6525--AlignRT: Surface Guided Radiation Therapy System

36C25221Q0572 AlignRT

2

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE.

The NCO 12, Great Lakes Acquisition Center, 115 S. 84th Street, Suite 101, Milwaukee, WI 53214, is performing market research to determine if there is a sufficient number of qualified: (1) Service Disabled Veteran Owned Small Business (SDVOSB); (2) Veteran Owned Small Business (VOSB); or (3) Small or emerging small business firms, or (4) Other Than Small business firms, to provide Vision RT AlignRT Surface Guided Radiation Therapy System [Brand Name or Equal] to the Milwaukee VA Medical Center per the Statement of Work.

General Requirements:

All interested firms who can meet the requirements stated below should respond, in writing,

INCLUDING ALL THE FOLLOWING:

Company name.

Address.

Point of contact (name/title/telephone number/e-mail address).

FSS / SEWP Contract number, if applicable.

DUNS number.

Tax ID number.

Indication of which business category (SDVOSB, VOSB, Small Business or Other Than Small Business) for which the organization qualifies.

A capability statement that addresses the organizations qualifications and ability to provide the requirement depicted above.

Documentation from manufacturer (i.e. correspondence from manufacturer) of your firm being an authorized distributor for the manufacturer.

Submit responses to the Contracting Officer, Matthew Hohl, at Matthew.Hohl@va.gov no later than 11:59 PM (Central Standard Time), 22 April 2021.

36C25221Q0572 Surface Guided Radiation Therapy System shall be referenced on all correspondence regarding this announcement.

Purpose

The Clement J. Zablocki VA Medical Center Radiation Oncology department requires the purchase of the Align RT Surface Guidance system manufactured by Vision RT. As part of new construction efforts to expand Radiation Oncology, new linear accelerators have been purchased which work in conjunction with surface guidance systems and applications. These systems are brought in place to verify patient setup reproducibility, reduce the need for additional imaging and imaging dose, and automatically pause treatment due to expected (planned breathe hold) and unexpected (patient adjustments mid-treatment) motion.

With the projected increase in women veteran population, this system will also minimize concerning cardiac doses when treating certain breast cancer cases. It will also reduce patient setup times by %50 with the use of automated interlocking systems which will increase patient safety and satisfaction. All equipment must follow the guidelines and meet all specifications listed below.

Project Scope:

Functional Requirements

Surface Guided Radiation Therapy (SGRT) system that allows real-time tracking of patients before and during radiation therapy.

Functions must use contact-free techniques to track patients skin surfaces with sub-millimetric accuracy ranging below 0.5mm in all six degrees of freedom.

Ensures radiation is only delivered when patients are correctly positioned.

System must ensure accurate and reproductible patient setup and monitoring during dose delivery.

System must have the ability to automatically pause treatment due to expected and unexpected patient adjustments made during dose delivery and treatment.

Must allow control to the Elekta Couch Move functions

System must be able perform the following therapies and examinations

DIBH (Deep Inspiration Breath Hold)

General Breast

SRS (Stereotactic Radiosurgery)

SBRT (Stereotactic Body Radiation Therapy)

Head and Neck

Breath Hold SBRT

Sarcoma

Prostate

Pediatrics

Software & Interfacing Requirements

System must be able to interface with Elekta s Gating (Beam Hold) Response Interface to the Elekta Linac and continue to integrate with any future upgrades Elekta has to offer.

Must be able to automatically open/review patients in synchronization with MOSAIQ

Sends and receives new patient appointments and updates existing patient appointments while sending reports to MOSAIQ.

Software must support a 3-camera system and include a 3D photo module that will map the overlay of the texture-map of the patient on a 3D surface.

Must include a postural video module that can provide live stream video from any of the three (3) camera units with a high contrast position outline for use during patient setup and treatment.

Patient tracking software must provide multi-angle, real-time view of patient s overall alignment relative to their reference position

Must include analysis software that will work in conjunction with a stereotactic calibration cube phantom and leveling plate.

Additional Features/Accessories

The system must include and meet the following features/guidelines

Three (3) HD Camera Units

Power Supply Unit (PSU) included for camera

One (1) Workstation with a remote console in the control room

Keyboard, mouse and monitor provided

Three (3) Portable devices that will allow for remote control of the key functions of the system software.

One (1) Head adjuster for applying pitch, yaw and roll corrections for cranial treatments.

One (1) Stereotactic calibration cube phantom and leveling plate.

