NEW MRI MOBILE TRAILER VA Fresno

Amendment 3
36C261-19-Q-0621
This amendment is to re-establish and extending the period for bid proposals and to add the following CLIN:
Period for proposals original date: 8 May 17 May 2019 @ 1200 hours.
Now extended: 17 May 31 May 2019, 1000 hours PST
Additional Contract Line Item Number (CLIN) addition:
Connector Type
100-foot cable and male connector.

Amendment 2
36C261-19-Q-0621
This amendment is to extend the period for bid proposals and to add the following Clause and CLIN:
VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY
1. GENERAL
Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.
2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS
a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.
b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.
c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.
d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.
e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.
3. VA INFORMATION CUSTODIAL LANGUAGE
a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).
b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor's information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA's information is returned to the VA or destroyed in accordance with VA's sanitization requirements. VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.
c. Prior to termination or completion of this contract, contractor/ subcontractor must not destroy information received from VA, or gathered/ created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.
d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.
e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.
f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.
g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.
h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.
i. The contractor/subcontractor's firewall and Web services security controls, if applicable, shall meet or exceed VA's minimum requirements. VA Configuration Guidelines are available upon request.
j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA's prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.
k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.
l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C & A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR.
4. INFORMATION SYSTEM DESIGN AND DEVELOPMENT
a. Information systems that are designed or developed for or on behalf of VA at non-VA facilities shall comply with all VA directives developed in accordance with FISMA, HIPAA, NIST, and related VA security and privacy control requirements for Federal information systems. This includes standards for the protection of electronic PHI, outlined in 45 C.F.R. Part 164, Subpart C, information and system security categorization level designations in accordance with FIPS 199 and FIPS 200 with implementation of all baseline security controls commensurate with the FIPS 199 system security categorization (reference Appendix D of VA Handbook 6500, VA Information Security Program). During the development cycle a Privacy Impact Assessment (PIA) must be completed, provided to the COR, and approved by the VA Privacy Service in accordance with Directive 6507, VA Privacy Impact Assessment.
b. The contractor/subcontractor shall certify to the COR that applications are fully functional and operate correctly as intended on systems using the VA Federal Desktop Core Configuration (FDCC), and the common security configuration guidelines provided by NIST or the VA. This includes Internet Explorer 7 configured to operate on Windows XP and Vista (in Protected Mode on Vista) and future versions, as required.
c. The standard installation, operation, maintenance, updating, and patching of software shall not alter the configuration settings from the VA approved and FDCC configuration. Information technology staff must also use the Windows Installer Service for installation to the default "program files" directory and silently install and uninstall.
d. Applications designed for normal end users shall run in the standard user context without elevated system administration privileges.
e. The security controls must be designed, developed, approved by VA, and implemented in accordance with the provisions of VA security system development life cycle as outlined in NIST Special Publication 800-37, Guide for Applying the Risk Management Framework to Federal Information Systems, VA Handbook 6500, Information Security Program and VA Handbook 6500.5, Incorporating Security and Privacy in System Development Lifecycle.
f. The contractor/subcontractor is required to design, develop, or operate a System of Records Notice (SOR) on individuals to accomplish an agency function subject to the Privacy Act of 1974, (as amended), Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Privacy Act may involve the imposition of criminal and civil penalties.
g. The contractor/subcontractor agrees to:
(1) Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies:
(a) The Systems of Records (SOR); and
(b) The design, development, or operation work that the contractor/ subcontractor is to perform;
(1) Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a SOR on individuals that is subject to the Privacy Act; and
(2) Include this Privacy Act clause, including this subparagraph (3), in all subcontracts awarded under this contract which requires the design, development, or operation of such a SOR.
h. In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a SOR on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a SOR on individuals to accomplish an agency function. For purposes of the Act, when the contract is for the operation of a SOR on individuals to accomplish an agency function, the contractor/subcontractor is considered to be an employee of the agency.
(1) "Operation of a System of Records" means performance of any of the activities associated with maintaining the SOR, including the collection, use, maintenance, and dissemination of records.
(2) "Record" means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and contains the person's name, or identifying number, symbol, or any other identifying particular assigned to the individual, such as a fingerprint or voiceprint, or a photograph.
