C211--657A4-23-300, Facility Master Plan Design (VA-22-00087083)

Title: Electronic Health Records Management Infrastructure Upgrades Project 589A7-21-700 for the Wichita VA Medical Center, Wichita, Kansas

Solicitation Number: 36C25520R0101

Agency: Department of Veterans Affairs

Contracting Office: Network Contracting Office 15

Contracting Office Location: 3450 S 4th Street Traffic way, Leavenworth, Kansas

Type of Notice: Sources Sought

Posted Date: 7/13/2020

Response Date: 7/28/2020 at 3:00 PM Central Time

Set Aside: Service-Disabled Veteran Owned Small Business

Classification Code: C-Architect and Engineering services

NAICS Code: 541412 Computer Systems Design Services

Synopsis:

Please note that this is NOT a request for SF330's or proposals, the Government is seeking information for market research purposes only. The Government may or may not issue solicitation documents. The Department of Veterans Affairs Network Contracting Office (NCO) 15, is conducting a market survey for qualified: Service-Disabled Veteran Owned Small Businesses (SDVOSB), capable of providing the required services outlined below for the VA Medical Center located in Wichita, Kansas. The applicable NAICS code is 541512 Computer Systems Design Services and the size standard is $30.0 Million. Responses to this notice must be submitted via e-mail and received no later than July 28, 2020 at 3:00 PM Central Time. No telephone inquiries will be accepted or returned. Additional information about this project will be issued on the Federal Business Opportunities website https://www.fbo.gov once available.

Prospective SDVOSB firms are reminded that in accordance with VA Acquisition Regulation (VAAR) 852.219-10, at least 50 percent of the cost of personnel for contract performance of the contract shall be spent for employees of the SDVOSB concern or employees of other eligible service-disabled veteran-owned small business concerns. The prime architect shall provide written certification of this to the Contracting Officer with the response provided for this market research.

SCOPE OF DESIGN/CONSTRUCTION PROJECT:

A/E shall be required to provide all technical and engineering disciplines as needed to meet project requirements as outlined. The project will consist of, but is not limited to, Computer System design services for the following infrastructure improvements:Â Electrical (electrical panel upgrade, power (normal, emergency)), Bonding, UPS, Building Management System interfaces, assess for new and upgrades to existing HVAC, reconfiguration, expansion and renovation of existing space (demo, new construction, finishes), communication infrastructure (new Data outlets, patch panels, upgrade to Cat 6A cable) in buildings as necessary, physical security upgrades, assess and upgrade fiber infrastructure backbone campus wide within buildings and between buildings, install diversified path to datacenter for WAN, hazardous material abatement. The total renovation is 8,400 SF.

The architectural and engineering (A/E) contractor shall provide all professional design services for the project to renovate the existing IT closets in the follow building locations include: Buildings 1A, 1, 2, 3, 4, 5, 5B, 6, 7, 11, 12, 13, 16, 19, 20, 21, 26, 29, 34, 58, 59, 60, 61, 62 and site.

A/E will review VA furnished asbestos survey to identify known areas of remediation. The A/E shall conduct a study to supplement VA furnished survey to identify additional possible asbestos and/or lead contamination. The A/E will be responsible for all specifications and cost estimations associated with remediation required as part of the design period of services.

Construction shall include the abatement of any hazardous materials as identified on the provided drawings. Construction contractor shall be responsible for third party air monitoring services to be provided during remediation of hazardous materials (i.e. asbestos, lead, mold, etc). Remediation shall be performed by the construction contractor. The construction of this project will take place in a very busy occupied building and is to be completed to allow medical care functions to be maintained uninterrupted throughout construction necessitating carefully phased construction and coordination with VA COR/users. The A/E shall make investigations necessary to thoroughly evaluate the area, including interviewing the staff impacted because of this project. All design shall be in accordance with A/E Submission Instructions for Minor and NRM Construction Program, Program Guide PG-18-15, Volume C, all VA supplemental physical security directives, and provide commissioning in accordance with VA whole building commissioning manual requirements.

A/E shall work in collaboration with VHA staff and State Historic Preservation Organization, SHPO, to mitigate and come to agreeable terms for historic buildings on the campus for any construction that may disrupt or change the appearance of historic buildings in the historic registry. The A/E shall produce documentation that they will upload to the SHPO website that clearly states the agreed upon terms. The A/E shall apply for SHPO approval at their web site, https://www.kshs.org/shpo, then provide the Government documentation of application and SHPO approval letter prior to changes to buildings, building material or landscapes.

A/E shall design to Guiding Principles Compliance and Validation requirements within VA Sustainable Design Manual. Project shall follow Internal Certification for NRM projects A/E to complete checklist and supporting documents and provide a copy to COR as well as email final check list to VA s Green Management Program (GMP) at Energy@va.gov .

Design multiple deductive bid alternates into the construction documents equal to at least 20% of the total construction cost (Design Limitation) not including contingency. The base design must be fully functional with or without the alternates. Provide an itemized cost estimate associated with each deduct alternate. Bid deduct alternates will reflect the appropriate reduction in project completion time (days).

Each subsequent design submission shall incorporate all required changes/corrections from the previous set. A/E shall furnish summary of changes with comments on concurrence or reason change was not incorporated (i.e. code or VA requirements).

Anticipated time for completion of design is 258 calendar days including time for VA reviews.

In accordance with VAAR 836.204, the estimated magnitude of the resulting construction price range is estimated to be between $10,000,000.00 and $20,000,000.00. The North American Industrial Classification System (NAICS) code is 541512, Computer Systems Design Services, small business size standard of $30.0 Million in average annual receipts for the preceding three years. Interested firms must be registered in https:www.SAM.gov with this NAICS code and qualified as a service disabled veteran owned small business under this NAICS code. Qualified service-disabled veteran owned small businesses are encouraged to respond and required to be registered in the VetBiz registry https://www.vetbiz.va.gov/ on or before the response date.

In order to be considered, the A/E must have a working office located within 450 miles of the Wichita VA Medical Center located at 5500 E. Kellogg Ave, Wichita, Kansas 67218. The proximity of each firm which would provide the professional services and familiarity with the area in which the project is located. This distance is determined according to http://maps.google.com/

The response to this notice shall be in summary format and shall not exceed ten (10) total pages and include the following: Company name, DUNS number, verification of social economic category (SDVOSB), address, point of contact, telephone number and email address, sample information on same or similar type projects completed. No basis for claim against the Government shall arise as a result of a response to this sources sought or Government use of any information provided. The Government will not pay for information or comments provided and will not recognize any costs associated with submission of comments. There is no guarantee, expressed or implicit, that market research for this acquisition will result in a particular set-aside, or any other guarantee of award or acquisition strategy.

Responses must be received by 3:00 PM Central on July 28, 2020 via e-mail to the Contracting Officer at sean.jackson@va.gov. PLEASE REFERENCE "SOURCES SOUGHT: Project 589A7-21-700 Electronic Health Records Management Infrastructure Upgrades " IN THE SUBJECT LINE and cover sheet. Respondents will not be contacted regarding their submission or information gathered as a result of this Sources Sought notice. Interested firms shall be required to respond to additional announcements separately from this announcement without further notice from the Government when posted to the Contract Opportunities website at https://beta.sam.gov/. The Contract Opportunities website is the only official site to obtain these documents.

Contracting Office Address:

Department of Veterans Affairs; Network 15 Contracting Office; 3450 S. 4th Street, Leavenworth, KS 66048

Point of Contact(s):

Sean Jackson, Contracting Officer

e-mail address: sean.jackson@va.gov