Yamaha_Jet_Skis_and_Trailers.pdf

REQUEST FOR QUOTATION

24/25-120

YAMAHA JET SKIS AND TRAILERS

Clay County

477 Houston Street

Green Cove Springs, FL 32043

RELEASE DATE: July 30, 2025

LAST DATE FOR INQUIRIES: undefined, undefined

BID DUE: August 11, 2025, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/claycounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

Clay County

REQUEST FOR QUOTATION

Yamaha Jet Skis and Trailers

I. Introduction II. Scope of Work

III. Pricing Proposal IV. Supplier Questionnaire

Attachments:

D - W-9 (2024)

E - EFT FORM

Request For Quotation #24/25-120 Title: Yamaha Jet Skis and Trailers

1. Introduction

1.1. Summary

The Clay County Board of County Commissioners (County) is seeking informal quotes from a qualified

Supplier for delivery of two (2) Yamaha Jet Skis and two (2) Trailers.

1.2. Background

Request is to purchase two (2) jet skis and two (2) trailers for Public Safety, to be used for rescue response purposes.

1.3. Contact Information

If you need immediate assistance, at any point during the solicitation process, please email the

Purchasing Department at: Purchasing@Claycountygov.com in addition to the Purchasing Department

Staff Member listed below.

Tammy Foor

Buyer I

PO Box 1366

Green Cove Springs, FL 32043

Email: tammy.foor@claycountygov.com

Phone: (904) 284-6300

Department:

Public Safety

Department Head:

David Motes

Deputy Fire Chief

1.4. Timeline

Request Date July 30, 2025

Quotation Deadline August 11, 2025, 4:00pm mailto:Purchasing@Claycountygov.com mailto:tammy.foor@claycountygov.com tel:(904)284-6300

2. Scope of Work

2.1. Scope of Work

The Clay County Board of County Commissioners (County) is seeking informal quotes from a qualified

Supplier for the delivery of two (2) Yamaha Jet Skis and two (2) Trailers, to be used for rescue response purposes; with the delivery address of 5 Esplanade Avenue, Green Cove Springs, Florida 32043.

A. Jet Ski Requirements

1. 2025 Yamaha VX; VX1050F-B; TR-1 High Output Marine Engine (size - 1,049 cc); 3-cylinder, 4-stroke

a. automatic bilge

b. ride throttle control system for effortless switching between forward, neutral and reverse with a single pull of the throttle (looking for smoother slowdown, reversing and docking)

c. two (2) multi-mount system

d. recommended fuel type - regular unleaded

2. Performance Hull and Deck

a. enhanced ergonomics with deep, wide and self-draining footwells

b. seat with substantial knee grip and substantial comfort; 1-3 persons rider capacity, two

(2) piece

3. Re-boarding Step

a. convenient and made specifically for easy re-boarding after water treading

b. fold away option for hassle-free storage

4. Bow Storage

a. large / roomy bow storage for ample space to keep various items secure, yet easily accessible

i. at minimum of thirty (30) gal capacity

ii. all storage to be watertight (including glove box)

5. Tow Hook

a. durable / strong tow hook for reliability and security during towing

6. Dual Mirrors

7. Deck Mats

B. Trailer Requirements

1. Capacity: one (1) Watercraft - Yamaha Jet Ski

2. Dimensions, Carrying Capacity: sufficient to carry one (1) watercraft - Yamaha Jet Ski, according to the specifications listed in the scope of work

2.2. Payment

Payments will be made in accordance with the Florida Local Government Prompt Payment Act.

2.3. Term

Delivery shall be obtained thirty (30) days from the issue of the purchase order.

2.4. Additional Services

If the County and/or awarded Supplier identifies any additional services to be provided by the Supplier that are not covered under the Agreement but are beneficial to the County, such additional services shall be mutually negotiated between the County and the Supplier.

2.5. Bid Award

Bid shall be awarded based on the lowest responsive and responsible bid that best meet the needs of the County.

2.6. Quotes

Pricing provided on quote(s) must remain valid for thirty (30) days.

3. Pricing Proposal

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Yamaha Jet Ski 2 Each

2 Trailer 2 Each

3 Delivery Fee 1 Each

TOTAL

4. Supplier Questionnaire

4.1. Response Acknowledgement *

I acknowledge the following:

I will respond to this solicitation in the manner that is being requested of me.