(3) "System of Records" means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.
i. The vendor shall ensure the security of all procured or developed systems and technologies, including their subcomponents (hereinafter referred to as "Systems"), throughout the life of this contract and any extension, warranty, or maintenance periods. This includes, but is not limited to workarounds, patches, hotfixes, upgrades, and any physical components (hereafter referred to as Security Fixes) which may be necessary to fix all security vulnerabilities published or known to the vendor anywhere in the Systems, including Operating Systems and firmware. The vendor shall ensure that Security Fixes shall not negatively impact the Systems.
j. The vendor shall notify VA within 24 hours of the discovery or disclosure of successful exploits of the vulnerability which can compromise the security of the Systems (including the confidentiality or integrity of its data and operations, or the availability of the system). Such issues shall be remediated as quickly as is practical, but in no event longer than (I$DAYS_TO_REMEDIATE) days.
k. When the Security Fixes involve installing third party patches (such as Microsoft OS patches or Adobe Acrobat), the vendor will provide written notice to the VA that the patch has been validated as not affecting the Systems within 10 working days. When the vendor is responsible for operations or maintenance of the Systems, they shall apply the Security Fixes within (I$DAYS_TO_FIX) days.
l. All other vulnerabilities shall be remediated as specified in this paragraph in a timely manner based on risk, but within 60 days of discovery or disclosure. Exceptions to this paragraph (e.g. for the convenience of VA) shall only be granted with approval of the contracting officer and the VA Assistant Secretary for Office of Information and Technology.
5. INFORMATION SYSTEM HOSTING, OPERATION, MAINTENANCE, OR USE
a. For information systems that are hosted, operated, maintained, or used on behalf of VA at non-VA facilities, contractors/subcontractors are fully responsible and accountable for ensuring compliance with all HIPAA, Privacy Act, FISMA, NIST, FIPS, and VA security and privacy directives and handbooks. This includes conducting compliant risk assessments, routine vulnerability scanning, system patching and change management procedures, and the completion of an acceptable contingency plan for each system. The contractor's security control procedures must be equivalent, to those procedures used to secure VA systems. A Privacy Impact Assessment (PIA) must also be provided to the COR and approved by VA Privacy Service prior to operational approval. All external Internet connections to VA's network involving VA information must be reviewed and approved by VA prior to implementation.
b. Adequate security controls for collecting, processing, transmitting, and storing of Personally Identifiable Information (PII), as determined by the VA Privacy Service, must be in place, tested, and approved by VA prior to hosting, operation, maintenance, or use of the information system, or systems by or on behalf of VA. These security controls are to be assessed and stated within the PIA and if these controls are determined not to be in place, or inadequate, a Plan of Action and Milestones (POA & M) must be submitted and approved prior to the collection of PII.
c. Outsourcing (contractor facility, contractor equipment or contractor staff) of systems or network operations, telecommunications services, or other managed services requires certification and accreditation (authorization) (C & A) of the contractor's systems in accordance with VA Handbook 6500.3, Certification and Accreditation and/or the VA OCS Certification Program Office. Government- owned (government facility or government equipment) contractor-operated systems, third party or business partner networks require memorandums of understanding and interconnection agreements (MOU-ISA) which detail what data types are shared, who has access, and the appropriate level of security controls for all systems connected to VA networks.
d. The contractor/subcontractor's system must adhere to all FISMA, FIPS, and NIST standards related to the annual FISMA security controls assessment and review and update the PIA. Any deficiencies noted during this assessment must be provided to the VA contracting officer and the ISO for entry into VA's POA & M management process. The contractor/subcontractor must use VA's POA & M process to document planned remedial actions to address any deficiencies in information security policies, procedures, and practices, and the completion of those activities. Security deficiencies must be corrected within the timeframes approved by the government. Contractor/subcontractor procedures are subject to periodic, unannounced assessments by VA officials, including the VA Office of Inspector General. The physical security aspects associated with contractor/ subcontractor activities must also be subject to such assessments. If major changes to the system occur that may affect the privacy or security of the data or the system, the C & A of the system may need to be reviewed, retested and re- authorized per VA Handbook 6500.3. This may require reviewing and updating all of the documentation (PIA, System Security Plan, Contingency Plan). The Certification Program Office can provide guidance on whether a new C & A would be necessary.
e. The contractor/subcontractor must conduct an annual self-assessment on all systems and outsourced services as required. Both hard copy and electronic copies of the assessment must be provided to the COR. The government reserves the right to conduct such an assessment using government personnel or another contractor/subcontractor. The contractor/subcontractor must take appropriate and timely action (this can be specified in the contract) to correct or mitigate any weaknesses discovered during such testing, generally at no additional cost.
