W91SMC-17-T-0002_-_Inactive_Duty_Contract_Quarters.pdf

SEE ADDENDUM

(No Collect Calls)

W91SMC-17-T-0002 01-Feb-2017

b. TELEPHONE NUMBER

309-633-5707

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 06 Mar 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91SMC9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BENJAMIN B. YEUTSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USPFO-IL - 182AW/BASE CONTRACTING OFFICE

2416 S FALCON BLVD

PEORIA IL 61607-5023

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE F8P3SV 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

182 SERVICES (F8P3SV)

SARAH MARKHAM

6915 W SMITHVILLE RD, BLDG 628

PEORIA IL 61607-5023

TEL: 309-633-5242 FAX:

309-633-5539FAX:

TEL: 309-633-5204 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF54

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91SMC-17-T-0002

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Inactive Duty Contract Quarters

FFP

Inactive Duty Contract Quarters, Blanket Purchase Agreement to start on or about 1 May 2016. Hotel will be allowed to not meet all mandatory minimum room requirements for the first six months of the BPA, but it must meet all billeting requirements without exception after that time. If the hotel is an incument hotel then the hotel must meet the minimum room requirements at the award of the BPA.

Hotel must be within a 25-mile radius of the 61607 zip code. Hotel will follow terms and conditions dated 30 March 2016. Unit price will be per room including state and local hotel occupational tax and may include local TIFs within the individual room cost. This BPA contractor must be on-site for any and all stays and inspections with the local hotel being utilized for the inactive duty contract quarters.

FOB: Destination

SIGNAL CODE: A

NET AMT

PERFORMANCE WORK STATEMENT

INACTIVE DUTY CONTRACT QUARTERS

(PWS)

FY17

182ND

AIRLIFT WING

AIR NATIONAL GUARD BASE

PEORIA, IL 61607

INACTIVE DUTY CONTRACT QUARTERS

DATED 29 January 2017

1.0 SCOPE OF WORK: To provide non-personal services for single and double occupancy lodging accommodations and related services for authorized Air National Guard personnel of the 182nd Airlift Wing, Illinois Air National Guard, 2416 S. Falcon Blvd, Peoria, IL 61607, participating in our supporting weekend Regularly Scheduled Drill (RSDs), Split Regularly Scheduled Drill (SRSDs), and Active Duty for Training as called for by the Contracting Officer or the Contracting Officer’s Representative (COR). The performance standards and requirements for these services include the following responsibilities:

Total blanket purchase agreement period shall not exceed (4) calendar years. Blanket Purchase Agreement Calls will range from $1.00 to $30,000.00. Any calls placed above $25,000.00 will need to be invoiced through the Wide Area Workflow at the web site listed in Defense Federal Acquisition Regulation Supplement 252.232-7008 within this Blanket Purchase Agreement. The proposal must include the following:

(1) Statement of Technical Capabilities

(2) Completed Price/ Cost schedule

(3) Current public health inspection

(4) DUNS number, Cage code and Tax Identification number

The 182nd Airlift Wing has a requirement for lodging accommodations to be available during the Regularly Scheduled Drill (RSD) periods that are outlined in the schedule below under the Performance Period section. The 182nd Airlift Wing typically performs RSDs on the first weekend of each month. However, in some cases due to holidays and Super Drill (four day RSD) this may not be the case. Super Drill weekends consist of Thursday, Friday, Saturday night stays, but may require limited lodging beginning on Wednesday and normal lodging for the remainder of the RSD period, usually four consecutive days.

PERIOD OF PERFORMANCE: 1 April 2017 – 31 March 2022

DESCRIPTION OF REQUIRED SERVICES: All services are to be performed at the contractor’s facility.

2.0. DEFINITIONS/ ABBREVIATIONS.

2.1 182AW – 182nd Airlift Wing

2.2 182FSS – 182nd Force Support Squadron

2.3 182SFS – 182nd Security Forces Squadron

2.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR). An individual appointed in writing to act as the Contracting Officer Representative on matters of technical supervision and inspection in the administering of blanket purchase agreements and contracts.

