ATT_1_PWS_13SEP17.pdf

PERFORMANCE WORK STATEMENT (PWS)

Catholic Parish Coordinator Services

Catholic Religious Education Coordinator Services

Protestant Religious Education Coordinator Services

13 September 2017

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personnel services contract to provide USAG-Stuttgart

Religious Education Coordinator Services and Catholic Parish Coordinator Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: The Religious Support Services (RSO) conducts and supports religious activities for the United

States Army Garrison (USAG) Stuttgart in the performance of its mission. The mission of the USAG Stuttgart RSO is to ensure individual free exercise of religion for Department of Defense (DoD) military personnel, family members, and authorized civilians. The USAG Stuttgart RSO accomplishes its mission by providing religious activities, which include, but are not limited to, faith group specific worship, sacraments, rites, and ordinances, as well as other spiritual and religious programs integral to faith experience.

1.3. Scope: The Contractor shall provide non-personal services for Catholic and Protestant Religious Education and Catholic Parish Coordinator Services.

1.4 Objectives:

1.4.1 Catholic / Protestant Education Services: The Contractor shall be provide Catholic and Protestant

Education Services for children, youth, and adults within the Garrison’s Area of Responsibility (AOR).

1.4.2 Catholic Parish Coordinator: The Contractor shall perform Catholic Parish Coordinator Services for the

USAG Stuttgart RSO to include: Coordinate Liturgical Cycle IAW Canon Law and Archdiocesan Norms;

Coordinate Sacramental Requirements; Administrative Support Functions.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of six (6) months and three

(3) twelve (12)-month option years.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. At a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all timelines, deadlines, and goals?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.8 Key

Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment /

Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years.

A final QCP shall be submitted to the Contracting Officer (KO) through the Contracting Office’s Representative

(COR) for review within ten (10) calendar days after date of contract award (Deliverable #0001). After acceptance of the QCP, the will receive the KO’s acceptance in writing. Any changes to the accepted QCP will be required to be resubmitted for acceptance within five (5) calendar days before implementation (Deliverable #0002).

The Contractor shall inform the COR of issues or potential issues that might affect the performance within two (2) hours of identifying those issues. Verbal reports will be followed up by written reports within five (5) calendar days

(Deliverable #0003).

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: US Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the KO. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Host Nation Holidays: Work shall be performed on local Host Nation* holidays occurring during the normal workweek unless otherwise directed by the KO.

* Local host nation holidays occur in the region/state where contract performance takes place.

The US holidays are:

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January

President’s 3rd Monday in February Memorial Day last Monday in May

Independence Day July 4th Labor Day 1st Monday in September

Columbus Day 2nd Monday in October Veteran’s Day November 11th

Thanksgiving Day 4th Thursday in November Christmas Day December 25th

The German national and local holidays are:

New Year’s Day January 1st Three Kings Day January 6th

Good Friday Varies Easter Monday Varies

Labor Day May 1st Ascension Day Varies

Whit Monday Varies Corpus Christ Varies

Day of German Unity October 3rd All Saint Day November 1st

1st Christmas December 25th 2nd Christmas 26th

1.6.4 Hours of Operation: The contractor is responsible for conducting business Monday through Sunday, except

US holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the

Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. Ability to work flexible hours to include work on weekends and weeknights.

1.6.4.1 Catholic and Protestant religious education programs are provided on Sundays, though they may also be provided on weekday afternoons and evenings depending on the Garrison Chaplain’s comprehensive Religious

Support Program plan. The Contractor may be required to provide services on American or host nation holidays.

1.6.5 Training Holidays: United States Army Europe (USAREUR) has historically granted military personnel

Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Place of Performance: The work to be performed under this contract shall be performed at Panzer Kaserne, Patch Barracks, Kelly Barracks and Robinson Barracks.

1.6.7 Type of Contract: The Government will award a firm fixed price contract.

1.7 Security Requirements:

1.7.1 Security Program: Reserved

1.7.2. Personnel Security Clearance Requirements: Reserved

1.7.3 Installation Access: See clause 5152-225-4001 -- INSTALLATION CLEARANCE RERQUIREMENTS

(June 2016). USAG Stuttgart Command Policy Memorandum #58, Local national Screening Program (LNPS) and

Installation Access Control. The Contractor shall provide an installation pass log within thirty (30) calendar days

(Deliverable #0004) after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within five (5) calendar days after changes (Deliverable #0005). The COR will provide format and content.

