Audio Visual System Hardware, Integration and Installation

36C10E19Q0277 0002

Page 2 of 2

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

VA

1

10

0002

09-05-2019

00101

Department of Veterans Affairs

Veterans Benefits Administration

Office of Acquisition

1800 G. Street N.W.

Washington DC 20006

00101

Department of Veterans Affairs

Veterans Benefits Administration

Office of Acquisition

1800 G. Street N.W.

Washington DC 20006

To all Offerors/Bidders

36C10E19Q0277

08-12-2019

X

X

X

1

X

1

A. THE PURPOSE OF THIS MODIFICATION IS TO PROVIDE AN UPDATED STATEMENT OF WORK (SOW) AND TO PROVIDE ANSWERS TO ALL

QUESTIONS RECEIVED.

B. IN THE ATTACHED REVISED SOW ALL CHANGES ARE HIGHLIGHTED IN YELLOW. THE MAIN CHANGE HAS TO DO WITH THE ADDITION OF A

SECOND WALL MOUNTED PANEL TO CONFERENCE ROOM 457 [SOW PARAGRAPH 3.0(i)(7)].

C. ALL RECEIVED QUESTIONS AND ANSWERS CAN BE FOUND IN THE CONTINUATION PAGES HEREIN.

D. NO OTHER CHANGES TO THIS REQUIREMENT HAVE BEEN MADE. DEADLINE HAS NOT BE EXTENDED AND IS CURRENTLY

SEPTEMBER 10TH, 2019 AT 5PM EST.

Robert R. Mulheran

Contracting Officer

36C10E19Q0277 0002

Page 2 of 2

CONTINUATION PAGE

See attached document: S06-36C10E19Q0277-SOW-Amend 2 Revision.

QUESTIONS AND ANSWERS

What system will the camera and or ceiling microphones be working with (i.e. webex, zoom, Teams, Skype for Business or other)?

Question 1 Answer: As of now only Skype for Business.

Is there an audio conferencing requirement for any of the rooms?Â

Question 2 Answer: Though an audio-conferencing function may be considered in the future, there is no audio-conferencing component to this requirement.

Is power in place already for all of the new monitors and the ceiling projectors? If power is not in place, does the AV vendor need to provide the new electrical circuits or will VA facilities teams provide installation of the new electrical circuits at the designated locations?

Question 3 Answer: The VA Facilities team will be handling the installation of any needed new electrical circuits. New hardware that are replacements, like Projectors, already have electrical outlets/connections. The motorized projector screen requirement is a replacement in the same location. Contractor will be responsible for any electrical work regarding removal of existing unit and the installation of the replacement screen since existing electrical circuit should be used.Â

Is it possible to get pictures of all of the rooms as we do not have anyone available to be at the site survey on Friday the 23rd ?

Question 4 Answer: Photographs of all 7 rooms are in attached PDF document (i.e. Photos.pdf).

(TRAINING ROOM 437) What is the total number of A/V Inputs (PC s, Cable Boxes, Blu-Ray Player, etc.) to the system from this Room?

Question 5 Answer: Two one HDMI and one VGA/3.5 mm audio. This will be from the wall panel near the presenter/computer.

(TRAINING ROOM 437) What is the make and model number of the existing Ceiling Speakers? How many?

Question 6 Answer: Make NXG and Model NX-82C. Four total.

(TRAINING ROOM 438) What is the total number of A/V Inputs (PC s, Cable Boxes, Blu-Ray Player, etc.) to the system from this Room?

Question 7 Answer: Six total. One HDMI and one VGA/3.5 mm audio that will be from the wall panel near the presenter/computer. Four additional HDMI s will be in the AV equipment rack.

(TRAINING ROOM 438) What is the make and model number of the existing Ceiling Speakers? How many?

Question 8 Answer: Make NXG and Model NX-82C. Four total.

(TRAINING ROOM 438) Are cameras required for this room since no cameras are called out for this Room in the RFQ? IF so, how many are required?

Question 9 Answer: No.

(TRAINING ROOM 438) What is the size of the existing Equipment Rack?

Question 10 Answer: Width 23.5 and Height 80.0

(TRAINING ROOM 438) Will the AV Contractor be responsible for the removal of any of the existing equipment?

Question 11 Answer: Yes. Only existing projectors and mounts.

(TRAINING ROOM 439) What is the total number of A/V Inputs (PC s, Cable Boxes, Blu-Ray Player, etc.) to the system from this Room?