2.5 DIRECTOR OF BASE MEDICAL SERVICES (DBMS). This individual is charged with defining, setting, and monitoring standards and procedures of food service activities.

Military Public Health personnel from the DBMS office inspect sanitary conditions and apply ratings based upon their professional qualitative judgment.

2.6 Quality Assurance Surveillance Plan (QASP) The QASP provides a means for evaluating whether the contractor is meeting the performance standards identified in the PWS.

2.7 RSD – Regularly Scheduled Drill; defined period that will normally occur on the first weekend of a month or that is designated in writing by the Wing Commander.

3.0.PURPOSE:

3.1. The 182nd Airlift Wing intends to execute a multiple award Blanket Purchase BPA with no more than (3) vendors to provide quality single and double occupancy lodging accommodations by the 182nd Airlift Wing Contracting Officer or a designated

Contracting Officer’s Representative (COR). 182nd Airlift Wing members/ Guests, who are eligible for government quarters, will be authorized in writing to direct invoices to the 182nd Airlift Wing Force Support Squadron Lodging Office.

3.2. To provide lodging in accordance with Air Force Instructions (AFI) 34-246, Air National

Guard Instructions (ANGI) 34-246, Sup I; Air Force Manual (AFMAN) 34-247, and Air Force Instruction (AFI) 34-246, 182nd Airlift Wing Supplement.

3.3.To provide lodging in locations historically absent of crime, pests, and/ or security threats to our members.

4.0.LOCATION: Contract Quarters shall be within a 25-mile radius of the 182nd Airlift Wing, Air National Guard Unit on 2416 S. Falcon Blvd, Peoria, IL 61607. The contractor shall be located within the Central Standard Time Zone and be located within the same 25-mile radius of the aforementioned address. This requirement is to provide minimum transportation time between the contract quarters and work location. Heavy city traffic and odd working schedules necessitate the requirement for minimum driving distance.

5.0. REQUIREMENTS:

5.1. The Contractor will furnish all labor, equipment, and material required to operate and maintain each room and common areas used under this blanket purchase agreement.

Standard commercial practices are required under this blanket purchase agreement.

5.2.Contractor Furnished Items

5.2.1. Single Occupancy Rooms (SGL) will contain an overall living and sleeping area having a minimum of 250 square feet. Not more than one person will be assigned to each SGL room, not more than one person per bathroom (SGL occupancy).

5.2.2. Double occupancy room (DBL) will contain an overall living and sleeping area having a minimum of 250 square feet. No more than two persons will be assigned to each DBL room or more than two persons per bathroom (DBL occupancy).

5.2.3. Contractors must pass a pre-award inspection of the facilities before award can be made in accordance with paragraph 2.2. The Contracting Officer may allow contractors to correct discrepancies with facilities. Discrepancies shall be corrected within 7 business days or within a time determined acceptable by the Contracting Officer.

5.2.4. A copy of the latest inspection report prepared by a duly appointed state inspector in the performance of their official duties will be made available, upon request, to a representative of the Contracting Office.

5.2.5. A master folio listing all of the charges up to and including the current RSD weekend. Charges made in conjunction with a RSD weekend will be charged to the first master folio of a month. A master folio listing will include all charges made after the RSD weekend up to the 1st day of the next month.

6.0. FACILITIES AND APPEARANCE STANDARDS:

6.1.Room and bathroom facilities will be constructed and finished to provide proper degree of light reflectance and sound abatement. An operable light will be provided over each bathroom sink. An electrical wall receptacle in the immediate area of the sink must allow the use of electric razors, hair dryers, etc. Room will be provided with hot and cold running water that is maintained for bathing.

