SOW.pdf

STATEMENT OF WORK (SOW)

DENTAL TRAILERS & OPTOMETRY SETS FOR LAREDO, TEXAS PART l

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide 8 Optometry Sets, and 4 Dental Trailers, with required supply accessories. The Government shall exercise full independent operational use of 8 Optometry sets, and 4 Dental Trailers, providing all personnel to operate the leased equipment and all accessories assigned to the Medical Equipment Trailers. Contract asset manager shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall transport 2 Optometry Sets and 1 Dental Trailer, with required supply accessories, to the Larga Vista Community Center, 5401 Cisneros, Laredo, TX 78043. Delivery and set-up will be required NLT 1300CST on 17 June, 2017. 2 Optometry Sets and 1 Dental Trailer, with required supply accessories, to El Cenizo Community Center, 3519 Cecilia Lane, El Cenizo, TX 78046. Delivery and set-up will be required NLT 1300CST on 17 June, 2017. 2 Optometry Sets and 1 Dental Trailer, with required accessories, to Santa Teresita Community Center, 15014 U.S. Highway 59, Laredo, TX 78044. Delivery and set-up will be required NLT 1300CST on 17 June, 2017. 2 Optometry Sets and 1 Dental Trailer, with required supply accessories, to Fred & Anita Bruni Community Center, 452 West Rancho Penitas Road, Laredo, TX 78045. Delivery and set-up will be required NLT 1300CST on 17 June, 2017. The Optometry Sets and Dental Trailers will be removed from their respective areas no earlier than 30 June 2017, and no later than 1 July 2017. T he u n i t wi l l p r o v i d e a ssistants to be on site during delivery, set-up, and removal. Contractor will set up 8 Optometry Sets and 4 Dental Vans. Contractor will ensure all equipment is fully operational with all required components u p o n d e l i v e r y a n d s e t - u p . Contractor will provide generators for each trailer, supply electrical power for each trailer and dispose of the waste/grey water.

Contractor will provide sufficient fuel to ensure generators can operate daily without service interruption. As defined in this Performance Work Statement except for those items specified as government furnished property and services the contractor shall perform to the standards in this contract.

1.2 Background: The Laredo, TX IRT mission will provide basic medical, dental, and optometry services to the under developed civilian population of the Laredo Area in Texas. Dental Services that are being provided will include exams, x-rays, extractions, and restorative treatment. Optometry Services will include basic exams, screenings for glaucoma, single vision prescriptions, and eyeglass measurement. These services will required the need of an auto refractor, non-contact tonometer, and photometer.

1.3 Objectives: N/A See Scope

1.4 Scope: Transport 4 Dental trailers, and 8 Optometry sets to four locations where directed. Set up equipment. Ensure all equipment is operational with all required components. Contractor to supply generator for each trailer and provide their own fuel to operate generators.

1.5 Period of Performance: Performance period for this contract will be from 17 June 2017 through 1 July 2017.

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.6.2 Quality Assurance: The Government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the Performance Requirements Summary (PRS). The Government may reject the nonconforming service(s) and document the contractor's performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.

1.6.2.1 Non-conforming Supplies or Services: When a contractor's performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Non-conformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re- performance or late performance.

1.6.2.1.1 Level I (Minor) non-conformance: is defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further corrective action (CA) response is necessary, and can be issued by the COR to the contractor either through a verbal or written non-conformance report. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer

(KO).

1.6.2.1.2 Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor's quality control, can also be classified as a Major non-conformance. Major non-conformance's shall result in the issuance of a written CDR from the KO to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.2.1.3 Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services;

is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDRs; or is for a non-responsive contractor to a level II CDR. Critical non-conformances shall result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.2.1.4 Inspection Results: The contractor will be notified of Government inspection results. The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

1.6.3 Federal Government Holidays: No government Holidays during performance of Contract.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0630 -1900, CST, seven days a week including Saturdays and Sundays. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the

Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The 4 Dental trailers, and 8 optometry sets, will be delivered/set up NLT 17 June, 2017 to the locations specified in paragraph 1.1.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: N/A

1.6.7.2 Physical Security:

1.6.7.3 Key Control: N/A

1.6.8 Special Qualifications: N/A

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): A contract ing o ff icer representa t ive wi l l be appointed to ensure co mpliance wi th the de l iverables outl ined in paragraph 1.1

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 6:30 a.m. to 7:00p.m. CST, 7 days per week including Saturday and Sunday starting 15 June 2017 through 1 July 2017 except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes.

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in tum, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.14 Contractor Travel: The Contractor will not be required to travel.

1.6.15 Other Direct Costs: N/A

1.6.16 Data Rights: N/A

1.6.17 Organizational Conflict of Interest: Subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase in/Phase out Period: N/A

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP).

Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Sunday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS

ACOR

AFARS

AR

AR-MEDCOM

BWC

CPR CMR

CONUS

COR

COTR

COTS DA

DD250

DD254

DFARS

DMDC

DOD

EBSD

FAR

HIPAA

KO

NLT

OCI

OCONUS

ODC PIPO

POC

PRS

PWS

QA

QAP

QASP

QC

QCP TE

Alternate Contracting Officer's Representative Anny Federal Acquisition Regulation Supplement Anny Regulation Anny Reserves Medical Command Best Warrior Competition Code of Federal Regulations Contract Manpower Reporting Continental United States (excludes Alaska and Hawaii) Contracting Officer Representative Contracting Officer's Technical Representative Commercial-Off-the-Shelf Department of the Anny Department of Defense Form 250 (Receiving Report) Department of Defense Contract Security Requirement List Defense Federal Acquisition Regulation Supplement Defense Manpower Data Center Department of Defense East Bay Stand Down Federal Acquisition Regulation Health Insurance Portability and Accountability Act of 1996 Contracting Officer No later than Organizational Conflict of Interest Outside Continental United States (includes Alaska and Hawaii) Other Direct Costs Phase In/Phase Out Point of Contact Performance Requirements Summary Performance Work Statement Quality Assurance Quality Assurance Program Quality Assurance Surveillance Plan Quality Control Quality Control Program Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: NA

3.2 Facilities: NA

3.3 Utilities: The Government will provide water. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance N/A.

4.3. Materials. The Contractor will furnish any necessary containers to collect gray water.

4.4. Gray water disposal. The Contractor will be solely responsible for disposing all gray water generated during dental procedures. Contractor will dispose of all gray water in compliance with all state, federal and local environmental regulations.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. The contractor will transport the 4 Dental trailers and 8 Optometry sets to the identified location in 1.1

5.1.1 The contractor will set up the Dental trailers where instructed.

5.1.3 The contractor will set up power generation equipment for each dental trailer. Contractor will ensure that generators are set up within local, state and federal guidelines. Contractor will ensure an approved fire extinguisher is available at each generator location that is fully charged and operational.

5.1.4 Contractor will ensure enough fuel is available for generator operation to maintain continuous operation without interruption.

5.1.5 Contractor will secure all fuel and equipment during non-duty hours.

5.2. The contractor will provide approved receptacles for the collection of gray water generated during dental procedures.

5.2.1 Contractor will dispose of all gray water generated from dental procedures IAW applicable local, state, federal and environmental guidelines.

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Catered food service via secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website. The required data fields include: (1) Contracting Office, Contracting Officer, or also known as the Contracting Officer's Representative (COR); (2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub- Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. The specific formats for the XML direct transfer may be downloaded from the website. Copies of the CMR will be provide to the COR.

http://www.ecmra.mil/