Question 12 Answer: Two one HDMI and one VGA/3.5 mm audio. This will be from the wall panel near the presenter/computer

(TRAINING ROOM 439) What is the make and model number of the existing Ceiling Speakers? How many?

Question 13 Answer: Make NXG and Model NX-82C. Four total.

(TRAINING ROOM 439) Are cameras required for this room since no cameras are called out for this Room in the RFQ? IF so, how many are required?

Question 14 Answer: No.

(TRAINING ROOM 440) What is the total number of A/V Inputs (PC s, Cable Boxes, Blu-Ray Player, etc.) to the system from this Room?

Question 15 Answer: Two one HDMI and one VGA/3.5 mm audio. This will be from the wall panel near the presenter/computer

(TRAINING ROOM 440) What is the make and model number of the existing Ceiling Speakers? How many?

Question 16 Answer: Make NXG and Model NX-82C. Four total.

(TRAINING ROOM 440) Are cameras required for this room since no cameras are called out for this Room in the RFQ? IF so, how many are required?

Question 17 Answer: No.

(CONFERENCE ROOM 457) What is the total number of A/V Inputs (PC s, Cable Boxes, Blu-Ray Player, etc.) to the system from this Room?

Question 18 Answer: Per the revised SOW within Amendment 0002, Conference Room 457 is to have two Wall Mounted Panels [SOW Paragraphs 3.0(i)(5) and 3.0(i)(7)]. The panel near the presenter/computer will have two A/V inputs, one HDMI and one VGA/3.5 mm audio. The panel near the VTC will have on A/V input, one HDMI for connection to wall mounted TV. These two wall mounted panels will both be on the same wall but in different locations. The wall with the panels is also the same wall as the Wall Mounted Television [SOW Paragraphs 3.0(i)(3)].

(CONFERENCE ROOM 457) What is the make and model number of the existing Ceiling Speakers? How many?

Question 19 Answer: Make NXG and Model NX-82C. Four total.

(CONFERENCE ROOM 457) Will the Presenter s computer be located at a Conference Table or elsewhere in the Room? If at the Table, is there an existing Cable Cubby? If so, what is the make and model number?

Question 20 Answer: On the roll cart next to the wall plate. No cable cubby.

(CONFERENCE ROOM 424) What is the total number of A/V Inputs (PC s, Cable Boxes, Blu-Ray Player, etc.) to the system from this Room?

Question 21 Answer: Two one HDMI and one VGA/3.5 mm audio. This will be from the wall panel near the presenter/computer.

(CONFERENCE ROOM 424) What is the make and model number of the existing Ceiling Speakers? How many?

Question 22 Answer: Make NXG and Model NX-82C. Four total.

(CONFERENCE ROOM 424) Will the Presenter s computer be located at a Conference Table or elsewhere in the Room? If at the Table, is there an existing Cable Cubby? If so, what is the make and model number?

Question 23 Answer: On the roll cart next to the wall plate. No cable cubby

(CONFERENCE ROOM 340) What is the total number of A/V Inputs (PC s, Cable Boxes, Blu-Ray Player, etc.) to the system from this Room?

Question 24 Answer: Two one HDMI and one VGA/3.5 mm audio. This will be from the wall panel near the presenter/computer.

(CONFERENCE ROOM 340) What is the make and model number of the existing Ceiling Speakers? How many?

Question 25 Answer: Make NXG and Model NX-82C. Four total.

(CONFERENCE ROOM 340) Will the Presenter s computer be located at a Conference Table or elsewhere in the Room? If at the Table, is there an existing Cable Cubby? If so, what is the make and model number?

Question 26 Answer: On the roll cart next to the wall plate. No cable cubby

(GENERAL QUESTION) What is the model number of the existing Crown Power Amps? How many?

Question 27 Answer:

Training Room 438 Crown 660A (quantity of two in the existing A/V rack)

               Room 457 DIR CR 0 Denon DRA-37

               Room 424 VSC CR 0 Denon DRA-37

               Room 340 FID and VR&E CR Audio Source Amp100

(GENERAL QUESTION) Are there any existing Equipment Racks in the Conference Rooms?

Question 28 Answer: No.

Are there any special requirements for contractors to enter the building?

Question 29 Answer: Yes. All contractors will be required to enter through the third-floor security screener.

Will the building be occupied during the time of install?

Question 30 Answer: Yes.

