A.02 JA ESO Solutions Redacted.pdf

Control Number: 20-RHCO-A-350 Solicitation: W91YTZ20Q0168

Brand Name Justification for Acquisitions under the Simplified Acquisition Threshold

(Simplified Acquisition Threshold is $250K)

1. Contracting Activity:

Regional Health Contracting Office – Atlantic (RHCO-A) Fort Bragg Contracting Cell 6021 5th Street, Building 1467 Fort Belvoir, VA 22060-5505

2. Description of Action:

Requirement: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost Funds: OMA Other Funds: Total Dollar Value: Click here to enter text.

Name of Intended Contractor: ESO Solutions, Inc.

Street Address: PO Box 679449 City, State, Zip: Dallas, Texas 75267-9449

Phone: 1-866-766-9471 ext. 1216 Email: accountsreceivable@esosolutions.com

Period of Performance: 1 September 2020 – 31 August 2023

3. Description of Supplies/Services: ESO Scheduler will provide online employee scheduling, certification, tracking, employee profile management, messaging center, detailed reporting and online document management. Additional features include: Fleet, Fleet management add-on tool, ePRO Tracker, incident reporting add on tool, ePro ConED and a continuing education platform add on tool.

The services will be provided for approximately 70 EMS employees annually.

4. Authority Cited:

(a) FAR 13.106-1(b) (1) (i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b) (1) (ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a) (1) (i) (A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a) (1) (i) (B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(c): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited: ESO Solutions Inc. is the only company that can provide the proprietary ESO software required by Fort Bragg Emergency Medical Services (EMS). Fort Bragg EMS is an indispensable pre-hospital service that is in continuous operation. Fort Bragg EMS provides services for a population of approximately 250,000 beneficiaries throughout Fort Bragg.

Each year the Fort Bragg EMS responds to over 7,000 missions, treats and transports over 3,500 patients, transfers over 1,500 patients and provides Air-Evacuation for around 100 patients. Fort Bragg EMS provides Advanced Life Support for the housing areas on Fort Bragg, Simmons AAF and Pope AAF with an average of 500 missions a month. Additionally EMS also provides mutual aid services for six surrounding counties as well as to Camp McKall training area when necessary. ESO software allows automated scheduling of employees and vehicles, ensuring that mission readiness and staffing procedures are implemented. ESO software streamlines scheduling requests and training requirements which allows consolidation of information. The software guarantees personnel management, improved communication between management and employees and mass notification capabilities when necessary. In an effort to improve and maintain current practices Fort Bragg EMS requests retention of ESO (formerly known as ePro) Scheduling software. Without this system EMS workflow will be negatively impacted which will have serious consequences to the level of patient care provided.

6. Actions to Increase Competition: A solicitation will be posted on Beta-Sam for increased competition.

7. Market Survey: Market Research was conducted in accordance with FAR Part 10. On 30 June 2020 an on-line search of the SBA Quick Market Research was done. The General NAICS code 511210 search revealed small business contractors having the capability to provide the parts, but the specific word searches conducted on the Small Business Administration (SBA) Quick Market Research revealed zero small business having the capability to provide these products. See below charts for specifics. Market research using GSA advantage and Google search showed Aladtec, ESO Solutions INC. and ePro as 3 companies with the potential to provide this service. Market research showed that there would be a large increase in cost to go with a comparable vendor with less capabilities and ESO is the only company that provides all services that are required by the Emergency Department. An email quote was provided by ESO contractor. Additionally this software is already approved by IMD and won’t require additional approval and revision.

Results of the search using the key words “Emergency Service Scheduling.”

Economic Group Number of Firms Found

Service-Disabled Veteran 0

Currently SDB Certified 0

Currently HUBZone Certified 0

Currently 8(a) Certified 0

Woman or Women Owned 0

Veteran 0

Results of the search using the NAICS code 511210:

Economic Group Number of Firms Found

Service-Disabled Veteran 884

Currently SDB Certified 79

Currently HUBZone Certified 322

Currently 8(a) Certified 431

Woman or Women Owned 1817

Veteran 1398

These items are not available on the General Schedule Administration (GSA) contract schedule.

8. Procurement History: ESO Solutions, Inc., currently holds the contract for Fort Bragg EMS.

Continued service through ESO Solutions will provide a continuity of care and continued processes through a system that has already been approved for use.

Previous Contract or Purchase Order Number: W91YTZ19P0191 N/A Previously competed? N/A No Yes Previous authority for less than Full & Open Competition: FAR 13.106-1(b) (1) (i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization)

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this mini-J&A are accurate and complete to the best of my knowledge and belief. I certify that this justification is accurate and complete to the best of my knowledge and belief.

Submitted By: Gina Campbell Position Title : Contracting Officer Representative

Email address: Gina.r.campbell2.civ@mail.mil Date: 06/22/2020

10. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: LONNIE K. ROBINSON Position Title: Contracting Officer

Email address: lonnie.k.robinson2.civ@mail.mil Date: