A.09.03_Combined_Syn_Sol_Sterilization_Equip_Maint.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.06. This announcement constitutes the only solicitation: quotes are being requested and a written solicitation will not be issued. Solicitation number W91YTZ-18-R- 0058 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97 and Defense Federal Acquisition Supplement Publication (DPN) 20171228.

This acquisition is issued on an UNRESTRICTED, FULL AND OPEN basis under NAICS code 811219 and size standard is $20.5 M. The Government anticipates awarding a single award issued as Firm Fixed Price. This requirement is for a base year period and three (3) one year option periods. The requirement of this solicitation is to provide equipment maintenance of a Government owned Sterrad Systems, Evotech Endoscope Cleaner and Reprocessors, Area Disinfection Systems, and Automatic Endoscope Re-processors Sterilization Equipment at Winn Army Community Hospital, Ft Stewart, GA. The Government owned sterilization equipment is used to sterilize and disinfect medical instruments in the OR and for patient care. All responsible sources may submit a quotation which shall be considered by the agency.

Quotes are due by 18 July 2018 at 12:00 pm EST. Questions must be submitted via email no later than 27 June 2018. Quotes and questions shall be submitted via email to valerie.j.deveaux.civ@mail.mil.

SALIENT FUNCTIONAL CHARACTERISTICS:

Must be Factory Trained certified technician for the systems listed in CLINs.

Proof of certification must be presented with bid.

ITEM NO. 0001 The requirements of this solicitation are for all supplies and materials necessary to perform preventative maintenance and repair on the Government owned Sterrad Systems, Evotech Endoscope Cleaner and Reprocessors, Area Disinfection Systems, and Automatic Endoscope Re-processors Sterilization Equipment at Winn Army Community Hospital, Ft Stewart, GA. Period of performance: 1 October 2018 – 30 September 2019.

QTY: 1 UNIT: EACH UNIT PRICE: $________ TOTAL: $_________

ITEM NO. 0002 CONTRACT MANPOWER REPORTING (CMR)

Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. The Contractor shall notify the Contracting Officer #s Representative (COR) by the 5th working day of November whether or not they have completed this report. If the COR is unavailable, the Contractor will notify the Contracting Office.

QTY: 1 UNIT: EA UNIT PRICE: ___________ TOTAL: ____________

ITEM NO. 1001 The requirements of this solicitation are for all supplies and materials necessary to perform preventative maintenance and repair on the Government owned Government owned Sterrad Systems, Evotech Endoscope Cleaner and Reprocessors, Area Disinfection Systems, and Automatic Endoscope Re-processors Sterilization Equipment at Winn Army Community Hospital, Ft Stewart, GA. Period of performance: 1 October 2019 – 30 September 2020.

QTY: 1 UNIT: EACH UNIT PRICE: $________ OPTION YEAR 1 TOTAL: $_________

mailto:valerie.j.deveaux.civ@mail.mil

ITEM NO. 1002 CONTRACT MANPOWER REPORTING (CMR)

each Government fiscal year and must be reported by 31 October of each calendar year. The Contractor shall notify the Contracting Officer #s Representative (COR) by the 5th working day of November whether or not they have completed this report. If the COR is unavailable, the Contractor will notify the Contracting

ITEM NO. 2001 The requirements of this solicitation are for all supplies and materials necessary to perform preventative maintenance and repair on the Government owned Government owned Sterrad Systems, Evotech Endoscope Cleaner and Reprocessors, Area Disinfection Systems, and Automatic Endoscope Re-processors Sterilization Equipment at Winn Army Community Hospital, Ft Stewart, GA. Period of performance: 1 October 2020 – 30 September 2021.

QTY: 1 UNIT: EACH UNIT PRICE: $________ OPTION YEAR 2 TOTAL: $_________

ITEM NO. 2002 CONTRACT MANPOWER REPORTING

each Government fiscal year and must be reported by 31 October of each calendar year. The Contractor shall notify the Contracting Officer #s Representative (COR) by the 5th working day of November whether or not they have completed this report. If the COR is unavailable, the Contractor will notify the Contracting

BASE + OPTIONS TOTAL $___________

Delivery Address Winn Army Community Hospital 1061 Harmon Ave Ft Stewart, GA 31314

The following FAR Clauses and Provisions in their latest editions apply to this solicitation.

52.212-1 Instructions to Offers –Commercial Items JAN 2017

Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Items

FAR 52.212-1 is hereby amended to reflect the changes shown below:

Para (b) Submission of offers

All offerors must be registered in the System for Award Management (SAM) prior to award, and lack of registration shall make an offer ineligible for award. Offerors may obtain information on registration Internet at https://www.sam.gov. Or the SAM Help desk at https://www.fsd.gov.

All questions shall be submitted via email no later than 1:30PM EST June 27, 2018 to valerie.j.deveaux.civ@mail.mil. Responses will be posted to the Federal Business Opportunities website. Proposals are being accepted via email only. All responsible sources should submit proposals to Valerie DeVeaux via e-mail: valerie.j.deveaux.civ@mail.mil by July 18, 2018 12:00 PM EST. (n) the non-Far Part 12 discretionary FAR, DFARS, AFARS and MEDCOM provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 for locations where full text can be obtained.

Cover email shall include: Data Universal Numbering System (DUNS) / CAGE Code, Point of contact for individual authorized to enter in to discussions to include phone and email.

All offers must request verification by email to Valerie DeVeaux Email:

valerie.j.deveaux.civ@mail.mil to confirm receipt of their proposal was received by the time specified in the solicitation. The Government will not be responsible for any failure of transmission or receipt of the offer, or any failure of the offeror to verify receipt of the emailed offer.

Instructions for the Preparation of Proposals

The technical information required for evaluation purposes shall not exceed 20 pages. Each page shall be numbered.

The proposal shall be prepared in two (2) separate volumes as indicated below.

• Volume I-Technical

• Volume II-Pricing

VOLUME I – TECHNICAL

The technical proposal, Volume I, shall be addressed in sufficient written detail for the Government to determine if the offeror understands this aspect of the Government’s requirement. The offeror shall address each factor separately, and shall provide sufficient narrative and supporting data for each factor. Lack of any of these significant capabilities shall be considered sufficient cause for the proposal to be determined unacceptable. The Technical Proposal shall provide sufficient detail for the Government to determine whether the proposal acceptably meets the requirements of the solicitation. Statements that the offeror understands, can or will comply with all specifications, or statements paraphrasing the specifications of parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques will be used” will be considered unacceptable. The technical proposal shall provide a narrative and supporting data with the following sections organized separately so that the evaluation factors listed below are included.

VOLUME II – PRICING

Assessment of price reasonableness based on comparison to market prices.

https://www.sam.gov/ https://www.fsd.gov/ mailto:valerie.j.deveaux.civ@mail.mil

a. The offeror shall submit proposed pricing for all subcontract Line Item Numbers (subCLINs) identified in the Request for Proposal, unless otherwise noted. The offeror shall limit their unit and extended prices to two (2) decimal places (example: $158.03).

b. The offeror shall submit pricing totals for the base period and option years individually, as well as a grand total.

CLAUSES INCORPORATED BY REFERENCE

52.203-2 Certificate of Independent Price Determination APR 1985 52.203-11 Certification and Disclosure Regarding Payment

To Influence Certain Federal Transactions

SEP 2007

52.204-16 Commercial and Government Entity Code Reporting

JUL 2016

52.222-22 52.222-46

Previous Contracts And Compliance Reports Evaluation of Compensation for Professional Employees

FEB 1999

FEB 1993

52.223-1 52.225-25

Bio Based Product Certification Prohibition on Contracting with Entities Engaging In Certain Activities or Transactions Relating to Iran-Representation and Certification

MAY 2012

OCT 2015

Incorporated by Full Text

52.209-2

52.209-7

Prohibition on Contracting with Inverted Domestic Corporations-Representations Information Regarding Responsibility Matters

NOV 2015

JUL 2013

52.209-11

52.215-20

Representation by Corporations Regarding Delinquent Tax Liability or A Felony Conviction Under Any Federal Law Requirements For Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Date (OCT 2010) Alternative IV (OCT 2010)

FEB 2016

52.216-1 Type of Contract: Firm Fixed Price APR 1984 52.222-25 52.233-2

Affirmative Action Compliance Service of Protest

APR 1984

SEP 2006

52.252-1 (FEB 1998), Solicitation Provisions Incorporated by Reference: The full text of a solicitation provision may be accessed electronically at this/these address (es):

www.farsite.hill.af.mil or www.arnet.gov/far.

52.252-5, Authorized Deviations in Provisions (APR 1984): (b) the use in this solicitation or contract of any DoD FAR Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)" after the name of the regulation.