6.2.Living quarters will be heated, air-conditioned, and ventilated to the extent necessary to maintain proper health, safety and comfort standards as established by current energy conservation guidelines (68 degrees winter maximum, 75 degree summer minimum). All living/sleeping areas will have individual heating/cooling controls for occupant adjustment within the room or rooms.

6.3. All hardware, including hinges, knobs, chains, fans sliding doors and the like, will be in good working condition.

6.4. Outlets for all lamps and other appliances and all electrical cords, bulbs, lights and switches will be installed and maintained in accordance with local electrical codes.

All electrical equipment, switches and plugs must be in good repair.

6.5. All entrance doors will have double locks, one of which will insure that entry cannot be gained from outside while room is occupied and all windows will have a locking device but may include an item foreign to window construction, if approved by the Contracting Officer.

6.6. All rooms will be primarily accessed from an interior hallway entrance of the lodging facility (secondary exterior room entrance is acceptable).

6.7. Lodging facility will be equipped with an interior/exterior security alarm or camera surveillance system.

6.8. All structural components of the facilities, including plumbing, electrical, heating and cooling systems, will be installed and maintained in accordance with all local and state building, safety and fire codes. Each room will have an operative smoke detector and operative heat sensitive sprinkler system. Copies of all inspection reports by local and state authorities issued within two (2) years of award of the blanket purchase agreement will be furnished to the Contracting Officer upon request.

6.9. Windows will have blackout capability or adequate light reduction for day sleepers.

No room containing broken windows or broken window panes will be occupied at any time.

6.10. All floors in living/sleeping areas will be carpeted.

7.0. HOUSE KEEPING STANDARDS

7.1. Carpet must be clean and free of dirt, lint cuts, tears, stains cigarette burns, and smudges, the carpet must present a clean, pleasant appearance.

7.2. Paints, varnishes, or other finishes must be clean and free from damage.

7.3. Drapes, window shades, venetian blinds and window screens must be clean, in good repair and operable.

7.4. All windows will be clean and free of insects.

7.5. Furniture, fixtures and equipment must be clean, in good repair and all surfaces will be free from dirt, dust, cigarette burns, peeling, scars, scratches, marks, tears, chips and similar blemishes.

7.6. Trash containers will be provided (1 in bedroom and I in bathroom) and lined with clean plastic bags. Trash will be removed from room on a daily basis.

7.7. All rooms, bedding and furniture will be free of insect pest, rodents and or reptilian infestation.

7.8. Living quarters, including bathrooms, will be free of all offensive odors, mildew, animal, and human waste etc.

7.9. Commodes will be cleaned and sanitized daily. No stains, odors, or residue are allowable.

7.10. Sink/tubs/showers will be cleaned daily. No soap scum, mineral deposits, shaving cream or toothpaste deposits are allowable.

7.11. Bathroom floors will be cleaned and sanitized daily. Floors will be free of cracks, loose tile or grime build-up in corners and around commode.

8.0. FURNITURE EQUIPMENT AND STORAGE

8.1. Furnishings and equipment must be clean and in good repair.

8.2. All rooms will have a color television (19 inch minimum acceptable size) Unit must receive all local area television stations.

8.3. Radio-clock: 1 per room.

8.4.A minimum of 24 linear inches of hanging space per person will be provided in either a closet or in a dressing room.

8.5. A minimum of one desk or writing table, one desk chair and an operable desk lamp or equivalent which contains at least a 60 watt bulb will be provided in rooms.

8.6.Mirror: 1 per sleeping room.

8.7.A minimum of one dresser or dresser/deck which contains one drawer per person for storage of garments will be provided in each. Drawer will have a minimum of 1.875 cubic ft. space (approximately 30”x6”x18” or combination of drawers with equivalent of 1.875 cubit ft. Night stand and desk drawer are not considered adequate.

Drawers will be in good operating order.

8.8. Chair, occasional: 1 per room.

8.9. A queen or larger bed will be supplied for each person. Mattresses, mattress covers and box springs are required and will be free of tears, odors, insects, and stains.

