Boiler and Water Heater Replacement

The Department of Agriculture Agricultural Research Service is soliciting quotations for the replacement of boiler and water heater systems through Request for Quotation 1232SA26Q0393. The procurement covers the removal and disposal of three existing 2,000 MBH non-condensing hot water boilers and associated equipment, along with the furnishing and installation of three new 2,000 MBH high-efficiency condensing boilers, new circulation pumps with variable frequency drives, a new expansion tank, a new glycol feed system, a new domestic water heater, new piping and insulation, electrical installations, concrete pad extensions, pump balancing, and Building Automation System integration with BACnet communication. Offerors must be registered in the System for Award Management with active registration at solicitation closing, and selection will be based on Lowest Priced Technically Acceptable methodology, awarding the contract to the responsible offeror with the lowest priced proposal meeting all technical requirements. Questions must be submitted by April 10, 2026, at 10:00 AM Central Time, sealed proposals are due by April 17, 2026, at 1000 hours local time, and a mandatory site visit is required for all prospective offerors, with individual scheduling required by April 15, 2026, at 4:00 PM.

This solicitation is designated as a Total Small Business Set-Aside under NAICS code 238220 with a $19 million size standard, meaning only small business concerns are eligible to compete. The contract will be awarded on a firm-fixed-price basis with a performance period requiring work commencement within 10 calendar days of award and completion by September 30, 2026, with all work scheduled between June 1 and August 30, 2026. The contractor must provide performance and payment bonds with a bid guarantee of not less than 20 percent of the proposed price but not exceeding $3,000,000, and must submit documented references demonstrating recent relevant experience with boiler and water heater replacement projects on federal, state, or university contracts within the past four years. The work will be performed at the USDA-ARS EIDMRU Lab in Marshfield, Wisconsin, with all activities required during normal business hours (7:00 AM to 5:00 PM, Monday through Friday) unless pre-scheduled with facility staff. The contractor must also provide a one-year warranty on all parts and labor, complete factory startup procedures, and deliver owner training upon project completion.