I am not to embed any documents within the questionnaire, as they may not be accessed / reviewed / evaluated.

When a document is required to be uploaded, it must be in PDF format and unlocked.

☐ Please confirm

*Response required

4.2. Legal Name *

Please enter your Company's Legal Name.

*Response required

4.3. Approved Designated Signee*

Please provide the full name, title, and email address of the authorized signee for your company.

*Response required

4.4. Company Primary Contact*

Please provide the following details for your Company's primary contact person:

A. Organization Primary Contact Name:

(First and Last Name)

B. Organization Primary Contact Role:

(Position or Title within the Organization)

C. Organization Primary Contact Phone Number:

(Include Area Code)

D. Organization Primary Contact Email Address:

(Please provide a valid and frequently monitored email address)

*Response required

4.5. Company Remittance Address*

Please provide your Company's remittance address.

The Address should include:

Street Address: This should include the building number, street name, and, if applicable, suite number.

City, State, and ZIP Code: The city and state should be fully spelled out (unless state abbreviations are standard), followed by the ZIP Code.

Example of a Complete Address:

John Doe

1234 Elm Street, Apt 5B

Springfield, IL 62704

*Response required

4.6. W-9*

Please download the W-9 below, complete, and upload.

• W-9_(2024).pdf

*Response required

4.7. EFT Authorization Form

Please download the below documents, complete, and upload.

• EFT_FORM.pdf

4.8. SunBiz Verification*

Please enter your EIN number below.

*Response required

4.9. E-Verify *

Please enter your Company's legal name.

*Response required

4.10. E-Verify *

Please download the below documents, complete, and upload.

• E-Verify_(1).pdf

*Response required

4.11. Conflict of Interest Disclosure: *

County Employee: Please mark yes or no if you work for Clay County as an employee.

☐ Yes

☐ No

*Response required 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4.12. Conflict of Interest Disclosure: *

An outside personal economic relationship which affords present or future financial benefits to an employee, his family or to individuals with whom he has business or financial ties may be considered a conflict of interest requiring evaluation by the County Manager.

This certifies that neither my family nor myself are employees of the County and will benefit financially by doing business with Clay County.

☐ I certify that neither my family nor myself are employees of the County and will benefit financially by doing business with Clay County.

☐ I have a conflict of interest with the County and require a evaluation by the County Manager.

*Response required

4.13. Conflict of Interest Disclosure:*

Please identify yourself, family member or other conflict of interest.

Please enter N/A if this does not apply.

*Response required

4.14. Section 287.05701, Florida Statutes - Prohibition against considering social, political, or ideological interests in government contracting*

Bidders are hereby notified of the provision of section 287.05701, Florida Statutes, as amended, that the

Clay County Board of County Commissioners will not request documentation of or consider a Bidder's social, political, or ideological interests when determining if the Bidder is a responsible Bidder.

The Bidder acknowledges they were notified of the provisions in section 287.05701, Florida Statutes.

☐ Please confirm

*Response required

4.15. Term Acknowledgement *

The Bidder acknowledges that they have thoroughly reviewed the term outlined in the Scope of Work.

☐ Please confirm

*Response required

4.16. Material Lead Time*

Are there any long lead times associated with obtaining the materials required to perform the work outlined in this informal quote?

☐ Yes

☐ No

*Response required

4.17. Material Lead Time *

http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0200-0299/0287/0287.html

If yes, please provide a detail summary of the the lead times for the materials required to fulfill the work outlined in this Informal Quote.

If no, please state that there are no lead times for the materials required to fulfill the work outlined in this Informal Quote.

*Response required

4.18. Local Preference *

Bidder affirms that it is a local business as defined below and in accordance with the following:

Resolution No. 2018/2019-2 adopted by the Clay County Board of Commissioners.

