Aircraft Fleet Services

Added: Mar 29, 2018 1:08 pm Modified: Apr 20, 2018 10:43 amTrack Changes Note: This combined synopsis/solicitation descirption was ammended on 3/29/18 to revise the additional instructions to offerors attachment to remove the reference to SF 1449 from paragraph 1.d. and to add a reference to this FBO posting description to paragraph 1.d. The updated attachment is found in package Amendment 3 below, and is titled "Additional Instructions to Offerors Revision 2".

The following statement was also added:

IMPORTANT NOTE: Package "Amendment 1" below was added due to a technical issue, and it cannot be removed. IT IS INTENTIONALLY BLANK AND SHOULD BE IGNORED.


NOTE: THE PWS WAS AMENDED, AND AN AMENDED PWS WAS POSTED TO THIS COMBINED SYNOPSIS/SOLICITATION ON APRIL 19, 2018, AS PACKAGE "AMENDMENT 4" BELOW.

The contracting office received the following questions, and has the following responses, posted on April 19, 2018:

Question: Please provide a copy of the attendance list for the site visit dated 2018-03-30.
Answer: 1. Data Monitor Systems, Inc.
             2. Hughes Group, LLC.

Question: Is there an incumbent contractor for the lavatory services?
Answer: Empire Aircraft Services.

Question: Is there an incumbent for the food, water/beverage/blankets services?
Answer: Empire Aircraft Services (the services are performed under the same contract).

Question: PWS 1.1.3 If the Final Fleet has not yet been performed and the scheduled departure time is delayed, how many hours is the contractor required to remain on base? Is there a limit as to how long a contractor is required to remain on site for delayed aircraft?
Answer: The PWS does not require a contractor to stay on base for a certain period in this scenario. It only requires that certain time limits be met with regard to when services are completed.

Question: PWS 1.1.3.1 NOTE mentions attachment 4 of AMC124-101, Volume 10. Will a copy of this be provide the contractor prior to bid proposal due date?
Answer: This has been changed to attachment 5 in the revised PWS.

Question: PWS 1.1.5 Lavatory service - Will the contractor ever dispose of lavatory waste at a location off base or will all waste disposals be done at the Wright Patterson AFB sewage disposal station.
Answer: To date, lavatory waste has never been taken off base.

Question: PWS 1.1.5 Lavatory Service - How many miles are driven between Bldg. 4044 and the Wright Patterson AFB sewage disposal station?
Answer: 1 mile approximately.

Question: PWS 1.1.11.2 - "Contractor shall develop a list of services performed along with cost for each service prior to award of contract." Will a standard list of services to be provided by contracting for all bidders to use for their bid proposal or does the contractor create their own list of services?
Answer: In accordance with the PWS, the contractor must develop this list.

Question: PWS 1.2.5 Approximately how many total man hours per year will be required for meetings and training courses as requested by the Government.
Answer: The Government anticipates under 8 hours of training per year.

Question: Office, phone, fax be provided?
Answer: The government provides an office with a phone. A fax machine is provided by the contractor.

Question: PWS 1.3.1 What will constitute an official notification by the flight line expediter or MOC to the contractor. Will 349's be used?
Answer: A phone call or email. 349s will not be used.

Question: PWS 1.1.3.1 How many miles is the in-flight kitchen from Bldg. 4044?
Answer: 5 miles.

Question: PWS 1.4.5 Is the OJT plan mentioned required to be submitted with bid proposal as part of the contractor's technical proposal?
Answer: No. In accordance with the revised PWS, this plan must be submitted within 30 days of contract start date.

Question: PWS 1.7.1.1 states that the contractor is to be on site during normal duty hours (0800- 1800 hours) Monday - Friday. How many contractor employees will be required to be on site during normal duty hours?
Answer: The PWS does not require a minimum number of employees to be on site.

Question: 1.9.1 Compliance with Laws and Regulations- Since all waste disposals are done on base, will the contractor be required to have state waste transporter permits?
Answer: The PWS covers this in section 1.12.2.7

Question: 1.16 Security Requirements - If clearances are required for contractor employees for access to controlled areas, will the contractors be required to have a SECRET clearance at the time of the award and if so, will a DD254 be issued to the contractor?
Answer: A DD254 will not be required. Contractors are required to have confidential level security clearances by contract start date.

Question: PWS 3.8 Are phone and fax lines provided to the contractor?
Answer: Yes.

Question: PWS 3.9.1 states the government shall provide solid or liquid type deodorant for urinals. Is this referencing the highly concentrated lavatory cleaner and deodorizer for the aircraft and portable lavatories or is this a product specifically for urinals?
Answer: This is the highly concentrated lavatory cleaner and deodorizer. There is not a product specifically for urinals.

Question: PWS 3.9.1 Where are all the government furnished bench stock stored?
Answer: Building 4044.

Question: A.1.1.2 Service Needs - See item #7 Services/International Waste. Please confirm the contractor will not perform an International Waste Service for any aircraft.
Answer: Please see the revised PWS, which clarifies that contractor will not perform any International Waste Service. Please note that PWS section 1.1.6 clarifies what is considered "waste" in this situation. The contractor is still responsible for the other services in the PWS for international flights.

Question: On page 24 of the PWS under government provided equipment it uses the term "Comfort Pallet". Is this the same as an Air Transportable Galley/Latrine (ATGL)?
Answer: Yes. Please see the revised PWS, where all references to "Comfort Pallet" have been changed to "Air Transportable Galley/Latrine (ATGL)".

