Avid software licenses and corresponding maintenance support

The RFQ number for this announcement is N0018925QZ4751. The solicitation documents and incorporates provisions and clauses in effect through FAC 2025-05 and the most recent DFARS Publication Notice made effective 7 August 2025. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this address: https://www.acquisition.gov/far/. The NAICS code is 334220 and the Small Business Size Standard is 1250 (# of employees). The proposed acquisition is being solicited on a sole source basis using simplified acquisition procedures pursuant to FAR Parts 12 and 13.5. The government intends to solicit on a sole source basis to Avid Technology. 

The NAVSUP FLC Norfolk Contracting Dept, Pentagon Directorate is issuing this combined synopsis/ solicitation to renewal of Avid software licenses and corresponding maintenance. The resultant purchase order for this procurement will include commercial-off-the-shelf (COTS) supplies for which the Government intends to solicit and negotiate with only Avid Technology. It is intended to award a sole source firm fixed price purchase order.

The proposed contract action is for supplies for which the Government intends to solicit and negotiate with only one source. Interested persons may identify their interest and capability to respond to the requirement or submit quotations. This notice of intent is not a request for competitive quotations. However, all responses received within five days after date of publication of this synopsis will be considered by the government. A determination by the Government not to compete this proposed purchase order based upon responses to this notice is solely within the discretion of the government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures found at FAR 13.5, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a separate written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The closing date and time for receipt of the quoter’s quotation in response to the sole source combined synopsis/solicitation is 19 August 2025 at 2:00 PM EST. The quotation shall be submitted electronically via email to yasmin.a.mohamed.civ@us.navy.mil

The government intends to award a single purchase order as a result of this combined synopsis/solicitation with the following CLIN structure.

CLIN 001: QTY (10) Part #0541-39312-14

Sys ID#

2057973872

2057981863

4016379543

10315748355

259143180568

259143569409

259144234782

259144887048

259170144494

259170149634

Item Name: 

Media Composer, Elite Software Support Renewal

Include DNXIQ’s

5687908

5688058

5777209

5778169

5778307

5855871

5855993

5856085

5857132

5857133

CLIN 0002: QTY (3); Media Composer Software Standard Support Renewal Part #: 0541-39304-13 

Sys ID: 

10480834258

10450377626

10388780467

CLIN 0003: QTY (1) Avid Advantage, Avid NEXIS E4 120TB, ExpertPlus with Hardware; Part #: 0541-60031-09 Sys ID#  10470151018

CLIN 0004: QTY (1) Avid Advantage, Avid NEXIS E4 120TB, ExpertPlus with Hardware; Part #: 0541-60031-09 Sys ID# 10488676127

CLIN 0005: QTY (1) MediaCentral Cloud UX ExpertPlus Support Renewal; Part # 0541-60130-08 Sys ID# 10508152593

CLIN 0006: QTY (1) MediaCentral Cloud UX ExpertPlus Support Renewal; Part # 0541-60130-08 Sys ID# 10508151704

CLIN 0007: QTY (1) Service, System Commissioning Daily Rate including Travel Expenses Part # 0530-03093-01

Shipping/Billing Details

Joint Staff, J7 Deputy Directors

Joint Training (JSDD JT)

116 Lake View Parkway

Suffolk, VA  23435-2697

The required coverage dates for each CLIN are as follows:

CLIN 0001: Coverage Period 26 August 2025 – 25 August 2026

The clause at 52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023) applies to this acquisition along with the following addenda to this clause:

Clauses Incorporated by Reference

52.203-12

Limitation On Payments To Influence Certain Federal Transactions

52.204-7

System for Award Management

52.204-13

System for Award Management Maintenance

52.204-16

Commercial and Government Entity Code Reporting

52.204-18

Commercial and Government Entity Code Maintenance

52.204-22

Alternative Line Item Proposal

52.209-10

52.252-2

Prohibition on Contracting With Inverted Domestic Corporations

52.247-34

252.203-7000

F.O.B. Destination

Requirements Relating to Compensation of Former DOD Officials.

252.203-7002

Requirement to Inform Employees of Whistleblower Rights

252.203-7003

Agency Office of the Inspector General

252.204-7004

Antiterrorism Awareness Training for Contractors

252.204-7015

Notice of Authorized Disclosure of Information for Litigation Support

252.204-7018

Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

252.225-7048

Export-Controlled Items

252.225-7056

Prohibition Regarding Business Operations with the Maduro Regime

252.225-7060

Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

252.232-7003

Electronic Submission of Payment Requests and Receiving Reports

252.232-7010

Levies on Contract Payments

252.237-7010

Prohibition on Interrogation of Detainees by Contractor Personnel

252.244-7000

Subcontracts for Commercial Products or Commercial Services

252.247-7023

Transportation of Supplies by Sea

Clauses to be incorporated by Full Text:

52.252-2      CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

252.232-7006  WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023) – to be completed at time of award

252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023). The required delivery for CLINs 0004 and 0005 is electronic and there are no physical items for these CLINs to which an item unique identifier can be affixed. 

52.212-5     CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION 2025-O0003/ DEVIATION 2025-O0004) (MAR 2025). The following additional FAR clauses cited in 52.212-5 are applicable to the acquisition:

FAR 52.204-10, FAR 52.204-27, FAR 52.209-6, FAR 52.219-28, FAR 52.222-3, FAR 52.222-19, FAR 52.222-36, FAR 52.222-50, FAR 52.225-13, FAR 52.226-8, FAR 52.232-33, FAR 52.240-1

52.212-3     OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION 2025-O0003/ DEVIATION 2025-O0004) (MAR 2025)

52.204-24  Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

52.204-26  Covered Telecommunications Equipment or Services--Representation (OCT

2020)

252.203-7005  REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP

2022)

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls (OCT 2016)

252.204-7016  Covered Defense Telecommunications Equipment or Services --

Representation (Dec 2019)

252.204-7017  Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services--Representation (MAY 2021)

252.225-7055 Representation Regarding Business Operations With the Maduro Regime (MAY 2022)

252.225-7059  Prohibition on Certain Procurements From The Xinjiang Uyghur Autonomous Region - REPRESENTATION (JUN 2023)

52.252-1     SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.212-1      INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

52.212-2     EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a delivery order on a Sole Source basis to Avid Technology.

(b) Reserved.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)