Local Business Definition:

(A) a person or business entity which maintains a permanent place of business with full-time employees within Clay County for a minimum of twelve months prior to the date Bids or quotes were received for the purchase or contract at issue, which provides from such permanent place of business the kinds of goods or services solicited, and which at the time of the solicitation submits the Local Business Affidavit of Eligibility; or

(B) a person or business entity which utilizes for at least 40% of the solicited work local Clay County sub-contractors or suppliers, meaning sub-contractors or suppliers which maintain a permanent place of business with full-time employees within Clay County for a minimum of twelve months prior to the date

Bids or quotes were received for the purchase or contract at issue, provide from such permanent place of business the kinds of goods or services solicited, and at the time of the solicitation submit the Local

Business Affidavit of Eligibility.

The authorized purchasing authority of Clay County shall have the sole discretion to determine if a person or business entity meets the definition of Local Business. Such decision shall not be disputed nor protested.

The Board of County Commissioners reserves the right to award Bids/quotes/proposals which would be in the best interest of the County or reject any and all Bids/quotes/proposals. As such, the County reserves the exclusive right to compare, contrast and otherwise evaluate the qualifications, character, responsibility and financial qualifications of all persons, firms, partnerships, companies or corporations submitting Bids or quotes in any procurement for goods and services when making an award in the best interests of the County.

Resolution No. 2018/2019-2 can be found at:

https://www.claycountygov.com/departments/purchasing-division/vendor-information

Please choose one of the following to verify Local preference eligibility:

☐ (A)

☐ (B)

☐ Bidder Does Not Claim Local Preference.

4.19. Local Preference

If you selected (A) or (B) in the question above, please download the below documents, complete, and upload.

• Local_Business_Affidavit_of...

4.20. Scrutinized Companies Certification*

Please download the below documents, complete, and upload.

• Scrutinized_Companies_Certi...