f. VA prohibits the installation and use of personally-owned or contractor/ subcontractor-owned equipment or software on VA's network. If non-VA owned equipment must be used to fulfill the requirements of a contract, it must be stated in the service agreement, SOW or contract. All of the security controls required for government furnished equipment (GFE) must be utilized in approved other equipment (OE) and must be funded by the owner of the equipment. All remote systems must be equipped with, and use, a VA-approved antivirus (AV) software and a personal (host-based or enclave based) firewall that is configured with a VA-approved configuration. Software must be kept current, including all critical updates and patches. Owners of approved OE are responsible for providing and maintaining the anti-viral software and the firewall on the non-VA owned OE.
g. All electronic storage media used on non-VA leased or non-VA owned IT equipment that is used to store, process, or access VA information must be handled in adherence with VA Handbook 6500.1, Electronic Media Sanitization upon: (i) completion or termination of the contract or (ii) disposal or return of the IT equipment by the contractor/subcontractor or any person acting on behalf of the contractor/subcontractor, whichever is earlier. Media (hard drives, optical disks, CDs, back-up tapes, etc.) used by the contractors/ subcontractors that contain VA information must be returned to the VA for sanitization or destruction or the contractor/subcontractor must self-certify that the media has been disposed of per 6500.1 requirements. This must be completed within 30 days of termination of the contract.
h. Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes. The options are:
(1) Vendor must accept the system without the drive;
(2) VA's initial medical device purchase includes a spare drive which must be installed in place of the original drive at time of turn-in; or
(3) VA must reimburse the company for media at a reasonable open market replacement cost at time of purchase.
(4) Due to the highly specialized and sometimes proprietary hardware and software associated with medical equipment/systems, if it is not possible for the VA to retain the hard drive, then;
(a) The equipment vendor must have an existing BAA if the device being traded in has sensitive information stored on it and hard drive(s) from the system are being returned physically intact; and
(b) Any fixed hard drive on the device must be non-destructively sanitized to the greatest extent possible without negatively impacting system operation. Selective clearing down to patient data folder level is recommended using VA approved and validated overwriting technologies/methods/tools. Applicable media sanitization specifications need to be pre-approved and described in the purchase order or contract.
(c) A statement needs to be signed by the Director (System Owner) that states that the drive could not be removed and that (a) and (b) controls above are in place and completed. The ISO needs to maintain the documentation.
6. SECURITY INCIDENT INVESTIGATION
a. The term "security incident" means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/ subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/ subcontractor has access.
b. To the extent known by the contractor/subcontractor, the contractor/ subcontractor's notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.
c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.
d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.
7. LIQUIDATED DAMAGES FOR DATA BREACH
a. Consistent with the requirements of 38 U.S.C. 5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.
b. The contractor/subcontractor shall provide notice to VA of a "security incident" as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.
c. Each risk analysis shall address all relevant information concerning the data breach, including the following:
(1) Nature of the event (loss, theft, unauthorized access);
(2) Description of the event, including:
(a) date of occurrence;
(b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;
(3) Number of individuals affected or potentially affected;
(4) Names of individuals or groups affected or potentially affected;
(5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text;
(6) Amount of time the data has been out of VA control;
(7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons);
(8) Known misuses of data containing sensitive personal information, if any;
(9) Assessment of the potential harm to the affected individuals;
(10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and
(11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.
d. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount that is determined by the breach, per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:
(1) Notification;
(2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports;
(3) Data breach analysis;
(4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution;
(5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and
(6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs.
8. SECURITY CONTROLS COMPLIANCE TESTING
On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.
9. TRAINING
a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:
(1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems;
(2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training;
(3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and
(4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document - e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.]
b. The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.
c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.
END OF CLAUSE
Additional Contract Line Item Number addition:
REPLACMENT
73GB HDD FOR 1.5T HD23 ECHOSPEED MOBILE,
VOLUMN OF 3
SWAPPING DRIVES AND FOR LOADING SOFTWARE.

Amendment to Solicitation 36C261-19-Q-0621
QUESTIONS AND ANSWERS
QUESTION: On page 4 under Gradient System the standard strength is listed at 35 .. is this a typo? Generally, the strength and stew rate is at 33120. I just want to clarify if this was a misprint or not.
ANSWER: Every gradient system is characterized by its degree of linearity, maximum amplitude (strength, measured in mT/m), and rise time (i.e., slew rate, measured in T/m/sec).
The SOW required that the strength is 35 (must have been a typo, should be 33), but it s not unreasonable to require such (our new Signa Artist will have a strength of 45 mT/m at 200T/m/sec! this is today s standards). These factor impact the speed of imaging.
Included the strength and slew rate of some 1.5T MRI systems below.
