6540--Pupilometer

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6 is seeking to procure five Konan EyeKinetix Objective RAPD Pupilometers for the Fredericksburg Health Care Center. The solicitation, numbered 36C24625Q0151, requires a hand-held binocular pupillary testing camera capable of scotopic/photopic measurements and recording bilateral pupil responses. Quotes must be submitted via email by December 9, 2024, at 3:00 PM EST, with technical questions due by 11:00 AM EST the same day. The contract will be awarded to the lowest-priced technically acceptable offeror, with vendors required to be registered in SAM.gov at the time of quote submission. Evaluation criteria will focus on price, technical compliance, and the ability to meet specific medical instrument specifications.

The solicitation is 100% set aside for small businesses under NAICS code 339112, with a size standard of 800 employees. The procurement requires on-site assembly, installation, and clinical staff training, with a minimum one-year warranty mandatory. Delivery of the equipment is scheduled between November 15, 2024, and January 15, 2025, with a specific delivery deadline of January 5, 2025, to the Fredericksburg Health Care Center in Virginia. The contract includes extensive IT security and privacy requirements, with potential liquidated damages of $71,855 per affected individual in case of data breaches. Contractors must comply with stringent VA information security protocols, including mandatory security training and rapid incident reporting procedures. The total procurement involves five pupilometers with associated DICOM and software licensing, to be delivered under FOB destination terms.