Architectural and engineering administrative and managerial support liaison services

PRE-SOLICITATION NOTICE OF INTENT

INTRODUCTION:
THIS IS A PRE-SOLICITATION NOTICE OF A PROPOSED CONTRACT TO ACTION.

The National Institute on Drug Abuse (NIDA), Station Support Contracts and Simplified Acquisitions Branch (SS/SA) on behalf of the National Institute of Neurological Disorders and Stroke (NINDS) intends to negotiate and award a contract for architectural and engineering liaison services.

EXTENT OF COMPETITION:
This acquisition is a competitive 100% small business set aside.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE:
The intended procurement is classified under NAICS code 541611 with a Size Standard of $15 Million.

REGULATORY AUTHORITY:
The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2005-86-2 dated February 19, 2016.

This acquisition is conducted under the procedures as prescribed in FAR subpart 12-Acquisition of Commercial Items at an amount exceeding the simplified acquisition threshold ($150,000).

DESCRIPTION OF REQUIREMENT:

Background:
The National Institute of Neurological Disorders and Stroke (NINDS) DIR seeks an independent contractor to provide day-to-day, on-site liaison services of an architectural and engineering nature to satisfy the overall operational objectives of the National Institute of Neurological Disorders and Stroke. It is anticipated that the number of spaces requiring Architectural and Engineering support and therefore requiring attention from the liaison will increase during the duration of this agreement.

Purpose and Objectives:
The objective is to acquire a liaison to provide architectural and engineering administrative and managerial support services to facilitate renovation projects for NINDS.

Period of Performance:
Base Year: May 1, 2016 - April 30, 2017
Option Year 1: May 1, 2017 - April 30, 2018
Option Year 2: May 1, 2018 - April 30, 2019
Option Year 3: May 1, 2019 - April 30, 2020
Option Year 4: May 1, 2020 - April 30, 2021
Project Description:
The individual shall work as a liaison between NINDS leadership, operations staff, Principal Investigators (PIs), construction personnel, the scientific community and other relevant stakeholders to serve as an intermediary between the aforementioned parties as they analyze project requirements, discuss plans, formulate alternate solutions and implement the finalized plan to provide services and deliverables through to successful project completion. The liaison shall:
1. Serve as a liaison between the Scientific Director, EO offices, NINDS investigators, and NIH facility management regarding multi-function collaboration to accomplish Investigative Spaces from concept to fruition for approximately 15-20 projects simultaneously.
2. Collaborate and coordinate among leadership, construction, scientific and budget/finance communities to ensure efficient use of funding and to adhere to schedule for new and renovation projects, to inform SD and EO or equivalent offices of possible deviations from schedule and budget, and to collaborate with staff to find solutions that may arise thereby keeping projects on schedule and within budget.
3. Possess experience assisting in successfully relocating individuals and groups of 1 - 500 people and their technical environments, labs, utilities, furniture, etc.
4. Possess an understanding of planning swing spaces.
5. Possess an Occupational Safety Health Administration (OSHA) Certificate.

There must be demonstrated corporate and\or key personnel experience in the following:
a. Knowledge of shaping (designing a layout) a biomedical investigative environment that will contain lab gases (for example nitrogen (N2), carbogen (CO2O2, carbon dioxide (CO2)). Lab vacuum system(s), lab equipment (e.g. bio safety cabinets, fume hoods centrifuges, etc.) that conforms to multiple users.
b. Management Liaison - Communicating construction concerns, finance\budgets and tradeoffs obtained from senior lab management and relay information to facility managers, architects, construction project managers and obtain buy in from all parties.
c. Collecting data and generating detailed status reports to project team that includes senior management, construction personnel, facilities management and scientific personnel.
d. Ability to work in an environment containing live research specimen
e. Ability to work within a Continuity of Operations (COOP)/Emergency personnel and team response: PLEASE SEE HTTP://WWW.ORS.OD.NIH.GOV/SER/DEPC/PAGES/COOP.ASPX FOR DETAILED INFORMATION ON A COOP ENVIRONMENT.
f. Ability to collaborate appropriate parties in the oversight and implementation of a water system for vivarium housing of equal or greater capacity (12,000 mice and\or rat cages).
g. Ability to collaborate appropriate parties in the oversight of the development and renovation of an animal quarantine area.

NOTE: OFFERORS PROPOSALS MUST INCLUDE EXAMPLES OF CORPORATE AND\OR KEY PERSONNEL EXPERIENCE FOR EACH OF THE ABOVE SUB-FACTORS, FAILURE TO PROVIDE DETAILED EXAMPLES WILL RESULT IN A DETERMINATION OF NON RESPONSIVE FOR THE PARTICULAR SUB FACTOR(S).

MANDATORY QUALIFICATION CRITERIA
Listed below are mandatory qualification criteria. Either a Bachelor's degree in an engineering specialty or a Bachelor's degree and four (4) years' experience with HVAC, Electrical, and commercial Utilities.
a. Minimum of five (5) years' experience of Federal Government construction/renovation(s).
b. Minimum of five (5) years' experience of in scientific\research projects.
c. Professional Engineer (PE) certification.
d. Construction Manager (CM) certification
Other Reports/Deliverables
Monthly (unless otherwise stated), the contractor shall provide documentation evidence of any and/or all work products, including, but not limited to, the following tasks:

• Weekly meetings with Assistant Director for Science Administration, NINDS to provide status updates on all ongoing projects, plans, collaborations, renovations, proposed equipment purchases, space allocations, movement of NINDS staff, etc.
• Bi-weekly meeting with the Scientific Director, NINDS to provide updates on the areas as listed in the first deliverable.
• Basic deliverables as are typical in an office environment (including but not limited to work products, spreadsheets, database logs, and other documents related to plans, projects, evaluations, meeting presentations)
• Computer generated work, including spreadsheet and database logs, to ensure all areas of construction, renovation, movement of staff and equipment, and other duties are processed in a timely manner.
• Records maintained on budget for renovations to ensure funding availability. As requested, provide raw data to support status of dashboard funding reports. The raw data will be the property of NINDS.
• Other reports as called out in this document or as required during the course of performance including but not limited to emergency status reports which will be delivered on an as-needed or immediate basis.
• Semiannual performance reports.

CLOSING STATEMENT

The solicitation will be issued on or about March 1, 2016, and bids or proposals will be tentatively due about 30 days after the solicitation release date.

Potential offerors may request a copy of the solicitation from Andriani Buck, Contract Specialist, electronically at andriani.buck@nih.gov. Please reference the solicitation number HHS-NIH-NIDA-SSSA-RFP-16-47 in the email subject line of your electronic request.