Access Cover Assy

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 and part 13, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.  Solicitation number 70Z03823QJ0000404 is issued as a Request for Quotation (RFQ).  This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04 effective 2 June 2023.

The applicable North American Industry Classification Standard Code is 336413.  The small business size standard is 1,250 Employees.  This solicitation is 100% Set-Aside for small business.  All responsible sources may submit a quotation which shall be considered by the agency. 

It is anticipated that a firm-fixed price purchase order will be awarded on a brand name basis as a result of this synopsis/solicitation for the following item(s):

Item Name: ACCESS COVER ASSY

National Stock Number: 5340-01-HS2-9164

Quantity: 10 each

Manufacturer Cage Code: 1T765

Part Number: HM043-019-61

Requested Delivery Date: 10/12/2023

At the time of award, the United States Coast Guard (USCG) will place an order for the purchase of ten (10) item(s).  In accordance with Federal Acquisition Regulation 52.217-6, the USCG may require ten (10) additional item(s) up to a maximum quantity of twenty (20) item(s) at the same price as the original order, for up to three hundred sixty-five (365) days after the initial award date.  If any additional quantities are to be ordered the contractor will be notified through the issuance of a written modification.  Delivery terms for each additional order will be included on the modification.

Only the items requested in this solicitation will be considered for award. 

All parts shall have clear traceability to the Original Equipment Manufacturer (OEM), Robertson Fuel Systems, LLC (Cage Code 1T765).  Traceability means a clear, complete, documented, and auditable paper trail which traces each step from an OEM or distributor to its current location. Concerns having the expertise and required capabilities to provide these items are invited to submit offers in accordance with the requirements stipulated in this solicitation. 

The contractor shall furnish a Certificate of Conformance (COC) in accordance with Federal Acquisition Regulation (FAR) clause 52.246-15. COC must be submitted in the format specified in the clause.  Offerors must be able to provide necessary certification including traceability to the manufacturer, manufacturer's COC and its own certificate of conformance to ensure parts are in airworthy condition, suitable for installation on USCG aircraft. Prospective vendors who are not the OEM or an authorized distributor must provide traceability for the offered product back to the manufacturer or authorized distributor.

All parts shall be NEW approved parts.

NOTE: NO DRAWINGS, SPECIFICATIONS OR SCHEMATICS ARE AVAILABLE FROM THIS AGENCY.

SEE ATTACHMENT 1 - “TERMS AND CONDITIONS – 70Z03823QJ0000404” FOR APPLICABLE CLAUSES, INSTRUCTIONS AND EVALUATION CRITERIA. 

SEE ATTACHMENT 2 – “REDACTED JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION – 70Z03823QJ0000404”

Closing date and time for receipt of offers is 8/15/2023 at 2:00 PM Eastern Time.   Anticipated award date is on or about 8/18/2023.  E-mail quotations may be sent to Adam.A.Finnell@uscg.mil.  Please indicate 70Z03823QJ0000404 in subject line. 

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time- consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance.  Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman.  The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government.  The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed.  To be timely protests must be filed within the period specified in FAR 33.103(e).  Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.