Question: It appears from the descriptions in the PWS that when an Air Transportable Galley/Latrine (ATGL) unit is installed on the aircraft, the workload is greatly increased compared to missions without ATGL's. However, the estimated workload data on Appendix 1, Page 27 of the PWS does not specify the number of ATGL's prepped for flight or the number of ATGL's cleaned after flight. Could you please include these estimates so we can better calculate the man hours required for this service?
Answer: Approximately 2-3 ATGL's are loaded for missions monthly. There are 40 additional oven racks per ATGL. We estimate an additional 1-2 hours per ATGL.

Question: On page 24 of the PWS, a large number of pillows and blankets are listed for some flights. Who is responsible for cleaning these items and what is the process for accomplishing this?
Answer: Please see the revised PWS covering this requirement. Blankets and pillows are brought to building 258, where they are then cleaned by a third-party. The contractor will then be responsible for picking these items up.

Question: Is the contractor responsible for replacing unserviceable Igloo coolers?
Answer: No.

PLEASE NOTE THAT ATTACHMENT 5 CONTAINS A REVISED PWS. THE ONLY CHANGE FROM ATTACHMENT 4 WAS AN UPDATE TO THE DATE ON THE COVER PAGE.

PLEASE DISREGARD THE "CONTRACTING OFFICE" ADDRESS BELOW AND ONLY USE ADDRESSES FOUND IN THE ATTACHMENT DOCUMENTS.

Added: Mar 29, 2018 1:08 pm Modified: Apr 19, 2018 4:31 pmTrack Changes Note: This combined synopsis/solicitation descirption was ammended on 3/29/18 to revise the additional instructions to offerors attachment to remove the reference to SF 1449 from paragraph 1.d. and to add a reference to this FBO posting description to paragraph 1.d. The updated attachment is found in package Amendment 3 below, and is titled "Additional Instructions to Offerors Revision 2".

The following statement was also added:

IMPORTANT NOTE: Package "Amendment 1" below was added due to a technical issue, and it cannot be removed. IT IS INTENTIONALLY BLANK AND SHOULD BE IGNORED.


NOTE: THE PWS WAS AMENDED, AND AN AMENDED PWS WAS POSTED TO THIS COMBINED SYNOPSIS/SOLICITATION ON APRIL 19, 2018, AS PACKAGE "AMENDMENT 4" BELOW.

The contracting office received the following questions, and has the following responses, posted on April 19, 2018:

Question: Please provide a copy of the attendance list for the site visit dated 2018-03-30.
Answer: 1. Data Monitor Systems, Inc.
             2. Hughes Group, LLC.

Question: Is there an incumbent contractor for the lavatory services?
Answer: Empire Aircraft Services.

Question: Is there an incumbent for the food, water/beverage/blankets services?
Answer: Empire Aircraft Services (the services are performed under the same contract).

Question: PWS 1.1.3 If the Final Fleet has not yet been performed and the scheduled departure time is delayed, how many hours is the contractor required to remain on base? Is there a limit as to how long a contractor is required to remain on site for delayed aircraft?
Answer: The PWS does not require a contractor to stay on base for a certain period in this scenario. It only requires that certain time limits be met with regard to when services are completed.

Question: PWS 1.1.3.1 NOTE mentions attachment 4 of AMC124-101, Volume 10. Will a copy of this be provide the contractor prior to bid proposal due date?
Answer: This has been changed to attachment 5 in the revised PWS.

Question: PWS 1.1.5 Lavatory service - Will the contractor ever dispose of lavatory waste at a location off base or will all waste disposals be done at the Wright Patterson AFB sewage disposal station.
Answer: To date, lavatory waste has never been taken off base.

Question: PWS 1.1.5 Lavatory Service - How many miles are driven between Bldg. 4044 and the Wright Patterson AFB sewage disposal station?
Answer: 1 mile approximately.

Question: PWS 1.1.11.2 - "Contractor shall develop a list of services performed along with cost for each service prior to award of contract." Will a standard list of services to be provided by contracting for all bidders to use for their bid proposal or does the contractor create their own list of services?
Answer: In accordance with the PWS, the contractor must develop this list.

Question: PWS 1.2.5 Approximately how many total man hours per year will be required for meetings and training courses as requested by the Government.
Answer: The Government anticipates under 8 hours of training per year.

Question: Office, phone, fax be provided?
Answer: The government provides an office with a phone. A fax machine is provided by the contractor.

Question: PWS 1.3.1 What will constitute an official notification by the flight line expediter or MOC to the contractor. Will 349's be used?
Answer: A phone call or email. 349s will not be used.

Question: PWS 1.1.3.1 How many miles is the in-flight kitchen from Bldg. 4044?
Answer: 5 miles.

Question: PWS 1.4.5 Is the OJT plan mentioned required to be submitted with bid proposal as part of the contractor's technical proposal?
Answer: No. In accordance with the revised PWS, this plan must be submitted within 30 days of contract start date.

Question: PWS 1.7.1.1 states that the contractor is to be on site during normal duty hours (0800- 1800 hours) Monday - Friday. How many contractor employees will be required to be on site during normal duty hours?
Answer: The PWS does not require a minimum number of employees to be on site.

Question: 1.9.1 Compliance with Laws and Regulations- Since all waste disposals are done on base, will the contractor be required to have state waste transporter permits?
Answer: The PWS covers this in section 1.12.2.7

Question: 1.16 Security Requirements - If clearances are required for contractor employees for access to controlled areas, will the contractors be required to have a SECRET clearance at the time of the award and if so, will a DD254 be issued to the contractor?
Answer: A DD254 will not be required. Contractors are required to have confidential level security clearances by contract start date.

Question: PWS 3.8 Are phone and fax lines provided to the contractor?
Answer: Yes.

Question: PWS 3.9.1 states the government shall provide solid or liquid type deodorant for urinals. Is this referencing the highly concentrated lavatory cleaner and deodorizer for the aircraft and portable lavatories or is this a product specifically for urinals?
Answer: This is the highly concentrated lavatory cleaner and deodorizer. There is not a product specifically for urinals.