252.203-7005 Representation Relating to Compensation of Former DOD

Officials

NOV 2011

http://www.farsite.hill.af.mil/ http://www.arnet.gov/far

252.204-7008

252.204-7011 252.213-7000

252.215-7007 252.215-7008 252.222-7007 252.225-7020 252.225-7035

Compliance With Safeguarding Covered Defense Information Controls Alternate Line-Item Structure Notice to Prospective Supplies on Use of Past Performance Information Retrieval System-Statistical Reporting in Past Performance Evaluations Notice of Intent to Resolicit Only One Offer Representation Regarding Combating Trafficking in Persons Trade Agreements Certificate Buy American Free Trade Agreements-Balance of Payments Program Certificate-Basic

OCT 2016

SEP 2011

JUN 2015

JUN 2012

OCT 2013

JAN 2015

NOV 2014

NOV 2014

52.212-2

Evaluation –Commercial Items

OCT 2014

Addendum 52.212-2 (LPTA):

Paragraph (a) replaced with the following:

Award will be made using the lowest price technically acceptable (LPTA) source selection process. Award will be made to the responsible offeror on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Award may be made without discussions with offerors (except communications conducted for the purpose of minor clarification). Therefore, each initial offer should contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the contracting officer to be necessary.

The Government will award a Firm Fixed Price contract resulting from this solicitation to the responsible Offer whose offer conforming to the solicitation will be the most advantageous for the Government, price and other factors considered. In order to be considered for award, an Offeror must receive an Acceptable rating in all factors. The following factors shall be used to evaluate:

Technical and Price

Award will be made based on lowest price, technically acceptable proposal.

(a) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contractor without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FACTOR: 1 TECHNICAL

Training Certification - Provide in writing, documentation of your company certification to provide maintenance of Government owned equipment listed in CLINs.

Technical will be evaluated as either Acceptable or Unacceptable. Best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

Definitions are as follows:

ACCEPTABLE: To be rated acceptable, the offeror's technical proposal must demonstrate it can meet all specifications and testing requirements.

UNACCEPTABLE: A technical proposal that fails to demonstrate it can meet one or more requirements will be determined unacceptable.

FACTOR II: PRICE

Price will be evaluated separately from Technical and will be evaluated for fairness and reasonability. The offeror shall complete the CLIN structure with a total cost covering a base period and three option years. This information will be used to assist in the price analysis as required by FAR 15.404-1(b).

52.212-3 Offeror Representations and Certifications--Commercial Items (JAN 2017) Alternate I OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017

52.212-4 ADDENDUM

(w) the non-FAR Part 12 discretionary FAR, DFARS, AFARS, and Local clauses herein are incorporated into this contract either by reference or in full text. If incorporated by reference, see clause 52.252-2 for locations where full text can be found.

52.203-3 Gratuities APR 1984 52.203-6 Restrictions on Subcontractor Sales to the

Government-Alternate I

SEP 2006

52.203-12 Limitation on Payments to Influence Certain Federal Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied on Double-sided Post Consumer Fiber Content Paper

MAY 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

OCT 2016

52.204-18 Commercial and Government Entity Code Maintenance

JUL 2016

52.209-6

52.209-9

52.219-9

Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment Updates of Publically Availability Information Regarding Responsibility Matters Small Business Subcontracting Plan

JUL 2013

JAN 1999

52.222-3 52.222-19

Convict Labor Child Labor-Cooperation With Authorities and Remedies

JUN 2003

JAN 2014

52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity For Veterans OCT 2015 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-37 Employment Reports on Veterans OCT 2015 52.222-50 Combating Trafficking in Persons MAR 2015 52.222-54 Employment Verification OCT 2015 52.223-2 Affirmative Procurement of Bio based Products

Under Service and Construction Contracts

SEP 2013

52.223-3 Hazardous Material Identification and Material Safety Data

JAN 1997

52.223-5 Pollution Prevention and Right-to-Know Information

MAY 2011

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

AUG 2011

52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.228-5 Insurance—Work on A Government Installation JAN 1997 52.232-33 Payment by Electronic Funds Transfer--System for

Award Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

52.242-5 52.242-13

Payment to Small Business Subcontractors Bankruptcy

JAN 2017

JUL 1995

252.203-7000 Requirements Relating to Compensation of Former

DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

SEP 2013

252.204-7003

252.209-7004

252.219-7003

Control Of Government Personnel Work Product

Subcontracting With Firms That Are Owned Or Controlled By the Government of A Country That is A State Sponsor of Terrorism Small Business Subcontracting Plan (DOD Contracts)

