Badger Yellow Ribbon Event

This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number assigned to this action is W912J2-18-R-0006. The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, Camp Douglas, WI 54618.

This requirement is unrestricted Applicable NAICS 721110. All other plastic product manufacturing, the small business size standards is $32.5 Million annually. However other applicable NAICS codes will be accepted. The Wisconsin Army National Guard (WIARNG) requirement is for a Badger Yellow Ribbon event on April 13-15th 2018 and will need large conference space to include hotel rooms, meals, and audio visual equipment. Per the attached Statement of Work, Location of the event will be within the state of Wisconsin. This will be one event split into two groups.

Group one will arrive on the 13th of April 2018 at 2:00PM CST and depart on April 14th @ 5:00 PM CST

Group two will be 14-15 April 2018. Group two will arrive at 5:00PM CST on the 14th of April and Depart at 6:00 PM CST on the 15th of April.

This acquisition is utilizing procedures in FAR part 13, Simplified Acquisition Procedures. The Government intends to award a Firm-Fixed Price Contract to the firm that provides the Lowest Price, Technically Acceptable quoter without discussions. Therefore, offerors should submit their best offer up front. Do not assume you will be able to revise your offer.

The WIARNG requires the following Items:

CLIN 0001 Yellow Ribbon Venue (See section 1-C of attached SOW)
1. 1 - General Session
2. 2- Breakout Rooms
3. 1 - Child and Youth Room
4. 1 - Nanny Area
5. Registration
- see the attached statement of work to ensure you have adequate space and resources to accommodate the event.

CLIN 0002 Audio Visual Equipment (Both Groups)
A/V Requirements
i. 2 A/V Carts with power strip cords and cords taped or covered
ii. 2 large projections screens for audience of 300
iii. 1 (3-4 ft) round or square table in the front of the room for laptop
iv. In house sound system with wireless handheld mic, lavalier mic, with sound cord for laptop sound.

CLIN 0003 Catered Meals (Buffet Style)
QTY 800 (EST for both groups combined)
Food and Beverage Requirements:
i. Government lunch served buffet style - can be in gen session room
1. 2 set of buffet areas to make 4 buffet lines with each serving:
a. 2 meat proteins. 1 vegetarian protein, 1 starch, 1 vegetable, dessert, milk, iced tea and coffee. (Special dietary requests will be sent in 2 weeks prior to the event.)

CLIN 0004 (Lodging)
Group 1: 100 sleeping rooms Check in 13APR-Check out 14APR
5 staff rooms (will be paid by the individual occupant, not the government.)

Group 2: 100 sleeping rooms Check in 14APR-Check out 15APR
5 staff rooms (will be paid by the individual occupant, not the government.)

Please ensure you read the entire Statement of Work for further detail of this requirement

 

 

The following clauses are included for the purposes of this combined synopsis/solicitation and most current versions will be incorporated into any resulting order:

52.203-19- Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements
52.204-7- System for Award Management
52.212-1- Instructions to Offerors
52.212-4 - Contract Terms and Conditions-Commercial Items;
52.222-21 - Prohibition of Segregated Facilities
52.222-26 - Equal Opportunity
52.222-50 - Combating Trafficking in Persons
52.223-18 - Encouraging Contractor Policy to Ban Text Messaging While Driving
52.225-13 - Restrictions on Certain Foreign Purchases
52.232-33 - Payment by Electronic Funds Transfer-System for Award Management
52.232-36- Equal Opportunity for Workers with Disabilities
52.232-39 - Unenforceability of Unauthorized Obligations
52.233-3 - Protest After Award
52.233-4 - Applicable Law for Breach of Contract Claim
52.252-2 - Clauses Incorporated by Reference, http://farsite.hill.af.mil
52.252-6 - Authorized Deviations in Clauses
52.222-3 - Convict Labor
52.222-19 - Child Labor - Cooperation with Authorities and Remedies
52.209-6 - Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
52.204-10- Reporting Executive Compensation and First-Tier Subcontract Awards
252.203-7000- Requirements relating to compensation to Former DoD Officials
252.203-7002- Requirement to inform employees of Whistleblower rights
252.204-7015- Notice of Authorized Disclosure if Information for Litigation Support
252.211-7003- Item Unique Identification and Valuation.
252.211-7008- Use of Assigned Serial Number
252.225-7048- Export-Controlled Items
252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports
252.232-7006 - Wide Area Workflow Payment Instructions
252.232-7010 - Levies on Contract Payments
252.244-7000-Subcontracts for Commercial Items

 

 

Submittal Requirements: Submit the following in order to be considered for award.
1. Pricing of CLINS 0001 through 0004.
2. Representations and Certifications (52.212-3 Alt 1).
3. Conference Space layout and room dimensions.
4. Active SAM Registration (please submit vendor cage code)

Submit offers in response to this synopsis/solicitation to curtis.p.clements.mil@mail.mil . Offers received after 11:00am CST on March 30h, 2018 may not be considered unless determined to be in the best interest of the government.
No telephonic inquires will be accepted.

Email any questions to curtis.p.clements.mil@mail.mil by March 26th 2018 12:00pm CST. All questions will be answered and uploaded to fbo.gov by 4:00pm March 27th 2018. It is the vendor's responsibility to check www.fbo.gov for any updates or changes.