One (1) Workstation hardware for an Offline Workstation

Provided Bill of Materials from Vision RT

The following list of equipment provided meet our requirements for the SGRT System needed

Part Number

Description

Qty

ALRT-PS3C-STD

AlignRT: 3 Camera System Real Time Patient Positioning, Tracking and Surveillance

1

Included

AlignRT HD camera unit

3

AlignRT software upgrade: 3 camera support

1

AlignRT workstation; Remote console in control room

1

AlignRT Patient Tracking Software

1

DICOM RT Import Module

1

AlignRT calibration plate

1

PSU for AlignRT HD Camera

1

Portable device to allow the remote control of key functions of AlignRT software

3

ALRT-ELEKTA RESPONSE

Interface to Elekta s Gating (Beam Hold) Response Interface

1

Vision RT's interface to Elekta's Gating (Beam Hold) "Response" Interface to the Elekta Linac. Customer must purchase the "Response" interface from Elekta.

SW-ELEKTA-PPS

SW-ELEKTA-PPS Interface to Elekta PPS

1

Enables opening patients in AlignRT from MOSAIQ and controlling Elekta Couch Move functions from AlignRT, for systems configured with the Elekta PPS interface.

SW-ACO-CALIB

Advanced Camera Optimization

1

Advanced optical set-up and verification of the AlignRT system.

ALRT-3DP-NOEXP

Pricing for perpetual access to 3D Photo module

1

Monochrome texture mapping to overlay photo-realistic texture-map of patient on 3D surface.

SRS-HEADADJ

3Degree Head Adjuster for cranial radiotherapy treatments

1

3Degree head Adjuster for applying pitch, yaw and roll corrections for cranial treatments.

SRS-CALIB-Mk2-STD

Stereotactic calibration cube phantom, levelling plate and software

1

Stereotactic calibration cube phantom and levelling plate. Stereotactic calibration module includes analysis software

ALRT-RPW

Workstation hardware for Offline Workstation

1

Workstation hardware for Offline Workstation. AlignRT v.5x software for Offline Workstation

LA-POSTURAL-NOEXP

Pricing for perpetual access to Postural Video module

1

Monochrome live video of patient from any camera unit with overlay of high contrast reference position outline for use during patient setup and for visualization during treatment

Deliverables or Delivery Schedule

The contractor shall deliver and install the product. After contacting COR (or COR designee) at the VA, a specific time will be scheduled for the delivery of the product and the installation in accordance with the project schedule award. All quantities are listed above that should be delivered.

They shall be delivered to the following address:

Attn: VA Biomedical Engineering

Clement J. Zablocki VAMC

Building 111, warehouse

5000 West National Avenue

Milwaukee, WI 53295

The Vendor shall confine all operations (including storage of materials) on Government premises to areas authorized and approved by the Contracting Officer. Working space and space available shall be as determined by the COR.

Workmen are subject to rules of the Medical Center applicable to their conduct. All personal automobiles and contractor trucks shall be parked at the contractor's staging area or offsite of the VA premises.

Execute work to interfere as little as possible with normal functioning of the Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, with work being done by others. Do not store materials and equipment in other than the designated contractor storage areas.

Daily, Vendor shall keep work, storage, and staging areas clean and neat. Vendor shall provide enough trash containers so that there is no debris lying around. Debris will be removed daily by the Vendor unless otherwise directed.

Hours of Operation

Normal hours of coverage are Monday through Friday, 7:00 AM to 4:30 PM Central Standard Time excluding national holidays. All services shall be performed during normal hours unless otherwise scheduled with the COTR or his/her designee, except for scheduled training. Contractor shall always be professional and shall take all necessary precautions to maintain a safe environment for the occupants. Contractor shall fully minimize noise possible while working in all buildings and wear all required Personal Protective Equipment (PPE).

Federal Holidays observed by VA Milwaukee are:

New Year s Day Labor Day

Martin Luther King Day Columbus Day

Presidents Day Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Place of Performance

The place of performance will be at Clement J Zablocki VA Medical Center, Milwaukee, WI.

Period of Performance

The Contractor warrants that the items will be free from defects from materials and workmanship under normal use for a period of not less than one (1) year for equipment defined herein. This start date of this period shall be one-year from go-live of the system and shall be considered the base-year. Contractor will replace or repair equipment if necessary, to the satisfaction of the Government. Contractor shall provide a copy of the written warranty upon acceptance of the equipment, which will be establish base on the go-live date.

All labor, time, materials, equipment, travel, and supplies necessary to keep equipment operational during the warranty period shall be included. Phone response to warranty issues within 1 hour and on-site response within 48-hours is required.

TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

The NAICS Code 334510, Electromedical and Electrotherapeutic Apparatus Manufacturing, is applicable to this acquisition; the size standard is 1,250 employees. Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the Systems for Award Management (SAM) database prior to award of a contract. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice; no other copies of this notice will be provided.