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The Contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within three (3) workdays.

1.7.3.1 Common Access Cards (CAC): The Contractor shall provide the following information: Last, First

Middle Name, Cadency Name, Personal identifier (e.g. Social Security Number, Federal Identification Number, or

Tax Identification Number), date of birth, primary email address (this email address will be used to contact the individual) to the COR with fifteen (15) calendar days after award (unless circumstances require otherwise and as directed by the KO) (Deliverable #0006).

1.7.3.2 The Contractor shall provide a CAC log within the first thirty (30) calendar days after contract award and within 5 calendar days after changes have been made (Deliverable #0007) (unless circumstances require otherwise and as directed by the KO). The COR will provide format and content. Note: CACs are Government property and must be accounted for

1.7.4 Background Checks: U.S. and Host Nation Contractors. The Contractor shall provide an installation pass log within thirty (30) calendar days after contract award (Deliverable #0008). The pass log shall be updated as employees are added or removed and submitted to the COR within 5 calendar days after changes (Deliverable #0008).

1.7.4.1 U.S. Citizen: Contractors that work with or teach youths under the age of 18 years are subject to local and stateside background checks. The activity manager will determine the extent of background checks required. The

Contractor employee may begin performance of the contract after receiving a favorable local background check.

The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the activity manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the activity manager. The Contractor also agrees to replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the activity manager. Activity managers will forward a copy of each background check, identifying such with the appropriate contract number, to the KO through the COR for inclusion in the contract file. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.7.4.2 Local Nationals and Third Country Nationals: Local national and third country national Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the activity manager. As a minimum prior to beginning performance, local national and third country national

Contractors will furnish the activity manager a Polizeiliches Fuehrungszeugnis issued within the previous four months. The activity manager will determine the favorability of the Polizeiliche Fuehrungszeugnis. Local nationals and third country nationals agree to the same employee termination provisions as stated for US Citizens (above). A copy of the Polizeiliche Fuehrungszeugnis will be forwarded to the KO with appropriate contract number, for inclusion in the contract file.

1.7.5 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. Locking of external doors and windows is necessary when leaving the facility. Internal doors should be locked to protect Government property. Access to office areas, especially those with telephones and automation equipment should be closely monitored and limited.

The Contractor agrees to secure and not disclose confidential and sensitive information. Strict confidentiality shall be maintained regarding personal information of all persons interviewed or participating in the Catholic Religious

Education program. Personal notes, applications, and check lists shall be maintained in a restricted file and locked during those times when staff persons authorized access are not present. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW AR 190-13, “The Army Physical Security

Program.”

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. If applicable, Government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.7.7. Employment Eligibility: Contractor shall ensure that all Contractor employees and sub-contractor employees performing services under this contract have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify.

Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract. Verification of the eligibility check will be made available to the KO or COR upon request. This requirement is not in lieu of and does not relieve the Contractor from the I-9 Employment Eligibility

Verification Forms for employment of personnel.

1.8 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The

Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan, and the

Contractor’s Security Plan [if applicable]. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys/key cards to the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the

Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees.

The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel http://www.uscis.gov/e-verify having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan [if applicable].

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the

Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the

Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.11 Key Personnel: The follow personnel are considered key personnel by the Government: Program Manager

(PM) and Alternate (APM). The Contractor shall provide a program manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO through the COR within five (5) calendar days after contract award (Deliverable #0009). The program manager or alternate shall have full authority to act for the

Contractor on all contract matters relating to daily operation of this contract. The program manager or alternate shall be available between 7:30 am-5:00 pm, Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.11.1 Special Qualifications: The Contractors PM and APM shall meet the U.S. Department of State Foreign

Affairs Handbook “Level 4” fluent in English and German and vice-versa. Experience in military chapel programs is beneficial.

1.12 Personnel Special Qualifications:

1.12.1 Catholic Parish Coordinator: A Bachelor’s Degree with a major or minor in the area of Religion, Church

History, or any comparable field from an accredited university or two (2) years of college (in the above mentions areas) and four (4) years of work experience (paid or volunteer) assisting a Catholic priest in the areas of liturgical cycle, canon law, sacramental requirements, diocesan regulations, and other ecclesiastical parochial norms and requirements. Work experience in a military chapel environment, Military chapel programs, General familiarity with Catholic doctrine is desirable, Experience in presenting information orally and in written format. The work is sedentary and involves periods of sitting, standing, stooping, bending, lifting and carrying of files, records, supplies and occasional lifting /carrying of boxes and records. The Contractor shall be able to lift a minimum of 30 lbs.

1.12.2 Religious Education Coordinators (Catholic and Protestant): Contractor personnel shall possess a

Bachelor’s Degree in Religious Education (major or minor) or have 4 years of work experience (paid or volunteer) in the Religious Services field or Military environment, which demonstrates that the contractor can work effectively and independently to support the Command Chaplain and RSO Staff. Contractor personnel shall meet the U.S.

Department of State Foreign Affairs Handbook Volume 3 Handbook 2 - Foreign Service National Handbook.

Ability to pass a background check in order to work with minors IAW requirements of Army Directive 2104-23.

Have, or be able to complete within thirty (30) calendar days (Deliverable #0028) of contract award and complete the annual Chapel Child Protection training. The Contract shall possesses the Advanced Certificate in Catechesis for Catholic Services (for Catholic program only). The Contractor shall submit certifications within thirty (30) calendar days after contract award (Deliverable #0029). Ability to work ecumenically and serve within the multi-faith context of an Army chapel. The Coordinator of Religious Education (CRE) for the Catholic program must be a certified Catechist. Ability to work flexible hours to include work on weekends and weeknights. The Contractor shall coordinate with the Community Chaplain and DRE a Catholic or Protestant religious education program using volunteers from Catholic or Protestant Chapel services within the community.

1.13 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are

Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel identification shall be easily identifiable through the display of badges IAW AER 27-715 Contractor Identification.

1.14 Contractor Travel: Reserved

1.15 Other Direct Costs: Reserved

1.16 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be

Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the

Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other

Government rights.

1.17 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the

Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy

Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.dimoc.mil/).

The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.17.1 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure statement(s) to the

Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract. The Contractor shall provide a copy(s) (for each employee) of the non-disclosure statement within five (5) calendar days after contract award (Deliverable #0010).

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.

The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI

(Deliverable #0011). The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: Reserved

1.20 Safety: Reserved

http://www.dimoc.mil/

1.20.1 Safety Plan and Program: Reserved

1.21 Environmental Compliance: Reserved

1.22 Environmental Compliance Plan and Program: Reserved

1.23 Required Training:

1.23.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level 1 Training within thirty

(30) calendar days (Deliverable #0012) after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days (Deliverable #0012) after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within thirty (30) calendar days (0012) after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated sub-Contractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the KO, if a COR is not assigned) within ten (10) calendar days (Deliverable #0012) after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel must complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within ten (10) calendar days (Deliverable #0012) after completion of the training.

1.23.2 OPSEC Training: Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract. OPSEC Level I training is available at http://www. se.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months (Deliverable #0013). If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.23.3 iWATCH Training: The Contractor and all associated subcontractors will brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within thirty (30) calendar days (Deliverable #0014) after the contract is awarded and within thirty (30) calendar days (Deliverable #0014) after new employees commence contract performance, with the results reported to the COR within Thirty (30) calendar days (Deliverable #0014) after the contract is awarded. Training slides can be found on the Army OneSource we site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

1.23.4 Information Assurance (IA) Training: Contractor employees, including subcontractors, requiring access to Government information systems shall complete the DOD IA Cyber Awareness Training. IA Cyber Awareness training certificate(s), within thirty (30) calendar days (Deliverable #0015) of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp. All Contractor personnel and subcontractor personnel performing services under this contract with access to a Government information system must be registered in the Army

Training Certification Tracking System (ATCTS), the web address is https://atc.us.army.mil/iastar/index.php.

Contractor personnel must complete refresher training every twelve (12) months (Deliverable #0015).

1.23.5 Personally Identifiable Information (PII): Contractor employees, including subcontractors, performing services under this contract with access to Government information shall complete Identifying and Safeguarding PII, within thirty (30) calendar days (Deliverable #0016) of employment. Contractor personnel must complete refresher training every twelve (12) months (Deliverable #0016). The Contractor shall provide the COR a copy of the training https://jkodirect.jten.mil/ http://www.cdse.edu/catalog/elearning/GS130.html http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx https://ia.signal.army.mil/DoDIAA/default.asp https://atc.us.army.mil/iastar/index.php certificate(s) within five (5) calendar days (Deliverable #0016) after competition. Training is available at http://iatraining.disa.mil/eta/piiv2/launchPage.htm.

1.23.6 Threat Awareness and Reporting (TARP): Contractor employees, including subcontractors, performing services under this contract with access to Government installations shall complete TARP training, within thirty (30) calendar days (Deliverable #0017) of employment. Contractor personnel must complete refresher training every twelve (12) months (Deliverable #0017). The Contractor shall provide the COR a copy of the training certificate(s) within five (5) calendar days (Deliverable #0017) after competition. Training is available at http://iatraining.disa.mil/eta/piiv2/launchPage.htm.

1.24 Authorized to Perform Services in Germany: Contractors performing services in the Federal Republic of

Germany (FRG) shall comply with German law. The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor also shall determine what documents or authorization its employees and any subcontractor employees must possess to work in

Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

Contractor employees who:

(a) are not nationals of Germany or other European Union countries, and

(b) are not members of the force, the civilian component or their dependents, and

(c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the

NATO SOFA shall possess work and residence permits.

By acceptance of and performance under this contract and any task orders or delivery orders issued hereunder, the

Contractor affirms that it has complied with the requirements above. Compliance with this clause and German law is a material contract requirement. Noncompliance by the Contractor or Subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract, task order, or delivery order for default.

1.25 Electromagnetic Compatibility Directive: The Contractor certifies that all electrical and electronic equipment and/or appliances furnished are in compliance with the Electromagnetic Compatibility Directive

2004/108/EC. For radio transmitting and telecommunication devices furnished in the Federal Republic of Germany, the Contractor certifies that all such items have been approved by the Bundesamt fuer Zulassungen. Any penalties for noncompliance imposed by the Government of the European country where the equipment or appliances are delivered or product liability claims caused by interference generated by furnished appliances or equipment are solely the responsibility of the Contractor.

1.26 Notice to Proceed: The notice to proceed will be provided as indicated: the effective date of contract will constitute the date of notice to proceed.

http://iatraining.disa.mil/eta/piiv2/launchPage.htm http://iatraining.disa.mil/eta/piiv2/launchPage.htm

PART 2

DEFINITIONS & ACRONYMS

2 Definitions and Acronyms:

2.1 Definitions:

After Action Report (AAR) - Report that provides information on: attendance; funds spent; contacts for all resources; outlines of organization; timelines for organization, preparation and conduct; impact; and, lessons learned for an event and/or program.

Chapel Activity Report (CAR) – A data gathering tool used to populate the required, quarterly Religious

Education Report.

Children’s Church (CC) – Religious education/worship program for children as an alternative to participation in all or part of a regular worship service.

Congregational Chaplain Pastor (Pastor) - The Chaplain designated to be responsible for pastoring a specific congregation. Usually acts as the Verifying Chaplain/POC for Contractors rendering services to his/her congregation.

Contract Line Item Number – Products or services required to be completed on the contract.

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Command Master Religious Plan (CMRP) - An annual planning and authorization document used to support budget needs and program projections of Chaplains and congregations.

Chapel Tithes and Offering Fund (CTOF) – Non-appropriated fund used by garrison Religious Support Offices to receive and disburse Chapel offerings.

Chaplain Resource Manager (CRM) - The Chaplain designated by the Garrison Chaplain and the Contracting

Office as the representative monitoring all Chaplain's contracts and providing assistance to Contractors, Chaplains and Director of Religious Education to enable/ensure effective ministry.

Defective Service - A service output that does not meet the standard of performance associated with the

Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Director of Religious Education (DRE) - Department of the Army civilian on the staff of the Garrison Chaplain who is the Subject Matter Expert (SME) on religious education, curriculum, and volunteer recruiting, training and recognition. As the SME on religious formation, all proposed curricula and Bible Studies will be reviewed by the

DRE. Final approval comes from the Garrison Chaplain and/or Priest.

Garrison Chaplain – The senior Chaplain in the Garrison who answers to the Garrison Commander. In those locations where there is a support community but no garrison, for the purpose of this contract, the senior religious support chaplain will serve as the “Garrison Chaplain.”

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Line of Sight Supervision (LOSS) – A method of ensuring the safety of children and youth while allowing the service of an individual whose background check is pending. May only be used under certain, highly specific circumstances.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Sunday School (SS) – Religious education program including age-group classes for children, youth, and adults as an adjunct to weekly Protestant worship as well as other times during the week to educate individuals in the areas of

Biblical knowledge, Christian doctrine, faith to life application, and other faith formation practices.

Vacation Bible School (VBS) – A summer religious education program including age-group classes for children and/or families to provide Christian faith formation through Bible study, doctrinal study, faith to life application, and other faith formation practices.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

APF Appropriated Funds

AR Army Regulation

AMS Archdiocese of Military Service

CFR Code of Federal Regulations

COR Contracting Officer Representative

CTOF Chapel Tithes and Offerings Funds (CTOF)

CVM Chapel Volunteer Management

DA Department of the Army

DRE Director of Religious Education

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

EME Extraordinary Minister of the Eucharist

FAR Federal Acquisition Regulation

IACS Installation Access Control System

KO Contracting Officer

LNSP Local national Screening Program

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

RCIA Rite of Christian Initiation of Adults

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

USAG United State Army Garrison

United States Army Europe USAREUR

United States European Command USEUCOM

VBS Vacation Bible School

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3 Government Furnished Items and Services:

3.1 Services: The Government will provide a government telephone (with commercial access) for official local.

Calls of a personal nature are prohibited and no reimbursement for calls placed outside the conduct of business is authorized. Contractor shall comply with any call logging requirements. Contractor must understand that government telephones are subject to monitoring at all times. Use of government telephones and communication services constitutes consent to monitoring. Government property made available under this contract is only for use in the performance of services described in this contract. The Government will provide the Contractor file space required to maintain records and files incident to the services provided in this contract. Files are the property of the

U.S. Government. Contents of files will not be divulged to outside sources.

3.2 Facilities: Contractor may use the chapel religious education library for resource materials currently on hand, together with such resource books, reference works and related items, which are part of that library. Contractor may suggest the purchase of additional curriculum and resources for inclusion in the chapel library and literature racks.

Contractor’s suggestions shall create no obligation of the government to purchase or pay for additional curriculum and resources.

3.2.1 The Contractor shall have access to the chapel and office facilities during normal duty hours. The Contractor shall coordinate for the use of (1) the USAG Stuttgart RSO, chapels, or chapel annexes, (2) facilities other than the

USAG Stuttgart RSO, chapels, or chapel annexes, and (3) a facility after normal duty hours or at times other than when weekly religious activities, in accordance with (IAW) local Standard Operating Procedures (SOPs) when performing Office Administration Services.

3.3 Utilities: The Government will provide common building utilities for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The

Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide non-dedicated deskwork area with computer and LAN access on a space available basis for use by Contractor to meet the requirements of this contract. The Contractor shall access to copy machine on a space available basis to fulfill contract requirements. Contractor shall not copy material in violation of copyright restrictions.

3.5 Property Management: For all issued GFP for this contract, the Contractor shall submit a property management plan within ten (10) calendar days (Deliverable #0018) to the KO through the COR that addresses the requirements as listed in FAR Clause 52.245-1, Government Property. Contractor shall ensure GFP is maintained

IAW AR 735-5, Policies and Procedures for Property Accountability, in addition to the aforementioned clause.

