Audio Video System for Auditorium

1. Introduction

The Robert J Dole VA Medical Center in Wichita, Kansas 5500 E. Kellogg Ave,

Wichita, Kansas Is requesting the purchase of an Audio/video System for the

Auditorium. This is needed to provide education and training to Veterans and

Staff.

2. Background

The Director’s office and Education Services are requiring a new AV system in the auditorium

to replace the current system that has surpassed its life expectancy as the current equipment

is extremely outdated and causing numerous problems. It is the only onsite Veteran and

Employee education for larger groups at the Dole VA facility. The current system is not user

friendly and requires assistance from Medical Media for operation. This can cause issues for

scheduling. It is imperative that this system must be a reliable, to provide continuous support

for training, education, and special events.

3. Scope of Work

The contractor shall provide and install the following equipment and all necessary

supplies, hardware and accessories for Robert J. Dole VA Medical Center, of Wichita,

Kansas in their Auditorium

I. AUDIO SYSTEM WITH DIGITAL WIFI MICROPHONES

a. One (1) 35‐space equipment rack with combination‐lockable front and rear doors,

caster wheelbase, ventilation fan, power distribution, and uninterruptable power supply

(UPS) shall be provided and installed at the back of the Auditorium to house audio and

video equipment.

1) Existing, owner‐furnished equipment (OFE) being reused in this upgrade shall be

removed from the existing rack and reinstalled in the new rack. The existing rack shall be

removed and returned to the Customer.

b. Three (3) wireless handheld digital microphones shall be provided and configured for

use on the stage for voice amplification through the audio system and for web

conferencing use as needed.

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c. Three (3) lavalier digital microphones with battery packs and wireless belt‐pack

transmitters shall be provided and configured for use on the stage for voice amplification

through the audio system and for web conferencing use as needed.

d. Two (2) wireless tabletop digital boundary microphones and shall be provided and

configured for web conferencing use only in the Auditorium.

e. One (1) wireless access point shall be provided and installed near the equipment rack

to support wireless digital connections to the microphones.

1) All eight (8) microphones shall be able to operate at the same time.

2) One (1) 8‐station charging base shall be provided and installed in the equipment rack

for storing and charging the wireless microphones.

3) Three (3) existing wireless microphone systems shall be removed and returned to the

Customer.

f. One (1) dual‐ear headset microphone shall be provided and handed to the Customer

for use as an optional microphone choice to use in place of one (1) of the lavalier

microphones listed above.

g. Two (2) 2‐way steerable line‐array column speakers with bass extensions shall be

provided and installed on the proscenium wall with one (1) on each side of the stage.

1) One (1) existing speaker cluster suspended from the ceiling in front of the stage shall

be removed and returned to the Customer.

h. One (1) bridged, 4‐channel, 4000‐watt, network amplifier shall be provided and

installed in the equipment rack to power the speakers.

i. One (1) hearing assistance system shall be provided and installed with the audio

system to aid persons with hearing disabilities.

1) The transmitter shall be installed in the equipment rack

2) Four (4) receivers and ear‐worn speakers, and two (2) neck loops shall be provided

and handed to the Customer to lend to persons in the room as needed to receive the

transmitter’s audio broadcast. Four (4) additional ear‐worn speakers shall also be

provided to the Customer as spares.

j. One (1) 8‐input, 8‐output, 8‐flex channel digital signal processor (DSP) with control

processor shall be provided and installed in the equipment rack to manage audio inputs,

provide audio frequency equalization, hi‐pass and lo‐pass filters, echo cancellation, and

feedback suppression as needed.

k. One (1) XLR input/output wall plate shall be provided and installed on the stage‐left

apron to connect the existing OFE Vtel conferencing cart to the room’s audio system.

1) The Customer is responsible for all needs of the OFE Vtel conferencing system and

cart.

II. VIDEO SYSTEM

a. Two (2) pan/tilt/zoom (PTZ) cameras with 20x zoom shall be provided and installed for

web‐conferencing use, with one (1) near the stage and one (1) at the rear of the room.

Precise mounting locations to be determined by Ford and the Customer prior to

installation.

1) The Customer is responsible for providing all needs of web‐conferencing, including but

not limited to subscriptions of web‐conferencing providers such as Zoom, Teams, or

Webex, internet connection and bandwidth, computer peripherals, and network

infrastructure, unless where stated differently in this Description of Work. Controls of

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web‐conferencing shall be via the Customer’s computer or tablet, using the online

provider’s software. This proposal does not provide training for 3rd party software, such

as web‐conferencing.

b. One (1) 226” diagonal (120” x 192”) 16:10 aspect ratio, motorized, tensioned

projection screen, black case, and high 1.3 gain fabric shall be provided and installed over

the stage. The screen shall also have additional black material (drop) on the top and

bottom of the image area to help position the projected image in a more desirable

location.

