WT Harris SUP JW Clay to N. Tryon.pdf

GENERAL SERVICES

PROJECT MANUAL

FOR

WT Harris SUP (JW Clay to N. Tryon)

PROJECT NUMBER: PMES221718

TIP NUMBER: EB-6052

COUNTY: MECKLENBURG

NCDOT WBS NUMBER: 49221.1.1

FEDERAL AID NUMBER: 1003191

BID NUMBER:

269-2027-011

CITY OF CHARLOTTE, NORTH CAROLINA

ADVERTISEMENT DATE: July 6, 2026

2024 NCDOT STANDARD SPECIFICATIONS

v.11-22-2025 (Bonfire Version)

Project #: PMES221718 Division 00 - Procurement & Contracting Requirements Project Name: WT Harris SUP (JW Clay to N. Tryon)

Introduction 00 01 00 - 1

PROFESSIONAL ENGINEER SEAL

(Project Special Provisions Prepared for the City of Charlotte, General Services, 600 East Fourth Street, Charlotte, North Carolina 28202):

Introduction 00 01 00 - 2

TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 10 00 – INVITATION TO BID

00 20 00 – INSTRUCTIONS TO BIDDERS

ARTICLE 2: BIDDER’S REPRESENTATIONS

ARTICLE 3: BIDDING PROCEDURES

ARTICLE 4: BID AWARDS AND REJECTIONS

ARTICLE 5: POST-AWARD

00 40 00 – BID FORMS AND SUPPLEMENTS

ITEMIZED BID

ACKNOWLEDGMENT OF ADDENDA

CERTIFICATION OF BUY AMERICA (DOMESTIC STEEL & IRON)

CERTIFICATION FOR FEDERAL-AID CONTRACTS (NCDOT, SP1 G85)

COMMERCIAL NON-DISCRIMINATION CERTIFICATION

CONFLICT OF INTEREST

NON-COLLUSION, DEBARMENT AND GIFT BAN CERTIFICATION

CERTIFICATION OF DEBARMENT

BID BOND

00 45 00 – EXECUTION OF CONTRACT (POST BID REQUIREMENT)

00 50 00 – ACCEPTANCE BY THE CITY

00 60 00 – PROJECT FORMS

00 70 00 – STANDARD SPECIAL PROVISIONS

ARTICLE 1: NCDOT STANDARD SPECIFICATIONS

1.1 NCDOT Standard Specifications

1.2 NCDOT Standard Notes (Federal Aid)

1.3 Allowable Changes to the NCDOT 2024 Standard Specifications

1.4 SP1 G04 Haul Roads

1.5 SP1 G05 Build America, Buy America (BABA)

1.6 SP1 G63 Disadvantaged Business Enterprise (Local Government Agencies)

1.7 SP1 G90 Restrictions On ITS Equipment And Services

1.8 SP1 G92 Use Of Unmanned Aircraft System (UAS)

1.9 SP1 G96 Equipment Idling Guidelines

1.10 SP1 G100 U.S. Department Of Transportation Hotline

1.11 SP1 G133 Cooperation Between Contractors

1.12 SP1 G146 Twelve Month Guarantee – LGA Projects

1.13 G179 Erosion and Sediment Control/Stormwater Certification (LGA)

1.14 SP1 G181 Procedure for Monitoring Borrow Pit Discharge

1.15 SP2 R02A Clearing and Grubbing Method II

1.16 SP2 R05 Burning Restrictions

1.17 SP2 R45A Shoulder and Fill Slope Material

Introduction 00 01 00 - 3

1.18 SP10 R87 Glass Bead Gradation for Pavement Markings

1.19 SP6 R45A Deletion of Final Surface Testing Requirements

1.20 Detectable Warning Surface at Curb Ramps

1.21 SP8 R97R Adjustment Of Manholes, Meter Boxes, And Valve Boxes

1.22 Z-2 Availability of Funds – Termination of Contracts

1.23 Z-3 NCDOT General Seed Specification for Seed Quality

1.26 Z-6 Title VI And Nondiscrimination

1.27 S-3 Stabilization Requirements

1.28 Z-7 Minority and Female Employment Requirements

1.29 Z-8 FHWA 1273 Required Contract Provisions Federal - Aid Construction Contracts

1.30 Z-10 On The Job Training

1.31 Z-88 Minimum Wages

1.33 Construction Materials Management

ARTICLE 2: CITY STANDARD PROVISIONS

2.1 Curb and Gutter Tapers and Transitions

2.2 Pipe Joints

2.3 Existing Utilities

2.4 CDOT Street Maintenance Division Street Cut Regulations

2.5 Concrete

2.6 Reclamation of Waste or Borrow Sources

2.7 Hazardous Materials

2.8 Sedimentation Pollution Control Act

2.9 Construction Stakes, Lines, and Grades

2.10 Maintenance of the Project

2.11 Storage of Materials and Equipment

2.12 Quantity Tickets

2.13 Periodic Payments

2.14 Final Payment

2.15 Payment Reporting

2.16 Sales and Use Tax

2.17 Commercial Non-Discrimination Policy

2.18 E-Verify

2.19 Indemnification

2.20 Guarantee

2.21 Insurance Requirements

2.22 Holiday Work Restrictions

2.23 Drainage Structures

2.24 Termination

2.25 Dispute Resolution

2.26 Surface Water Quality Protection

2.27 Prohibition of Use of High PAH Pavement Products

2.28 Billing Records

2.29 Energy Efficiency

2.30 No Government Obligation to Third Parties

2.31 Record Retention

2.32 Procurement of Recovered Materials

2.33 DHS Seal, Logo and Flags

00 75 00 – PROJECT SPECIAL PROVISIONS

ARTICLE 1: GENERAL REQUIREMENTS

1.1 Contract Time and Liquidated Damages

Introduction 00 01 00 - 4

1.2 Intermediate Contract Time (ICT) # 1 and Liquidated Damages

1.3 Intermediate Contract Time (ICT) # 2 and Liquidated Damages

1.4 Permanent Vegetation Establishment

1.5 Bituminous Plant Mix Pavements - Recycled

1.6 Proprietary Items

ARTICLE 2: SPECIAL PROVISIONS (SP)