The question above states a measurement of 33120 which refers to a standard strength in the z-axis of 33 mT/m and a slew rate of 120 T/m/sec, which one be the GE Signa Creator or GE Signa Explorer below.
Manufacturer
GE Healthcare
SIGNA Artist 1.5T
GE Healthcare
SIGNA Creator 1.5T
GE Healthcare
SIGNA Explorer 1.5T
GRADIENT SYSTEM
Â
Â
Â
Â
Standard name
eXtreme
Creator
Explorer
Â
Standard strength, z-axis, mT/m
45
33
33
Â
Standard slew rate, z-axis, T/m/sec
200
120
120
QUESTION: On page 13 the solicitation has the Gray Market Prevention Language - Are you wanting to lease a brand-new machine for only 4-6 months? I ask this because we have an MRI that is fully remanufactured and certified through the OEM. Would this be acceptable?
ANSWER: There is no brand-new system that can be outfitted into a trailer for our purpose. Almost mobile MRI are pre-owned or repurposed . We do require OEM parts for repairs..

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Page 11 of 11
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COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C261-19-Q-0621
Posted Date:
5/8/2019
Original Response Date:
5/15/2019
Current Response Date:
5/15/2019
Product or Service Code:
W065
Set Aside:
100% SDVOSB set side
NAICS Code:
621512
Contracting Office Address
NCO 21
3230 Peacekeeper Way Bldg. 209
McClellan, CA
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.
This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101 (effective 24 Jan 2018).
The associated North American Industrial Classification System (NAICS) code for this procurement is 621512, with a small business size standard of $15M.
The VA Central California Health Care System Fresno, 2615 E. Clinton Ave, Fresno, CA 93703, is seeking to rent a 50-foot trailer with MRI equipment installed for use during the construction.
All interested companies shall provide a quote for the following:
Supplies/Equipment
Provide and deliver an MRI trailer to:
VA Fresno Medical Center
2615 E. Clinton Avenue
Fresno, CA 93703
Line Item
Description
Quantity
Unit Price
Total Price
GE 23X MRI
MRI scanner (minimum features below) in a mobile coach not to exceed 50 in length including transportation
See attached Brand Name Only Justification
1 each for 4-month rental with option to extend 6 months
STATEMENT OF WORK
Contractor shall provide a name brand (exact match) mobile shielded short bore 1.5 Tesla MRI Scanner for backlog reduction and MRI replacement at VA Central California Health Care System, Fresno CA. The lease period will not be more than 4 mos., with an option to extend another 6 months. The scanner will include supporting equipment to provide the doctors and radiologists a like system which will provide the same level of care our patients are presently receiving. Services shall be provided for the Department of Veterans Affairs Central California Health Care System. All services shall be provided in accordance with the specifications, terms and conditions contained herein.
The following paragraphs contain the items required and support agreement to provide the same level of care with 24 hours of onsite training of the current radiology technicians and will be delivered to VA Fresno, 2615 E. Clinton Ave., Fresno, CA 93703.
DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
SERVICES:
Contractor will provide a vendor owned portable MRI scanner (minimum features seen below) in a trailer not to exceed 50 in length. Delivery of the mobile MRI coach to Fresno VAMC and configure the MRI trailer and assist with power and networking configurations. Be available one (1) hour response time by phone or four (4) hour response time on site by field engineer, during Monday-Friday 8am to 9pm. The MRI unit and the mobile coach must have a 98% or greater uptime guaranteed and clinical application training for MR technologists.
