Evaluation_Factors.pdf

FA8601-18-R-0023

EVALUATION FACTORS

The Government will use Simplified Acquisition Procedures, as authorized by FAR 13.5 – Test Program for Certain Commercial Items, instead of using FAR 15.3 Source Selection to evaluate offers submitted in response to this solicitation. The factors that shall be used to evaluate proposals are Technical and Price, as expounded below. A proposal is awardable at any price if, after final evaluation, the Technical factor receives a rating of “Acceptable.”

The evaluation does not permit tradeoffs between price and non-price factors. Award will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the solicitation; (2) that receives a rating of “Acceptable” on the Technical evaluation factor; and (3) that submits the proposal with the lowest Total Evaluated Price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. The Government reserves the right to award no contract at all depending upon (1) the quality of proposals received and (2) the fair and reasonableness of the pricing of proposals received.

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirement of the solicitation.

1. Technical: Proposal must clearly demonstrate that the offeror is capable of meeting all of the performance standards specified in the Performance Work Statement (PWS).

a. SUBFACTOR 1 – Prior Experience Description: This subfactor will evaluate whether an offeror has current or recent experience in performing services that are comparable in scope and magnitude to the services described in the Performance Work Statement.

Measure of Merit: This subfactor is met when:

(i) Contractor can provide evidence to show that services are currently being performed on at least one contract, or have been performed on at least one contract within five years prior to the issue date of this Solicitation; and

(ii) Services performed are/were comparable to those described in the Performance Work Statement; and

(iii) Services are/were performed on aircraft comparable to that of a C-17.

b. SUBFACTOR 2 – Manpower Methodology Description: This subfactor will evaluate whether an offeror’s use of manpower is likely to ensure that aircraft fleet services are accomplished as required by the Performance Work Statement. The manpower methodology shall be specific enough to ensure that the services required by the Performance Work Statement – fleet services, waste disposal, restocking of items, and recordkeeping – will be performed within the timeframes specified by the Performance Work Statement.

Measure of Merit: This subfactor is met when:

(i) The work flow chart covers all of the services as specified by the Performance Work Statement; and

(ii) the work flow chart identifies all labor categories to be used in performing all of the services specified in the Performance Work Statement; and

(iii) the work flow chart specifies the amount of time required, by labor category, to accomplish each task specified in the Performance Work Statement; and

(iv) the work flow chart identifies labor that will be cross-utilized to accomplish more than one of the tasks specified in the Performance Work Statement; and

(v) in the Government’s opinion, the labor categories identified and proposes scheduling of labor is likely to ensure all of the required services are met within the specified time frames.

c. SUBFACTOR 3 – Environmental Controls Description: This subfactor will evaluate whether Offeror’s proposal meets the environmental requirements of the Performance Work Statement.

Measure of Merit: This subfactor is met when:

(i) Offeror provides evidence proving it is capable of compliance with all applicable laws and regulations, including international, federal, state and local laws; and

(ii) Offeror provides evidence it has the flexibility to comply with new laws and regulations as they come into effect over the life of the contract; and

(iii) Offeror provides a clear process for how it will act in the event of an environmental spill, including its notification procedures.

d. SUBFACTOR 4 – Safety Description: This subfactor will evaluate whether the Offeror demonstrates its capability of meeting the safety requirements for services that are comparable in scope and magnitude to the services described in the Performance Work Statement.

Measure of Merit: This subfactor is met when:

(i) Offeror submits a plan that is being used on either a current contract or one performed within the last five years of the posting date of this solicitation.

e. SUBFACTOR 5 – Quality Control Description: This subfactor will evaluate whether the Offeror demonstrates its capability of meeting the Quality Control requirements for services that are comparable in scope and magnitude to the services described in the Performance Work Statement.

Measure of Merit: This subfactor is met when:

(i) Offeror submits a Quality Control plan that is being used on either a current contract or one performed within the last five years of the posting date of this solicitation.