Question: PWS 3.9.1 Where are all the government furnished bench stock stored?
Answer: Building 4044.

Question: A.1.1.2 Service Needs - See item #7 Services/International Waste. Please confirm the contractor will not perform an International Waste Service for any aircraft.
Answer: Please see the revised PWS, which clarifies that contractor will not perform any International Waste Service. Please note that PWS section 1.1.6 clarifies what is considered "waste" in this situation. The contractor is still responsible for the other services in the PWS for international flights.

Question: On page 24 of the PWS under government provided equipment it uses the term "Comfort Pallet". Is this the same as an Air Transportable Galley/Latrine (ATGL)?
Answer: Yes. Please see the revised PWS, where all references to "Comfort Pallet" have been changed to "Air Transportable Galley/Latrine (ATGL)".

Question: It appears from the descriptions in the PWS that when an Air Transportable Galley/Latrine (ATGL) unit is installed on the aircraft, the workload is greatly increased compared to missions without ATGL's. However, the estimated workload data on Appendix 1, Page 27 of the PWS does not specify the number of ATGL's prepped for flight or the number of ATGL's cleaned after flight. Could you please include these estimates so we can better calculate the man hours required for this service?
Answer: Approximately 2-3 ATGL's are loaded for missions monthly. There are 40 additional oven racks per ATGL. We estimate an additional 1-2 hours per ATGL.

Question: On page 24 of the PWS, a large number of pillows and blankets are listed for some flights. Who is responsible for cleaning these items and what is the process for accomplishing this?
Answer: Please see the revised PWS covering this requirement. Blankets and pillows are brought to building 258, where they are then cleaned by a third-party. The contractor will then be responsible for picking these items up.

Question: Is the contractor responsible for replacing unserviceable Igloo coolers?
Answer: No.

PLEASE DISREGARD THE "CONTRACTING OFFICE" ADDRESS BELOW AND ONLY USE ADDRESSES FOUND IN THE ATTACHMENT DOCUMENTS.

Added: Mar 21, 2018 3:57 pm Modified: Apr 12, 2018 1:01 pmTrack Changes NOTE: THE RESPONSE DATE FOR SUBMISSIONS HAS BEEN CHANGED TO 4/25/2018 AT 5:00 PM EASTERN STANDARD TIME.

Note: This combined synopsis/solicitation description was amended on 3/22/2018 to clarify that this combined synopsis/solicitation will be the only solicitation issued, and that there will not be a subsequent written solicitation; to specify that this acquisition will be for a commercial item; that Simplified Acquisition Procedures are being used; to clarify how the awardee will be chosen; to add a brief decsription of the attachments; and to add the Site Visit information below. ATTACHMENTS HAVE NOT BEEN CHANGED IN ANY WAY.

This is a combined synopsis/solicitation for the acquisition of Aircraft Fleet Services. This solicitation is prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation is conducted as a commercial item procurement using Simplified Acquisition Procedures (FAR Part 13). An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the synopsitation; (2) that receives a rating of "Acceptable" on the Technical Capability evaluation factor; and (3) that submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is determined to be fair and reasonable. The solicitation number is FA8601-18-R-0023; the NAICS code is 488190; and the size standard for small businesses is $32,500,000. The anticipated award is firm fixed price, for a commercial item, 100% set aside for small business. Additional details on the requirement can be found in the Performance Work Statement (attached).

An organized Site Visit is scheduled for 30 March 2017 at 10:30 a.m. Eastern Standard Time. Government personnel will meet all interested vendors in the parking lot at the Hope Hotel near Gate 12A. Contractors are required to RSVP for the Site Visit no later than 72 hours in advance of the scheduled date. In accordance with FAR 52.237-1, Site Visit (Apr 1984), attendance is not required, but it is recommended for clarification of the requirements. RSVP should include name of the attending individual and company name. Each company is allowed to send no more than two attending individuals on their behalf.

All interested parties must provide a proposal package by the time specified below to the Government in order to be considered for award. Proposal packages shall include all data and information requested and shall be submitted in accordance with the instructions found in the provision at FAR 52.212-1 - Instructions to Offerors - Commercial Items (JAN 2017), which has been tailored by Attachment 4, Additional Instructions to Offerors. Non-conformance with the instructions may result in an unfavorable proposal evaluation. All applicable provisions and clauses are located in the attached solicitation document.

Please note that the government DOES NOT intend to hold discussions; therefore, in order to be considered acceptable, the offeror must demonstrate a clear understanding of the required services as described in the attached Performance Work Statement.

The anticipated contract duration is five (5) years, including a base year and four option years as follows:
-Base period: 01 Jun 2018 - 31 May 2019
-Opt Yr. I: 01 Jun 2019 - 31 May 2020
-Opt Yr. II: 01 Jun 2020 - 31 May 2021
-Opt Yr. III: 01 Jun 2021 - 31 May 2022
-Opt Yr. IV: 01 Jun 2022 - 31 May 2023

Please provide pricing for each of the five CLINs, corresponding to the above base/option dates, found in the attached combined synopsis/solicitation. Please note that the Government does reserve the right to not award the contract.

IMPORTANT NOTICE TO CONTRACTORS: All prospective awardees are required to register in the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.237-7003, Electronic Submission of Payment Requests. Wide Area Workflow (WAWF) is the DoD system of choice for implementing this provision. Use of the basic system is at no cost to the contractor.

A detailed description of the requirement including period of performance, provisions and clauses, representations and certifications, and specifications are provided in the attached documents. Upon award, any provisions that were were in the draft contract (including representations and certifications) will be removed from the award document.