1.5T MRI Scanner
With Minimum Features:
Configuration: Closed bore
Strength: 1.5 Tesla
Guaranteed homogeneity, ppm, within 30 cm DSV:
Guaranteed homogeneity, ppm, within 45 cm DSV:
Dimensions of maximum useful FOV and homogeneity, (x, y, z), cm: 50 x 50 x 50
MAGNET;Â
Configuration, Closed bore
Strength, 1.5 T
Guaranteed homogeneity, ppm, within 30 cm DSV, Guaranteed homogeneity, ppm, within 45 cm DSV, Dimensions of maximum useful FOV and homogeneity, (x, y, z), cm, 50 x 50 x 50
Shimming, main magnet, Active
Shimming time, sec, Â
Patient-specific, sec, Â
Cryogen refill frequency, Zero refill
GANTRY; Â
Bore diameter at isocenter, cm, 60
Total bore length with covers, cm,
TABLE; Â
Load limit, kg (lb), 160kg (350lbs) detachable, 200kg (440lbs) integrated fixed
Minimum height, cm,
GRADIENT SYSTEM; Â
Standard strength, z-axis, mT/m, 35
Standard slew rate, z-axis, T/m/sec, 120
Spin echo pulse sequences, minimum TR, msec, Gradient echo pulse sequences, minimum TR in 2-D, msec, Gradient echo pulse sequences, minimum TR in 3-D, msec, Echo planar imaging, minimum echo spacing, msec, Minimum slice thickness 2-D/3-D, mm, 0.5
Optional name(s), Â
Optional strength(s), mT/m, Â
Optional slew rate(s), T/m/sec, Â
RF TRANSMIT AND RECEIVE; Â
Power output, kW, 9
Receiver bandwidth, kHz, 1
Channel options, 16
Maximum number of simultaneously addressable coil elements, 16
Parallel imaging Required
Dedicated surface or adaptable multi-element matrix coils, Adaptable required
Automatic or manual element selection, Automatic selection required
Number of elements, 16
Spine; Â
Dimensions, L x W, cm, 90 cm superior to inferior coverage
Number of elements, 16
Integrated into patient table, Integrated coil required
Torso; Â
Rigid or flexible, Flexible required
Dimensions, L x W, cm, 50 cm superior to inferior coverage
Number of elements, 16
Breast Not NeededÂ
Number of elements, 0
Image acquisition;
Patient movement compensated, head, Required
Patient movement compensated, body, Required
Isotropic 3-D (T1), Required
Isotropic 3-D fast spin echo (T2), Required
Fat-suppressed single breath-hold body imaging Required
Single-point Dixon acquisition, Â
Water contrast Required
Fat contrast Required
Phase contrast Required
Gradient echo; Â
Spoiled techniques Required
Rewound techniques Required
Steady state free precession Required
Inversion recovery Required
Magnetic transfer contrast Required
Magnetic susceptibility imaging Required
Diffusion imaging Required
Diffusion tensor imaging Preferred
Perfusion imaging, head, Required
Perfusion imaging, body, Required
Spectroscopy, single voxel, Preferred
Functional imaging, neurological, Preferred
Breast imaging with fat suppression, Not Needed
Cardiac imaging Preferred
ECG gated, Preferred
Peripheral gating Preferred
Respiratory gating Required
Contrast-enhanced imaging Required
Extremity contrast-enhanced imaging Required
Non-contrast angiographic imaging, Â
Time of flight Required
Phase contrast Required
SSFP, Required
Perfusion imaging Preferred
MRI Not Needed
Diffusion imaging Required
Diffusion tensor imaging Preferred
Cardiac imaging Preferred
CONTROL CONSOLE;
Workflow efficiency features Required
Protocol-sharing tools Required
Parameter adjustment aides Required
Tools for scanning MR-conditional implants, Preferred
SYSTEM INTEGRATION; Â
DICOMÂ
Modality worklist SCU, Required
MR image storage SCU, Preferred
Query/retrieve SCU and SCP, Required
Storage commitment SCU, Required
Modality performed procedure step SCU, Required
IHE profiles supported, Required
CONTRAST INJECTION INTEGRATION Required
Bore diameter between 60 to 70 cm.
Equipped with 8 to 24 RF channels
Equipped with Cardiac Software Package, Cardiac Coil with ECG & Peripheral gating
Equipped with a dual power injector
Medrad Spectris Dual syringe injector
Must include all coils- NV array, Shoulder, Knee, Flex Extremity, HR Brain, CTL Spine, Body Array, & Foot/ankle/quad
Equipped with low- to medium-performance gradients (strength 30-40 mT/m; standard slew rate 100-150 T/m/sec)
Zone 4 (magnet room) lockable from Zone 3/Operator console area
Zone 4 Patient emergency call button
Must provide a mutually agreed upon turnover/ready for patient use plan.
Patient lift and all other attachments to the trailer must meet ASME 18.1 certification
Phone port
Opening for the trailer using the patient lift
(minimum 85 inches in width and 72-inch height) to accommodate gurney patient with a lift platform measuring a minimum 58.5 inches wide by 88.5 inches long
Trailer and patient lift (Wheel Chair/Gurney/ambulatory patient) must be FDA approved for patient use
Trailer layout, pictures and schematics must be provided to VACCHCS in the solicitation package
Preferred wall O2 (oxygen) in Zone 4
Must include patient table pads and padding for coils for patient safety and comfort
All equipment must be fully functional and ready for hospital biomedical engineering inspection/certification prior to acceptance
Contractor shall provide (1) hour response time by phone; four (4) hour response time on site by field engineer, during Monday-Friday 8am to 9pm. 98% or greater uptime guaranteed.
