A-01_SOW_Lodging_Meals_Valdez_Alaska.pdf

STATEMENT OF WORK

Lodging and Meals for Arctic Eagle Exercise 2018 FTX Being Conducted in Valdez, Alaska

I. SCOPE OF WORK:

The Alaska National Guard requires a contractor to provide lodging and meals for an estimated headcount of 143 personnel from 20-26 February, 2018 for a Field Training Exercise (FTX) being conducted in Valdez, Alaska.

Questions regarding the technical aspects should be directed to Deputy J4 Logistics, CPT Katharine Curra-Spurger, at (907) 428-6474 or katharine.m.curra-spurger.mil@mail.mil, or Senior Exercise Specialist, Amy Schwalber, at (907) 428-6473 or amy.m.schwalber.ctr@mail.mil. Questions regarding the contracting procedures should be directed to Contract Specialist, Lindsay Chvilicek at (907) 428-6178 or lindsay.m.chvilicek.mil@mail.mil

I. LODGING REQUIREMENTS:

The Alaska National Guard estimates that a one (1) time lodging requirement is needed for the timeframe of the exercise for approximately 143 participants. Requested dates are 20-26 February, 2018. The tentative timeframe of participants is as follows:

February 20: 5 personnel February 21: 143 personnel February 22: 143 personnel February 23: 143 personnel February 24: 143 personnel February 25: 143 personnel

Location: Valdez, Alaska.

Lodging: The overall number of rooms will be based on an estimated personnel of 143 for 20- 26 February, 2018. Of this, 5 personnel will check in on 20 February, 2018. The remaining party of 138 personnel will arrive 21 February. A manager or designated room facilitator shall be provided to assist with check-in. A roster of all personnel will be provided to the Manager or designated room facilitator beforehand with male/female breakups to help with assigned rooms.

Female and male participants will NOT occupy the same living space during the duration of exercise. Rooms shall be available for check-in by 12:00 p.m. on day of arrival (February 20th 2018) and until 12:00 noon for checkout on day of departure (February 26th, 2018). Non-smoking rooms shall be provided for each person and each room should be at least 20 feet away from any designated areas of smoking.

All rooms must be clean, well maintained and free of odors. Appliances, lighting and plumbing shall be in good condition. Rooms shall contain individual heating, air conditioning controls, basic cable TV in all rooms, free Wi-Fi usage in room, a desk in each room, a telephone in each room (to include free local calls), bathroom amenities fully stocked to include: hand soap, body soap, toilet paper, and bathroom towels. Rooms and bathrooms shall be maintained with daily maid service and per individual request a linen change if a specific problem should occur.

The rooms shall be equipped with the following:

Heating, ventilation and air conditioning systems that can be maintained or controlled within the rooms. Ventilation shall be such that air is fresh-smelling and free of odors.

Rooms shall not be located by service or kitchen facilities Wastebaskets are to be emptied daily or as needed.

Carpeting which is clean and free of tears/loose seams Walls which are free from marks, physical defects and stains Ample electrical outlets Rooms, including restrooms, shall be cleaned daily Lockable storage area for training supplies, if needed.

Parking: Free on-site parking must be available for all participants. Parking areas must have sufficient lighting so as to provide for safety of attendees and daily maintenance of ground facility to include plowing and clear walkways free of ice, snow, and any debris that may be of a safety concern.

Special Requirements: Facility must be accessible to individuals with disabilities. Participants who identify the need for accommodations due to a disability will be provided reasonable accommodations, such as refrigerators for diabetics. You will know beforehand if request arises.

Ill. LAUNDRY, RECREATION, AND EXERCISE REQUIREMENTS:

Laundry, recreation, and exercise room requirements shall be provided during timeframe of stay, 20-26 February, 2018. Listed below are the requirements.

The Contractor shall provide exercise participants staying at facility with the following:

Properly labeled male and female bathrooms in all common areas.

Exercise room with fully functional and maintained fitness equipment open at all hours during duration of stay.

Free use of laundry facilities to include: detergent, softener, and bleach.

Service staff and phone numbers provided & available 24 hours a day in case of an emergency. Adequate office staff provided during office hours and if requested extended hours during duration of stay.

Adequate number of chairs in all common areas.

Equipment Needs: Fax and copying services available on-site. Costs shall be paid by individual needing services.

IV. MEAL REQUIREMENTS:

Buffet style hot breakfast, lunch, and dinner shall be provided. A pack your own lunch station provided at breakfast will be provided as a lunch alternative. A hot lunch option shall be provided if a minimum of 20 personnel can be guaranteed. Snacks, drinks (water, tea, coffee, hot cocoa, soda, juice, and milk) will be readily available at all meals and during snack time.

An assortment of snacks, spike foods, ice cream, and fruits will be provided. Designated meal and snack times shall be provided, as well as dining room hours. Dinner should include a vegetarian dish of some sort and a need basis for special diets should be accommodated. Setup is to be in designated dining room with adequate number of tables and chairs to accommodate up to 14 personnel at any given time. Tables and chairs must be cleaned and should be in good working condition with no visible signs of damage and/or sharp pointy pieces apparent.

V. SAFETY REQUIREMENTS:

The AKNG may request information concerning safety issues such as incidents of crimes at the facility and types of security provided. The AKNG requires that if room keys are card keys, they be reprogrammed with each new guest and should change of room occur.

VI. ESTIMATED QUANTITIES:

The quantities herein are estimated only and may increase or decrease depending on the needs of the AKNG.

VII. PAYMENT TERMS:

This effort shall be coordinated further with AKNG Purchasing and Contracting (P&C) department.