SP-01, CDOT PULL BOX ADJUSTMENT (13” x 24” x 12”):

SP-02, CONCRETE WASHOUT STRUCTURE

SP-04, FABRIC INSERT INLET PROTECTION

SP-05, TREE PROTECTION FENCE

SP-06, COMPOST SOCK

SP-07, 6” Concrete Shared-Use Path (SUP)

SP-08, 6” CONCRETE WHEELCHAIR RAMPS

SP-09, 6” REINFORCED CONCRETE SIDEWALK, CLDSM 40.11

SP-10, PEDESTRIAN POLES AND BASES

SP-11, 16” PEDESTRIAN SIGNAL HEADS

SP-12, APS PEDESTRIAN PUSHBUTTON DETECTOR, SIGN & 3-WIRE CONTROL BOARD

SP-13, LEAD-IN CABLE (Two Pair)

SP-X14, REMOVAL ONLY OF SIGNAL EQUIPMENT

SP-15, TEMPORARY TRAFFIC CONTROL

FLAGGERS:

SP11 R50

00 90 00 – ADDENDA

Introduction 00 01 00 - 5

LIST OF PLANS

INVITATION TO BID 00 10 00 - 1

00 10 00 – INVITATION TO BID

The City of Charlotte (hereinafter the “City”) will receive sealed bids for the following Project:

PROJECT NAME: WT Harris SUP (JW Clay to N. Tyron)

PROJECT NUMBER: PMES221718

PRE-BID DATE: July 22, 2026

PRE-BID TIME: 11:00 AM

PRE-BID LOCATION: Charlotte Mecklenburg County Government Center 600 East 4th St., Rm #274

Charlotte, NC 28202

The Pre-Bid meeting is not mandatory, but attendance is strongly encouraged.

BID DUE DATE: August 5, 2026 BID DUE TIME: Before 1:00 PM (Local Time)

ELECTRONIC BID PORTAL LINK: Bids must be submitted electronically through the Procurement

Portal (https://charlottenc.bonfirehub.com)

ALL BIDS MUST BE RECEIVED PRIOR TO THE DATE AND TIME LISTED ABOVE.

BID OPENING DATE: August 5, 2026 BID OPENING TIME: 1:00 PM (Local Time)

BID OPENING LOCATION: Microsoft Teams Only

Video Conference Link:

https://teams.microsoft.com/meet/258381839880736?p=QQkjKF8j QJRLxTYekh

Meeting ID (access code): 258 381 839 880 736 Meeting Password: T5gs68Nd

Or call in (audio only)

1-872-256-4172 (US)

Phone Conference ID: : 371 069 443#

NOTICE TO BIDDERS

As a precautionary measure due to COVID‐19, City will not conduct in‐person Bid Opening Meetings. Until further notice, all Bid Openings will be accessible via conference call or video conference only.

DESCRIPTION OF WORK:

This project will be installing a 12 foot wide shared-use path along WT Harris Blvd from JW Clay Blvd to N Tryon St.

Improvements will include the new concrete walkway, new pedestrian ramps, pedestrian traffic signals, new pedestrian lighting, and storm drainage measures. This project will improve pedestrian and cyclist mobility and safety in the area, as well as connect to the new JW Clay Streetscape Improvements project.

Bidding documents, which includes a downloadable copy of one (1) Project Manual and one (1) full-size Drawing set, are available for free from the Procurement Portal.

https://charlottenc.bonfirehub.com/ https://teams.microsoft.com/meet/258381839880736?p=QQkjKF8jQJRLxTYekh https://teams.microsoft.com/meet/258381839880736?p=QQkjKF8jQJRLxTYekh

INVITATION TO BID 00 10 00 - 2

Bidders must be properly licensed under North Carolina state law to perform the work and have sixty (60) days to obtain their license.

ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE OF GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF NORTH CAROLINA. FOR CONTRACTS $30,000 OR MORE, EXCEPT FOR CERTAIN SPECIALTY WORK AS DETERMINED BY THE LICENSING BOARD, BIDDERS ARE REQUIRESD TO BECOME LICENSED BY THE NC LICENSING BOARD. NON-LICENSED BIDDERS ARE PERMITED 60 DAYS AFTER BID OPENING TO OBTAIN PROPER LICENSING FOR THE TYPE OF PROJECT BEING LET. BIDDERS SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE LAWS REGULATING THE PRACTICES OF ELECTRICAL, PLUMBING, HEATING AND AIR CONDITIONING AND REFRIGERATION CONTRACTING AS CONTAINED

IN CHAPTER 87 OF THE GENERAL STATUTES OF NORTH CAROLINA.

A 5% bid security is required with each bid that equals or exceeds $100,000.