Must provide documentation on all applicable certifications upon request
Delivery of the MR trailer must be between business hours, 8am to 4:30pm
Zone 4 must have enough floor space to accommodate an MR safe ventilator, dimensions 12.8 x11.9 x8.5
Vendor proposal shall adhere to MR Safety, VHA Directive 1105.05 and Joint Commission Standards
Vendor proposal shall conform to all ACR and JC Standards pertaining to all MRI zones
Equipped with Signa HDI 1.5T Echo speed (with HD23 software or newer).
MRI SOFTWARE
GE Catalog ID Description
Phase contrast imaging
M3033MP FGRE-ET M3033MP (12, 14, 15)
M3033ME NAVIGATORS 3D CARDIAC EXI M3033ME (9.1, 12, 14, 15)
M3090KR 2D DELAYED ENHANCEMENT EX M3090KR (12, 14, 15)
M7000EZ FLOW ANALYSIS M7000EZ (MR)
M3340AE STARMAP ACQUISITION M3340AE (MR)
M3033MD 3D DELAYED ENHANCEMENT M3033MD (12, 14, 15)
M3340BK M3340BK INHANCE SUITE(MR)
M3340AC IDEAL FOR 15.0 M3340AC (15)
M3033NH Propeller Brain Suite (12)
M3033KS ASSET Parallel Imaging (12)
M3033NA Scan Tools 1.5T (12)
M3033LZ Fluoro Trigger MRA (12)
M3033MB Fiesta-C (12)
M3090KK 3D Fiesta (12)
M3090KJ 2D Fiesta (12)
M3090LP Diffusion Weighted EPI (12)
M3033NC Lava (12)
M3033MF 3D Fat Sat Fiesta (12)
M3033NL 2D FatSat Fiesta (12)
M3033MH Tricks (12)
MRI COACH MINIMUM CHARACTERISTICS:
LENGTH: Unit shall not exceed 50 feet overall nominal maximum length (does not include the tractor used for delivery)
Must be have a climate controlled (thermostat) HVAC system
On board Generator to maintain HVAC in event of shore power failure
Trailer power must not exceed 150 Amperes at 480 Volts
Must have separate stair access with landing for staff access to the trailer
DEFINITIONS/ACRONYMS:
A. Biomedical Engineering - Supervisor or designee, Phone Number (559-225-6100 x5086).
B. CO - Contracting Officer.
C. POC Point of Contact.
D. PM - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or operative conditions. Service shall consist of calibration and testing in accordance with the manufacturer s latest established service procedures to ensure operation of equipment within manufacturer s or VA s performance specifications, whichever is the most rigorous. PM includes cleaning, inspecting lubricating and testing all equipment. All equipment shall be operated at least one complete operating cycle at the end of each PM.
E. FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VA Outpatient Clinic premises.
F. ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.
G. Acceptance Signature - VACCHCS employee who indicates FSE demonstrated service conclusion/status and user has accepted work as complete/pending as stated in ESR.
H. Authorization Signature - POC's signature; indicates POC accepts work status as stated in ESR.
I. NFPA - National Fire Protection Association.
J. CDRH - Center for Devices and Radiological Health.
K. VACCHCS - Department of Veterans Affairs Central California Health Care System.
L. OEM - Original Equipment Manufacturer
M. JC Joint Commission
N. ACR- American College of Radiology
CONTRACTOR DELIVERABLES:
DELIVERY AND SETUP
The contractor is required to perform a site visit prior to delivery to assess trailer placement and setup needs.
The contractor will coordinate with the Contracting Officer, POC, and Engineering representatives to establish a timely and mutually agreed upon delivery window for receipt of equipment. Delivery is expected during normal VA working hours M-F (8:00 am to 4:30 pm).
Contractor will be responsible for all transportation, delivery, set-up, connection to VA not to exceed 150 Amperes at 480 Volts power, data and phone lines. Contractor will supply an MRI unit with the specified magnet size (per salient characteristics) with Cryogens-liquid Nitrogen capability. Contractor must provide the type of magnet and software version/coils proposed channels (per salient characteristics), and a personnel training schedule. Contractor will ensure the trailer size shall not exceed 50 feet overall nominal maximum length.
Contractor shall be responsible for providing MRI software packages and associated software licensing agreements, as per the salient characteristics.
Mobile MRI trailer must also have the following characteristics:
HVAC system for environmental control
On board Generator to maintain HVAC in event of shore power failure
Equipment that is capable of sending images to destinations including (printer, PAC s, Hospital RIS System, etc.)
PREVENTIVE MAINTENANCE:
Contractor shall provide OEM recommended Preventative Maintenance on MRI, trailer and accessories at no additional charge to the Government
Contractor shall be responsible for the proper maintenance of each mobile unit and will provide evidence of required preventative maintenance and calibration of equipment as required by the manufacturer of the MRI unit. The Contracting Officers Representative (POC) shall require access to proof of preventative maintenance and calibration during the performance of the contract.
Contractor shall ensure that the system has current PMs performed by the OEM or OEM-certified technicians and is meeting the manufacturer s specifications including appropriate cryogen levels.
The contractor shall furnish documentation, including all measurement and calibration data to certify that the system is performing in accordance with the performance specifications.
CONFORMANCE STANDARDS:
Contractor shall provide services and material to ensure that the equipment functions in conformance with the latest requirements of NFPA-99, JC, NEC, OSHA, CAP, Federal and VA specifications and requirements as applicable. The equipment shall be maintained such that it meets or exceeds the performance specifications as established in the OEM s technical specifications. Additional performance specifications that exceed the OEM specifications shall be specified in writing by the VA.
MAINTENANCE AND REPAIR:
The contractor will maintain that a 98% uptime of the system is met and that there are provisions for emergency service. All maintenance will be performed by a contract agreement with the OEM. Contractor will provide one (1) hour response time by phone; four (4) hour response time on site by field engineer, during Monday-Friday 8am to 9pm.
Upon notification by VACCHCS Biomedical Repair staff of failure or unavailability of the mobile MRI unit trailer and/or or equipment, the contractor shall make a sound effort to get the unit fully operational within 12 hours. As a result of normal duty time lost during the downtime, the contractor may be required to work outside regular business hours and/or weekends at no additional costs to the Government to reduce patient backlog. VA personnel shall be notified immediately of any equipment malfunctions that would hinder the completion of studies. In the event of a system failure, Contractor and the Imaging Supervisor shall work cooperatively to remedy the situation as quickly as possible
No routine maintenance will be scheduled or performed such that it conflicts with the required schedules of the MRI unit, except to address emergency failures of the unit. Service response time to emergency failures shall be within two hours. Contractor will provide one (1) hour response time by phone; four (4) hour response time on site by field engineer, during Monday-Friday 8am to 9pm.
Special Contractor Responsibilities: Contractor shall perform the required work in accordance with Joint Commission, VHA and other regulatory standards. Joint Commission standards may be obtained from the Joint Commission, One Renaissance Blvd, Oakbrook Terrace, IL 60181
PARTS:
The contractor shall furnish and replace parts at no cost to the Government. The contractor shall have ready access to unique and/or high mortality replacement parts. All parts supplied shall be OEM and fully compatible with existing equipment. The contract shall include all parts with the exception of consumable or expendable items. The contractor shall use new or rebuilt parts. Used parts, those removed from another system, shall not be installed without approval by Biomedical Engineering
REPORTING REQUIREMENTS:
The contractor shall contact Biomedical Engineering prior to performance of work under this contract. This check-in is mandatory and can be accomplished in person or by phone contact. When the service(s) is/are completed, the FSE shall document the services rendered on a legible ESR(s).
ADDITIONAL CHARGES:
There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts
REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE:
The Contractor shall immediately, but no later than 24 consecutive hours after discovery, notify Biomedical engineering, (in writing), of the existence or the development of any defects in, or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the CO and POC with a written estimate of the cost to make necessary repairs.
CONDITIONS OF EQUIPMENT:
The contractor accepts responsibility for the equipment described in Section B, in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the contractor from performance of the requirements of this contract.
COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:
Each respondent must have an established business, with an office and full-time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup
Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) shall have successfully completed a formalized training program, for the equipment identified in Section B. For field experience, the FSE(s) shall have a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance on equipment identified.
The FSE(s) shall be authorized by the contractor to perform the maintenance services as required. All work shall be performed by "Fully Qualified" competent FSEs. The contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the contractor services at the VACCHCS. The CO may authenticate the training requirements, request copies of training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any VACCHCS equipment. The CO and/or the POC specifically reserve the right to reject any of the contractor's personnel and refuse them permission to work on the VACCHCS equipment.