Attachments to the announcement:

1. Combined Synopsis/Solicitation Document (38 pages)
2. Attachment 1 - Performance Work Statement
3. Attachment 2 - Transient Aircraft Service Prices
4. Attachment 3 - Wage Determination 2015-4731 (Rev. 5)
5. Attachment 4 - Additional Instructions to Offerors
6. Attachment 5 - Evaluation Factors

Complete proposal packages are due by 5:00 PM Eastern Standard Time on April 5th, 2018, and are to be submitted per the instructions in Attachment 4 to the solicitation document, Additional Instructions to Offerors. Please disregard the "Contracting Office" address below and use only addresses specified in the attachments.

The contracting officer is not responsible for locating or obtaining any information that is not provided with the proposal. Please direct other inquiries to Eric Filion at (937) 522-4520 or eric.filion@us.af.mil.

Be advised that all correspondence sent via email shall contain a subject line that reads "Aircraft Fleet Services". Note that email filters at Wright-Patterson are designed to filter emails without subject lines or with suspicious subject lines or contents (i.e. .exe or .zip files). Therefore, if this subject line is not included, the email may not get through the email filters. If sending attachments with email, ensure only .pdf, .doc, or.xls documents are sent. The email filter may delete all other form of attachments. IT IS THE RESPONSIBILITY OF THE OFFEROR TO FOLLOW UP WITH THE POINT OF  CONTACT ABOVE TO CONFIRM RECEIPT OF ANY CORRESPONDENCE.

Added: Mar 21, 2018 3:57 pm Modified: Apr 06, 2018 1:34 pmTrack Changes NOTE: THE RESPONSE DATE FOR SUBMISSIONS HAS BEEN CHANGED TO 4/13/2018 AT 5:00 PM EASTERN STANDARD TIME.

Note: This combined synopsis/solicitation description was amended on 3/22/2018 to clarify that this combined synopsis/solicitation will be the only solicitation issued, and that there will not be a subsequent written solicitation; to specify that this acquisition will be for a commercial item; that Simplified Acquisition Procedures are being used; to clarify how the awardee will be chosen; to add a brief decsription of the attachments; and to add the Site Visit information below. ATTACHMENTS HAVE NOT BEEN CHANGED IN ANY WAY.

This is a combined synopsis/solicitation for the acquisition of Aircraft Fleet Services. This solicitation is prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation is conducted as a commercial item procurement using Simplified Acquisition Procedures (FAR Part 13). An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the synopsitation; (2) that receives a rating of "Acceptable" on the Technical Capability evaluation factor; and (3) that submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is determined to be fair and reasonable. The solicitation number is FA8601-18-R-0023; the NAICS code is 488190; and the size standard for small businesses is $32,500,000. The anticipated award is firm fixed price, for a commercial item, 100% set aside for small business. Additional details on the requirement can be found in the Performance Work Statement (attached).

An organized Site Visit is scheduled for 30 March 2017 at 10:30 a.m. Eastern Standard Time. Government personnel will meet all interested vendors in the parking lot at the Hope Hotel near Gate 12A. Contractors are required to RSVP for the Site Visit no later than 72 hours in advance of the scheduled date. In accordance with FAR 52.237-1, Site Visit (Apr 1984), attendance is not required, but it is recommended for clarification of the requirements. RSVP should include name of the attending individual and company name. Each company is allowed to send no more than two attending individuals on their behalf.

All interested parties must provide a proposal package by the time specified below to the Government in order to be considered for award. Proposal packages shall include all data and information requested and shall be submitted in accordance with the instructions found in the provision at FAR 52.212-1 - Instructions to Offerors - Commercial Items (JAN 2017), which has been tailored by Attachment 4, Additional Instructions to Offerors. Non-conformance with the instructions may result in an unfavorable proposal evaluation. All applicable provisions and clauses are located in the attached solicitation document.

Please note that the government DOES NOT intend to hold discussions; therefore, in order to be considered acceptable, the offeror must demonstrate a clear understanding of the required services as described in the attached Performance Work Statement.

The anticipated contract duration is five (5) years, including a base year and four option years as follows:
-Base period: 01 Jun 2018 - 31 May 2019
-Opt Yr. I: 01 Jun 2019 - 31 May 2020
-Opt Yr. II: 01 Jun 2020 - 31 May 2021
-Opt Yr. III: 01 Jun 2021 - 31 May 2022
-Opt Yr. IV: 01 Jun 2022 - 31 May 2023

Please provide pricing for each of the five CLINs, corresponding to the above base/option dates, found in the attached combined synopsis/solicitation. Please note that the Government does reserve the right to not award the contract.

IMPORTANT NOTICE TO CONTRACTORS: All prospective awardees are required to register in the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.237-7003, Electronic Submission of Payment Requests. Wide Area Workflow (WAWF) is the DoD system of choice for implementing this provision. Use of the basic system is at no cost to the contractor.

A detailed description of the requirement including period of performance, provisions and clauses, representations and certifications, and specifications are provided in the attached documents. Upon award, any provisions that were were in the draft contract (including representations and certifications) will be removed from the award document.

Attachments to the announcement:

1. Combined Synopsis/Solicitation Document (38 pages)
2. Attachment 1 - Performance Work Statement
3. Attachment 2 - Transient Aircraft Service Prices
4. Attachment 3 - Wage Determination 2015-4731 (Rev. 5)
5. Attachment 4 - Additional Instructions to Offerors
6. Attachment 5 - Evaluation Factors

Complete proposal packages are due by 5:00 PM Eastern Standard Time on April 5th, 2018, and are to be submitted per the instructions in Attachment 4 to the solicitation document, Additional Instructions to Offerors. Please disregard the "Contracting Office" address below and use only addresses specified in the attachments.

The contracting officer is not responsible for locating or obtaining any information that is not provided with the proposal. Please direct other inquiries to Eric Filion at (937) 522-4520 or eric.filion@us.af.mil.