The estimated cost of this Project is between $800,0000 – 1,200,000

For information regarding this Invitation to Bid, contact as follow:

Brenda Faison, Contracts Administrator

600 East Fourth Street, Charlotte, NC 28202 Direct Phone: 980-406-7239 Email: Brenda.Fasion@charlottenc.gov

Please submit questions or inquiries at least seven (7) calendar days before the Bid Due Date. Questions or inquiries past this deadline may not be addressed by the City prior to the Bid Due Date. Questions or inquiries should be submitted in writing through the Vendor Discussions section of the Procurement Portal (https://charlottenc.bonfirehub.com).

SUBSTITUTION DURING BID PHASE

The intent of these bid documents is to comport with North Carolina General Statute 133-3 in all instances. Refer to the Substitution Request Form found on the Procurement Portal.

Substitution requests will be accepted via e-mail requests per the following instructions:

• The subject line must identify:

o The fact that it is a substitution request, o The name of the project, and o The specification section number for the product;

• All materials shall be in PDF format;

• Manufacturer’s model number, and other pertinent identification (including the manufacturer’s name address and phone number);

• Attest that the alternate material is in compliance with all specification requirements;

• A line by line comparison of the substituted product compared with the specified products shall be included with the product information; and

• Data to support the justification for the substitution.

Equivalent submittals shall specify manufacturer’s model number, and other pertinent identification, and attest that the alternate material is in compliance with all specification requirements.

All requests must be submitted no later than fifteen (15) full calendar days, as stated herein or as amended by addendum, prior to the day that bids are due. Requests received after this deadline will not be addressed by the engineer. Submit requests to the following:

mailto:Brenda.Fasion@charlottenc.gov

INVITATION TO BID 00 10 00 - 3

Eric Koehler, Engineer Senior City of Charlotte General Services Department 600 East 4th Street, 12th Fl Charlotte, NC 28202

The City of Charlotte reserves the right to reject any and all bids and to waive any informalities or technicalities as it may deem to be in its best interest.

The contract entered into by and between the successful Bidder and the City will be subject to the requirements of a financial assistance contract between the City and the U.S. Department of Transportation. The Contractor, and his Subcontractors performing Work will be required to comply with federal statutes and regulations including but not limited to: 49 CFR Part 29; the Occupational Safety and Health Standards and the Safety and Health Regulations for Construction, 29 CFR Parts 1910 and 1926; the Davis-Bacon Act; the Anti-Kickback Act; the Contract Work Hours Standards; and the President’s Executive Orders No. 11246 and No. 11375. The City will act to ensure that Disadvantage Business Enterprises (DBE) have an equitable opportunity to compete in contracting activities.

There is no goal participation by Disadvantage Business Enterprise (DBE) for this project.

INSTRUCTIONS TO BIDDERS 00 20 00 - 1

00 20 00 – INSTRUCTIONS TO BIDDERS

PLEASE READ ALL INSTRUCTIONS CAREFULLY

BEFORE PREPARING AND SUBMITTING YOUR BID.

All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with any requirement may cause the bid to be considered irregular and may be grounds for rejection of the bid.

TRADITIONAL PAPER BIDS WILL NO LONGER BE ACCEPTED.

1. The bid form furnished by City of Charlotte with the proposal shall be used and shall not be altered in any manner. DO NOT SEPARATE THE BID FORM FROM THE PROPOSAL! Return the entire proposal electronically with your bid.

2. All entries on the itemized proposal sheet (bid form) shall be written in ink or typed.

3. The Bidder shall submit a unit price for every item on the itemized proposal sheet (bid form). The unit prices for the various contract items shall be written in figures. Unit prices shall be rounded off by the Bidder to contain no more than FOUR decimal places.

4. An amount bid shall be entered on the itemized proposal sheet (bid form) for every item. The amount bid for each item shall be determined by multiplying each unit bid by the quantity for that item, and shall be written in figures in the "Amount" column of the form.

5. The total amount bid shall be written in figures in the proper place on the bid form. The total amount bid shall be determined by adding the amounts bid for each item.

6. Changes to any entry shall be made by marking through the entry in ink and making the correct entry adjacent thereto in ink. A representative of the Bidder shall initial the change in ink. Do not use correction fluid, correction tape or similar product to make corrections.

7. The bid shall be properly executed on the included Execution of Bid – Non-collusion, Debarment and Gift Ban Certification form. All bids shall show the following information:

a. Name of corporation, partnership, Limited Liability Company, joint venture, individual or firm, submitting bid. Corporations that have a corporate seal should include it on the bid.

b. Name of individual or representative submitting bid and position or title held on behalf of the bidder.

c. Name, signature, and position or title of witness.

8. The bid shall not contain any unauthorized additions, deletions, or conditional bids.

9. The Bidder shall not add any provision reserving the right to accept or reject an award, or to enter into a contract pursuant to an award.

10. THE PROPOSAL WITH THE ITEMIZED PROPOSAL SHEET ATTACHED SHALL SUBMITTED THROUGH THE CITY OF

CHARLOTTE ELECTRONICAL PORTAL (BONFIRE) TO BE DIGITALLY SUUBMITTED. THE PORTAL CAN BE ACCESSED AT https://charlottenc.bonfirehub.com

11. Questions will be received through the portal 7 calendar days prior to the bid opening. Contact with any other City of Charlotte personnel concerning this project is strictly prohibited, unless otherwise noted, and may result in bids being considered non-responsive.