Mattresses will be firm, free of lumps and will not sag.

8.10. Luggage Rack: 1 per bed

8.11. One night stand will be provided for each bed.

8.12. Reading lamp or overhead lighting provide with each bed.

8.13. Adequate lighting will be provided in each room to include an entry switchable light or lamp, a desk or writing table light or equivalent, night stand and/ or bed reading light, and a bathroom light.

8.14. Bathroom must be constructed to provide convenient sanitary facilities. Wash basin and shower tub areas will have a vanity table, a large minimum 18”x30” mirror, stopper devices, soap dishes, towel bars/hooks, and grounded electrical outlets conveniently located for use of electrical razors, hair dryers, etc. Loose, missing, or badly worn/damaged wall tiles, floor tiles, fixtures or accessories are unacceptable.

Bathrooms must have a working exhaust fan or an exterior window that can be opened which must be of frosted glass or curtained to provide privacy. The shower/tub combination will have shower doors or curtains.

9.0. SERVICES

9.1. Assignment of Quarters/ Rooms:

9.2. Check in/ Out Service: The contractor must provide a check-in/ out service on a 24 hour basis, 7 days a week. The desk area will be clean, efficiently designed to process multiple check-in/ out simultaneously, and sufficiently staffed with trained personnel. Contractor agrees to inform all government personnel assigned accommodations under this agreement of the required check-in/ out time. Check-out must be prominently posted. Government personnel, who incur another day’s charge because of failing to meet the required check-out time, do so at their own expense.

The government incurs no liability in this instance.

9.3. Dining Facilities: On-site facilities under contractor’s control providing breakfast, lunch, and dinner menus must be clean and post a current health certificate.

9.4. Custodial/ Sanitation Services: Daily services include, but are not limited to, room cleaning (to include vacuuming, emptying trash, and dusting), bed making, linen exchange (as requested), adequate quantities of soap, 2 towels, 1 wash cloth, sanitized drinking glasses, facial tissues, and cloth bath mat. These requirements are minimum requirements per person.

9.5. Linen Service: Linen service will be provided at least twice per week or when occupancy changes, whichever occurs first, and whenever necessary due to guest personnel requirements. Additional blankets will be clean, freshly laundered without any objectionable odors, and in good condition, free from tears, rips, holes, stains, and extensive wear.

9.6. Common Use Areas: The contractor will keep all hallways, corridors, grounds, and other adjacent areas under the contractor’s control in a clean, neat, and safe condition.

9.7. Guest Laundry: A coin-operated laundry service must be available on the premises.

Such facilities shall be clean and in good repair at all times.

9.8. Smoking policy: Rooms provided by the contractor will only be for non-smoking rooms unless approved by the Contracting Officer.

9.9. Security Containers: A safe/ safe deposit box will be provided within the rooms or at the registration desk for protecting valuables.

9.10. Utilities: Contractor will furnish all utilities including heating and air conditioning in season and hot and cold running water. In addition, hot water shall be continuously available to all occupants. If utilities fail, due to other than a service-wide failure, for more than (4) hours, the Contracting Officer may require the contractor to relocate all guests for which accommodations have been obtained, to another hotel/ motel of equal or better quality at the contractor’s expense.

9.11. Telephones: A telephone must be furnished in each room provided under this blanket purchase agreement. Room occupants will not be charged long distance charges for any calls made to the (309) 633-XXXX numbers. The personnel visiting are required to be in contact with the 182nd Airlift Wing in the normal conduct of business necessitating the use of charges to these numbers at no extra charge. Any additional long distance charges will be considered personal long distance charges and need to be paid for by the member.

9.12. Wake-up Service: A wake-up service will be provided (if requested by the occupant) 24 hours a day, seven (7) days per week.

9.13. Internet Service: Internet shall be available for all members staying within the contract quarters at no additional charge.