APR 1992

MAR 2016

252-225-7002 252.225-7012 252.225-7021

Qualifying Country Sources as Subcontractors Preference for Certain Domestic Commodities Trade Agreements

AUG 2016

FEB 2013

SEP 2016

252.225-7048 252.226-7001

Export-Controlled Items Utilization of Indian Organizations, Indian-Owned Economic Enterprises, And Native Hawaiian Small Business Concerns

JUN 2013

SEP 2004

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7006 Wide Area Workflow Payment Instructions MAY 2013 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustments DEC 2012

Incorporated in Full Text

52.209-10 Prohibition On Contracting With Inverted Domestic

Corporations

NOV 2015

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days before contract expires.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 months

52.219-28 Post Award Small Business Program Rerepresentation JUL 2013 52.222-40

Notification of Employee Rights Under the National Labor Relations Act

DEC 2010

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

www.farsite.hill.af.mil.

(End of clause)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any DoD FAR Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Disclosure of Information to Litigation Support Contractors

MAY 2016

252.244-7000 Subcontracts for Commercial Items and Commercial Components

JUN 2013

252.247-7023 252.247-7024

Transportation of Supplies by Sea-Basic Notification of Transportation of Supplies By Sea

APR 2014

MAR 2000

End of Additional FAR and DFARS clauses

Incorporated in Full Text http://www.farsite.hill.af.mil/

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (Deviation 2013-O0019)

JAN 2017

IRAPT- Invoice, Receiving, Acceptance and property Transfer-formerly known as WAWF

HIPPA-Health Insurance Portability and Accountability Act (7 July 2014)

TFMC-Tobacco Free Medical Campus

LEIE (October 2015)

Winn Army Community Hospital

Fort Stewart, GA

PERFORMANCE BASED WORK STATEMENT (PBWS)

1. Full service contract for the below listed items:

Sterilization Equipment:

EVOTECH SN:5041090062

PLASMA NX SN:0033081048

PLASMA 100S SN:0101120448

PLASMA 100NX SN:1041120369

Location: Winn Army Community Hospital

Contract Period: 1 October 2018 thru 30 September 2019

2. GENERAL SCOPE OF WORK

2.1. The contractor shall provide all repair parts, labor, test equipment, travel, and materials not government furnished, necessary to keep the unit operational to manufacturer’s specifications, five (5) days per week during normal duty hours 0730 thru 1630. Contractor shall provide unlimited service calls with 24 hour response time. Contractor shall provide and install all software updates. New and refurbished parts must be certified and documented to meet OEM (Original Equipment Manufacturers) specifications on all repairs. Provide two (2) preventive maintenance service visits at 6 month intervals, per year to include Complete Calibration and Comprehensive Preventive Maintenance of the sterilization equipment.

2.2. PERSONNEL.

2.2.1. HOURS OF OPERATION. The equipment shall be fully operational and provided eight hours a day five days a week, 0730 – 1700 service.

2.2.2. MINIMUM PERSONNEL QUALIFICATIONS. Services under this Contract shall be performed by individuals who have been Factory Trained and show documentation of the training on the described system and competence in the servicing and maintaining the system under this Contract.

2.2.3. SECURITY REQUIREMENTS. Contractor personnel or any representative of the contractor entering Ft. Stewart shall abide by all security regulations and shall be subject to security checks.

2.2.4. PERSONAL APPEARANCE. Contractor personnel working under this contract shall practice high standards of personal hygiene and maintain a clean, neat appearance while on duty.

2.3. QUALITY ASSURANCE. Upon completion of work, an acceptance inspection will be conducted by the Government (personnel from Equipment Management Branch, Logistics Division, Winn Army Community Hospital and the equipment user) to ensure all services are satisfactory and completed.

2.4. QUALITY CONTROL. The contractor shall be responsible for ensuring that the quality of service and materials provided under this contract meet or exceed the Performance Work Statement.

3. PERFORMANCE MEASURES.

3.1. The contractor shall maintain the equipment and all related equipment in optimal operating condition throughout the term of the service agreement. The service shall include all adjustments, calibration, repairs, parts replacement and all other methods deemed necessary to maintain the equipment in its normal operating condition. Upon completion of calibration (if applicable), the contractor shall affix a DD form 2163 to the equipment and supply a copy of the work performed to C, Equipment Mgmt. Branch in accordance with instructions provided in TB MED 750-1. Calibration shall be performed on preventive maintenance visits.