INSTRUCTIONS TO BIDDERS 00 20 00 - 2

ARTICLE 2: BIDDER’S REPRESENTATIONS

2.1 Contractor’s Licenses

Bidders shall be properly licensed under North Carolina state law to perform the Work specified in the Bidding Documents and per SECTION 102-14 of the NCDOT Standard Specifications. Bidder has 60 days after the bid opening to obtain licensure per SECTION 102-14(B). Bids received from bidders not meeting the applicable Contractors’ licensure requirements as required by law and as determined by the Engineer’s estimate may be considered non-responsive and may not be considered for award.

2.2 Bidder Prequalifications

Any firm that wishes to bid as a prime contractor shall be prequalified with NCDOT as a Bidder prior to submitting a bid. For projects greater than $5 million, the bidder SHALL be pre-qualified as a “Bidder” at the time of the bid opening. Information regarding prequalification can be found at:

https://connect.ncdot.gov/business/Prequal/Pages/default.aspx

Failure to obtain NCDOT pre-qualification before the Bid opening date will be ground for Bid rejection. All proposed subcontractors must be pre-qualified before being allowed to begin work.

2.3 Site Investigation and Conditions Affecting the Work

By submitting a bid, Bidders certify to have carefully examined the Project site and familiarized themselves with the existing conditions on the Project, affecting the cost and execution of the work as described in Section 102-6 of NCDOT Standard Specifications.

ARTICLE 3: BIDDING PROCEDURES

3.1 Electronic Bids

All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with any of the requirement may cause the bid to be considered irregular and may be grounds for bid rejection.

1) Obtain an account on the Procurement Portal ‘Bonfire’ to bid electronically at https://charlottenc.bonfirehub.com.

2) Download and read carefully the Project Manual, Plans, and other supplemental documents related to this project from the Procurement Portal.

3) Download electronic bid submittal forms from the Procurement Portal. Bid submittal forms includes 1) Itemized Bid Form, 2) Acknowledgement of Addenda Form, 3) Listing of DBE Subcontractor Form, 4) Certification of Buy America (domestic Steel & Iron) Form, 5) Certification for Federal-Aid Contracts Form,

6) Certification of Debarment Form, 7) Commercial Non-Discrimination Certification Form, 8) Conflict of Interest Form, 9) Execution of Bid Form, and 10) Bid Bond Form. Each form must be completed in its entirety. Upon completion, bidders shall upload them back on the Procurement Portal as part of the bid submittal. Failure to complete and submit the required forms may be grounds for bid rejection.

4) Itemized bid form in Microsoft Excel format must be completed in its entirety. Bidders shall enter a unit price for each line item requiring a bid amount. The electronic version of the Itemized Bid Form will contain formulas to calculate the extensions, percentages and totals which shall not be altered by the bidders.

5) The bid shall be accompanied by a bid bond or bid deposit when applicable. The bid bond shall be prepared in accordance with Article 3.3 Bid Security of this section. Bidder shall use the Bid Bond form provided with the Project Manual.

6) Addenda will be published on the Procurement Portal. Bidders shall be responsible for inquiring if any addendum has been issued and shall acknowledge receipt of all addenda on the “Acknowledgement of Addenda” Form. All addenda shall become part of the Contract Documents whether or not received or acknowledged by the Bidder.

https://connect.ncdot.gov/business/Prequal/Pages/default.aspx

INSTRUCTIONS TO BIDDERS 00 20 00 - 3

7) All bids shall be submitted with an electronically affixed digital signature. Affixing a digital ID to the bid shall be equivalent of signing before a notary public. If the bidder does not have such digital ID, a wet signature will be acceptable when it is notarized on the bid form.

8) On the day of the bid opening, bids will be opened and read publicly at the time mentioned on the Invitation to Bid.

3.2 The Project Manual

The Project Manual is the bidding document and shall not be altered.

3.3 Bid Security

A five-percent (5%) bid security is required with each bid that equals or exceeds $100,000. Bid Bond or Bid Deposit, made payable to the City of Charlotte, must be provided in accordance with Section 102-10 of NCDOT Standard Specifications.

3.3.1 Electronic Execution of Statutorily-Required Bid Bond

Traditionally, the City has required bonds to be submitted as hard copies with wet signatures. Until further notice, the City will also accept electronically executed bid bonds to satisfy the requirements of N.C.G.S. 143-129(b). In order for electronically executed bid bonds to be valid, a principal and N.C. licensed surety must agree to transact by electronic means. Additionally, the City requires the bidder and surety to use digital signatures that have the following characteristics: (a) each signature is unique to the person using it; (b) the signatures are capable of certification; and (c) each signature is under sole control of the person using it. The notary requirement is waived for bid bonds that are signed electronically.

If a bid will be submitted via an electronic lock box, all bid documents may be submitted electronically, including the bid bond.

The bid bond must meet all other statutory criteria for bid bonds and must be submitted in compliance with the Instruction to Bidders. The City reserves the right to reject bid bonds that do not meet the above criteria.

3.4 Sales and Use Tax

Refer to Section 00 70 00 of this Project Manual for additional information on sales and use tax. The City reserves the right to request from the bidder after bid opening the estimated amount of total Eligible Taxes that were used to calculate the Bid and any supporting documentation of such. The Bidder, in submitting the Bid for consideration, agrees to provide any such sales or use tax estimates or documentation that may be requested by the City.

ARTICLE 4: BID AWARDS AND REJECTIONS

4.1 Bid Opening

Bid Opening will be conducted in accordance with Section 102-13 of NCDOT Standard Specifications.

4.2 Rejection of Bids and Disqualification of Bidders

Rejection of Bids and Disqualification of Bidders will be provided in accordance with Sections 102-14 and 102-15 respectively of NCDOT Standard Specifications.