Be advised that all correspondence sent via email shall contain a subject line that reads "Aircraft Fleet Services". Note that email filters at Wright-Patterson are designed to filter emails without subject lines or with suspicious subject lines or contents (i.e. .exe or .zip files). Therefore, if this subject line is not included, the email may not get through the email filters. If sending attachments with email, ensure only .pdf, .doc, or.xls documents are sent. The email filter may delete all other form of attachments. IT IS THE RESPONSIBILITY OF THE OFFEROR TO FOLLOW UP WITH THE POINT OF  CONTACT ABOVE TO CONFIRM RECEIPT OF ANY CORRESPONDENCE.

Added: Mar 21, 2018 3:57 pm Modified: Apr 03, 2018 4:47 pmTrack Changes NOTE: THE RESPONSE DATE FOR SUBMISSIONS HAS BEEN CHANGED TO 4/9/2018 AT 5:00 PM EASTERN STANDARD TIME.

Note: This combined synopsis/solicitation description was amended on 3/22/2018 to clarify that this combined synopsis/solicitation will be the only solicitation issued, and that there will not be a subsequent written solicitation; to specify that this acquisition will be for a commercial item; that Simplified Acquisition Procedures are being used; to clarify how the awardee will be chosen; to add a brief decsription of the attachments; and to add the Site Visit information below. ATTACHMENTS HAVE NOT BEEN CHANGED IN ANY WAY.

This is a combined synopsis/solicitation for the acquisition of Aircraft Fleet Services. This solicitation is prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation is conducted as a commercial item procurement using Simplified Acquisition Procedures (FAR Part 13). An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the synopsitation; (2) that receives a rating of "Acceptable" on the Technical Capability evaluation factor; and (3) that submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is determined to be fair and reasonable. The solicitation number is FA8601-18-R-0023; the NAICS code is 488190; and the size standard for small businesses is $32,500,000. The anticipated award is firm fixed price, for a commercial item, 100% set aside for small business. Additional details on the requirement can be found in the Performance Work Statement (attached).

An organized Site Visit is scheduled for 30 March 2017 at 10:30 a.m. Eastern Standard Time. Government personnel will meet all interested vendors in the parking lot at the Hope Hotel near Gate 12A. Contractors are required to RSVP for the Site Visit no later than 72 hours in advance of the scheduled date. In accordance with FAR 52.237-1, Site Visit (Apr 1984), attendance is not required, but it is recommended for clarification of the requirements. RSVP should include name of the attending individual and company name. Each company is allowed to send no more than two attending individuals on their behalf.

All interested parties must provide a proposal package by the time specified below to the Government in order to be considered for award. Proposal packages shall include all data and information requested and shall be submitted in accordance with the instructions found in the provision at FAR 52.212-1 - Instructions to Offerors - Commercial Items (JAN 2017), which has been tailored by Attachment 4, Additional Instructions to Offerors. Non-conformance with the instructions may result in an unfavorable proposal evaluation. All applicable provisions and clauses are located in the attached solicitation document.

Please note that the government DOES NOT intend to hold discussions; therefore, in order to be considered acceptable, the offeror must demonstrate a clear understanding of the required services as described in the attached Performance Work Statement.

The anticipated contract duration is five (5) years, including a base year and four option years as follows:
-Base period: 01 Jun 2018 - 31 May 2019
-Opt Yr. I: 01 Jun 2019 - 31 May 2020
-Opt Yr. II: 01 Jun 2020 - 31 May 2021
-Opt Yr. III: 01 Jun 2021 - 31 May 2022
-Opt Yr. IV: 01 Jun 2022 - 31 May 2023

Please provide pricing for each of the five CLINs, corresponding to the above base/option dates, found in the attached combined synopsis/solicitation. Please note that the Government does reserve the right to not award the contract.

IMPORTANT NOTICE TO CONTRACTORS: All prospective awardees are required to register in the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.237-7003, Electronic Submission of Payment Requests. Wide Area Workflow (WAWF) is the DoD system of choice for implementing this provision. Use of the basic system is at no cost to the contractor.

A detailed description of the requirement including period of performance, provisions and clauses, representations and certifications, and specifications are provided in the attached documents. Upon award, any provisions that were were in the draft contract (including representations and certifications) will be removed from the award document.

Attachments to the announcement:

1. Combined Synopsis/Solicitation Document (38 pages)
2. Attachment 1 - Performance Work Statement
3. Attachment 2 - Transient Aircraft Service Prices
4. Attachment 3 - Wage Determination 2015-4731 (Rev. 5)
5. Attachment 4 - Additional Instructions to Offerors
6. Attachment 5 - Evaluation Factors

Complete proposal packages are due by 5:00 PM Eastern Standard Time on April 5th, 2018, and are to be submitted per the instructions in Attachment 4 to the solicitation document, Additional Instructions to Offerors. Please disregard the "Contracting Office" address below and use only addresses specified in the attachments.

The contracting officer is not responsible for locating or obtaining any information that is not provided with the proposal. Please direct other inquiries to Eric Filion at (937) 522-4520 or eric.filion@us.af.mil.

Be advised that all correspondence sent via email shall contain a subject line that reads "Aircraft Fleet Services". Note that email filters at Wright-Patterson are designed to filter emails without subject lines or with suspicious subject lines or contents (i.e. .exe or .zip files). Therefore, if this subject line is not included, the email may not get through the email filters. If sending attachments with email, ensure only .pdf, .doc, or.xls documents are sent. The email filter may delete all other form of attachments. IT IS THE RESPONSIBILITY OF THE OFFEROR TO FOLLOW UP WITH THE POINT OF  CONTACT ABOVE TO CONFIRM RECEIPT OF ANY CORRESPONDENCE.