1) The Customer is responsible for providing and connecting electrical power to the new

screen.

2) The existing projection screen shall be removed from the same location and returned

to the Customer.

c One (1) 15,000 lumen, 1,920 x 1,200 resolution (16:10 aspect ratio) video projector

with laser light source and wall mount shall be provided and installed at the back of the

room and aligned with the projector screen.

1) The Customer will be responsible for providing power to the projector.

2) The existing projector shall be removed from the same location and returned to the

Customer.

d. One (1) HDMI extender set shall be provided with the transmitter installed in the

equipment rack and the receiver installed at the projector location to provide a digital

video signal to the projector.

e. One (1) lectern with veneered wood panels and casters, measuring 30"W x 27"D x

46.5"H, shall be provided and installed for use at the front of the room. The Customer is

responsible to select the desired color of the lectern from the manufacturer’s standard

options.

The lectern shall contain the following:

1) One (1) 12” wired gooseneck microphone

2) One (1) 20” LED touchscreen preview monitor for an OFE lectern computer

3) One (1) drawer for OFE keyboard and mouse

4) One (1) cable cubby with the following:

a) AC power jack

b) USB A and USB C power jacks

c) Pull‐through cable for HDMI

d) USB bridge and pull‐through USB cable for an OFE laptop to use with its webconferencing

software

5) One (1) locking, hinged, rear door

6) One (1) auto‐switcher/Cat6 encoder to send content digitally from the lectern to the

audio/video system.

f One (1) connection plate shall be provided and installed on the stage‐right apron to

allow the lectern to be disconnected and moved if desired.

g. One (1) input/output connection panel with HDMI input, 3.5mm audio output, XLR

audio input, XLR audio output, and SDI coax input shall be provided and installed in the

equipment rack for OFE devices such as a computer, microphone, and media box to

connect to the audio/video system.

h One (1) wireless presentation system shall be provided and installed in the equipment

rack to connect appropriately configured OFE devices wirelessly to the AV system.

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i. One (1) 24‐port PoE network switch shall be provided and installed in the equipment

rack for communications between AV devices.

III. CONTROL SYSTEM

a. One (1) 11.6” LCD control touch panel shall be provided, installed in the equipment

rack, and configured to provide the following functions:

1) Projection Screen: Up/Down (OFE pipe hoist shall remain manual)

2) Projector: On/Off

3) Input Source Selection: Rack Panel/Lectern/Wireless

4) Audio Volume: Up/Down/Mute

5) Camera Controls: Pan/Tilt/Zoom/Presets

b One (1) OFE iPad shall be configured to provide similar control functions as the rackmounted

control panel.

1) The Customer will be responsible for all other needs of the OFE iPad, including the

purchase and configuration of the iPad and appropriate application prior to the Ford

installation.

c. One (1) wireless access point shall be provided and installed at a location to be

determined by Ford and the Customer to provide wireless connectivity with the OFE iPad.

d. Prior to programming the control system, one (1) control system submittal shall be

provided to the Customer prior to programming for review, revisions, and final approval

of the intended screen images and functionality.

1) This proposal provides for two (2) rounds of programming/design revisions following

the submittal.

e. One (1) training session on the audio/video system shall be provided for key

personnel at the completion of the installation.

f. One (1) laminated Quick Start Guide shall be provided and handed over to the

Customer to provide basic steps to start and operate the audio/video system.

g. A report shall be provided to the Customer listing the make, model number, and serial

number of the new audio/video equipment being provided for this installation. The

Customer can, at their discretion inspect and place asset labels on the equipment

following installation.

1) Some equipment may be installed in the equipment rack prior to it being accessible to

the Customer.

IV. ACOUSTIC PANELS

a. The following reinforced mineral wool acoustic panels shall be provided and installed

as listed below to help lessen undesirable frequencies and reduce echo/reverberation

experienced in the room. The panels shall be secured to the walls via paneling adhesive

and clips anchored to the walls with screws.

1) Four (4) 3’ x 6’ panels on the angled front walls

2) Six (6) 2’ x 8’ panels on the side wall pillars

3) Six (6) 4’ x 6’ panels on the high back wall

4) One (1) 4’ x 8’ panel on the lower back wall

5) Eight (8) 18” x 6’ panels above the side wall windows and doors

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6) The Customer will select the desired color of the acoustic panels from the

manufacturer’s standard available options.