3.2. The contractor shall maintain the equipment in an operational state 98% of the time with no more than 2% downtime within any thirty-day period. If downtime exceeds 2% during any thirty-day period due to negligent maintenance performed by the contractor, an amount of 10% of the unit price may be withheld from the next invoiced period.

3.3. Computation of the equipment downtime shall begin immediately upon equipment failure until the time the equipment is fully operational. The time allocated for performance of scheduled maintenance services will not be included in the computation of equipment downtime.

Equipment availability is calculated by subtracting the monthly sum of equipment downtime from the total hours per month. Divide the result by the total hours per month.

%Availability = (Total hours per month – downtime)*100

Total hours per month

4. DEFINITIONS

4.1. ADVISORY DOCUMENT. A document containing information and guidance for use by the contractor. The directive is not binding for compliance.

4.2. CALENDAR DAY. The time from midnight to midnight.

4.3. CALIBRATION/VERIFICATION/CERTIFICATION (CVC). Comparison of the equipment included in this contract of unverified accuracy to test, measurement, and diagnostic equipment (Test Equipment) of known or greater accuracy to detect and correct any discrepancy in the accuracy of the unverified instrument. All calibrations performed on this unit will be documented and the DD Label 2163 sticker on the equipment updated.

This DD Label 2163 is available upon request in the Equipment Management Branch.

4.4. CONTROL. Having authority or influence over the operation and use of equipment. The period of Contractor control is defined as the time when the operator turns the equipment over to the repair technician and ending at the time the operator accepts the equipment back.

4.5. DEFECT. Any nonconformance of a part or assembly of the system under contract to specified requirements.

4.6. GOVERNMENT FURNISHED PROPERTY (GFP). All equipment, goods, and land possessed by the government and subsequently delivered or otherwise made available to the contractor.

4.7. LEGAL PUBLIC HOLIDAYS. Holidays in each calendar year identified as follows:

New Year’s Day, January 1 Martin Luther King’s Birthday, 3rd Monday in January Washington’s Birthday, 3rd Monday in February Memorial Day, last Monday in May Independence Day, July 4 Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veterans Day, November 11 Thanksgiving Day, 4th Thursday in November Christmas Day, December 25

Those holidays falling on a Saturday will be observed on the preceding Friday. Those falling on Sunday will be observed on the following Monday.

4.8. WACH. An acronym, Winn Army Community Hospital.

4.9. MANDATORY DOCUMENT. A directive obligating the contractor to perform the effort strictly in accordance with the method specified in the directive to meet the stated results of the directive. The mandatory documents are all service records, documenting parts cost, labor cost, and calibrations performed.

4.10. NORMAL DUTY HOURS. 0730 to 1700, Monday through Friday, excluding public holidays.

4.11. PREVENTIVE MAINTENANCE CHECKS AND SERVICES (PMCS). Maintaining equipment in a “like new” operating condition in accordance with the manufacturer’s specifications. Accomplished by providing systematic inspection, CVC (Calibration/Certification/Verification), detection, and correction of remedial maintenance problems, before they occur or before they develop into a major defect, replacement of cracked or work buttons, covers, etc. Cleaning and lubrication will be included, as needed, on all internal parts as well as external cleaning after services are performed.

4.12. QUALITY ASSURANCE. Those actions taken by the Government to assure that the quality of purchased goods and services received are acceptable in accordance with established standards and requirements of the contract.

4.13. QUALITY ASSURANCE EVALUATOR (QAE). A Government Contracting Officer Representative (COR) is responsible for performing surveillance and inspection of contractor performance.

4.14. REPAIR COMPLETION TIME: The time frame requirement within which the Contractor must have the equipment in fully serviceable condition. This may involve correction of a specific failure or unserviceable condition from time of verbal or written notifications that a service is required on the equipment.

4.15. RESPONSE TIME. The allotted time for the Contractor to arrive onsite. Measured from the time of verbal notification that service is required. Response time for this contract is 24 hours after service call is confirmed with the contractor. The deficiency must be corrected within 24 hours after the call is confirmed. Some leeway will be taken into consideration for repair time when major component change out occur,

4.16. ROUTINE SERVICE CALL. Request for onsite unscheduled service call (excluding emergency calls).

4.17. UNLIMITED REPAIR SERVICE: Repairing equipment to correct deficiencies in the operation of the equipment to insure it will perform all required functions according to manufacturer’s specifications (includes emergency calls and routine service calls).