Added: Mar 21, 2018 3:57 pm Modified: Mar 29, 2018 2:11 pmTrack Changes Note: This combined synopsis/solicitation description was amended on 3/22/2018 to clarify that this combined synopsis/solicitation will be the only solicitation issued, and that there will not be a subsequent written solicitation; to specify that this acquisition will be for a commercial item; that Simplified Acquisition Procedures are being used; to clarify how the awardee will be chosen; to add a brief decsription of the attachments; and to add the Site Visit information below. ATTACHMENTS HAVE NOT BEEN CHANGED IN ANY WAY.

This is a combined synopsis/solicitation for the acquisition of Aircraft Fleet Services. This solicitation is prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation is conducted as a commercial item procurement using Simplified Acquisition Procedures (FAR Part 13). An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the synopsitation; (2) that receives a rating of "Acceptable" on the Technical Capability evaluation factor; and (3) that submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is determined to be fair and reasonable. The solicitation number is FA8601-18-R-0023; the NAICS code is 488190; and the size standard for small businesses is $32,500,000. The anticipated award is firm fixed price, for a commercial item, 100% set aside for small business. Additional details on the requirement can be found in the Performance Work Statement (attached).

An organized Site Visit is scheduled for 30 March 2017 at 10:30 a.m. Eastern Standard Time. Government personnel will meet all interested vendors in the parking lot at the Hope Hotel near Gate 12A. Contractors are required to RSVP for the Site Visit no later than 72 hours in advance of the scheduled date. In accordance with FAR 52.237-1, Site Visit (Apr 1984), attendance is not required, but it is recommended for clarification of the requirements. RSVP should include name of the attending individual and company name. Each company is allowed to send no more than two attending individuals on their behalf.

All interested parties must provide a proposal package by the time specified below to the Government in order to be considered for award. Proposal packages shall include all data and information requested and shall be submitted in accordance with the instructions found in the provision at FAR 52.212-1 - Instructions to Offerors - Commercial Items (JAN 2017), which has been tailored by Attachment 4, Additional Instructions to Offerors. Non-conformance with the instructions may result in an unfavorable proposal evaluation. All applicable provisions and clauses are located in the attached solicitation document.

Please note that the government DOES NOT intend to hold discussions; therefore, in order to be considered acceptable, the offeror must demonstrate a clear understanding of the required services as described in the attached Performance Work Statement.

The anticipated contract duration is five (5) years, including a base year and four option years as follows:
-Base period: 01 Jun 2018 - 31 May 2019
-Opt Yr. I: 01 Jun 2019 - 31 May 2020
-Opt Yr. II: 01 Jun 2020 - 31 May 2021
-Opt Yr. III: 01 Jun 2021 - 31 May 2022
-Opt Yr. IV: 01 Jun 2022 - 31 May 2023

Please provide pricing for each of the five CLINs, corresponding to the above base/option dates, found in the attached combined synopsis/solicitation. Please note that the Government does reserve the right to not award the contract.

IMPORTANT NOTICE TO CONTRACTORS: All prospective awardees are required to register in the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.237-7003, Electronic Submission of Payment Requests. Wide Area Workflow (WAWF) is the DoD system of choice for implementing this provision. Use of the basic system is at no cost to the contractor.

A detailed description of the requirement including period of performance, provisions and clauses, representations and certifications, and specifications are provided in the attached documents. Upon award, any provisions that were were in the draft contract (including representations and certifications) will be removed from the award document.

Attachments to the announcement:

1. Combined Synopsis/Solicitation Document (38 pages)
2. Attachment 1 - Performance Work Statement
3. Attachment 2 - Transient Aircraft Service Prices
4. Attachment 3 - Wage Determination 2015-4731 (Rev. 5)
5. Attachment 4 - Additional Instructions to Offerors
6. Attachment 5 - Evaluation Factors

Complete proposal packages are due by 5:00 PM Eastern Standard Time on April 5th, 2018, and are to be submitted per the instructions in Attachment 4 to the solicitation document, Additional Instructions to Offerors. Please disregard the "Contracting Office" address below and use only addresses specified in the attachments.

The contracting officer is not responsible for locating or obtaining any information that is not provided with the proposal. Please direct other inquiries to Eric Filion at (937) 522-4520 or eric.filion@us.af.mil.

Be advised that all correspondence sent via email shall contain a subject line that reads "Aircraft Fleet Services". Note that email filters at Wright-Patterson are designed to filter emails without subject lines or with suspicious subject lines or contents (i.e. .exe or .zip files). Therefore, if this subject line is not included, the email may not get through the email filters. If sending attachments with email, ensure only .pdf, .doc, or.xls documents are sent. The email filter may delete all other form of attachments. IT IS THE RESPONSIBILITY OF THE OFFEROR TO FOLLOW UP WITH THE POINT OF  CONTACT ABOVE TO CONFIRM RECEIPT OF ANY CORRESPONDENCE.

Added: Mar 29, 2018 1:08 pm Modified: Mar 29, 2018 2:11 pmTrack Changes Note: This combined synopsis/solicitation descirption was ammended on 3/29/18 to revise the additional instructions to offerors attachment to remove the reference to SF 1449 from paragraph 1.d. and to add a reference to this FBO posting description to paragraph 1.d. The updated attachment is found in package Amendment 3 below, and is titled "Additional Instructions to Offerors Revision 2".

The following statement was also added:

IMPORTANT NOTE: Package "Amendment 1" below was added due to a technical issue, and it cannot be removed. IT IS INTENTIONALLY BLANK AND SHOULD BE IGNORED.

PLEASE DISREGARD THE "CONTRACTING OFFICE" ADDRESS BELOW AND ONLY USE ADDRESSES FOUND IN THE ATTACHMENT DOCUMENTS.

