6515--Pharmiceutical/Laboratory Grade Refrigeration

Statement of Work

VISN 15 Pharmaceutical Grade Refrigerators and Freezers

Background

VISN 15 VAMCs need pharmaceutical grade refrigerators and freezers for the following reasons:

VHA Notice 2020-02, dated January 17, 2020, Storage of Vaccines and Medications in Pharmaceutical Grade Purpose-Built Refrigerators and Freezers at VA Medical Facilities, states medications and vaccines must be stored in pharmaceutical grade purpose-built refrigerators and freezers.

VHA Directive 1108.06, Inpatient Pharmacy Services , dated February 8, 2017, requires the Chief of Pharmacy Services ensure Joint Commission (JC) and United States Pharmacopoeia (USP) standards are met by appropriate monitoring of medication refrigerators and freezers.

The U.S. Department of Health and Human Services Centers for Disease Control and Prevention (CDC) recommend not storing vaccines in dormitory-style (or bar-style), combined refrigerator or freezer units under any circumstances.

Pharmaceutical grade purpose-built are recognized as having a significantly higher level of design quality than food refrigerators.

Scope

To replace the current Dorm style or non-medication grade refrigeration units throughout the VISN 15 Facilities outlined below. Medications and vaccines require strict control of temperature per manufacturer storage requirements. Pharmaceutical grade refrigerators and freezers are required to store any and all medications and vaccines intended for patient use. Units must have an auto-defrost cycle to maintain the integrity of the medication and vaccines.

Pharmaceutical grade refrigeration units must have the following salient characteristics:

Internal temperature probe for ambient temperature monitoring

Digital display with customizable settings for C/F and temperature ranges

Standard US Hospital grade electrical plug (3-prong including neutral).

Pharmaceutical grade purpose Microprocessor based temperature control with fan forced air circulation.

Built in defrost cycle.

Built in visual/audible alarm that will sound in the event of a temperature excursion.

Under counter models must support stacking kits, or a method of securing units per Manufacturer safety requirements.

Internal shelves that are epoxy coated shelves and adjustable.

Stainless steel or epoxy that can stand up to hospital grade cleaning agents

Port or external access for temperature sensor probe

Internal Capacity requirements for the units must meet the following salient characteristic and provide various model(s) options that can support the following.

>1 Cubit Foot of internal storage

1.8 Cubit feet of internal storage minimum

4.5 cubic feet of internal storage minimum

19.7 cubit feet of internal storage minimum

Objective

The objective is to provide proper refrigeration for the storage of vaccines and medications.

Contractor required task:

Provide pharmaceutical grade purpose-built refrigeration and freezer units for the storage of medications and vaccines.

Install newly provided refrigeration equipment and remove all debris and packing material related to the installation

Remove old refrigeration equipment identified within Statements of Work associated with any Task/Delivery Orders placed against this Blanket Purchase Agreement.

Government-furnished property

This equipment will be added to each facility s inventory list and be maintained under the manufacturer s warranty and/or the medical centers facilities service.

Security Requirement

N/A

Place of performance

Pharmaceutical grade purpose-built refrigerators and freezers may be placed at the below VISN Medical Facilities (including all Community Based Outpatient Clinics).

Marion VAMC

2401 West Main St.

Marion, IL 62959

Evansville HCC

6211 E Waterford Blvd

Evansville, IN 47715

Poplar Bluff VAMC

1500 N Westwood Blvd

Poplar Bluff, MO 63901

St. Louis VAMC

JB Division

1 Jefferson Barracks Dr.

St. Louis, MO 63125

St. Louis VAMC

JC Division

915 N. Grand Blvd.

St. Louis, MO 63106

Columbia VAMC

800 Hospital Dr.

Columbia, MO 65201

Kansas City VAMC

4801 E. Linwood Blvd.

Kansas City, MO 64128

Wichita VAMC

5500 E Kellogg

Wichita, KS 67218

Eastern Kansas Health System

Topeka VAMC

2200 SW Gage Blvd.

Topeka, KS 66622

Eastern Kansas Health System

Leavenworth VAMC

4101 4th St. Trafficway

Leavenworth, KS 66048