B.03_Combined_Synopsis_and_Solicitation_Optical_Software.docx

Request for Quote W91YTZ-19-Q-0427

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: quotes are being requested and a written solicitation will not be issued. Solicitation number W91YTZ-19-Q-0427 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-05 and Defense Federal Acquisition Supplement Publication (DPN) 20190809. Please provide a quote for the line items listed below:

Total Amount of Quote

*The cost shall include Freight FOB Destination.

Delivery Date Required: 1 October, 2019

2. Quotes Due Date: 18 September, 2019 @ 09:00am EST. Questions must be submitted via email no later than 17 September, 2019. Quotes and questions shall be submitted via email to lisa.d.branch.civ@mail.mil. This requirement is a single award. The award will be made in accordance with FAR 52.212-1(g).

4. The following clauses and provisions are applicable:

CLAUSES

FAR

52.212-4 -- CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS (OCT 2018)

52.212-5(Dev) -- CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS (DEVIATION 2018-O0021) (SEPT 2018)

52.222-50 – COMBATING TRAFFICKING IN PERSONS (MAR 2015)

52.223-18 -- ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (AUG 2011)

52.225-13 -- RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUN 2008)

52.232-39 -- UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

52.232-40 -- PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

52.233-3 -- PROTEST AFTER AWARD (AUG 1996)

52.233-4 -- APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

DFARS

252.203-7000 - REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP 2011) 252.203-7002 -- REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (SEP 2013)

252.204-7003 -- CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992)

252.225-7001 -- BUY AMERICAN AND BALANCE OF PAYMENTS PROGRAM (AUG 2016)

252.225-7048 -- EXPORT CONTROLLED ITEMS (JUN 2013)

252.232-7003 - ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (JUN 2012)

252.232-7010 -- LEVIES ON CONTRACT PAYMENTS (DEC 2006)

Wide Area Work Flow

WAWF is the authorized method to electronically process vendor request for payment. This application allows DOD vendors to submit and track Invoices and Receipt/Acceptance documents electronically. Contractor shall (i) register to use WAWF at https://wawf.eb.mil and (ii) ensure an electronic business point of contract (POC) is designated in the System for Award Management at https://www.sam.gov within ten (10) calendar days after award of this contract/order.

WAWF Instructions:

Questions concerning payments should be directed to the Defense Finance and Accounting Service (DFAS) location listed in Block 18a of your purchase order/contract. Please have your purchase order/contract number ready when calling about payments.

You can easily access payment and receipt information using the DFAS web site at http://www.dfas.mil/money/vendor . Your purchase order/contract number or invoice number will be required to inquire status of your payment.

The following codes and information will be required to assure successful flow of WAWF documents.

Foreign Vendors will submit banking information in the Comments Tab of the WAWF invoice.

TYPE OF DOCUMENT

___ Invoice (Contractor Only)

_X_ Invoice and Receiving Report (COMBO)

___ Invoice as 2-in-1 (Services Only)

___ Receiving Report (Government Only)

CAGE CODE:

ISSUE BY DODAAC: W91YTZ

ADMIN BY DODAAC: W91YTZ

INSPECT BY DODAAC: W33XLT

ACCEPT BY DODAAC: W33XLT

SHIP TO DODAAC: W33XLT

PAYMENT OFFICE FISCAL STATION CODE: HQ0490

EMAIL POINTS OF CONTACT LISTING: (Use Group e-mail accounts if applicable)

INSPECTOR: danny.l.trudell.civ@mail.mil

ACCEPTOR: danny.l.trudell.civ@mail.mil

RECEIVING OFFICE POC: danny.l.trudell.civ@mail.mil

CONTRACT ADMINISTRATOR/ SPECIALIST: lisa.d.branch.civ@mail.mil

CONTRACTING OFFICER: See Block 31b on SF1449 for email address.

Any modification requests must be in writing and submitted to: ADMIN DODAAC.

PROVISIONS

FAR

52.212-1 -- Instructions to Offerors -- Commercial Items (DEVIATION 2018-O0018 (OCT 2018) 52.212-2 -- Evaluation -- Commercial Items (Oct 2014)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest Price Technically Accepted (LPTA). Award may be made without discussions with offerors (except communications conducted for the purpose of minor clarification). Therefore, each initial offer should contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the contracting officer to be necessary. The following factors shall be used to evaluate offers:

(1) Meet the salient physical, functional, or performance characteristic specified below and in this solicitation;

· Clearly identify the item by brand name, if any; and make or model number.

