3040--UPS Replacement Pre-Solicitation

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8 is seeking a contractor to replace two Uninterruptible Power Supply (UPS) units at the C.W. Bill Young VA Medical Center in Bay Pines, Florida. The project requires a comprehensive solution involving removal of existing UPS units and installation of new equipment, specifically one 30 KVA EATON IPM Model 30 UPS in Service Bay 2-4 NUC Med and one 20 KVA Liebert NXB20 UPS in Service Bay 2-2 Radiology. A mandatory site visit is scheduled for 4/11/2025 from 0900-1500, during which interested vendors must contact Steven McCulley for location details. Quotes must be submitted electronically in PDF format, with a response deadline of April 22, 2025. The replacement UPS units must meet specific technical requirements, including 30 KVA/27KW specifications, internal batteries providing 8 minutes of runtime at full load, Ethernet SNMP V3 connection, and switch load capabilities.

The solicitation is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS category 335311 with a size standard of 800 employees. The contract period will run from 04-25-2025 to 06-30-2025, covering approximately two months of service and installation. Contractors must adhere to strict records management obligations, including preserving all contract-related records, protecting data confidentiality, and completing agency-provided records management training. The place of performance is Bay Pines, FL 33744, with all work to be conducted on-site at the VA Medical Center. While specific award value is not detailed, the procurement involves comprehensive equipment replacement and installation services with significant technical specifications and compliance requirements.