of their submittal.

STATEMENT OF WORK

****SEE ATTACHED FOR ITEMS THAT NEED CALIBRATION AND PREVENTATIVE MAINTENANCE***

The purpose of this Statement Of Work (SOW) is to detail the task and responsibilities (hereinafter, one Vendor) in relation in providing a service agreement that will cover maintenance, preventive maintenance, support, and emergency servicing for Balances, Microscopes, Clinical Pipettes, NIST Thermometers, Stopwatches, Tachometers, and Infrared Thermometers. These Instruments are located in different Sections of the Department of Transfusion Medicine of the Clinical Center at NIH.
The Preventive maintenance (PM) performed on these instruments is required to comply with 21CFR 211.67.

**Vendor must be ISO 9001 and ISO 17025 certified/accredited**

Included in this service agreement will be one or more regular preventive maintenance visits, emergency servicing, spare /replacement parts, and support for each listed devices.
Work to be preformed
Independently, and not as an agent of the government, the contractor will provide all necessary personnel, supplies, and services to perform the work required by this Service agreement as set forth in the sections.
The contractor will perform the following:
Preventive Maintenance (PM)
The contractor will provide scheduled preventive maintenance once/or several times, depending on the type of equipment, in the 12-month period. The PM will be scheduled by a qualified service representative and days in advance of the scheduled due date.
Services will be performed on the following:
1. Balances: Semiannual maintenance- Calibration / Certification - Standards Information - Final Status
2. Microscopes: Annual maintenance - Cleaning (Base-feet-stage plate-optical surface-set screw and knobs- lampcover-objective lens-power cord for contamination-lubrication) Functional Test: Inspection of Base - feet-stage plate-zoom control-magnification lens-adjustment knobs-light bulb-light switches-power cords.
3. Pipettes: Semiannual Calibration - As Found/As left data - Accuracy % - Standards used
Information - Depending on the type of pipettes up to 10 check points - Certification - Final
Status.
4. NIST Thermometers - Annual Calibration - standards-as found-min./Max.- Final-certification
5. Tachometer Annual service - Standards used - Revolution per minute (optical) - As found - Min./Max./Final-Certification
6. Stopwatch: Annual calibration - Standard used - As found - Accuracy - Final - Certification
Adjust or repair any item that does not meet manufacture's qualification criteria. Provide documentation of all work to the DTM.
Parts /Supplies
The contractor will supply all parts and supplies needed for service and maintenance; otherwise, a separate quote will be submitted.
Period of Performance
Service will be performed MON-FRI 8am to 5 pm.
Labor and Travel
The contractor will provide all labor and travel costs will be listed on the quote.
The contractor will provide full service coverage and telephone support to correct all equipment malfunctions.

Period of Performance Service agreement: 1 year of which contract is given

CAPABILITY STATEMENT - Any potential Manufacturer must demonstrate the following:

1) The offeror shall submit product literature for the supplies it is proposing. Capability Statement(s) should clearly identify the following:

a. Name of the Manufacturer, quantity and location where the units are produced (domestic and/or international);
b. A signed statement to state, "We are the Manufacturer of the items and/or we are authorized distributors of company X";
c. Estimated Number of days, after receipt of order that is typical for delivery of such items;
d. Any other relevant information that is not listed above which the Government should consider in developing its minimum specifications and finalizing its market research.

2) Provide the following business information:

a. DUNS number
b. Company Name
c. Company Address (including point of contact, phone number and email address)
d. Type/Size of company, NAICS code as validated in SAMS.

Respondents will NOT be notified of the results of the evaluation.

Responses must be submitted by email to POC, Milton.Dartoozos@nih.gov, within 15 calendar days (2/5/16) from the date of this synopsis.