4. Technical Requirement

The AV public address system for the auditorium salient characteristics are as follows:

• Locking equipment rack with a UPS

• Dual Speaker system for improved sound quality and balance

o JBL CBT 70JE‐1‐WH Extension for CBT 70J‐1 – White 500‐watt Extension for CBT

o 70J‐1 Line Array Column Speaker ‐ White

• Wireless handheld and lavalier digital microphones with charging stations to meet

FCA standards at least 3 each

o MXW2/SM58

o MXWAPT8 Access Point Transceiver

o MXW1 Hybrid Bodypack Transmitter

• Handheld Transmitter with SM58 Capsule

• Hearing assistance system for Veterans who are hearing impaired

• At least an 8‐channel mixer to allow for growth within this system

• At least two cameras for video streaming now required for Teams Meetings

• A large motorize 226” tension screen for improve video presentations

• A bright 1920x1200 resolution projector with at least 15,000 lumens and a laser

light source for durability and longevity.

o Epson‐ V11H892920 PRO L1750UNL, WUXGA, 15000 Lumens, 3LCD, Laser, No

Lens, White

• A versatile lectern with multiple connections and control monitor for lectures and

events. That provides a user‐friendly interface which is necessary for the end user

to control the entire system from the lectern for a fluid and uninterrupted

presentation

• Sound proofing to be measured and install for sound quality

Video System:

=============================================================

1.00 DALI.CUSTOM QUOTE#20451339 226" SCREEN

1.00 EPSO.V12H004M0B LENS#4,PRO G/L1000 SERIES, MID

1.00 EPSO.V11H892920 PROL1750UNL 15K WUXGA LSER

1.00 EXTR.60-1271-12 TRAN,HDMI TWISTED PAIR TX

1.00 EXTR.60-1271-13 RECE,HDMI TWISTED PAIR RX

2.00 QSC.NV-32-H 4K60 4:4:4 VIDEO ENDPOINT

1.00 MERS.SP-8100-E1 ACCE,POD,GEN3,4USER,1 YR WARR

1.00 DECI.12G-CROSS HDMI TO SDI CONVERTER

Audio System:

==============================================================

1.00 QSC.CORE110F DSP, 8IN 8OUT 8FLEX AEC

2.00 JBL.CBT70J-1-WH SPEA, 70CM W/PAN/TILT MNT, WHT

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2.00 JBL.CBT70JE-WH ACCE,EXTENSION FOR JBL.CBT70J