4.3 Award and Execution of Contract

Award and execution of Contract will be in accordance with Section 103 of NCDOT Standard Specifications.

The City will award the contract or contracts conditioned upon funds being available for construction and other governmental approvals as may be required.

The City reserves the right to accept Alternates in any order or combination. The City further reserves the right to determine the low bidder on the basis of the Total Base Bid.

INSTRUCTIONS TO BIDDERS 00 20 00 - 4

ARTICLE 5: POST-AWARD

5.1 Bonds and Insurance

For bids equal to or greater than $100,000, the successful bidder shall provide the City with performance and payment bonds each in the amount equal to one hundred percent (100%) of the contract amount. Bonds shall be submitted to the City upon ten (10) calendar days of award of the Contract and shall be in conformance with NC GS 44A-33. Failure to provide acceptable bonds within ten (10) calendar days of award of the Contract shall be just cause for forfeiture of the bid bond or bid deposit and rescinding the award of the Contract. Award may then be made to the next lowest responsive, responsible bidder or the Project may be re-advertised at the City’s sole discretion.

The Contractor shall submit to the City within ten (10) calendar days of recommendation of award of the Contract a certificate of insurance in the minimum amounts required in the Contract Documents.

5.1.1 Electronic Execution of Statutorily-Required Performance and Payment Bonds Traditionally, the City has required bonds to be submitted as hard copies with wet signatures. Until further notice, the City will also accept electronically executed performance and payment bonds to meet the requirements of N.C.G.S. 143-129(c) and Article 3 of Chapter 44A of the General Statutes. In order for electronically executed bid bonds to be valid, a principal and N.C. licensed surety must agree to transact by electronic means. Additionally, the City requires the bidder and surety to use digital signatures that have the following characteristics: (a) each signature is unique to the person using it; (b) the signatures are capable of certification; (c) each signature is under sole control of the person using it; and (d) each signature is linked to document in such a manner that if the text of the document is changed, the electronic signature is invalidated. The notary requirement is waived for payment and performance bonds that are signed electronically and electronically submitted.

Per N.C.G.S. 44A-33, bonds are still required to be submitted to the City upon ten (10) calendar days of award of the Contract.

The bonds must meet all other statutory criteria for payment and performance bonds and must be submitted in compliance with the Instruction to Bidders. The City reserves the right to reject payment and performance bonds that do not meet the above criteria.

5.2 Pre-Construction Conference

A pre-construction conference will be scheduled as soon as practical after award of the Contract. The Contractor shall attend the pre-construction conference with the prospective project superintendent, any anticipated major subcontractors and major suppliers. A proposed progress schedule in a form satisfactory to the Construction Manager and a statement of the anticipated monthly progress payments showing the percent of progress each month shall be submitted by the Contractor to the City. The Contractor shall also provide at least two (2) local telephone numbers that may be used to contact the Contractor or the Contractor’s authorized representative in the event of an emergency after normal business hours. The Contractor shall also provide the name of the Contractor’s on-site representative who is OSHA certified for trenching, shoring, and confined space entry.

5.3 Notice to Proceed

The City will issue a Notice to Proceed (NTP) to the Contractor upon award and execution of the contract. The Contractor shall not perform any Work prior to the date on which the NTP commences. The City reserves the right to issue an Administrative Notice to Proceed authorizing the Contractor to place orders for products requiring long lead times, or to obtain certain permits prior to beginning any Work. If an Administrative Notice to Proceed is issued, the Contractor shall not perform any Work prior to the date on which the Notice to Proceed commences.

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 5

00 40 00 – BID FORMS AND SUPPLEMENTS

Bidder shall download individual BID FORMS posted on the Procurement Portal at https://charlottenc.bonfirehub.com

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 6

ITEMIZED BID

Bidder Name:

Project #: PMES221718

SECTION 1: BID

Item # Section # Description Qty Unit

Unit Price

Amount Bid ($) (Qty x Unit Price)

1 800 Mobilization 1 LS

2 226 Grading 1 LS

3 226 Undercut Excavation 50 CY

4 250 Removal of Existing Payment 28 SY

5 260 Proof Rolling 15 HR

6 310 15” R.C. Pipe Culverts, Class III 64 LF

7 310 15” Pipe End Section 1 EA

8 607 Milling Asphalt Pavement, 0.0” to 3.0” 180 SY

9 610 Asphalt Concrete Base Course, Type B 25.0C

22 TN

10 610 Asphalt Concrete Intermediate Course, Type I 19.0C

5 TN

11 610 Asphalt Concrete Surface Course, Type S 9.5C

18 TN

12 620 Asphalt Binder for Plant Mix

3 TN

13 840 Frame with Grate (Std 840.16)

2 EA

14 840 Masonry Drainage Structures

3 EA

15 846 1' 6" Concrete Curb and Gutter

15 LF

16 846 2’6” Concrete Curb and Gutter 30 LF

17 SPU-1 Adjustment of Backflow Preventer 2 EA

18 858 Adjustment of Existing Sanitary Sewer Manhole

19 858 Adjustment of Manholes 1 EA

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 7

Unit Price

Amount Bid ($) (Qty x Unit Price)

20 858 Adjustment of Meter Boxes or Valve Boxes

6 EA

21 SPU-2 Adjustment of Existing Water Vault 1 EA

22 904 Sign Erection, Relocation Type E sign 1 EA

23 SP-01

CDOT Pull Box Adjustment, (13" x 24" x 12")

