Barrier-Free™ Exam Tables

COMBINED SYNOPSIS SOLICITATION: BARRIER-FREE EXAM TABLES
General:
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. This is a Request for Quotation (RFQ) and the solicitation number is 36C25019Q1364. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-05 effective 07/24/2019. The clauses may be accessed in full text at this address: https://www.acquisition.gov/Far/. The North American Industrial Classification System (NAICS) code for this procurement is 339112 with a small business size standard of 1,000 employees.
Line Items:
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
20.00
EA
626-003 626 Midmark Barrier-Free Exam Table w/Scale, Recessed Rollers, Drawer Heater, Pelvic Tilt, and Electrical Receptacle-Base Only
0002
20.00
EA
002-2000-XXX Upholstery Top - 626 28" Premium
3. Statement of Work.
BACKGROUND.
The Dayton VA Medical Center (VAMC) has a requirement for additional medical equipment for the new Springfield CBOC. The requirement is for Twenty (20) Midmark Barrier-Free Exam Tables with Scale, Recessed Rollers, Drawer Heater, Pelvic Tilt, and Electrical Receptacle-Base Only, along with Twenty (20) Upholstery Tops, 626 28 Premium.
SCOPE.
The contractor shall provide Midmark Barrier-Free Exam Tables with built-in scales to capture a patient s weight while sitting on the table. This equipment will continue the standardization throughout the Dayton VAMC. There is no installation requirement.
EQUIPMENT SPECIFICATIONS.
The minimum technical specification for this equipment are as follows:
Midmark Barrier-Free Exam Table
Shall have built-in digital scale with 650 lb. capacity
Shall have power height and power backrest
Shall have wireless hand and foot controls capability
Shall have manual engagement of actuator to lower table in case of power outage
Shall have patient support rails for proper positioning of patient arms for blood pressure capture, handling and wheelchair transfer
Measurements shall range from 59 Long x 28 -32 Wide transfer area
Shall electronically be lowered by foot and hand-held control to no less than 14.6 to allow safe transfer of patient from wheelchair and allow to have feet flat on floor for blood pressure capture
Shall have one-touch, auto-return home button that lowers table and raises backrest to chair position at any height
Shall be able to be in flat table position at any height
Shall be at least 76 long with slide-out footrest extension
Shall have programmable one-touch quick exam button
Shall have tamper-resistant, UL-listed, duplex, hospital-grade electrical receptacles
Electrical 115VAC, 50/60Hz, 12A
Premium Upholstery
Shall be seamless for cleaning and infection prevention
Shall have removable top system for cleaning and replacement
PERIOD OF PERFORMANCE.
The Period of Performance shall be 30-45 Days ARO.
DELIVERY AND SHIPMENT INFORMATION.
The contractor shall provide shipment and delivery of equipment to:
F.O.B. shall be Destination
Dayton VA Medical Center
4100 West Third Street
Dayton, OH 45428-9000
GOVERNMENT HOLIDAYS.
National holidays observed by the Federal Government are as follows:
New Year's Day 1 January
Martin Luther King's Birthday Third Monday in January
President's Day Third Monday in February
Memorial Day Last Monday in May
Independence Day 4 July
Labor Day First Monday in September
Columbus Day Second Monday in October
Veterans Day 11 November
Thanksgiving Day 4th Thursday in November
Christmas Day 25 December
If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday.
Applicable Provisions and Clauses:
The following clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions - Commercial Items, with the following added as addenda to the clause, Addendum to 52.212-4; 852.203-70; 852.211-70; 852.232-72; 852.237-70 852.246-71; 52.212-4; FAR 52.252-2, 52.232-40; http://www.acquistion.gov/far/index.html, and http://www.va.gov/oal/library/vaar/index.asp/. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (of which 52.204-10; 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-1, 52.225-13, and 52.232-33 are applicable).
The following provisions apply to this acquisition: 52.212-1, Instructions to Offerors-Commercial, with the following added as addenda to the Provision, Addendum to 52.212-1; 52.232-38; 852.252-70; http://www.acquistion.gov/far/index.html, and http://www.va.gov/oal/library/vaar/index.asp/; (end of addendum 52.212-1) 52.212-2, and 52.212-3.
Offer Evaluation and Award.
This is a competitive Request for Quotations (RFQ) that will be evaluated under FAR Parts 13 and 12. The Government will issue a Firm-Fixed Price Purchase Order resulting from this solicitation to the responsible offeror whose offer conforms to the requirement within this solicitation and will be the most advantageous to the Government. Best value will be how the quotes are evaluated. The following evaluation factors will be used:
Technical; Delivery; and Price
An Offeror s initial quotation shall contain the best terms from a price and technical standpoint. Offerors are reminded that representatives from your company SHALL NOT contact any Dayton VAMC personnel to discuss this RFQ during solicitation and evaluation process.
Procedures for submitting documents to the Department of Veterans Affairs.
Documents that are to be provided to the Contracting Officer will be submitted using the appropriate vehicle below.
Email: angie.carpenter@va.gov
Submission of Offer.
All information shall be submitted in the manner described below and offerors who do not submit all information may not be considered for award.
Contractor shall provide an authorized distribution letter. The Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. The Contractor shall provide new items ONLY; no remanufactured or gray market items. All items must be covered by the manufacturer s warranty.
Quote shall be good for 90 days after close of this Solicitation.
This solicitation requires registration with the System of Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.
F.O.B. shall be Destination.
Quote are to be broken out to include line item pricing for each line item.
RESPONSES ARE DUE: Friday, 23 August 2019, at 4:00PM EST. Offers will only be accepted electronically via e-mail to angie.carpenter@va.gov. No late submission will be considered. Enter RFQ 36C25019Q1364, Barrier-Free Exam Table in the email subject line..