1.00 SHUR.MX412S/C 12",GSNCK,CARDIOID,W/SWTCH

1.00 GALA.HS3OBGSHU MIC.BEIGE DUAL EAR OMNI

1.00 SHUR.MXWAPT8 ACCE,ACCESS POINT

3.00 SHUR.MXW2/SM58 HH TRANSMITTER W/ SM58 MIC

3.00 SHUR.MXW1OZ10 MXW BODYPACK XMTR W/ OMNIMIC

2.00 SHUR.MXW6/O MIC,OMNIDIRECTIONAL BOUNDARY M

1.00 SHUR.MXWNCS8 POWE,8-CH NETWRKD,CHARGING STA

3.00 SHUR.WL185 WIRELESS,CARDIOID,LAV

1.00 QSC.CX-Q4K4 AMP,4-CH,1000W/CH,ANALOG INPUT

1.00 WILL.FM558PROD FM+ ASSIST LIST W/4 REC+RACK K

4.00 WILL.EAR022 EARPHONE,SURROUND

Web Conference

2.00 QSC.PTZ-20X60 CAME,PTZ,20X ZOOM,60 DEGREE NE

Control System

1.00 QSC.TSC116WG2BK DISP.TOU,11.6",IN-WALL,Q-SYS

1.00 OFE IPAD

1.00 QSC.SLQUD110P UCI DEPLOYMENT LICENSE

1.00 QSC.SLQSE110P SCRIPTING ENGINE LICENSE

1.00 CISC.CBW240AC-B DATA,4X4 WAVE 2 ACCESS PNT

1.00 NETG.GSM4230UP 24P POE++ 1440W 1GIG

Lectern

=========================================================================

1.00 DWI.CUSTOM1 QUOTE#6708 LECTERN

1.00 EXTR.60-1783-02 ACCE,USB POWERPLATE 311 AAP

1.00 EXTR.70-1043-01 PANE,CABLE CUBBY 202 AAP BRACK

1.00 ELO.E396119 DISP.TOU,2002L,19.5",1080P,LED

1.00 OFE ROOM PC

1.00 QSC.IOUSBBRIDGE VID,POE AV TO USB BRIDGE

1.00 EXTR.60-1927-02 CABLE CUBBY,222 US

1.00 EXTR.70-315-11 PANEL,BLANK

1.00 EXTR.70-636-02 AV,2 PASS-THROUGH AAP, BLACK

2.00 EXTR.70-1067-01 ACCE,CABLE COLLAR,BLACK,10PK

Equipment Rack

=========================================================================

1.00 MIDD.CBSERK20 RACK,SKIRTED WHEELBASE

1.00 MIDD.PD-915R 9OUT,15A,RCKMT,POWER STR

1.00 MIDD.UPS-S500R STANDARD UPS 500VA

1.00 MIDD.D3LK RACK,3 SPACE (5 1/4") DRA

1.00 MIDD.AFACE5 5SP ALUMIN RSH FACE

1.00 MIDD.U1 RACK,1 SPACE (1 3/4")RACKSHELF

35.00 RACK HARDWARE,ACCESSORIES

1.00 MIDD.ERK3520LRD RACK,35 SPACE (61 1/4"),19 1/2

1.00 MIDD.LVFD-35 RACK, FRONT DOOR, 35 SPACE

1.00 MIDD.ERK-RDC35 CABLE ENTRY REAR DR 35RU

2.00 MIDD.UFA-8-F2 2SP SLF,8" D W/ 2U FA,BPC

1.00 COVI.LOGOPANEL 1RU,FORD AV LOGO,W/RJ45C6

1.00 MIDD.ERK4QFTFC INTEGRATED 4 1/2" FAN TOP

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1.00 MIDD.KDE6 ACCE,RK EARS,6 SP,10.5",15.5"D

1.00 MIDD.KDB RACK,KD BOTTOM 15 1/2" DEEP

6.00 MIDD.EB1 PANE,1 SPACE(1 3/4") FLANGED

1.00 MIDD.BR2 PANE,GROMET,BRUSH 2 SP.PANEL

Hardware, Wire, Cables, Misc

=============================================================

1,000.00 WEST.254246F-BK WIRE, 4PR 23G SHLD CAT6 CMP

1,000.00 WEST.25227B WIRE,2C,#12,PLENUM,SPK

500.00 WEST.25291B 2,COND,22,7X30,BARE,SHLD,CMP

1.00 CHIE.WMA2S MOUN,WALL,1-1/2,NPT

1.00 FURM.SS-6B POWE,6 BLOCK OUTLETS,EMI/RFI

1.00 HARDWARE

3.00 WHIR.MK425 CABL,MIC,25'

1.00 COMP.CAT625PROB CABL,PROCAT6,25',ETCN-RJ45,BLK

1.00 CHIE.VCMUW MOUN,HEAVY DUTY UNIVRSAL WHITE

1.00 CHIE.WMAC16 ACCE,OUTLET COVER, WM2

500.00 WEST.254246 WIRE,4PR,24AWG,CAT 6,CMP

1.00 COMP.CAT625PRO CABL, 25' CAT6 RJ45-RJ45 TACTI

1.00 FURM.PLUGLOCK POWE,LOCKING,STRIP,120V/15A

1.00 MOUNTING HARDWARE

1.00 COVI.CUSTOM1 QUOTE# SQ-53802

2.00 PROC.PCE1-25 CABLE,25' RJ45/ETHERCON

4.00 COMP.MHD18G3BLK CABL,3',MICROFLEX,HDMI,18G,BLK

3.00 COMP.MHD18G6BLK CABL,6',MICROFLEX,HDMI,18G,BLK

8.00 COMP.MCAT65PROB CABL, CAT6 5' MICROFLEX BLACK

2.00 COMP.USB2AB6ST CABL,USB2/0 AM TO BM,6'

Acoustic Treatment

===================================================

1.00 PERD.CUSTOM1 QUOTE#9719

1.00 HARDWARE

Integration

DESIGN, ENGINEERING, FABRICATION,

PROJECT MANAGEMENT, INSTALLATION,

COMMISSIONING, TRAINING AND WARRANTY

5. DELIVERY & LOCATION INFORMATION

Delivery of AV Public Address System will be shipped to:

Robert J. Dole Medical Facility

Building 34 NX Warehouse

5500 East Kellogg

Wichita Kansas, 67218