2. Price: Price proposals will be evaluated for (1) completeness, (2) unbalanced pricing, (3) fair and reasonableness, and (4) Total Evaluated Price (TEP).

a. Completeness: The Government will review the pricing submissions for completeness and compliance with Attachment 1—Additional Instructions to Offerors.

b. Unbalanced Pricing: The Government will analyze each proposal to determine whether they are unbalanced with respect to prices proposed on different Contract Line Items Numbers (CLIN) for the same or similar services and/or supplies in the same or similar quantities and with respect to option pricing. An offer may be rejected if the Contracting Officer (CO) determines that the option prices are significantly unbalanced or that otherwise unbalanced pricing poses an unacceptable risk to the Government.

c. Fair and Reasonableness: The offeror’s Price proposal will be evaluated using price analysis in accordance with FAR 15.404-1(b) or DFARS 215.371-3 if only one offer is received.

d. Total Evaluated Price (TEP): The Government will add the total price for all options to the total price for the basic requirement to arrive at a total evaluated price (TEP). The TEP will be calculated as:

(i) The sum of the extended prices (unit quantity multiplied by unit price) for the base performance period and option periods I through IV; and

(ii) To account for the maximum six-month extension possible under the clause at FAR 52.217-8, Option to Extend Services, the Government will take the proposed price of the final option period, prorate it to a six-month value, and add that amount to the sum of all CLINS (base performance period and option periods I through IV). The resulting amount will be the TEP. Evaluation of options shall not obligate the Government to exercise the option(s).

The spreadsheet below illustrates calculation of a proposal’s TEP using the methodology described above. The spreadsheet is provided for illustration purposes only. Prices reflected in the spreadsheet are notional and in no way reflect the actual value of the requirement or an actual evaluation of proposed prices submitted in response to this solicitation or any other solicitation for the same or similar requirements.

2. Evaluation Process:

(a) The Government will initiate concurrent evaluation of all evaluation factors on all proposals. The Government will consider, throughout the evaluation, the "correction potential" of a proposal including whether any proposal deficiency can be rectified and whether any uncertainty can be resolved. The judgment of such "correction potential" is within the sole discretion of the Government.

(b) If pursuant to initial evaluation, the Government rates the Technical factor as “Unacceptable” or if the

Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, and in the Government’s judgment, the deficiency is rectifiable or the uncertainty is resolvable; the Contracting Officer (CO) may open discussions and may continue discussions as long as, in the Government’s judgment, the deficiency is rectifiable or the uncertainty is resolvable.

PERIOD OF

PERFORMANCE

(POP)

POP

LENGTH CLINS

NOTIONAL

PROPOSED

PRICE

Base 12 Months 0001 - 0020 $100,000.00 Option I 12 Months 1001 - 1020 $103,000.00 Option II 12 Months 2001 - 2020 $106,090.00 Option III 12 Months 3001 - 3020 $109,272.70 Option IV 12 Months 4001 - 4020 $112,550.88 Total Proposed Price for Base Period & Options I through IV $530,913.58 Evaluted Value of Maximum 6-Month Option to Extend Services IAW FAR 52.217-8 $56,275.44 Total Evaluated Price (TEP) $587,189.02

(c) For the purpose of conducting discussions, if the Government rates the Technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, the entire proposal will be rated “Unacceptable.” At the conclusion of discussions, if the Technical factor is rated “Unacceptable” or if any deficiency or uncertainty relative to the proposal has not been unresolved, evaluation of that proposal will be considered final. The entire proposal will be rated “Unacceptable” and no further consideration will be given to that proposal for award.

(d) For the purpose of award without discussions, if pursuant to initial evaluation, the Government rates the Technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, notwithstanding that any deficiency may be rectifiable or any uncertainty may be resolvable, the entire proposal will be rated “Unacceptable,” the initial evaluation will be the final evaluation, and no further consideration will be given to that proposal for award.

3. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.