Once product arrives how soon can we fly out to start installation?

Question 31 Answer: Once the Contractor has an accurate timeline for product arrival they need to contact the Contracting Officer s Representative (COR) to coordinate an installation timeline.

Is there a need for any custom cabling or wiring at the site?

Question 32 Answer: Depending on the specific hardware in question, all required components of the A/V System need to be connected to the associated A/V System per the SOW. Televisions need to be connected to the associated A/V system via an appropriate cable (i.e. HDMI, etc.). Overhead projectors need to be connected to the associated A/V system via an appropriate cable/method. For those pieces of equipment that are replacements of existing equipment, it s possible that existing cabling/wiring may be re-used but it is the Contractor s responsibility for making that determination.

Are there any running production systems in the installation area?

Question 33 Answer: No.

If there are running production systems in the installation area can installation of the new phone system be deferred to afterhours ?

Question 34 Answer: N/A There is no part of this requirement involving a new phone system.

What specific criteria must be met to obtain a sign off indicating the successful completion of the project?

Question 35 Answer: Testing of all hardware mentioned in the SOW to include testing of the A/V System Input Panels in all the rooms.

What type of equipment do we need to bring (tools, carts, hand, truck)?

Question 36 Answer: There is no GFE [Government Furnished Equipment] or GFM [Government Furnished Materials] involved in this requirement. The Vendor needs to bring whatever equipment they feel is needed to do the work.

Will you be transporting product to the install location or will we?

Question 37 Answer: We will cordon off an area in the training room to store equipment; however, contractor will have to move from that location.

If awarded how soon are we able to start the installation?

Question 38 Answer: See answer to Question 31.

Per the RFQ, the hours of installation show: Monday through Friday 7:00am to 06:30pm is that the only times we are able to come in or could we also do through a weekend if needed?

Question 39 Answer: Core business hours are 7:30 am to 6:00 pm. We can discuss weekends, if necessary.

They had mentioned that the electrical work for the project will be done at another time. Will they be pre-installing the electrical outlets for the television installations in each room?

Question 40 Answer: It is the VA s intention to have all new electrical outlet work complete prior to A/V System installation. Electricity is already available at those sites where the new equipment will be replacements. The motorized projector screen in Training Room 437 is a replacement and the Contractor will be responsible for any Electrical work associated with the installation of the new motorized projector screen.

Is there a desired wall plate type for the Room Presenters Computer to plug into?

Question 41 Answer: Not a desired wall plate type, but preferably in a single gang box.

What devices need to plug into the wall plate, besides the microphone and projector? Confirming you need HDMI, VGA, 3.5MM, and USB?

Question 42 Answer: All microphones are to be wireless and overhead projectors should be hardwired to the associated A/V System. Unless stated otherwise either above or in the SOW, each wall plate needs to have one HDMI and one VGA/3.5 mm audio inputs.

Where exactly on the walls do these plates need to be installed, in the same general area as the old plates?

Question 43 Answer: Yes. Same general area as the old plates.

Should all training and conference rooms be connected to the MOIP system mentioned or just the training rooms?

Question 44 Answer: Just the training rooms.

What problems did you have with the old set up so that we can make sure the new solution works better for you?

Question 45 Answer: Our current system is outdated and does not include cameras or the MOIP network.

What time frame would you like to have the job completed in?

Question 46 Answer: It is our desire for the work to be completed within 60-90 days but it is of more importance that the work be completed properly and not just quickly.

Is there a service elevator we can use?

Question 47 Answer: Yes. We have service elevators 42 wide.

Will anything need to be disposed or removed?

Question 48 Answer: Only existing projectors and mounts will need to be removed but not disposed of - we will excess projectors and mounts.

Will current equipment be removed or will we be responsible to remove current equipment?

Question 49 Answer: See answer to question 48.

For the clean up, do you have a dumpster we are able to use?

Question 50 Answer: Yes. There are dumpsters in the parking garage.

We understand that you want the work done by end of December?

Question 51 Answer: See answer to question 46.

Some of the hardware required are end of life. Could we quote out equivalents for those items?

Question 52 Answer: Yes. This requirement is being conducted using Brandname or Equal terms. Paragraph 4.0 of the SOW states Though no particular brand or part number is required, the following equipment should be considered as the standard in both quality and functionality for the equipment required of that type: The noted equipment is only listed due to the fact that it s functions and quality are desire but we acknowledge that some of the noted equipment may not be acceptable due to FAR 52.225-3 (Buy American-Free Trade Agreements-Israeli Trade Act.).