9.14. Extra Services: Any and all extra services not specified in this Performance Work

Statement, or not normally included in the room rate, will be paid by the individual(s) requesting and receiving the extra service.

10.0. QUALITY ASSURANCE

10.1 Contractor agrees that an inspection of the premises may be conducted at the discretion of the Contracting Officer between 0800 and 1600 Central Standard Time.

10.2. Any discrepancy noted during an inspection will be made known to the Contractor, who will in turn acknowledge notice of the discrepancy. The Contractor may provide a notice to the Contracting Office on their own company letterhead of any noted concurrence or non-concurrence of discrepancies or comments, if they so desire. The Government reserves the right to suspend or terminate a BPA for default or convenience of the Government for not meeting the quality standards previously set forth.

11.0. RESERVATION CANCELLATION/ LATE ARRIVALS PROVISIONS:

11.1. Room Availability. The contractor shall have the minimum of double or single occupancy rooms, as noted below, set aside until each RSD BPA call is issued for that month.

The current schedule for RSDs and SRSDs will be provided to the Contractor by the COR or the Contracting Officer. This schedule is issued prior to the beginning of the federal fiscal year (October). Rooms will be set-aside for three different types of stays.

11.1.1. Regularly Scheduled Drills (RSDs). RSDs will require Friday and Saturday night block of rooms. RSD blocks will consist of a minimum of all double occupancy and single occupancy rooms that are not already assigned to a previous customer as of the signing of the BPA. The contractor will be allowed to honor previous contracts up to 6 months after the issuance of the BPA. After 6 months from the date of signing of the BPA, the Government will be entitled to first priority to all rooms. The RSD block of rooms will be held until a BPA call is issued for that month or the COR or Contracting Office notifies the contractor that they may release the remaining rooms to the public.

11.1.2. Split Regularly Scheduled Drill (SRSD). SRSDs will normally require a Saturday night SRSD block of rooms. SRSDs will consist of 10 double occupancy rooms and 5 single rooms. SRSD block rooms shall be notified at the same time as RSD rooms are reserved. The rooms will not be required to be held once the RSD BPA Call is either issued or rooms are released. The COR or Contracting Officer may request additional dates on an as needed basis. After the RSD BPA Call is issued or the COR or Contracting Office notifies the contractor, then all rooms are released to the public and Guard members are accommodated on an as-available basis.

11.1.3. Super Regularly Scheduled Drill (Super RSD). Super RSDs will require a Thursday, Friday, and Saturday night block of rooms. Super RSD blocks will follow the same reservation requirements of RSDs. The Super RSD block of rooms will held until a BPA call is issued for that month or the contractor is notified that they may release the remaining rooms to the public.

11.2. The hotel is required to utilize double occupancy to the fullest extent possible. The

COR will assign all roommates. The COR will assist hotel staff in determining the reservation status of each member by providing an option on the “Reservation Listing”, (see Reservation Listing) or the roommate’s name. The hotel shall not make changes to the reservation listing without consulting with the COR. The reservation options will be as follows.

11.2.1. Option 1 – Double Occupancy assigned by the COR.

11.2.2. Option 2 – Flight Status. Aircrew members on flight status shall be identified by the COR. Only aircrew on flight status and scheduled to fly the next day are authorized single rooms. Any individuals not on flight status and requesting a single room will pay the rate agreed upon between the hotel and the individual and will not be covered under this BPA.

11.2.3. Option 3 – Annual Training (AT). Some members will be performing their “Annual

Field Training” and some will be performing “Extended Active Duty Training” at the Peoria Air National Guard and will be authorized consecutive nights lodging at the member’s expense. All reservations will be made by the individual Guard members and will be billed to the member’s credit card. These members will not have their room direct billed. The hotel will be notified with as much notice as possible prior to those dates and the Government shall be accommodated with top priority, circumstances permitting.