TEST EQUIPMENT:
Prior to commencement of work on this contract, the contractor shall make available if requested a copy of the current calibration certification of all test equipment that is to be used by the contractor in performing work under the contract. This certification shall also be provided on a periodic basis when requested by the VAOPC. Test equipment calibration shall be traceable to a national standard
IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS:
The contractor's FSE shall wear visible identification at all times while on the premises of the VACCHCS. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. The VAOPC will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings at the VACCHCS. Cellular phones and two-way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.
COMPLIANCE WITH OSHA BLOODBORNE PATHOGENS STANDARD:
The contractor shall comply with the Federal/California OSHA Bloodborne Pathogens Standard. The contractor shall:
Have methods by which all employees are educated as to risks associated with bloodborne pathogens.
Have policies and procedures that reduce the risk of employee exposure to bloodborne pathogens.
Have mechanisms for employee counseling and treatment following exposure to bloodborne pathogens.
Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, mouthpieces for the employee during performance of the contract.
PERSONNEL:
The Veterans Administration will be solely responsible for all technologist-staffing to operate the mobile MRI and all accessories
Contractor staff at no time will be considered VA staff.
Scan interpretation provided by VACCHCS
The delivery/task order period of performance is 23 May 30 September 2019.
Delivery shall be provided no later than 23 May 2019 and delivery terms are to be FOB destination.
Place of Performance
Address:
VA Central California Health Care System Fresno, 2615 E. Clinton Ave, Fresno, CA
Postal Code:
93703
Country:
UNITED STATES
The VA personnel are responsible for the cleaning of the mobile unit and for disposal of trash in VA provided location
The VA will be responsible for providing clean linen and for the laundering of the dirty linen.
VACCHCS will be responsible for providing all consumables such as contrast, gloves, syringes, needles etc.
Award shall be made to the quoter, whose quotation, offers the best value to the government. The government will evaluate information based on the following evaluation criteria: (1) meeting or exceeding the requirement, and (2) price.
The following factors shall be used to evaluate offers:
Technical: The vendor s quote must contain all the required exact match brand name
characteristics for the designated system. A vendor must be determined technically acceptable in these factors in order to be considered for award. Technically acceptable is considered providing all required characteristics for the designated system.
The technical ratings are defined as follows:
Acceptable: Quote clearly contains all the required characteristics for the designated exact matched MRI system and line item descriptions of the solicitation.
Unacceptable: Quote does not clearly meet the characteristics and line item descriptions of the solicitation.
Price: The government will evaluate price by adding the total amount of all the requested items. Vendors are encouraged to submit their quotes with the most advantageous pricing and discounts.
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.204-7, System for Award Management (Oct 2016)
FAR 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016)
FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017)
FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Nov 2017)
FAR 52.216-1, Type of Contract (Apr 1984) Firm Fixed Price
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following FAR contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017)
FAR 52.214-21 Descriptive Literature (APR 2002) Alternate I (APR 2002)
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Oct 2018)
The following subparagraphs of FAR 52.212-5 are applicable:
Subparagraphs (b) 4, 8, 21, 22, 25, 26, 27, 28, 30, 33(i), 42. 47 ALT III, 49 and 55 are considered.
FAR 52.232-50 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)
FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998)
The full text of VAAR provisions or clauses may be accessed electronically at
https://www.va.gov/oal/library/vaar/index.asp
The following VAAR contract clauses apply to this acquisition:
VAAR 852.203-70 Commercial Advertising (May 2018)
VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2018)
VAAR 852.246-71 Rejected Goods (OCT 2018
The following VAAR solicitation provisions apply to this acquisition:
VAAR 852.219-10 Notice of Total Service Disabled Veteran Owned Small Business Set-aside (Jul 2016) (Deviation)
VAAR 852.215-70 Service Disabled Veteran Owned and Veteran Owned Small Business Evaluation Factors (Jul 2016) (Deviation)
VAAR 852.215-71 Evaluation Factor Commitments (Dec 2009)
Grey Market Prevention Language
(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.
(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.
All quoters shall submit the following: one copy of their best and final quote.
All quotations shall be sent electronically to: Deborah Sosa, email: deborah.sosa@va.gov
This is an open market combined synopsis/solicitation for a 50-foot trailer with MRI equipment installed as defined herein. The government intends to award a purchase order because of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoter shall list exception(s) and rationale for the exception(s).
Submission shall be received not later than May 15, 2019, 4:00 p.m. Pacific Time. Emailed offers will be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, deborah.sosa@va.gov before May 15, 2019, 4:00 p.m. Pacific Time.
Point of Contact:
Deborah Sosa, Contract Specialist, Phone: 916-923-4564, deborah.sosa@va.gov.