What are the system sources in each of the training rooms and conference rooms? For example, in each room, does the VA only want 1 or 2 connection points for content sharing ie. assume a House PC in each room and also supply a wall plate to connect a laptop via HDMI/VGA+A.

Question 53 Answer: See questions 5, 7, 12, 15, 18, 21 and 24.

In regards to VTC in the 4 training rooms what is the intent of the VA when in VTC mode? The SOW mentions a camera to be installed on the North and South walls in RM 437, but no other room has cameras listed. Does the VA only want to conduct VTC in combined mode (all rooms open together) or allow for capability to do VTC in each room when used separately? If the latter, a lot of additional hardware will be required to make this happen (additional VTC systems and cameras).

Question 54 Answer: The only type of Video Teleconferencing will be via Skype for Business. If required, each room will connect into Skype for Business separately.

In conference room 457, there appears to be an older Cisco C20 VTC system with PTZ camera. Are we to repurpose this system or replace with the latest Cisco model equivalent? Or, do we follow the RFP s guidelines and provide a new USB PTZ camera to be used for SW conferencing?

Question 55 Answer: See revised SOW associated with Conference Room 457. The existing VTC system will remain. The only requirement associated with this project is to install a second Wall Mounted Panel to connect the HDMI output from the VTC System to the Wall Mounted Television [SOW Paragraph 3.0(i)(7)].

In RM 424, will the VA remove the existing Hitachi Starboard or will the contractor be required to deinstall this?

Question 56 Answer: It is the Government s intention that the Starboard will be removed prior to commencement of installation. The new Wall Mounted Television in this room will be mounted in that general area.

In RM 424, is there a need to integrate the side Sony display into the system or will this be separate from the contractor s scope of work?

Question 57 Answer: No. This display will not be connected to the associated A/V System.

In RM 424, is there a need to remove the ceiling mounted projector that will not be in use after the project is complete?

Question 58 Answer: See answer to Question 48.

Some of the recommended items in the RFP are not TAA compliant. Is it a requirement to provide TAA compliant equipment?

Question 59 Answer: All quoted hardware needs to be in compliance with FAR 52.225-3 (Buy American-Free Trade Agreements-Israeli Trade Act.) as marked in FAR 52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items) within the Combined Synopsis/Solicitation Notice.

RM 340 what are the system sources? Does the VA need for the contractor to provide inputs at each of the 4 workstations?

Question 60 Answer: There is no need to provide inputs at the four work stations. The only inputs are needed at the presenter s computer.

See attached document: S06-Photos.

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

VA

1

0001

08-29-2019

00101

Department of Veterans Affairs

Veterans Benefits Administration

Office of Acquisition

1800 G. Street N.W.

Washington DC 20006

00101

Department of Veterans Affairs

Veterans Benefits Administration

Office of Acquisition

1800 G. Street N.W.

Washington DC 20006

To all Offerors/Bidders

36C10E19Q0277

08-13-2019

X

X

X

0

Tuesday, September 10 at 5 PM EST.

X

0

A. THE PURPOSE OF THIS AMENDMENT IS TO EXTEND THE DEADLINE FOR QUOTES. NEW DEADLINE IS 9/10/2019 @ 5 PM EST.

AN ADDITIONAL AMENDMENT IS FORTHCOMING TO ADDRESS ALL QUESTIONS RECEIVED.

Robert R. Mulheran

Contracting Officer

VBA15L2-0918

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation 36C10E19Q0277 is issued as a request for quote (RFQ).

The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2019-03, Dated 7/12/2019.

The solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Business. The applicable NAICS Code for this solicitation is 334310 and the Small Business Size limitation is 750 Employees. This solicitation is set-aside exclusively for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns in accordance with Public Law 109-461, Veterans First Program. Only offers from SDVOSB concerns that are registered and verified in the Center for Verification and Evaluation (CVE) Vendor Information Pages (VIP) website at https://www.vip.vetbiz.gov/ at the time date set for receipt of offers shall be considered for award. Offers from SDVOSB concerns that are not registered shall be rejected as non-responsive and shall not be considered for award.

This solicitation is issued with the intent of awarding a Firm-Fixed Price Commodity Contract.