3.6 Materials: The Government will make available materials like craft supplies, paper, markers, flip charts, and pens, for events and activities provided under the guidelines of this contract. Contractor must request materials according to USAG Stuttgart RSO SOP.

3.7 Training: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Reserved

4.3 Materials: Reserved

4.4 Equipment: Reserved

PART 5

SPECIFIC TASKS

5. General: The Religious Support Services (RSO) conducts and supports religious activities for the United States

Army Garrison (USAG) Stuttgart in the performance of its mission. The mission of the USAG Stuttgart RSO is to ensure individual free exercise of religion for Department of Defense (DoD) military personnel, family members, and authorized civilians. The USAG Stuttgart RSO accomplishes its mission by providing religious activities, which include, but are not limited to, faith group specific worship, sacraments, rites, and ordinances, as well as other spiritual and religious programs integral to faith experience.

5.1 TMP Driver’s License: Contractor personnel shall possess and maintain a valid driving license. Contractor personnel shall be required to obtain a Transportation Motor Pool (TMP) license. In order to receive a TMP license the contractor shall complete TMP online training and maintain valid driver’s license throughout the life of the contract. The Contract shall provide verification with thirty (30) calendars days (Deliverable #0019) after contract award. The COR will provide the TMP driver’s license training requirements.

5.1.2 Reporting of Accidents or Injuries: The Contractor shall notify the COR within 2 hours of occurrence of all accidents involving personal injury or property damage (Deliverable #0020). The notification is to be followed by written notification within 3 working days. If the accident involves a U.S. or German firm, the Contractor shall submit a copy of DA Form 285 (U.S. Army Accident Investigation Report) to the Chaplain’s office no later than 3 working days (Deliverable #0021) after occurrence of all personal injury accidents and property damage according to the regulation.

5.1.3 The Contractor is prohibited from engaging in abusive behavior and proselytizing a particular creed or belief as preferable or superior to or above another religion. The Contractor shall not conduct formal counseling, administer sacraments (Baptism, Eucharist, etc.) or perform other Chaplain responsibilities.

5.2 Catholic Parish Coordinator:

5.2.1 Specified Tasks:

5.2.1.1 Coordinate Liturgical Cycle: The Contractor shall:

a. Coordinate denominationally specific administrative support for Catholic Masses

b. Coordinate denominationally specific support for special events in the Catholic liturgical year such as

Advent, Christmas, Lenten / Easter programs and holy days of obligation.

c. Coordinate denominationally specific administrative support for special Pastoral and religious Advent /

Christmas, Lent / Holy Week / Easter, Patronal Feast Day, Baccalaureate Mass

d. Coordinate the denominationally specific administrative support required for each event or activity.

e. Coordinate and recommending readings, prayers and seasonal examination of conscience in accordance with liturgical norms for communal reconciliation services.

f. Coordinate preparation of denominationally specific administrative support for priest for Catholic Rites, Sacraments, and Ordinances.

g. Provide weekly “Prayers of the Faithful” for each Sunday and holiday Eucharistic celebration in accordance with Archdiocese of Military Service (AMS) directors and liturgical norms.

h. Coordinate and compile AMS required pre-nuptial certificates and affidavits.

5.2.1.2 Coordinate Canon Law: The Contractor shall:

a. Coordinate and notify the priest / chaplain as soon as possible of the results of the pre-nuptial investigation by means of an authentic document (Canon 1070);

b. Coordinate and apply pre-nuptial dispensations for mixed religion (Canon 1124); disparity of cult (Canon

1125); and from Canonical form (Canon 1127);

c. Coordinate and establish the free status of the parties to marry according to the norms of law (Canon 1114);

d. Coordinate and assist the petitioner’s request for special case dispensations (i.e. Pauline Privilege [Canon

1148];

e. Petrine Privilege or Favor of the Faita [Canon 1149];

f. Simple Convalidation [Canon 1159];

g. Radical Sanation [Canon 1161, 1162];

h. Coordinate and notify the pastor(s) of the place(s) of the spouse’s place of baptism about the marriage as soon as possible after the marriage (Canon 1122);

i. Coordinate and notify the pastor of the place of baptism that confirmation was conferred (Canon…