AN11--Notice of Intent to Sole Source to Solellis Data LLC Research Database and Database Maintenance Services

The Department of Veterans Affairs, VA Puget Sound Healthcare System intends to negotiate on a sole source basis, pursuant to FAR 6.302-1, with Solellis Data, LLC for Research Database and Database Maintenance Services for ongoing, VA Merit funded research studies. This contract is for the continuation of technical services previously procured and awarded via VA Contract 36C24E21P0212. The technical services being procured will be consistent with ongoing research protocols to ensure research data continuity and integrity as the studies extend follow-up beyond ten (10) years.

The specific work to be performed includes:

Background and Scope

Contractor will build an electronic database to facilitate remote data capture for the NIH Ankle Study as it extends its follow-up beyond 10 years. This will reduce the paper mailings required to study participants, to sites, and to VA Puget Sound. It will also reduce the amount of data entry required for the VA Puget Sound research coordinator. This will include technical design and development of a secure REDCap database and training of site study staff in appropriate use of the platform for data collection. Data management for this database is to be carried over from a previous contract (VA Contract Number: 36C24E21P0212).

In addition, contractor will provide data management services for the NIH Hallux Rigidus study. This will include training of site study staff in the appropriate use of the REDCap platform for data collection, and ongoing data management for the duration of this contract. The data management duties include generating timely reports regarding CRF collection, missing form data, enrollment and follow up data, as well as querying coordinators as needed.

The contractor will have no supervisory role, will not be considered study staff engaged in human subjects research and will not have access to identifiable data.

Specific Tasks

NIH Ankle REDCap

Development: Create a new REDCap database for the NIH Ankle study. This contract is for the development of one CRF that is to be duplicated and used to collect data at multiple yearly timepoints. This database will be a multi-site data capture tool that utilizes user roles and groups in order to protect data.

Data Management: Interact with REDCap staff to build database within their secure network. Train site coordinator in data entry of new database and maintain consistency of data collection throughout duration of study until final study data lock.

B. NIH Hallux Rigidus

Data Management: Interact with REDCap staff to build database within their secure network. Train site coordinators in data entry of new database and maintain consistency of data collection throughout duration of study until final study data lock.

Period of Performance

One (1) base period of twelve months plus four (4) option years each for twelve months.

This is a notice of intent and is not a request for competitive quotes; however, any responsible source who can provide an equivalent service with the features described above, may submit a capability statement to the contracting office no later than Tuesday, September 19, 2023, 9:00 AM, EDT. Interest/capability statements which specifically detail how your service meets the requirement may be sent to Shannon Hukriede at shannon.hukriede@va.gov. No telephone responses will be accepted. A determination not to compete the proposed requirement based upon the responses to this notice is solely within the discretion of the Government.