Please provide pricing for following Line Items:

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QTY

UNIT

UNIT PRICE

AMOUNT

0001

AUDIO AND VISUAL SYSTEM EQUIPMENT

CONTRACTOR SHALL PROCURE, INTEGRATE AND INSTALL ALL REQUIRED A/V EQUIPMENT TO MEET THE GOVERNMENT S NEEDS AS PER THE ATTACHED STATEMENT OF WORK (SOW).

1.00

LT

Description of Requirement

The Louisville Regional Office s goal (321 West Main Street, Louisville KY 40202) is to create a modern training room using the latest technology which can support seamless communication with regional office employees in office, teleworking, and at out-based locations. Using the latest technology, this will also allow the Louisville Regional Office to integrate higher headquarters such as District Office, Office of Field Operations, and other Central Office staff offices to support onsite field visits and remote meetings; and, in addition, local town halls, award ceremonies and training.

This requirement is fully detailed in the attached SOW. There are 7 Rooms requiring Audio and Visual (A/V) Equipment. There are 4 Training Rooms and 3 Conference Rooms.

Delivery Terms: FOB Destination

Delivery Address: Department of Veterans Affairs

Louisville VA Regional Office

321 West Main Street

Louisville KY 40202

Required Delivery Date (RDD): Request best RDD without incurring an additional expediting fee.

FAR 52.212-1, Instructions to Offerors Commercial Items (Oct 2018), applies to this solicitation. The following provisions are added as addenda:

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)

52.211-6 Brand Name or Equal (AUG 1999)

52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998)

852.273-74 Award Without Exchanges (JAN 2003)

(End of Addendum to 52.212-1)

Site Visit: A site visit has been scheduled for Friday, August 23, 2019, at 09:30 a.m. EST (Local Time), at the Louisville Veterans Administration Regional Office (VARO), 321 West Main Street, Louisville KY 402021. A list of anticipated attendees must be emailed to Richard.Frymire@va.gov (Cc: robert.mulheran@va.gov) prior to the site visit. The list must contain attendees name, represented business, and contact information. This will be the only opportunity for potential offerors to visit the site.

All potential offerors, subcontractors, and suppliers are strongly encouraged to attend this site visit.

Submission of Offers:

Offers are due no later than September 5, 2019 by 5:00 PM EST.

Offers shall be submitted electronically to robert.mulheran@va.gov. The email subject line must contain the following: Quote in Response to 36C10E19Q0277, A/V System .

Offers shall be based on the requirements of the solicitation, and must contain the following:

Company name, address, DUNS Number, tax identification number (TIN), and point of contact with phone number, and e-mail address.

A completed price schedule in the format as provided in Section v as well as broken down in sufficient detail to allow the determination of Price Reasonableness.

Acknowledgement of any/all amendments;

Solicitation Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail to robert.mulheran@va.gov. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is August 28, 2019 @ 5:00 PM EST. Questions received after this date and time may not be answered. Questions will be answered in a formal amendment to the solicitation so all interested parties can see the answers.

Amendments: Amendments to this solicitation will be posted at http://www.fedbizopps.gov (FBO). Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on FBO, offerors will be notified by email of any new amendments that have been issued. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your offer being considered unacceptable.

QUOTE REQUIREMENTS

At a minimum, each Contractor is required to submit a quote for all line items noted in section v.

Your quote should also be formatted in an appropriate manner to allow your quote to be reviewed in compliance with the noted Evaluation Factors noted in section ix (FAR 52.212-2).

SUBSTITUTES.

Any substitutes to those Brands/Part Numbers noted in the SOW must include all necessary Technical Documents necessary to show that the substituted equipment has the same Capabilities, Functions, and Quality as those Brands/Part Numbers noted in SOW.

Submitted quotes should be valid for a minimum of 45 Days.

FAR 52.212-2, Evaluation-Commercial Items (OCT 2014) applies to this solicitation. The following details the Basis for Award and the applicable Evaluation Criteria.

Basis for Award: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical capability of the items offered to meet the Government requirement.

Acceptable:

Provided quote clearly and separately addresses all desired functionalities desired in all Seven Rooms (7) per Statement of Work (SOW) sections 3.0.d., 3.0.e., 3.0.f., 3.0.g., 3.0.i, 3.0.j, and 3.0.k.

Quote denotes the Brand and Part Numbers of all major pieces of equipment separately by Room.

Quote addresses the Wireless Microphone requirement in the four training rooms per SOW section 3.0.h.