4.18. WEEKEND. The period beginning on Friday at 1700, and ending Monday at 0730. There will be no service calls during the weekend.

5. GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1. The Government will provide the equipment listed in section 7.5, 7.6 of this (PBWS) and, as required, in connection with this contract.

6. CONTRACTOR FURNISHED ITEMS

6.1. The Contractor shall furnish all materials, Original Equipment Manufacturer Parts, labor, test equipment and supplies necessary to perform the services described herein, other than those listed specifically at 4.1 as Government furnished. Travel is included in the overall contract cost.

7. SPECIFIC TASKS

7.1. The Contractor shall provide 2 each scheduled onsite PMCS Services for equipment.

Preventive Maintenance/Calibration calls will be scheduled with the activity in advance.

7.2. Contractor's representative shall report to the Equipment Management Branch, Building P302, Room LC29, Winn Army Community Hospital, telephone 912-435-6920, prior to commencing all onsite services and repairs during normal operating hours, 0730 to 1700, Monday through Friday. If in the event repairs are required after normal duty hours the staff onsite will make sure service receipts are provided to Equipment Management Branch.

7.3. Upon Completion, a written service report will be provided to the Chief, Equipment Management Branch. The service report shall be completely filled out and provide detailed information regarding the cause of equipment malfunction as well as corrective action taken.

Included should be the time required to complete the work, price of labor (hourly rate), and a list of parts and price for each part replaced. In the event all information is not available to contrac-tor's representative when services are performed, the initial service report shall include all information stated above except for price. Contractor shall provide the balance of the required information in writing to the Chief, Equipment Management Branch, not later than two days after services are completed.

7.4 Upon completion of PMCS, the contractor shall sign off on or affix a DD Form 2163 Calibration verification sticker in accordance with instruction provided in TB Med 750-1.

7.5. The contractor shall be responsible for damages to

Equipment covered by this contract while the equipment is under the contractor’s control.

7.6. The Contractor shall perform unlimited service calls during normal duty hours, 5 days per week. Response time for routine repair will be within 24 hrs. after verbal notification is received.

Completion time shall be within 4 hours or in the most expeditious repair time depending in the severity of the required repair after the Contractor’s representative arriving onsite.

7.7. The Contractor shall accept requests for service only from the Chief, Equipment Management Branch or his designated representative.

7.8. The Contractor shall use new or refurbished parts, material, and assemblies when performing the terms of this contract. Exterior parts, circuit boards and assemblies (other than industry standard electronic components) will be original manufacturer products to ensure exact manufacturer specifications and operational characteristics are obtained.

8. APPLICABLE DIRECTIVES/DOCUMENTS.

8.1. Documents applicable to this PBWS are listed below. The documents have been coded

(M) mandatory. The contractor shall follow those coded as mandatory, but only to the extent specified in this PWS when the document is referenced herein. Applicable publications will be available during the contract period at Equipment Management Branch, Winn Army Community Hospital. Supplements or amendments may be issued from time to time, but are not to be a part of the contract unless incorporated by modification by the Contracting Officer.

8.2. Payments. Payment will be made by DSCP-Philadelphia by MIPR or thru Wide Area Work Flow and will be accompanied by an Invoice. The contractor is required to report in the Contract Manpower Reporting Application (CMRA).

8.3. ARMY PAMPHLET. TB 38-750-2, Maintenance Management Procedures for Medical Equipment, dated 1 Nov 89 (M).

8.4. FORMS. DD Form 2163, Medical Equipment Calibration/Verification/Certification Sticker (M).

QASP FOR EQUIPMENT MAINTENANCE PROVIDERS

TASK

PBWS

Reference

METHOD OF

SURVEILLANCE STANDARD

FREQUENCY

CONTRACTOR

PERFORMS

FREQUENCY

INSPECTED COMPLIANCE

1. Qualifications

2.2.2

100% Inspection

The contractor shall, without expense to the Government, be responsible for obtaining

As Required

Random any necessary licenses and permits and for complying with all Federal, State, Municipal laws, codes and regulations in connection with the performance of services required by this contract.

2. Equipment operator satisfaction

3.1

Operator Input

No more than 2 substantiated equipment operator complaints per year. Repeat repairs.

Monthly

3. Hours of performance.

Downtime

3.3

Unscheduled downtime causing delayed patient care.

4. Demonstrates proficiency in the specific task requirements.

3.1

Performs and documents tasks in accordance with

PBWS.