Contracting Office Address:
USPFO for Wisconsin, 1 Williams St. Camp Douglas, WI 54618

Place of Performance:
USPFO for WI
1 Williams St
Camp Douglas, WI 54618

Point of Contact(s):
SFC Curtis Clements
curtis.p.clements.mil@mail.mil

 

This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number assigned to this action is W912J2-18-R-0006. The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, Camp Douglas, WI 54618.

This requirement is unrestricted Applicable NAICS 721110. All other plastic product manufacturing, the small business size standards is $32.5 Million annually. However other applicable NAICS codes will be accepted. The Wisconsin Army National Guard (WIARNG) requirement is for a Badger Yellow Ribbon event on April 13-15th 2018 and will need large conference space to include hotel rooms, meals, and audio visual equipment. Per the attached Statement of Work, this event will be split into two groups. Group one will be 13-14 April 2018 and Group two will be 14-15 April 2018. See below for more information

This acquisition is utilizing procedures in FAR part 13, Simplified Acquisition Procedures. The Government intends to award a Firm-Fixed Price Contract to the firm that provides the Lowest Price, Technically Acceptable quoter without discussions. Therefore, offerors should submit their best offer up front. Do not assume you will be able to revise your offer.

The WIARNG requires the following Items:

CLIN 0001 Yellow Ribbon Venue (See section 1-C of attached SOW)
1. 1 - General Session
2. 2- Breakout Rooms
3. 1 - Child and Youth Room
4. 1 - Nanny Area
5. Registration
- see the attached statement of work to ensure you have adequate space and resources to accommodate the event.

CLIN 0002 Audio Visual Equipment (Both Groups)
A/V Requirements
i. 2 A/V Carts with power strip cords and cords taped or covered
ii. 2 large projections screens for audience of 300
iii. 1 (3-4 ft) round or square table in the front of the room for laptop
iv. In house sound system with wireless handheld mic, lavalier mic, with sound cord for laptop sound.

CLIN 0003 Catered Meals (Buffet Style)
QTY 800 (EST for both groups combined)
Food and Beverage Requirements:
i. Government lunch served buffet style - can be in gen session room
1. 2 set of buffet areas to make 4 buffet lines with each serving:
a. 2 meat proteins. 1 vegetarian protein, 1 starch, 1 vegetable, dessert, milk, iced tea and coffee. (Special dietary requests will be sent in 2 weeks prior to the event.)

CLIN 0004 (Lodging)
Group 1: 100 sleeping rooms
5 staff rooms (will be paid by the individual occupant, not the government.)

Group 2: 100 sleeping rooms
5 staff rooms (will be paid by the individual occupant, not the government.)

Please ensure you read the entire Statement of Work for further detail of this requirement

 

 

The following clauses are included for the purposes of this combined synopsis/solicitation and most current versions will be incorporated into any resulting order:

52.203-19- Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements
52.204-7- System for Award Management
52.212-1- Instructions to Offerors
52.212-4 - Contract Terms and Conditions-Commercial Items;
52.222-21 - Prohibition of Segregated Facilities
52.222-26 - Equal Opportunity
52.222-50 - Combating Trafficking in Persons
52.223-18 - Encouraging Contractor Policy to Ban Text Messaging While Driving
52.225-13 - Restrictions on Certain Foreign Purchases
52.232-33 - Payment by Electronic Funds Transfer-System for Award Management
52.232-36- Equal Opportunity for Workers with Disabilities
52.232-39 - Unenforceability of Unauthorized Obligations
52.233-3 - Protest After Award
52.233-4 - Applicable Law for Breach of Contract Claim
52.252-2 - Clauses Incorporated by Reference, http://farsite.hill.af.mil
52.252-6 - Authorized Deviations in Clauses
52.222-3 - Convict Labor
52.222-19 - Child Labor - Cooperation with Authorities and Remedies
52.209-6 - Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
52.204-10- Reporting Executive Compensation and First-Tier Subcontract Awards
252.203-7000- Requirements relating to compensation to Former DoD Officials
252.203-7002- Requirement to inform employees of Whistleblower rights
252.204-7015- Notice of Authorized Disclosure if Information for Litigation Support
252.211-7003- Item Unique Identification and Valuation.
252.211-7008- Use of Assigned Serial Number
252.225-7048- Export-Controlled Items
252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports
252.232-7006 - Wide Area Workflow Payment Instructions
252.232-7010 - Levies on Contract Payments
252.244-7000-Subcontracts for Commercial Items

 

 

Submittal Requirements: Submit the following in order to be considered for award.
1. Pricing of CLINS 0001 through 0004.
2. Representations and Certifications (52.212-3 Alt 1).
3. Conference Space layout and room dimensions.
4. Active SAM Registration (please submit vendor cage code)

Submit offers in response to this synopsis/solicitation to curtis.p.clements.mil@mail.mil . Offers received after 11:00am CST on March 30h, 2018 may not be considered unless determined to be in the best interest of the government.
No telephonic inquires will be accepted.

Email any questions to curtis.p.clements.mil@mail.mil by March 26th 2018 12:00pm CST. All questions will be answered and uploaded to fbo.gov by 4:00pm March 27th 2018. It is the vendor's responsibility to check www.fbo.gov for any updates or changes.

Contracting Office Address:
USPFO for Wisconsin, 1 Williams St. Camp Douglas, WI 54618

Place of Performance:
USPFO for WI
1 Williams St
Camp Douglas, WI 54618

Point of Contact(s):
SFC Curtis Clements
curtis.p.clements.mil@mail.mil