Added: Mar 29, 2018 1:08 pm Note: This combined synopsis/solicitation descirption was ammended on 3/29/18 to revise the additional instructions to offerors attachment to remove the reference to SF 1449 from paragraph 1.d. and to add a reference to this FBO posting description to paragraph 1.d. The updated attachment is found in package Amendment 3 below, and is titled "Additional Instructions to Offerors Revision 2".

The following statement was also added:

IMPORTANT NOTE: Package "Amendment 1" below was added due to a technical issue, and it cannot be removed. IT IS INTENTIONALLY BLANK AND SHOULD BE IGNORED.

Added: Mar 26, 2018 10:26 am Note: This combined synopsis/solicitation descirption was ammended on 3/26/18 to revise the additional instructions to offerors attachment to include the "Exceptions" table in Paragraph 4.c.

Added: Mar 23, 2018 12:56 pm Modified: Mar 23, 2018 2:27 pmTrack Changes Note: This combined synopsis/solicitation descirption was ammended on 3/23/18 to add the following information (NO CHANGE TO THE ATTACHMENTS OCCURED):

ALL QUESTIONS RELATED TO THIS SOLICITATION MUST BE RECEIVED BY 12:00PM (noon) Eastern Standard Time on 3/30/2018 TO BE ANSWERED. The Following questions have been received and answered:


Question 1: Does the government intend to provide the Lavatory Servicing Truck? If so is it more than just one truck?

Answer 1: Please see PWS Paragraph 1 for the equipment/items, etc. that the contractor is required to provide, and PWS Section III for all equipment/items, etc. that the government will provide.

Question 2: Paragraph 2a states: Hard copy proposals, prepared in accordance with (IAW) paragraph 3 below, are required and shall be mailed to.....

Paragraph 3b states: Electronic copies: send electronic copies of each volume via email to the CO and to the POC identified in paragraph 2a above as a PDF document to arrive by the date and time specified in the solicitation.

 Is the government requesting hard copies as well electronic copies via email?

Answer 2: YES. The government is requesting both hard copies and electronic copies.

Added: Mar 23, 2018 12:56 pm Note: This combined synopsis/solicitation descirption was ammended on 3/23/18 to add the following information (NO CHANGE TO THE ATTACHMENTS OCCURED):

ALL QUESTIONS RELATED TO THIS SOLICITATION MUST BE RECEIVED BY 12:00PM (noon) Eastern Standard Time TO BE ANSWERED. The Following questions have been received and answered:


Question 1: Does the government intend to provide the Lavatory Servicing Truck? If so is it more than just one truck?

Answer 1: Please see PWS Paragraph 1 for the equipment/items, etc. that the contractor is required to provide, and PWS Section III for all equipment/items, etc. that the government will provide.

Question 2: Paragraph 2a states: Hard copy proposals, prepared in accordance with (IAW) paragraph 3 below, are required and shall be mailed to.....

Paragraph 3b states: Electronic copies: send electronic copies of each volume via email to the CO and to the POC identified in paragraph 2a above as a PDF document to arrive by the date and time specified in the solicitation.

 Is the government requesting hard copies as well electronic copies via email?

Answer 2: YES. The government is requesting both hard copies and electronic copies.

Added: Mar 21, 2018 3:57 pm Modified: Mar 22, 2018 3:34 pmTrack Changes Note: This combined synopsis/solicitation description was amended on 3/22/2018 to clarify that this combined synopsis/solicitation will be the only solicitation issued, and that there will not be a subsequent written solicitation; to specify that this acquisition will be for a commercial item; that Simplified Acquisition Procedures are being used; to clarify how the awardee will be chosen; to add a brief decsription of the attachments; and to add the Site Visit information below. ATTACHMENTS HAVE NOT BEEN CHANGED IN ANY WAY.

This is a combined synopsis/solicitation for the acquisition of Aircraft Fleet Services. This solicitation is prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation is conducted as a commercial item procurement using Simplified Acquisition Procedures (FAR Part 13). An award, if any, will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the synopsitation; (2) that receives a rating of "Acceptable" on the Technical Capability evaluation factor; and (3) that submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is determined to be fair and reasonable. The solicitation number is FA8601-18-R-0023; the NAICS code is 488190; and the size standard for small businesses is $32,500,000. The anticipated award is firm fixed price, for a commercial item, 100% set aside for small business. Additional details on the requirement can be found in the Performance Work Statement (attached).

An organized Site Visit is scheduled for 30 March 2017 at 10:30 a.m. Eastern Standard Time. Government personnel will meet all interested vendors in the parking lot at the Hope Hotel near Gate 12A. Contractors are required to RSVP for the Site Visit no later than 72 hours in advance of the scheduled date. In accordance with FAR 52.237-1, Site Visit (Apr 1984), attendance is not required, but it is recommended for clarification of the requirements. RSVP should include name of the attending individual and company name. Each company is allowed to send no more than two attending individuals on their behalf.

All interested parties must provide a proposal package by the time specified below to the Government in order to be considered for award. Proposal packages shall include all data and information requested and shall be submitted in accordance with the instructions found in the provision at FAR 52.212-1 - Instructions to Offerors - Commercial Items (JAN 2017), which has been tailored by Attachment 4, Additional Instructions to Offerors. Non-conformance with the instructions may result in an unfavorable proposal evaluation. All applicable provisions and clauses are located in the attached solicitation document.

Please note that the government DOES NOT intend to hold discussions; therefore, in order to be considered acceptable, the offeror must demonstrate a clear understanding of the required services as described in the attached Performance Work Statement.

