Big top canopy repair and erect with site visit

STATEMENT OF WORK SPECIFICATIONS FOR INSPECTION, REPAIR (IF NECESSARY) AND INSTALLATION OF A BIG TOP AT THE WATERFRONT AREA





1.0 INTRODUCTION



The Trident Refit Facility, Kings Bay, Georgia, has a requirement to have a Big Top Canopy inspected for damage then installed at the waterfront area.





2.0 SCOPE



This Statement of Work (SOW) sets forth the minimum requirements to have a Big Top Canopy removed from storage, inspected for damage, repaired if necessary by MAY 15, 2016 and installed no later than May 27, 2016.





3.0 REQUIREMENTS



Big Top Canopy measures 60 ft. wide x 150 ft. long x 33 ft. high with 2 full end panels. Currently, the Big Top Canopy is located at the Dry Dock. Request that the vendor do a site visit to inspect the canopy and recommend any repairs (if necessary) on MAY 5, 2016. These repairs will not be performed if the damage is too extensive. Vendor will have to provide a quote that will describe the damage, the materials required to repair the canopy, time frame in which they can complete any repairs if any damage is found. Once this has been completed, the vendor will then install the Big Top, this work must be completed no later than May 27, 2016. The installation includes supplying the new hardware such as nuts, bolts, washers, earth anchors (Big Top will be installed on asphalt not concrete).



In accordance with FAR 52.237-01, Site Visit (Apr 1984) a site visit will be held at the Trident Refit Facility Kings Bay Georgia May 5, 2016 for the purpose of inspection of the site where services are to be performed. THIS WILL BE THE ONLY OPPORTUNITY THAT WILL BE AFFORDED PROSPECTIVE OFFERS/ QUOTERS TO VISIT AND INSPECT THE SITE. IN NO EVENT WILL FAILURE TO ATTEND THIS INSPECT OF THE SITE CONSTITUTE GROUNDS FOR A PROTEST BEFORE CONTRACT AWARD OR FOR A CLAIM AFTER AWARD. ATTENDANCE WILL BE AT THE EXPENSE OF THE OFFEROR.



OFFERORS /QUOTERS ARE URGED AND EXPECTED TO GIVE PRIOR NOTIFICATION OF THEIR INTENT TO ATTEND, SO THAT ARRANGEMENTS MAY BE MADE TO EXEPEDITE THEIR ENTRY ABOARD THE KINGS BAY NAVAL SUBMARINE BASE. THE EXACT DATE AND TIME OF THE SITE VISIT WILL BE PROVIDED TO ALL NOTIFICATIONS







4.0 GOVERNMENT REPRESENTATIVES/POC/ESCORTS



MR. LONNIE SMITH or MR. BILL KIESTEL

PHONE: (912) 573-1955 PHONE: (912) 573-5089

lonnie.smith@navy.mil bill.keisel1 @navy.mil





Note Vendors are to sign in on roster when attending the site visit.







5.0 SHIPPING INSTRUCTIONS



The carrier must make delivery between the hours of 07:30 A.M. and 02:00 P.M., Monday through Friday, except holidays. The carrier must notify the Trident Refit Facility POC listed below by telephone or fax at a minimum of 1 week prior to delivery. The POC for this requirement is noted in item 4, Government Representatives.





5.1 SHIPPING ADDRESS



All shipping labels are to be marked as follows:





TRIDENT REFIT FACILITY CODE 5321

RECEIVING OFFICER, BLDG. 4027

NAVAL SUBMARINE BASE

KINGS BAY, GA 31547-2631

MARKED FOR CODE 305

ATTN: LONNIE SMITH

PHONE: (912) 573-1955

NOTE THE CONTRACT NUMBER ON PAPERWORK





5.2 RENTAL OR SERVICES FOR THE WATERFRONT AREA



All contract haulers bringing loads to TRF and/or the waterfront area must deliver the equipment to the end user at a specified location.



5.3 RESTRICTED AREA VEHICLE ACCESS REQUEST FORM AND VISIT ACCESS REQUEST FORMS MUST BE FILLED OUT AND FAXED TO THE APPROPRIATE PERSONS IN ORDER TO HAVE ACCESS BY THE VENDORS PRIOR TO DELIVERY. ANY HAULER THAT DOES NOT HAVE THE PAPERWORK APPROVED WILL BE TURNED AWAY AT THE FRONT GATE. IT WOULD BE THE CONTRACTED VENDORS RESPONSIBILITY TO ENSURE PAPERWORK IS DONE WITH NO DELAY IN DELIVERY OF GOODS.



THE GOVERNMENT WILL NOT BE RESPONSIBLE FOR ANY ADDITIONAL CHARGES INCURRED BY THE VENDOR FOR ADDITIONAL ATTEMPTS OF FAILED DELIVERIES.



CONTRACTOR TO PROVIDE CERTIFICATION OF U.S. CITIZENSHIP FOR ALL PERSONNEL EMPLOYED (INCLUDES SUBCONTRACTOR/TEMPORARY HIRES/DELIVERY VENDORS). PROVIDE WORKSITE ACCESS LIST CONTAINING: COMPANY CAGE CODE, INDIVIDUALS FULL NAME, DATE AND PLACE OF BIRTH, DATE, TYPE AND ISSUING AUTHORITY OF SECURITY INVESTIGATION/FAD, AND CITIZENSHIP OF ALL PERSONNEL REQUIRING ACCESS TO THE WORKSITE TO TRIREFFAC/SWFLANT/SUBASE (DEPENDING ON WORKSITE LOCATION) SECURITY OFFICER/MANAGER VIA CONTRACTING AGENCY. CONTRACTOR IS REQUIRED TO MAINTAIN ACCURACY OF WORKSITE ACCESS LIST THROUGHOUT CONTRACT DURATION.



CONTRACTOR SHALL ADHERE TO PERSONNEL WORKSITE ACCESS REQUIREMENTS STATED ABOVE WHEN HIRING SUBCONTRACTOR OR TEMPORARY SERVICE PERSONNEL.





6.0 PERIOD OF PERFORMANCE



The contractor shall perform the inspection on or the week of May 5th and installation as soon afterwards as possible, ideally NLT May 20th 2016.





IF THE BIG TOP CANNOT BE REPAIRED OR IS TO EXTENSIVELY DAMAGED FOR INSTALLATION, THE GOVERNMENT RESERVES THE RIGHT TO LOWER THE TOTAL QUANTITY AND COST OF THIS CONTRACT.