· Include descriptive literature such as illustrations, drawings, or a clear reference to previous furnished descriptive data or information available to the Contracting Officer.

· Clearly describe any modification the offeror plans to make in a product or service to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(2) Price will be evaluated for fairness and reasonability in terms of:

· That the prices are consistent with and reflect the proposed requirement.

· Pricing will be evaluated for fair and reasonable in terms of the Government’s requirements. The Government is interested in proposals that meet the requirements with acceptable risk, at the lowest price technically acceptable.

· Vendors shall submit quotes to Gordon Health Contracting Cell Office to arrive no later than 09:00 am EST on 18 September, 2019. Quotes can be submitted via email to lisa.d.branch.civ@mail.mil. Mailed and faxed submissions are not acceptable.

· Evaluation Process: All quotes will be evaluated on overall product quality, warranty and price. Must meet the functional characteristics referenced. The award decision will be based on the Lowest Price Acceptable.

(3) Brand name or equal. The brand name is Leica DM2000 Microscope. If submitting an “or equal” quote, the offer must comply with the Addendum to FAR 52.212-1 and FAR 52.211-6, Brand Name or Equal.

Salient Characteristics:

Item: Web Based Annual Optical Lab Software, Maintenance, Program Updates, Technical Support, Lens Updates and Extended Services Quantity: Base plus 4 option years Performance: provide Software License, Maintenance and Technical Support for the Optical Fabrication Laboratory services at Martin Army Community Hospital (BMACH), Fort Benning GA.

1. . Contractor must hold a current and valid Certificate of Networthiness (CoN) in order to be installed, operated, updated, and supported on a Gov’t DoD MEDCOM facility network.

2. Contractor must hold an approved and fully valid DoD Privacy Impact Assessment (PIA) for DoD Defense Health Program Funded System use for US Army Medical Command facilities.

3. Software must be fully integrated and able to work with the legacy and web-based US Armed Forces Spectacle Request Transmittal System (SRTS) for bi-directional communication to receive orders and supply statuses.

4. Software must include a customizable single-page DD771 that offers finishing info, special instructions, remarks, and other details needed all on one ticket rather than printing 2 or more.

5. Software must automatically assign 4-digit tray numbers to allow the jobs to be pulled up automatically on the lab equipment.

6. Software must generate custom PDF documentation that is readable by DoD DocStar document management system to store and archive Rx job data and avoid duplicate print-outs.

7. Software must include custom OFE Frame Manager to store, edit, recall, and update OFE frame styles and shapes.

8. Software must print colors on ticket to place job in correct Trainee/yellow, Tint/black or other Readiness, Air Force, Reserve, etc. colored tray.

9. Software must include Digi CM or EtherLite Serial Network adapters and connectors compatibility to simplify serial communication connection set up, readiness, and maintenance.

10. Software must provide a daily intake/output work report, a lenses and frames consumables report, a stock needed for daily replenishment report, breakage reports, and other OFE lab information management reporting all on demand.

11. Must include serial laser barcode scanner reader compatibility with all finishing lab equipment.

12. Software must include software maintenance, program upgrades, enhancements and warranty, 24x7x365 on-call support availability, and two each one-day onsite support/service visits per support year.

(4) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.211-6 -- BRAND NAME OR EQUAL (AUG 1999)

52.212-3 -- OFFEROR REPRESENTATIONS AND CERTIFICATIONS -- COMMERCIAL ITEMS (JAN 2017)

DFARS

252.203-7005 -- REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (NOV 2011)

252.247-7023 -- TRANSPORTATION OF SUPPLIES BY SEA – BASIC (APR 2014)

5. SAM Registration: Prospective awardee shall be registered in the System for Award Management (SAM) database prior to award. See contract clause 52.204-7 System for Award Management Registration (DEVIATION). Information on registration may be obtained via the Internet at: http://www.sam.gov or https://www.acquisition.gov.

6. Copies of all provisions and clauses, including Representations and Certifications, are available at http://farsite.hill.af.mil.

7. If a change occurs in this requirement only those offerors that respond to this announcement within the required time frame will be provided with any changes/amendments and considered for future discussions and/or award.

8. Please provide quote inclusive of FOB destination shipping charges and any fees.

Delivery Address: Martin Army Community Hospital 8995 2nd Infantry Division Road Bldg 3271 Fort Benning, GA 31905

Please provide the following information on the quote:

Company Name and Address: ____________________________________________

Cage Code: ___________________ DUNS No.: ____________________

Payment Terms: _______________ Delivery is: ________________