W91SMC-18-Q-1020_3637th.pdf

SEE ADDENDUM

(No Collect Calls)

W91SMC18Q1020 20-Jul-2018

b. TELEPHONE NUMBER

217-761-3462

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 03 Aug 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91SMC9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RONALD WITT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USPFO-IL

ATTN.: NGIL-PFO-PC

1301 N. MACARTHUR BLVD

SPRINGFIELD IL 62702-2317

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W90H2P 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DMA - OCCUPATIONAL HEALTH & SAFETY

ILLINOIS JOINT OPERATIONS CENTER

1301 N. MACARTHUR BLVD.

SPRINGFIELD IL 62702-2399

TEL: 217-761-3415 FAX:

217-761-3908FAX:

TEL: 217-761-3927 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

311991

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF37

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91SMC18Q1020

Section SF 1449 - CONTINUATION SHEET

STATEMENT OF WORK

STATEMENT OF WORK (SOW) FOR VENUE / CATERING / AUDIOVISUAL

SERVICES / LODGING

ILLINOIS ARMY NATIONAL GUARD (ILARNG) UNIT/DIRECTORATE

DATE: 08-09SEPT2018

TITLE: YRRP Family 2 EVENT, 3637TH MAINTENANCE CO

1.0 PURPOSE. Multiple units within the Illinois Army National Guard are currently at various stages in the mobilization process. As such the ILARNG is required to hold Yellow Ribbon Reintegration program events to ensure access to benefits and health care throughout the deployment cycle and immediately following mobilization.

2.0 SCOPE OF WORK. The event location shall be located at a venue that offers quality services and upscale amenities. Adequate no cost parking facilities are required. The table of events located at Exhibit 1 provides a tentative schedule for events on 08-09SEPT2018.

3.0 DELIVERY LOCATION AND DELIVERY DATE. The venue shall be made available to the Illinois National Guard Yellow Ribbon staff from 5:00am on 08SEPT2018 through 11:59pm central time (CT) on 09SEPT2018. The location shall be no more than 25 miles from Camp Lincoln 1301 North MacArthur Boulevard, Springfield, IL.

4.0 QUANTITY REQUIRED: Quantity varies against paragraphs.

5.0 QUALIFICATIONS FOR CONSIDERATION. For a quote to be considered, it shall include the items listed below. Omission of these items may result in the quote being dismissed as incomplete.

a. Each quote shall include all provisions listed in the statement of work by line and must include a by-line cost associated with the specific requirement.

b. Rooms shall be a complete package. All materials required per room must be a single complete charge. Additional charges may not be included in the estimate.

For example: a room may not have an additional charge for tables. The total cost of the room and amenities shall be included in the annotated cost of the room.

c. Maps and room layouts shall be provided with the cost estimate for planning purposes.

d. Quotes shall specifically annotate the inclusion of complimentary parking and coffee / tea / water.

e. Audiovisual services may be listed as a separate item, Projectors, microphone, speakers. (broken down by room)

5.1 Venue Space Requirements. The following spaces are required for the event on 08- SEPT2018 at 5:00am through 09SEPT2018 at 11:59pm CT:

a. The contractor shall provide one 8X10 Room for storage of equipment for 08 and 09 September.

b. The contractor shall provide lobby reception area (3 long skirted tables for registration included).

c. The contractor shall provide a main assembly room/auditorium with seating for 500 Soldiers and Family members. This room may also be used as the lunch room. Room shall have 25 long tables set up around the outside of the room.

This requirement may be substituted for an additional room that can be used exclusively as the provider fair with 25 long tables. Main assembly room shall include a projector and screen as well as sound system to include microphones.

d. The contractor shall provide a Lunch room with seating for up to 500 Soldiers and Family members at skirted round tables and 25 long (6 ft. tables) for resource providers. Can also serve as the main assembly room listed in paragraph 5.1(b)

e. The contractor shall provide at least four briefing rooms with seating for 100 Soldiers and Family members.

f. The contractor shall provide six small rooms for childcare and youth programs to accommodate approximately 20 Staff and dependents per room.

g. The contractor shall provide two small rooms for individual one-on-one counseling. May be substituted for one room with dividers for individual office spaces.

h. The contractor shall be aware that there could be possible change of dates for events in accordance with altered mobilization / return dates for units. Must be allowed to cancel the event up to 30 days prior to the event.

i. The contractor shall provide all venue space and must be available for setup 08SEPT2018. Setup will take place at 5:00am CT on 08SEPT2018.

j. The spaces listed above shall be made available for preview at 5:00am CT 08 September and 7:00am CT 09 September. This constitutes a walkthrough for planning purposes and may not incur an additional cost. The rooms do not need to be set up for the event until 0700 the morning before the event. In addition, this requirement does not prevent the chosen agency from renting spaces to alternate groups during this time.

5.2 Catering Requirements.

a. The contractor shall provide a meal for up to 500 Soldiers and Family members for the event to be served at 12:00pm CT or a time to be determined within two weeks of the event on September 08 and September 09.

b. Meals must meet military regulations of TB-MED 530 and be the equivalent of the 21 Day food menu.

c. Vegetarian, gluten free, and special request meals for food allergies shall be made available as a substitute for the main meal.

d. Coffee, tea, and water shall be provided in the main lobby area for the duration of the event at no additional cost.

e. Final number of meals shall be adjustable in accordance with estimated event attendance. Final meal totals will be provided no later than 14 business days prior to the date of the event.

5.3 Audiovisual Requirements.

a. Chosen vendor shall provide one (1) working projector screen for the main assembly room/auditorium, lunch room, and four (4) briefing rooms listed in item

5.0 sub sections b,c, and d.

b. All rooms listed in section 5.0 shall have access to electricity/wall plug-ins and will be provided with a power strip.

c. The contractor shall provide one (1) podium and small table to hold a projector in the main assembly room/auditorium, lunch room, and four (4) briefing rooms listed in item 5.0 sub sections b,c, and d.

d. The contractor shall provide an audio system for the main assembly room, and four (4) breakout rooms listed in item 5.0 sub section b,c, and d.

5.4 Additional Requirements.

a. The contractor shall provide at least four cribs and will be placed in the room for childcare at no additional cost to the ILARNG.

b. Additional cribs shall be available upon request.

c. The contractor shall allow the Yellow Ribbon staff to preview the venue and all facilities including hotel rooms prior to awarding the contract. Furthermore, the chosen venue must provide the Yellow Ribbon Officer in Charge (OIC) with a proposed menu for the event to include multiple types of sandwiches, gluten free meals, and vegetarian meals. Yellow Ribbon staff may choose to not select the lowest quoted if the venue does not meet appropriate standards or space needs.

d. The contractor shall provide unlimited Wi-Fi access for Yellow Ribbon staff members.

e. The contractor shall provide parking for at least 150 Vehicles no charge to the attendees.

5.5 Event Date Requirement.

a. The tentative Date for the event is based on a tentative return date / mobilization date for ILARNG soldiers. This date may be adjusted depending on the Yellow Ribbon Requirements. All date changes will be coordinated no later than two weeks before the event takes place. All date changes are subject to availability of the facility at the desired date.

b. If the Yellow Ribbon event coordinators are required to hold an event on a date where facilities are not available, the Yellow Ribbon coordinator reserves the right to cancel the event and therefore incur no cost to the program for any services. The cancelation of the event in this scenario will be done no later than one week before the event date.

5.6 Invoice and Billing Requirement.

a. The Government shall provide payment within 30 days of the approval of a valid invoice using either electronic funds transaction authorized by a contractual agreement. Refer to contract clause 52.212-4, Contract Terms and Conditions- Commercial Items and 252.232-7006, for detailed information regarding invoicing and payment.

5.7 Event timeline Requirements.

The following table is provided as coordinating instructions for the chosen vendor as a method of providing a thorough understanding of the event and needs of the ILARNG.

*Only time a walkthrough will need to take place is 5:00am CT on 08 September 2018.

08SEPT2018

5:00am - 8:00am Venue Setup No specific requirement is needed 7:00am - 8:00am Breakfast No specific requirement is needed 8:00am - 8:30am Registration No specific requirement is needed 8:30am - 12:00pm Group presentations / breakouts

No specific requirement is needed

12:00pm - 1:30pm Lunch / Provider Fair

Round tables will be set up in the middle of the room with long tables for provider resources being set up along the outside of the room.

1:30pm - 4:30pm Group presentations / breakouts

No specific requirement is needed

4:30pm - 5:00pm Out-processing No specific requirement is needed 5:00pm - 6:00pm Clean up No specific requirement is needed 6:00pm - 11:59pm Family Readiness

Session No specific requirement is needed

09SEPT2018

7:00am - 8:00am Venue Setup No specific requirement is needed 7:00am - 8:00am Breakfast No specific requirement is needed 8:00am - 8:30am Registration No specific requirement is needed 8:30am - 12:00pm Group presentations / breakouts

No specific requirement is needed

12:00pm - 1:30pm Lunch / Provider Fair

Round tables will be set up in the middle of the room with long tables for provider resources being set up along the outside of the room.

1:30pm - 4:30pm Group presentations / breakouts

No specific requirement is needed

4:30pm - 5:00pm Out-processing No specific requirement is needed 5:00pm - 6:00pm Clean up No specific requirement is needed

6:00pm - 11:59pm Family Readiness Session

No specific requirement is needed

Notes:

1. These times are subject to change and will be coordinated once the contract has been established for the event. This is an estimate of our needs for time but speakers and total number of attendees may dictate slight changes.

2. All venue spaces must be reserved for Yellow Ribbon purposes through the end of the day (until midnight)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Venue Space

FFP

The ILARNG is required to hold Yellow Ribbon Reintegration program events to ensure access to benefits and health care throughout the deployment cycle and immediately following mobilization.

The venue shall be made available to the Illinois Army National Guard from 08 September through 09 September 2018.

See the attached Statement of Work (SOW) Paragraph 5.1 FOB: Destination

PSC CD: 8905

NET AMT

Meals

FFP

The ILARNG is required to hold Yellow Ribbon Reintegration program events to ensure access to benefits and health care throughout the deployment cycle and immediately following mobilization.

The venue shall be made available to the Illinois Army National Guard from 08 September through 09 September 2018.

See the attached Statement of Work (SOW) Paragraph 5.2

Audio Visual Requirements

FFP

The ILARNG is required to hold Yellow Ribbon Reintegration program events to ensure access to benefits and health care throughout the deployment cycle and immediately following mobilization.

The venue shall be made available to the Illinois Army National Guard from 08 September through 09 September 2018.

See the attached Statement of Work (SOW) Paragraph 5.3

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Origin Government Origin Government 0002 Origin Government Origin Government 0003 Origin Government Origin Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 09-SEP-2018 DMA - OCCUPATIONAL HEALTH &

SAFETY

ILLINOIS JOINT OPERATIONS CENTER

1301 N. MACARTHUR BLVD.

SPRINGFIELD IL 62702-2399

217-761-3415

W90H2P

0002 09-SEP-2018 (SAME AS PREVIOUS LOCATION)

0003 09-SEP-2018 (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-13 Contractor Code of Business Ethics and Conduct OCT 2015 52.204-7 System for Award Management OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.217-4 Evaluation Of Options Exercised At The Time Of Contract

Award

JUN 1988

52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2018 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-50 Combating Trafficking in Persons MAR 2015 52.222-55 Minimum Wages Under Executive Order 13658 DEC 2015 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.225-7003 Report of Intended Performance Outside the United States and Canada--Submission with Offer

OCT 2015

252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 -- Instructions to Offerors -- Commercial Items.

1. This will be a complete small business set-aside solicitation through FBO under NAICS 311991. A single Firm Fixed Price contract is contemplated to be awarded to the business concern on the basis of Best Value Trade Off in accordance with the procedures outlined in Federal Acquisition Regulation (FAR) Part 13. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449).

2. In accordance with FAR clause 52.212-1, Instructions to Offerors – Commercial Items (Apr 2014), the Government intends to award without discussions with Offerors, however, the Government reserves the right to conduct discussions and to permit Offerors to revise their quotations, if deemed necessary.

Offerors are cautioned to examine this solicitation in its entirety and to ensure that their quotation contains all necessary information, provides all required documentation, and is complete in all respects.

(a) Each Offeror shall submit a complete quotation that addresses all Government requirements outlined in the solicitation. Offerors shall submit the quotations, with cover letter, by the suspense date/time indicated in block 8 of the SF1449 unless an SF30 is issued extending this original date/time.

(b) Quotations shall be emailed to the addresses below. Hard copy or faxed quotations are not authorized. The subject line of the e-mail submission shall be "3637th Tier 1 and 2 Event - W91SMC-18-Q-1020" ronald.e.witt4.mil@mail.mil cc: milton.r.ware.mil@mail.mil; john.a.christel.mil@mail.mil;

jennifer.h.soderlind.mil@mail.mil

(c) Late Submissions. Offers, modifications, revisions, or withdrawals of offers will be in accordance with FAR 52.212-1. Reference FAR 52.212-1(b), offerors are responsible for submitting quotations, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

Any quotation, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless; a) it is received before award is made, AND b) the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition, AND c) there is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers, or was the only quotation received. However, a late modification of an otherwise successful quotation that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. The offeror alone bears the responsibility for ensuring that the entirety of its quotation submissions is received in a timely manner.

(d) Period for acceptance of offers. The Offeror agrees to hold firm the prices in its offer for 60 calendar days from the date specified for receipt of offers.

(e) Communications.

(1) Formal Communications. The solicitation, amendments, notices, and other information will be made available through the FBO portal within the specific request for quotation (RFQ) assigned to this requirement.

(2) Should an amendment be issued against the solicitation, the Offeror shall acknowledge by signing the Standard Form (SF) 30 entitled Amendment of Solicitation/Modification of Contract and include it in the quotation submission.

(3) All questions pertaining to this solicitation shall be emailed and shall be submitted not later than 12:00pm central time on 27 July 2018. The Government is not obligated to provide responses to all questions submitted by Offerors, but will consider them and incorporate changes into the RFQ as deemed necessary. Government responses to questions will be posted through the FBO portal within the specific RFQ assigned to this requirement for review by all Offerors. Therefore, questions/comments shall not be marked with a restrictive legend and shall not include proprietary information.

It is preferred that only one set of questions be submitted by each Offeror instead of multiple sets of questions. When submitting questions and comments, offerors shall populate the worksheet on the Question and Answer spreadsheet posted on the FBO portal. Offerors are advised to continuously monitor the RFQ posting on the FBO Portal website for new information. The Offerors are deemed to have knowledge of all documents that are posted to the FBO Portal website.

(f) Certifications for Solicitation Requirements. Offerors shall complete all Representations and Certifications.

3. Quotation Submission

(a) The Offeror’s quotation shall be submitted in accordance with the instructions in this solicitation During the evaluation process the Government may at its discretion enter into clarifications or communications as needed. The Government need not enter into communications or clarifications with all Offerors. Discussions: If the Government enters into discussions, all quotation revisions must be submitted electronically in MS Office format, it must allow the Government to track any changes, and be accompanied by a complete electronic resubmission of the electronic file. The contractor shall submit thier quotation in a fashion to where it meets all the factors as outlined in evaluation criteria 52.212-2, quotations shall not exceed 15 pages in its entirety.

Format of Quotation Submission is provided in the outlined below:

i) Cover page, not to exceed two (2) pages.

ii) Technical Quotation, not to exceed fifteen (10) pages.

iii) Price Break out, not to exceed three (3) pages (End of Provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

1 Evaluation Process

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. This is a commercial acquisition to obtain a venue for the 3637th Tier 1 and 2 Event.

(b) In accordance with the “best value” definition outlined in FAR 2.101, the award will be made based on the best overall (i.e., best value) proposal, using a best value trade off method. It is anticipated one award will be made to the best overall proposal determined to be the most beneficial to the Government.

(c) The Government reserves the right to make no award, or one award.

(d) A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

2 Basis For Contract Award

(a) Any award made will be based on the most advantageous (i.e., FAR 52.212-2 Evaluation Commercial Items – Oct 2014) to the Government, price and other factors considered using the best value trade off method

An evaluation will be conducted on the basis of the rating of th efollowing factors:

(5) Evaluation Factors Order of Importance Factor 1 - Technical Factor 2 - Price

Technical is considered more important than price.

FACTOR 1 –Technical The Government will evaluate the quotations based upon two components: the Offeror’s understanding of the requirement and the Offeror’s feasibility of approach relative to the evaluation will consist of an assessment of all relevant aspects of the Offerors’ technical quotation based on the following:

a) Understanding of the Requirements. The extent to which the Quotation demonstrates a clear understanding of the Statement of Work (SOW) and the quotation adequately and completely considers, defines, and satisfies the requirements specified in the solicitation.

b) Feasibility of Approach. The extent to which the quotation is workable and the end results achievable. The extent to which successful performance is contingent upon proven devices and techniques which do not require excessive development. The quotation will be evaluated to determine how the Offeror’s methods and approach in meeting the requirements to ensure successful performance. The extent to which the Offeror is expected to be able to successfully complete the proposed tasks and requirements within the proposed schedule.

FACTOR 2 – Price The Government will evaluate the offeror’s proposal to determine if the proposed price represents the best value (as defined in FAR 2.101) to meet the government’s needs. A determination will be made as to whether an Offeror has completed all aspects of the quotation properly and whether the amounts listed in the price proposal are calculated accurately. In terms of “price reasonableness” the Government will focus on whether the price is too high to be considered fair and reasonable. In terms of “completeness”, the Government will focus on whether the price appears to cover all of the work identified in the SOW.

3. Table of Ratings

4. Definitions

Best Value is the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.

Clarifications are limited exchanges between the Government and offerors that may occur whenaward without discussions is contemplated.

Communications are exchanges, between the Government and offerors, after receipt of proposals, leading to establishment of the competitive range.

Discussions are negotiations that are conducted in a competitive acquisition and take place after the establishment of the competitive range.

Deficiency is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Proposals rated deficient in any factor shall not be eligible for contract award.

Minor or Clerical Error is a minor informality or irregularity that is merely a matter of form and not of substance or a clerical error apparent on its face in the proposal.

Performance Confidence Assessment is an evaluation of the likelihood (or Government’s confidence) that the offeror will successfully perform the solicitation’s requirements; the evaluation is based upon recent, relevant past performance information.

Quality is how well the contractor has performed on past contracts. It will be obtained from performance information from questionnaires or narratives tailored to the circumstances of the acquisition and from other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract reporting System (eSRS), or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

Rating is the adjective/color descriptor assigned by the evaluators’ to the non- Cost/Price Factors and corresponding Subfactors. It represents their conclusions as to the quality of the proposal, supported by narrative write-ups identifying the associated strengths, weaknesses, deficiencies, risks, and uncertainties. The strengths, weaknesses, etc., are the findings that support the rating adjective/color. For the purposes of this requirement, the Government shall be utilizing adjectival descriptors as outlined on the included tables.

Recency, as it pertains to past performance information, is a measure of the time that has elapsed since the past performance reference occurred. Recency is generally expressed as a time period during which past performance references are considered relevant. For the purpose of this requirement and RFP, past performance information must be within three (3) years of the RFP memorandum date to be considered recent.

Relevancy, as it pertains to past performance information, is a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the source solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance.

Risk, as it pertains to source selection, is the potential for unsuccessful contract performance. The consideration of risk assesses the degree to which an offeror’s proposed approach to achieving the technical factor or subfactor may involve risk of disruption of schedule, or degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

Significant Strength is an aspect of an offeror's proposal that has appreciable merit or appreciably exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

Significant Weakness in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance. See FAR 15.001.

Strength is an aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Tradeoff Process is the process which permits tradeoffs among cost or price and non-cost factors and allows the Government to accept other than the lowest priced proposal.

Uncertainty is any aspect of a non-cost/price factor proposal for which the intent of the offer is unclear (e.g. more than one way to interpret the offer or inconsistencies in the proposal indicating that there may have been an error, omission, or mistake).

Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

52.212-

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern”, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term

“successor” does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Veteran-owned small business concern” means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127)”, means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted electronically on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212- 3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ___ .

[Offeror to identify the applicable paragraphs at (c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any.) These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a small business concern.

(2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. (Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.) The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, ( ___ ) is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, ( ___ ) is not a women-owned small business concern.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that--

(i) It [ ___ ] is, [ ___ ] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: ___ .] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that--

(i) It [ ___ ] is, [ ___ ] is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: ___ -.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

Note: Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(8) Women-owned business concern (other than small business concern). (Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, a women-owned business concern.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:

(10) HUBZone small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents, as part of its offer, that--

(i) It [ ___ ] is, [ ___ ] is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR Part 126; and

(ii) It [ ___ ] is, [ ___ ] is not a HUBZone joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: ___ .] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(d) Certifications and representations required to implement provisions of Executive Order 11246--

(1) Previous Contracts and Compliance. The offeror represents that--

(i) It ( ___ ) has, ( ___ ) has not, participated in a previous contract or subcontract subject either to the Equal Opportunity clause of this solicitation, the and

(ii) It ( ___ ) has, ( ___ ) has not, filed all required compliance reports.

(2) Affirmative Action Compliance. The offeror represents that--

(i) It ( ___ ) has developed and has on file, ( ___ ) has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 CFR Subparts 60-1 and 60-2), or

(ii) It ( ___ ) has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

(e) Certification Regarding Payments to Influence Federal Transactions (31 U.S.C. 1352). (Applies only if the contract is expected to exceed $150,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made.

(f) Buy American Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy American --Supplies, is included in this solicitation.)

(1) The offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of “domestic end product.” The terms “commercially available off-the-shelf (COTS) item,” “component,” “domestic end product,” “end product,” “foreign end…