24 876 Riprap, Class 1

10 TN

25 1205 Thermoplastic Pavement Marking Lines, 4", 90 mils

90 LF

26 1205

8", 90 mils

368 LF

27 1205

24", 90 mils

88 LF

28 1205 Thermoplastic Pavement Marking Symbol, 90 mils, arrow

29 1413 Portable Lighting 1 LS

30 1605

Temporary Silt Fence

2040 LF

31 1607 Stone for Erosion Control, Class A 80 TN

32 1610 Stone for Erosion Control, Class B 10 TN

33 876 Geotextile for Drainage 50 SY

34 1622 Temporary Slope Drains 200 LF

35 SP-02 Concrete Washout Structure 2 EA

36 1630 Silt Excavation

100 CY

37 1660 Mowing 1 AC

38 1667 Specialized Hand Mowing 20 MH

39 1675 Response for Erosion Control 50 EA

40 1660 Seeding and Mulching

2465 SY

41 SP-04 Fabric Insert Inlet Protection Cleanout 6 EA

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 8

Unit Price

Amount Bid ($) (Qty x Unit Price)

42 SP-04 Fabric Insert Inlet Protection 6 EA

43 SP-05 Tree Protection Fence 200 LF

44 SP-06 Compost Sock 100 EA

45 SP-07

6" Concrete Shared-Use Path (SUP)

2028 SY

46 SP-08

6" Concrete Wheelchair Ramps

55 SY

47 SP-09

6" Reinforced Concrete Sidewalk (Bridging Tree Roots, CLDS 40.11)

47 SY

48 1715 Unpaved Trenching (2-2" SCH80)

70 LF

49 SP-10

10 ft. Metal Base/Pole/Cap for Pedestrian Signal

50 SP-10

Concrete Foundation for 10 foot Metal Base/ Pole/Cap for Pedestrian Signal

51 SP-11

16" Pedestrian Signal Head

52 SP-10 Pedestrian Signal Covers 2 EA

53 SP-12

Supply & Install APS Pedestrian Pushbutton Detector, Sign & 3-Wire Control Board

54 SP-13

Lead-in Cable (Two pair)

280 LF

55 1705 Signal Cable (16 AWG - 4 Conductor)

300 LF

56 1734 Remove Existing Cable

40 LF

57 SP-X14

Remove Pedestrian Signal Pole Foundation

1 EA

58 SP-10

Relocate Existing Pedestrian Signal Pole Assembly

1 EA

59 SP-15

Temporary Traffic Control

1 LS

Total Bid

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 9

Do not include any North Carolina Sales and Use Tax that qualifies as Eligible Taxes per Section 00 70 00, Subsection 2.16

“Sales and Use Tax”.

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 10

ACKNOWLEDGMENT OF ADDENDA

Project #: PMES221718

Project: WT Harris SUP (JW Clay to N. Tryon)

Name of Company (Bidder):

The undersigned acknowledges receipt of the following addenda (initial next to each addendum):

# 1: ______ # 2: _____ # 3: _____ # 4:_____ # 5: _____ #6: _____ # 7: _____ # 8: _____ # 9: _____

By:

Signature of Company’s Authorized Representative

Printed Name:

Title:

Date:

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 11

Version 11-2016

CERTIFICATION OF BUY AMERICA (DOMESTIC STEEL & IRON)

FOR

COMPLIANCE WITH NCDOT STANDARD SPECIFICATIONS SECTION 106-1(B)

DOMESTIC STEEL AND IRON PRODUCTS (Buy America):

PROJECT NAME: WT Harris SUP (JW Clay to N. Tryon)

The Contractor hereby certifies that it will comply with the requirements of NCDOT Standard Specifications Section 106-1(B).

Signature of Contractor’s Authorized Official

Name:

Printed Name of Contractor’s Authorized Official

Title of Contractor’s Authorized Official

Subscribed and sworn to before me this day of 202___

Signature of Notary Public of County

State of

My Commission Expires:

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 12

CERTIFICATION FOR FEDERAL-AID CONTRACTS (NCDOT, SP1 G85)

(3-21-90) SP1 G85

PROJECT NAME: WT Harris SUP (JW Clay to N. Tryon)

The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.

Signature of Authorized Official

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 13

COMMERCIAL NON-DISCRIMINATION CERTIFICATION

Project: WT Harris SUP (JW Clay to N. Tryon)

The undersigned Bidder hereby certifies and agrees that the following information is correct:

1. In preparing its Bid, the Bidder has considered all bids submitted from qualified, potential subcontractors and suppliers, and has not engaged in or condoned discrimination, as defined in Section 2 below.

2. For purposes of this form, discrimination means discrimination in the solicitation, selection, or treatment of any subcontractor, vendor, supplier or commercial customer on the basis of a person's race, color, gender, religion, national origin, ethnicity, age, familial status, sex (including sexual orientation, gender identity and gender expression), veteran status, pregnancy, natural hairstyle or disability, or any otherwise unlawful form of discrimination. Without limiting the foregoing, discrimination also includes retaliating against any person or other entity for reporting any incident of discrimination.”

3. Without limiting any other remedies that the City may have for a false certification, it is understood and agreed that, if this certification is false, such false certification will constitute grounds for the City to reject the bid submitted with this certification and terminate any contract awarded based on such bid. It shall also constitute a violation of the City’s Commercial Non-Discrimination Ordinance and shall subject the Bidder to any remedies allowed thereunder, including possible disqualification from participating in City contracts or bid process for up to two years.