Quote acknowledges that the Department of Veteran s Affairs will own any and all programming code as denoted in SOW section 3.0.o.

Unacceptable. Any quote that isn t found to be Acceptable per the minimum specifications noted above (1.1 Acceptable).

Offers the lowest reasonable and balanced price.

The Government will evaluate each offeror's proposed prices submitted in completed RFQ for reasonableness and balance as discussed in the following paragraphs 2.1.1 and 2.1.2. Offerors are advised to review all data items and ensure that they are proposing to the specific data requirements and level of effort involved.

Reasonableness: The existence of adequate price competition is expected to support a determination of reasonableness. Price analysis techniques may be used to validate price reasonableness. If adequate price competition is not obtained and/or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information may be required to support the proposed price.

Balance: Unbalanced pricing exists when, despite an acceptable price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of proposal analysis techniques. The Government will analyze the proposed prices to determine whether there are unbalanced separately priced line items. Prices submitted will be compared and evaluated to assure that a logical progression exists as related to price and quantity changes within each offeror s response to the pricing structure in the Schedule. Offerors are cautioned against submitting an offer that contains unbalanced pricing; offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

FAR 52.212-3, Offeror Representations and Certifications Commercial Items (OCT 2018) applies to this solicitation. The offeror has completed the annual representations and certifications electronically via the SAM website access through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________.

FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) applies to this solicitation. The following clauses are added as addenda:

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

52.252-2 Clauses Incorporated by Reference (FEB 1998)

852.203-70 Commercial Advertising (MAY 2008)

852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

(JUL 2016)(DEVIATION)

852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018)

852.232-72 Electronic Submission of Payment Requests (Nov 2018)

852.246-71 Rejected Goods (OCT 2018)

852.270-1 Representatives of Contracting Officers (JAN 2008)

(End of Addendum to 52.212-4)

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (MAY 2019), applies to this solicitation. The following provisions and clauses are selected as appropriate to this solicitation:

Paragraph b clauses applicable:

(4) 52.204-10 Reporting Executive Compensation and First Tier Subcontract Awards (OCT 2018)

(8) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015)

(22) 52.219-28 Post-Award Small Business Program Representation (JUL 2013)

(25) 52.222-3 Convict Labor (JUNE 2003)

(26) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (JAN 2018)

(27) 52.222-21 Prohibition of Segregated Facilities (APR 2015)

(28) 52.222-26 Equal Opportunity (SEP 2016)

(29) 52.222-35 Equal Opportunity for Veterans (OCT 2015)

(30) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)

(31) 52.222-37 Employment Reports on Veterans (FEB 2016)

(33) 52.222-50 Combating Trafficking in Persons (JAN 2019)

(39) 52.223-14 Acquisition of EPEAT®-Registered Televisions (JUN 2014)

(42) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

(47) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014)

(49) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)

(55) 52.232-33 Payment by Electronic Funds Transfer--System for Award Management (OCT 2018)

Paragraph c clauses applicable:

(2) 52.222-41 Service Contract Labor Standards (MAY 2014)

(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

Employee Class

Monetary Wage Fringe Benefits

23181 Electronics Technician Maintenance I

WG-8

(8) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015)

(9) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination

Service Contract Labor Standards: Wage Determination No.: 2015-4717, Revision No.: 11, Date Of Revision: 07/16/2019,

Additional Contract Requirements or terms and conditions: Wage Determination 2015-4717 (Rev.11) is incorporated into this contract by reference and can be found at the following link:

https://beta.sam.gov/wage-determination/2015-4717/11/document

Defense Priorities and Allocations Systems and assigned rating: N/A

Offers are due no later than September 5, 2019 by 5:00 PM EST. Offers shall be submitted electronically to email address Robert.Mulheran@va.gov. Only written quotes shall be acceptable and must be received and identified by solicitation #36C10E19Q0277. Vendors bear the burden of ensuring that quotes, and any applicable amendments, are emailed on time. All pages of the quote must be emailed before the deadline specified in this solicitation. Failure to provide any of this information or providing inadequate or unclear information will result in the quote being rated unsatisfactory and ineligible for award. The vendor must be active in the System for Award Management (SAM), and all SDVOSB must be certified by the Center for Veterans Enterprise (CVE) at www.vetbiz.gov, to be eligible to participate and to receive an award.

For additional information, please contact the Contracting Officer, Robert Mulheran at (612) 970-5621, or via e-mail to Robert.Mulheran@va.gov.