AvaSure Support Agreement | New Base + 4OYs, Need by: 5/12/18

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 3 of 5

Original Date: 10/12/17

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS



General Information

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:

36C25018Q0667

Posted Date:

05/03/2018

Original Response Date:

05/07/2018

Current Response Date:

05/07/2018

Product or Service Code:

J065

Set Aside:

Small Business

NAICS Code:

811219

Contracting Office Address

Network Contracting Office (NCO) 10

260 East University Avenue

Cincinnati, Ohio 45219-2637

Station Code: 36C250

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes) are being requested, and a written solicitation document will not be issued.



This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95.



The associated North American Industrial Classification System (NAICS) code for this procurement is 811219, with a small business size standard of $20.5 Million.



The Cincinnati VAMC is seeking to purchase Preventative Maintenance and support services for the AvaSure Telesitter units and AvaSys System.



All interested companies shall provide quotation(s) for the following:



Supplies



Line Item

Description

Quantity

Unit Price

Total Price

0001

PM and support renewal for 15 Wired FIPS TeleSitter Units plus the AvaSys system

POP: 05/12/2018 05/11/2019

1





1002

PM and support renewal for 15 Wired FIPS TeleSitter Units plus the AvaSys system

POP: 05/12/2019 05/11/2020

1





2001

PM and support renewal for 15 Wired FIPS TeleSitter Units plus the AvaSys system

POP: 05/12/2020 05/11/2021

1





2002

Hardware maintenance and repair for 15 Wired FIPS TeleSitter Units

POP: 05/12/2020 05/11/2021

1





3001

PM and support renewal for 15 Wired FIPS TeleSitter Units plus the AvaSys system

POP: 05/12/2021 05/11/2022

1





3002

Hardware maintenance and repair for 15 Wired FIPS TeleSitter Units

POP: 05/12/2021 05/11/2022

1





4001

PM and support renewal for 15 Wired FIPS TeleSitter Units plus the AvaSys system

POP: 05/12/2020 05/11/2021

1









Total Price





Services

The contractor shall provide the licensing and support services, as stated above, that will allow for continuity of services for those systems.



The delivery/task order period of performance is to begin on 05/12/2018 and will end on 05/11/2019.

Place of Performance

Cincinnati VAMC

3200 Vine Street

Cincinnati, OH

Station Code 36C539



The Government will award a contract resulting from this solicitation to the responsible quoters whose quote conforming to the solicitation will be most advantageous to the Government. The basis on which the award will be made is price and quality.





This solicitation includes 52.219-6 Notice of Total Small Business set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.



The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html or at http://farsite.hill.af.mil/vmfara.htm.



The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017)

FAR 52.212-3, Offerors Representations and Certifications Commercial Items (NOV 2017)



Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.



The following contract clauses apply to this acquisition:

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

FAR 52.212-4, Contract Terms and Conditions Commercial Items (JAN 2017)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (NOV 2017)



52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109 282) (31 U.S.C. 6101 note).

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)).

52.222-3, Convict Labor (June 2003) (E.O. 11755).

52.222-21, Prohibition of Segregated Facilities (APR 2015).

52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246).

52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627).

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

52.222-44, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements (MAY 2014) (41 U.S.C.

52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).





All quoters shall submit the following:

Priced Quote

Company contact, name and DUNS number.



This is an open-market combined synopsis/solicitation for services as defined herein.  The government intends to award a single Contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s) below:











Submission shall be received not later than 12/20/2017 at 12:00 P.M. EST. at the following location:



Network Contracting Office (NCO) 10

260 East University Avenue

Cincinnati, Ohio 45219-2637

513-559-3712

Station Code: 36C250



All quotes shall be submitted, via email, to marylu.gilbert@va.gov. No hard copies will be accepted.



Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).



Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer (Point of Contact below). No phone calls will be accepted for questions regarding this solicitation.



Point of Contact

Mary Lu Gilbert

Contracting Officer

Network Contracting Office (NCO) 10

260 East University Avenue

Cincinnati, Ohio 45219-2637

Station Code: 36C250

513-559-3711

marylu.gilbert@va.gov