4. As a condition of contracting with the City, the Bidder agrees to promptly provide to the City all information and documentation that may be requested by the City from time to time regarding the solicitation and selection of subcontractors in connection with this solicitation process. Failure to maintain or failure to provide such information shall constitute grounds for the City to reject the bid submitted by the Bidder and terminate any contract awarded on such bid. It shall also constitute a violation of the City’s Commercial Non-Discrimination Ordinance and shall subject the Bidder to any remedies allowed thereunder.

5. As part of its bid, the Bidder shall provide to the City a list of all instances within the past ten years where a complaint was filed or pending against the Bidder in a legal or administrative proceeding alleging that the Bidder discriminated against its subcontractors, vendors or suppliers, and a description of the status or resolution of that complaint, including any remedial action taken.

6. As a condition of submitting a bid to the City, the Bidder agrees to comply with the City’s Commercial

Non-Discrimination Policy as described in Section 2, Article V of the Charlotte City Code, and consents to be bound by the award of any arbitration conducted thereunder.

Signature of Company’s Authorized Representative

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 14

CONFLICT OF INTEREST

Except as may be identified and explained below, the undersigned hereby certifies that no member of the Charlotte City Council, officer, employee, or former employee of the City, AND no relative of persons described above, has an interest whatsoever (regardless of how indirect and how remote that interest may be) in the Bidder’s organization and/or in the proceeds of any contract and/or agreement which might be made between the Bidder and the City as result of the successful bid/proposal accompanied by this certification; no person who is or who during the past twelve (12) months has been a member of the Charlotte City Council, an officer or employee of the City is employed by or on behalf of the Bidder’s organization; and that until acceptance of all work or services to be performed under any resulting contract or agreement, the Bidder shall not enter into any contract involving services or property, whether or not related to the performance of any resulting contract or agreement, with any of the aforementioned persons or with any business in which any such person has an interest, direct or indirect.

Except as identified and explained below and with City’s prior approval the Bidder shall not engage in any activity, or accept any employment, interest or contribution that would create an appearance of a conflict of interest (personal or organizational) or reasonably appear to compromise the Bidder’s judgment with respect to all work or services to be performed under any resulting contract or agreement.

The undersigned certifies that he is legally authorized by the Bidder to make the above representation, and that the representation is true to the best of his knowledge and belief and without deliberate omission of any inquiry which would to the best of his belief tend to change the above representation. The undersigned understands that any representation made knowing it to be false may be cause to disqualify the Bidder from competing for award for the contract at hand, may be cause to terminate the resulting contract and disqualify the Bidder from being awarded future contracts by the City.

The Bidder certifies that neither he nor any agent, representative, or other party acting on his behalf has offered or given any gratuity or gratuities, in the form of gifts, entertainment, or otherwise, to any director, officer, or employee of the City or of any person, firm, consultant or contractor retained by the City, with a view to securing the contract or of securing favorable treatment with respect to the award hereof, and the Bidder further certifies that neither he nor any agent, representative, or other party acting on his behalf will offer or give any such gratuity to any director, officer, or employee of the City or of any such consultant or contractor with a view to securing favorable treatment with respect to any change or amendment to the contract, or to any other action with respect to the performance hereof.

The Bidder further understands that in addition to submitting this certification at the time of bid/proposal submission to the City, the Bidder shall also be required to submit a similar certification at the time of execution of any resulting contract.

NOTE: THIS CERTIFICATION MUST BE SIGNED AND SUBMITTED WITH THE BID/PROPOSAL

Signature:

Title: Date of Signing: _______ Firm or Corporate Name: _______ Address:

Telephone Number:

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 15

Contract No. Rev. 10-31-24

County

NON-COLLUSION, DEBARMENT AND GIFT BAN CERTIFICATION

CORPORATION

The prequalified bidder, declares (or certifies, verifies, or states) under penalty of perjury under the laws of the United States that neither he, nor any official, agent or employee has entered into any agreement, participated in any collusion, or otherwise taken any action which is in restraint of free competitive bidding in connection with any bid or contract, that the prequalified bidder has not been convicted of violating N.C.G.S. §133-24 within the last three years, and that the prequalified bidder intends to do the work with his own bona fide employees or subcontractors and will not bid for the benefit of another contractor.

By submitting this non-collusion, debarment and gift ban certification, the prequalified bidder is attesting his status under penalty of perjury under the laws of the United States in accordance with the Debarment Certification attached, provided that the Debarment Certification also includes any required statements concerning exceptions that are applicable.

N.C.G.S. §133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization.

SIGNATURE OF PREQUALIFIED BIDDER

Full name of Corporation

Address as Prequalified

Attest By

Secretary/Assistant Secretary President/Vice President/Assistant Vice President

(Select appropriate title) (Select appropriate title)

Print or Type Signer’s name Print or Type Signer’s name

CORPORATE SEAL

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 16

PARTNERSHIP

The prequalified bidder, declares (or certifies, verifies, or states) under penalty of perjury under the laws of the United States that neither he, nor any official, agent or employee has entered into any agreement, participated in any collusion, or otherwise taken any action which is in restraint of free competitive bidding in connection with any bid or contract, that the prequalified bidder has not been convicted of violating N.C.G.S. § 133-24 within the last three years, and that the prequalified bidder intends to do the work with its own bona fide employees or subcontractors and will not bid for the benefit of another contractor.

By submitting this non-collusion, debarment and gift ban certification, the prequalified bidder is attesting his status under penalty of perjury under the laws of the United States in accordance with the Debarment Certification attached, provided that the Debarment Certification also includes any required statements concerning exceptions that are applicable.

N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of

Full Name of Partnership

Signature of Witness Signature of Partner

Print or Type Signer’s Name Print or Type Signer’s Name

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 17

LIMITED LIABILITY COMPANY

The prequalified bidder, declares (or certifies, verifies, or states) under penalty of perjury under the laws of the United States that neither he, nor any official, agent or employee has entered into any agreement, participated in any collusion, or otherwise taken any action which is in restraint of free competitive bidding in connection with any bid or contract, that the prequalified bidder has not been convicted of violating N.C.G.S. § 133-24 within the last three years, and that the prequalified bidder intends to do the work with its own bona fide employees or subcontractors and will not bid for the benefit of another contractor.

By submitting this non-collusion, debarment and gift ban certification, the prequalified bidder is attesting his status under penalty of perjury under the laws of the United States in accordance with the Debarment Certification attached, provided that the Debarment Certification also includes any required statements concerning exceptions that are applicable.

N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of

Full Name of Firm

Signature of Witness Signature of Member/Manager/Authorized Agent (Select appropriate Title)

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 18

JOINT VENTURE (2) or (3) The prequalified bidder, declares (or certifies, verifies, or states) under penalty of perjury under the laws of the United States that neither he, nor any official, agent or employee has entered into any agreement, participated in any collusion, or otherwise taken any action which is in restraint of free competitive bidding in connection with any bid or contract, that the prequalified bidder has not been convicted of violating N.C.G.S. § 133-24 within the last three years, and that the prequalified bidder intends to do the work with its own bona fide employees or subcontractors and will not bid for the benefit of another contractor.

By submitting this non-collusion, debarment and gift ban certification, the prequalified bidder is attesting his status under penalty of perjury under the laws of the United States in accordance with the Debarment Certification attached, provided that the Debarment Certification also includes any required statements concerning exceptions that are applicable.

N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization.

Instructions: 2 Joint Venturers Fill in lines (1), (2) and (3) and execute. 3 Joint Venturers Fill in lines (1), (2), (3) and (4) and execute. On Line (1), fill in the name of the Joint Venture Company. On Line (2), fill in the name of one of the joint venturers and execute below in the appropriate manner. On Line (3), print or type the name of the other joint venturer and execute below in the appropriate manner. On Line (4), fill in the name of the third joint venturer, if applicable and execute below in the appropriate manner.

(1)

Name of Joint Venture (2)

Name of Contractor

Signature of Witness or Attest BY Signature of Contractor

Print or Type Signer's Name Print or Type Signer's Name If Corporation, affix Corporate Seal AND

(3)

Address as Prequalified

Signature of Witness or Attest BY Signature of Contractor

(4)

If Corporation, affix Corporate Seal

CORPORATE SEAL(S)

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 19

INDIVIDUAL DOING BUSINESS UNDER A FIRM NAME

The prequalified bidder, declares (or certifies, verifies, or states) under penalty of perjury under the laws of the United States that neither he, nor any official, agent or employee has entered into any agreement, participated in any collusion, or otherwise taken any action which is in restraint of free competitive bidding in connection with any bid or contract, that the prequalified bidder has not been convicted of violating N.C.G.S. § 133-24 within the last three years, and that the prequalified bidder intends to do the work with its own bona fide employees or subcontractors and will not bid for the benefit of another contractor.

By submitting this non-collusion, debarment and gift ban certification, the prequalified bidder is attesting his status under penalty of perjury under the laws of the United States in accordance with the Debarment Certification attached, provided that the Debarment Certification also includes any required statements concerning exceptions that are applicable.

N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization.

Name of Prequalified Bidder

Individual Name

Trading and Doing Business As

Full name of Firm

Signature of Witness Signature of Prequalified Bidder, Individual

Print or Type Signer's Name Print or Type Signer’s Name

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 20

INDIVIDUAL DOING BUSINESS IN HIS OWN NAME

The prequalified bidder, declares (or certifies, verifies, or states) under penalty of perjury under the laws of the United States that neither he, nor any official, agent or employee has entered into any agreement, participated in any collusion, or otherwise taken any action which is in restraint of free competitive bidding in connection with any bid or contract, that the prequalified bidder has not been convicted of violating N.C.G.S. § 133-24 within the last three years, and that the prequalified bidder intends to do the work with its own bona fide employees or subcontractors and will not bid for the benefit of another contractor.

By submitting this non-collusion, debarment and gift ban certification, the prequalified bidder is attesting his status under penalty of perjury under the laws of the United States in accordance with the Debarment Certification attached, provided that the Debarment Certification also includes any required statements concerning exceptions that are applicable.

N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has

Name of Prequalified Bidder

Print or Type Name

Signature of Prequalified Bidder, Individually

Print or Type Signer's Name

Signature of Witness

Print or Type Signer’s name

BID FORM AND SUPPLEMENTS Initials: _______ 00 40 00 - 21

CERTIFICATION OF DEBARMENT

Rev. 10-31-24

Conditions for certification:

1. The prequalified bidder shall provide immediate written notice to the Department if at any time the bidder learns that his certification was erroneous when he submitted his debarment certification or explanation that is file with the Department, or has become erroneous because of changed circumstances.

2. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this provision, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. A copy of the Federal Rules requiring this certification and detailing the definitions and coverages may be obtained from the Contract Officer of the Department.

3. The prequalified bidder agrees by submitting this form, that he will not knowingly enter…