The anticipated contract duration is five (5) years, including a base year and four option years as follows:
-Base period: 01 Jun 2018 - 31 May 2019
-Opt Yr. I: 01 Jun 2019 - 31 May 2020
-Opt Yr. II: 01 Jun 2020 - 31 May 2021
-Opt Yr. III: 01 Jun 2021 - 31 May 2022
-Opt Yr. IV: 01 Jun 2022 - 31 May 2023

Please provide pricing for each of the five CLINs, corresponding to the above base/option dates, found in the attached combined synopsis/solicitation. Please note that the Government does reserve the right to not award the contract.

IMPORTANT NOTICE TO CONTRACTORS: All prospective awardees are required to register in the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.237-7003, Electronic Submission of Payment Requests. Wide Area Workflow (WAWF) is the DoD system of choice for implementing this provision. Use of the basic system is at no cost to the contractor.

A detailed description of the requirement including period of performance, provisions and clauses, representations and certifications, and specifications are provided in the attached documents. Upon award, any provisions that were were in the draft contract (including representations and certifications) will be removed from the award document.

Attachments to the announcement:

1. Combined Synopsis/Solicitation Document (38 pages)
2. Attachment 1 - Performance Work Statement
3. Attachment 2 - Transient Aircraft Service Prices
4. Attachment 3 - Wage Determination 2015-4731 (Rev. 5)
5. Attachment 4 - Additional Instructions to Offerors
6. Attachment 5 - Evaluation Factors

Complete proposal packages are due by 5:00 PM Eastern Standard Time on April 5th, 2018, and are to be submitted per the instructions in Attachment 4 to the solicitation document, Additional Instructions to Offerors.

The contracting officer is not responsible for locating or obtaining any information that is not provided with the proposal. Please direct other inquiries to Eric Filion at (937) 522-4520 or eric.filion@us.af.mil.

Be advised that all correspondence sent via email shall contain a subject line that reads "Aircraft Fleet Services". Note that email filters at Wright-Patterson are designed to filter emails without subject lines or with suspicious subject lines or contents (i.e. .exe or .zip files). Therefore, if this subject line is not included, the email may not get through the email filters. If sending attachments with email, ensure only .pdf, .doc, or.xls documents are sent. The email filter may delete all other form of attachments. IT IS THE RESPONSIBILITY OF THE OFFEROR TO FOLLOW UP WITH THE POINT OF  CONTACT ABOVE TO CONFIRM RECEIPT OF ANY CORRESPONDENCE.

Added: Mar 21, 2018 3:57 pm This is a combined synopsis/solicitation for the acquisition of Aircraft Fleet Services. This solicitation is prepated in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is FA8601-18-R-0023; the NAICS code is 488190; and the size standard for small businesses is $32,500,000. The anticipated award is firm fixed price, 100% set aside for small business. Additional details on the requirement can be found in the Performance Work Statement (attached).

This acquisition will be completed using a written Request for Proposal (RFP). All interested parties must provide a proposal package by the time specified below to the Government in order to be considered for award. Proposal packages shall include all data and information requested and shall be submitted in accordance with the instructions found in the provision at FAR 52.212-1 - Instructions to Offerors - Commercial Items (JAN 2017), which has been tailored by Attachment 4, Additional Instructions to Offerors. Non-conformance with the instructions may reulst in an unfavorable proposal evaluation. All applicable provisions and clauses are located in the attached solicitation document.

This acquisition will utilize the Lowest Price Technically Acceptable technique to make an award decision. Please note that the government DOES NOT intend to hold discussions; therefore, in order to be considered acceptable, the offeror must demonstrate a clear understanding of the required services as described in the attached Performance Work Statement.

The anticipated contract duration is five (5) years, including a base year and four option years as follows:
-Base period: 01 Jun 2018 - 31 May 2019
-Opt Yr. I: 01 Jun 2019 - 31 May 2020
-Opt Yr. II: 01 Jun 2020 - 31 May 2021
-Opt Yr. III: 01 Jun 2021 - 31 May 2022
-Opt Yr. IV: 01 Jun 2022 - 31 May 2023

Please provide pricing for each of the five CLINs, corresponding to the above base/option dates, found in the attached combined synopsis/solicitation. Please note that the Government does reserve the right to not award the contract.

IMPORTANT NOTICE TO CONTRACTORS: All prospective awardees are required to register in the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.237-7003, Electronic Submission of Payment Requests. Wide Area Workflow (WAWF) is the DoD system of choice for implementing this provision. Use of the basic system is at no cost to the contractor.

Attachments to the announcement:

1. Combined Synopsis/Solicitation Document (38 pages)
2. Attachment 1 - Performance Work Statement
3. Attachment 2 - Transient Aircraft Service Prices
4. Attachment 3 - Wage Determination 2015-4731 (Rev. 5)
5. Attachment 4 - Additional Instructions to Offerors
6. Attachment 5 - Evaluation Factors

Complete proposal packages are due by 5:00 PM Eastern Standard Time on April 5th, 2018, and are to be submitted per the instructions in Attachment 4 to the solicitation document, Additional Instructions to Offerors.

The contracting officer is not responsible for locating or obtaining any information that is not provided with the proposal. Please direct other inquiries to Eric Filion at (937) 522-4520 or eric.filion@us.af.mil.

Be advised that all correspondence sent via email shall contain a subject line that reads "Aircraft Fleet Services". Note that email filters at Wright-Patterson are designed to filter emails without subject lines or with suspicious subject lines or contents (i.e. .exe or .zip files). Therefore, if this subject line is not included, the email may not get through the email filters. If sending attachments with email, ensure only .pdf, .doc, or.xls documents are sent. The email filter may delete all other form of attachments. IT IS THE RESPONSIBILITY OF THE OFFEROR TO FOLLOW UP WITH THE POINT OF  CONTACT ABOVE TO CONFIRM RECEIPT OF ANY CORRESPONDENCE.