102IW Yellow Ribbon Event_FY19

21 Sep 2018: One Attachment Added titled A07 W921SV-19-Q-6001_RFIs_21Sep18. This document is the most Current RFIs with responses as of 21 Sep 18.

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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation is issued is a request for quotation (RFQ) and the number assigned is W912SV-19-Q-6001. This solicitation is issued as unrestricted; the associated North American Industry Classification System (NAICS) code is 721110 and size standard is $32.5 Million. This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-100 effective 22 Aug 2018 and DFARS Publication Notice 20180824 effective 24 Aug 2018.

The contractor shall, except as specified in this PWS as government furnished, provide Conference Space, Audio/Visual Requirements, Subsistence, Miscellaneous Event Administrative Costs, and Reserved Lodging with an anticipated participation of one hundred and twenty five (125) service members to include their families.

Please see the attached Performance Work Statement (A01 PWS_Yellow Ribbon Events_FY19) for a full detailed description of the requirements to include information regarding dates of each event.

0001 YELLOW RIBBON EVENT - SUNDAY, 4 NOV 2018

0001AA CONFERENCE SPACE as defined in the Performance Work Statement (PWS).
Quantity: 1 EA
Estimated Unit Price: $_______________
Estimated Total Price: $_______________

0001AB AUDIO/VISUAL REQUIREMENTS as defined in the Performance Work Statement (PWS). Quantity: 1 EA
Estimated Unit Price: $_______________
Estimated Total Price: $_______________

0001AC SUBSISTANCE REQUIREMENTS as defined in the Performance Work Statement (PWS). Quantity: 125 EA
Estimated Unit Price: $_______________
Estimated Total Price: $_______________

0001AD MISCELLANEOUS EVENT ADMINISTRATIVE COSTS as defined in the Performance Work Statement (PWS).
Quantity: 1 EA
Estimated Unit Price: $_______________
Estimated Total Price: v

TOTAL AMOUNT OF LINE ITEM 0001: $_______________

0002 YELLOW RIBBON EVENT - SUNDAY, 10 FEB 2019

0002AA CONFERENCE SPACE as defined in the Performance Work Statement (PWS).
Quantity: 1 EA
Estimated Unit Price: $_______________
Estimated Total Price: $_______________
0002AB AUDIO/VISUAL REQUIREMENTS as defined in the Performance Work Statement (PWS). Quantity: 1 EA
Estimated Unit Price: $_______________
Estimated Total Price: $_______________

0002AC SUBSISTANCE REQUIREMENTS as defined in the Performance Work Statement (PWS). Quantity: 125 EA
Estimated Unit Price: $_______________
Estimated Total Price: $_______________

0002AD MISCELLANEOUS EVENT ADMINISTRATIVE COSTS as defined in the Performance Work Statement (PWS).
Quantity: 1 EA
Estimated Unit Price: $_______________
Estimated Total Price: $_______________

TOTAL AMOUNT OF LINE ITEM 0002: $_______________

0003 YELLOW RIBBON EVENT - SUNDAY, 5 MAY 2019

0003AA CONFERENCE SPACE as defined in the Performance Work Statement (PWS).
Quantity: 1 EA
Estimated Unit Price: $_______________
Estimated Total Price: $_______________
0003AB AUDIO/VISUAL REQUIREMENTS as defined in the Performance Work Statement (PWS). Quantity: 1 EA
Estimated Unit Price: $_______________
Estimated Total Price: $_______________

0003AC SUBSISTANCE REQUIREMENTS as defined in the Performance Work Statement (PWS). Quantity: 125 EA
Estimated Unit Price: $_______________
Estimated Total Price: $_______________

0003AD MISCELLANEOUS EVENT ADMINISTRATIVE COSTS as defined in the Performance Work Statement (PWS).
Quantity: 1 EA
Estimated Unit Price: $_______________
Estimated Total Price: $_______________

TOTAL AMOUNT OF LINE ITEM 0003: $_______________

0004 YELLOW RIBBON EVENT - SUNDAY, 25 AUG 2019

0004AA CONFERENCE SPACE as defined in the Performance Work Statement (PWS).
Quantity: 1 EA
Estimated Unit Price: $_______________
Estimated Total Price: $_______________
0004AB AUDIO/VISUAL REQUIREMENTS as defined in the Performance Work Statement (PWS). Quantity: 1 EA
Estimated Unit Price: $_______________
Estimated Total Price: $_______________

0004AC SUBSISTANCE REQUIREMENTS as defined in the Performance Work Statement (PWS). Quantity: 125 EA
Estimated Unit Price: $_______________
Estimated Total Price: $_______________

0004AD MISCELLANEOUS EVENT ADMINISTRATIVE COSTS as defined in the Performance Work Statement (PWS).
Quantity: 1 EA
Estimated Unit Price: $_______________
Estimated Total Price: $_______________

TOTAL AMOUNT OF LINE ITEM 0004: $_______________
//END OF LINE ITEMS//

NOTE: Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. This requirement is planned and budgeted for in the financial plan for fiscal year (FY) 19. FY19 Funds will not available until 1 Oct 2018.

EVALUATION FACTORS: The contract type for this procurement will be a single, firm-fixed price and award without discussions utilizing procedures in FAR Part 13, Simplified Acquisition Procedures. Award will be made on the basis of best value to the Government, price and other factors considered. Selection will be based on the following evaluation factors, in order of importance: (1) Offerors technically capability (include layout/floorplan) to provide required conference space, audio/visual, subsistence, and reserved lodging that meet all the Government's requirements identified in the PWS for all of the dates listed; and (2) price.

APPLICABLE PROVISIONS AND CLAUSES: All clauses and provisions are incorporated by reference and by full text on the attached provisions and clauses document. FAR and DFARS clauses and provisions can be read in their full text at http://farsite.hill.af.mil/. The clauses are to remain in full effect in any resultant award. It is the contractor's responsibility to become familiar with the applicable provisions and clauses. Provisions and clauses applicable to this requirement can be viewed on attachment "A07 Provisions & Clauses". Please ensure all fillable provisions and clauses are completed and returned with your quote (i.e., FAR 52.212-3, etc.).

ADDITIONAL INFORMATION: (1) In accordance with FAR 52.212-1(k), prospective awardees shall have an active Cage Code prior to award of a government contract. In accordance with FAR 52.212-3, prospective awardees shall have completed the Online Representations and Certifications. To register for a Cage Code and to complete Online Representations and Certifications, go to the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/. (2) All vendors interested and capable of obtaining contract award must register with the Wide Area Work Flow (WAWF) located at https://wawf.eb.mil/. Vendors are required to create and submit invoices electronically through WAWF and receive payment via electronic funds transfer (EFT) for supplies or services rendered.

SUBMITTAL REQUIREMENTS: Quote must include the following: Company Name, Address, Point of Contract information, Cage Code, DUNS Number, Federal Tax ID, Business size, Payment Terms, and date venue is available for event use. In addition to your quote, you must be active in SAM with no debt liability and current representations and certifications.

Quotations (to include Applicable Clauses mentioned above) must be submitted via email no later than (NLT) the date and time specified to kerry.a.wells2.civ@mail.mil. It is the best interest of the offeror to ensure the quote submitted is received by the 102IW Contracting Office and is submitted no later than the date and time specified. Any and all questions concerning this requirement must be submitted in writing to kerry.a.wells2.civ@mail.mil.

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