Automated Cryogenic Storage System

Closed Solicitation Posted Aug 21, 2025

This opportunity was awarded. See the award notice from Sep 11, 2025.

Solicitation number: 1232SA25Q0708
Agency: Agricultural Research Service Department of Agriculture
Responses due: Aug 29, 2025, 5:00 PM ET
Set-aside: Total Small Business

Opportunity facts

NAICS code: 334516 Analytical Laboratory Instrument Manufacturing
PSC: 6640 Laboratory Equipment And Supplies
Points of contact: Jessica Pacheco jessica.pacheco@usda.gov (662) 686-5414

Notice details come from SAM.gov. Updated Aug 27, 2025.

About this opportunity

Written by GovTribe AI · Aug 27, 2025

The Department of Agriculture Agricultural Research Service is procuring an Automated Cryogenic Storage System for biological sample preservation at their research facility. This sophisticated system must maintain ultra-low temperatures near -196°C with automatic liquid nitrogen refilling capabilities, real-time monitoring and alarm systems, and the capacity to store at least 6,318 samples in 2ml vials with accommodation for 90 liters of liquid nitrogen. The system will support critical research in tick genomics, functional biology, acaricide resistance, and host-vector interactions, requiring compliance with institutional biosafety standards and scalable sample storage capacity for preserving cryopreserved embryos, reproductive tissues, and cell cultures. The government will use a Lowest Price Technically Acceptable (LPTA) evaluation method with two factors: Technical Capability (Pass/Fail) and Price, where only the lowest-priced quote will be evaluated for technical acceptability. Quotes are due August 29, 2025, with quoters required to submit electronic responses including SAM.gov registration, completed representations and certifications, and comprehensive technical documentation demonstrating compliance with all Statement of Work requirements.

This procurement is designated as a Total Small Business Set-Aside under NAICS code 334516 (Analytical Laboratory Instrument Manufacturing) with a size standard of 1,000 employees. The solicitation requests one complete Automated Cryogenic Storage System under CLIN 001, with delivery required within 30 days after award to the government facility located at 22675 N Moorefield Road, Edinburg, Texas 78541. The contract will be awarded FOB Destination, placing delivery responsibility on the contractor. No incumbent contractors or specific budget ranges are identified in the solicitation documents. The procurement follows FAR Part 12.6 and Part 13 simplified acquisition procedures for commercial items, structured as Request for Quotation 1232SA25Q0708, with the government reserving the right to reject quotes deemed unreasonable or not comprehending the program's complexity.

Notice text

This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is 1232SA25Q0708 and is issued as a Request for Quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.

This solicitation is issued as a Small Business Set-Aside. The associated NAICS code is 334516 the small business size standard is 1,000.

List CLINS, item descriptions, quantities and units of measure:

001, Automated Cryogenic Storage System, 1 each

Description/Statement of Work/Specification:

See attached specifications.

Date(s) and place(s) of delivery and acceptance:

30 days after award

22675 N MOOREFIELD ROAD

MAB6419

EDINBURG TX 78541

This requirement shall be FOB Destination.

FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.

Evaluation:

For the evaluation criteria, please see the attached RFQ terms and conditions.

Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. An quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM

FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.

FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.

There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.

Date, time and place quotes are due.

Quotes are due by Friday, August 29, 2025 4:00PM CST.

Submit quotes to the following e-mail address(es), by the quote due date and time:

jessica.pacheco@usda.gov

Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.

Any and all questions regarding this solicitation shall be submitted in writing to Jessica Pacheco at jessica.pacheco@usda.gov no later than Tuesday, August 26, 2025 4:00PM CST.

The solicitation number is 13232 dfa nd is issued as a Request for Quotation (RFQ).