https://government-project.s3.us-west-2.amazonaws.com/26612/a047d143-1d16-411e-89dd-23826d146485_Local_Business_Affidavit_of_Eligibility.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4L475GQPB%2F20250730%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250730T192708Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJr%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCICCNYV3VXc6wNEcz5FUGx%2BhjD8drigfUuVpeD8rM%2F1kgAiEA2JrWuq9C2bCqv1j0bWED%2Fbh3sXj92FIClb%2BrtTNsaVQqjAUIw%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDFUjNTzxlfJXhlm9aCrgBEOuopOUaXJdG3QXtS1yw3nARoiJbtgBicZVdmf4cNQQCEFsc7yaI4KYrsQgOVHqUHhJ7mpFq9AvBKmxrHifO74zYFKLw3vaHwi0kwEhWYCbCL4A7CX0WDl%2BtMk1DZ%2FeF2u%2B5Z6ZzMFLm%2F9WNB%2BYwAi70ZubmH7W7QsEZnNIlRR9VadaJliNxlxrJNxzdNE44uJG3xkdCLFZlQ4COcb8vkyL77ja5OO7pfC5QWkLPy2m6%2F7EL7qTU4amQ6GWO7rk%2F%2Fby3%2BX0ekSjqKdhUBPqGtiC6WKolyvVjNU3xMP8VCSEFZm6eoE2x7gSqC%2Flsm86tMTmksxNryg3EPwgy3DoHdQFZGiCStgzN9TtiAxIMEq2%2FOS2h6v32QPKIeEdEriXa%2BrvhG7mKQYuOuEwmYJbLVB2DwlH%2BTvFjOxJayDabd%2BCrsu3brXSeZEcPnJqLjzp7m7l43up8VyghpK4cnMQvtPtMSJ%2Bp4ii%2FoLrXFyHWLB14b%2FmtPLzhyqQ8lbrIjDMnwUHOxaTRqV3XaYSUmfa%2BuZdgDN0OzByMKYIRHv9al4FBVCDPleNeM1vWLAXIw%2FbqmJ3kjWSL1wQekvOe3Hw6JnnJ8TYXH69Wh9D5vCmeY%2BS6yAnHV%2FXDafYBMMg1cuCxSWUs87EOzVPR5o0FnsSBMMasHvqYcaw2jxsBxjq%2Fw4auPuypQKgLy53D64vRBWH%2BPtFDKmy4RCXsTB9N23RiTH%2FZ0cSPNZDV%2Bcm0JAKFEpTrNPH%2BWk62stXyTS5ZwuJijPvB8jwvIZGWfCpQWRPnlx2tRi8CkTKMQaWWiUDiuAOMN6yqcQGOpsBQAn2rHlc5ip6q344eHrJGmYJc2%2BXtrqqqFA4ELGCiK8A3QHB%2Bzn9URHyrmk7oJ49PgHWm6BYnnxlhR6eHc%2F%2F3uS8qtNp3j7DD7LUQwaELsWu9n0DK4jBbMS%2B8DCFbiNQaz16r6Zs9ncGtRpBRpWJV%2BStjzyMJ0hhPwSX1ezCbM4Y8aoWugpZw4ziqB1tv8iL3xn8LgqC%2BPIMYfk%3D&X-Amz-Signature=41cddd671c9218304101d9e8d9a2b344814e51b88c83ef3df21875caf8fe3228&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Local_Business_Affidavit_of_Eligibility.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/26612/665af7c5-4cfc-4990-aaa9-368d0aadd18b_Scrutinized_Companies_Certification_%283%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4L475GQPB%2F20250730%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250730T192708Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJr%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCICCNYV3VXc6wNEcz5FUGx%2BhjD8drigfUuVpeD8rM%2F1kgAiEA2JrWuq9C2bCqv1j0bWED%2Fbh3sXj92FIClb%2BrtTNsaVQqjAUIw%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDFUjNTzxlfJXhlm9aCrgBEOuopOUaXJdG3QXtS1yw3nARoiJbtgBicZVdmf4cNQQCEFsc7yaI4KYrsQgOVHqUHhJ7mpFq9AvBKmxrHifO74zYFKLw3vaHwi0kwEhWYCbCL4A7CX0WDl%2BtMk1DZ%2FeF2u%2B5Z6ZzMFLm%2F9WNB%2BYwAi70ZubmH7W7QsEZnNIlRR9VadaJliNxlxrJNxzdNE44uJG3xkdCLFZlQ4COcb8vkyL77ja5OO7pfC5QWkLPy2m6%2F7EL7qTU4amQ6GWO7rk%2F%2Fby3%2BX0ekSjqKdhUBPqGtiC6WKolyvVjNU3xMP8VCSEFZm6eoE2x7gSqC%2Flsm86tMTmksxNryg3EPwgy3DoHdQFZGiCStgzN9TtiAxIMEq2%2FOS2h6v32QPKIeEdEriXa%2BrvhG7mKQYuOuEwmYJbLVB2DwlH%2BTvFjOxJayDabd%2BCrsu3brXSeZEcPnJqLjzp7m7l43up8VyghpK4cnMQvtPtMSJ%2Bp4ii%2FoLrXFyHWLB14b%2FmtPLzhyqQ8lbrIjDMnwUHOxaTRqV3XaYSUmfa%2BuZdgDN0OzByMKYIRHv9al4FBVCDPleNeM1vWLAXIw%2FbqmJ3kjWSL1wQekvOe3Hw6JnnJ8TYXH69Wh9D5vCmeY%2BS6yAnHV%2FXDafYBMMg1cuCxSWUs87EOzVPR5o0FnsSBMMasHvqYcaw2jxsBxjq%2Fw4auPuypQKgLy53D64vRBWH%2BPtFDKmy4RCXsTB9N23RiTH%2FZ0cSPNZDV%2Bcm0JAKFEpTrNPH%2BWk62stXyTS5ZwuJijPvB8jwvIZGWfCpQWRPnlx2tRi8CkTKMQaWWiUDiuAOMN6yqcQGOpsBQAn2rHlc5ip6q344eHrJGmYJc2%2BXtrqqqFA4ELGCiK8A3QHB%2Bzn9URHyrmk7oJ49PgHWm6BYnnxlhR6eHc%2F%2F3uS8qtNp3j7DD7LUQwaELsWu9n0DK4jBbMS%2B8DCFbiNQaz16r6Zs9ncGtRpBRpWJV%2BStjzyMJ0hhPwSX1ezCbM4Y8aoWugpZw4ziqB1tv8iL3xn8LgqC%2BPIMYfk%3D&X-Amz-Signature=a6c1d6c0d28dd3962660112ef411b0cb90929e28d377fbd935d81f954f8d24ca&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Scrutinized_Companies_Certification_%283%29.pdf%22&x-id=GetObject