11.3. If no double rooms are available, management may designate single rooms in lieu of double rooms at no additional cost to the Government.

11.4. Rooms shall be made available to all personnel assigned regardless of gender, race, color, creed or national origin and the contractor shall affirmatively act to insure that all designated personnel are given identical consideration in assignment of room accommodations and use of public facilities provided for guests generally.

11.5 Early/ Late Arrivals: If a person arrives prior to the date of their reservation, the contractor shall contact the COR immediately. If the COR is not contacted upon the member’s arrival and provides the member with a room without consulting with the COR, then the hotel will assume all costs for the hotel room. If the occupant has not been registered, or advance reservation have not been confirmed by 5:00pm (1700 hours) of the date of arrival then the reservations shall be considered as cancelled.

The hotel may not release the rooms to the general public as the Government will pay for any and all rooms whether utilized or not if the cancellation occurs within 48 hours of the room reservation stay.

11.6. Reservation Cancellations. Reservations will be able to be cancelled up to the

Wednesday at 4pm prior to a RSD weekend or 48 hours from the room reservations stay. The Government will assume no responsibility for payment prior to that date.

Room reservations may be cancelled within 24 hours of the room reservation stay, if approved by both the COR and the assigned hotel representative. All room reservations may not be cancelled if notification is provided less than 24 hours prior to the stay. Room reservation cancellation will only be accepted by the Contractor from either the designated COR or a Contracting Officer.

11.7. Overbooking: In case of overbooking, personnel will be transported to, and accommodated in another lodging facility of equal or higher quality standards at no additional expense to the individual or the Government. Members will not be placed in roll-away beds to meet the original reservation requirement, unless prior approval is made by the COR or Contracting Officer. Any changes due to overbooking shall require the contractor hotel to contact the COR.

12.0. BPA CALL ORDERING PROCESS

12.1. Request for Quote. The COR or the Contracting Officer will request the number of rooms available for that night. The Contractor agrees to provide no less than the 55 double occupancy rooms and 10 single occupancy rooms or the alternative dates as identified by the Government. As dates are identified for training that will require personnel to be placed in hotels, the contracting officer will request a quote from each hotel for a BPA call at the firm fixed price identified in in para. 12.2.1. The contractor shall respond within 48 hours of the contracting officer requesting rooms. The hotels will be filled according to the lowest rate offered until all lodging requirements have been met.

12.2. Room Rates - Rooms shall be at or below the local GSA per diem rate at the time of the BPA call. The Federal Government is tax exempt. Illinois State Law does allow a hotel to invoice for the state and local Hotel Occupation Tax. The Hotel Occupation Tax may be considered in addition to the local GSA per diem rate. Local TIF rates may be applied if necessary. If any of the aforementioned taxes and TIF rates are able to be waived then the contractor will waive them at the time of the stay.

The prices to the Government shall be as low as or lower than those charged the supplier’s most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment.

12.2.1 Double and Single occupancy rooms will be the same rate. Double occupancy will consist of a double room with two (2) beds and a private bath. Single occupancy room will consist of a room with one (1) bed and a private bath. Beds must be no smaller than a queen bed, unless approved by the Contracting Officer. Room rates are on a per room basis including applicable hotel/ motel occupational taxes. Rate for either a double or single occupancy will be: $__________.

12.3. Room Occupancy. Each hotel’s available rooms will be assigned until filled. Double occupancy rooms will be filled first with all E-1 through E-8 grades and O-1 through O-4 grades. Single occupancy rooms will be provided to active flyers, unit commanders (as identified), O-5 and above, E-9, and any additional individuals as approved by the COR.

12.4. The Government is charged only for rooms actually utilized. Any additional room charges, such as phone calls, movie charges, meals, etc. will be charged to the individual(s) occupying the room.

13.0. GENERAL INFORMATION:

13.1. Disorderly Conduct: Incidents of disorderly conduct on the part of 182nd Airlift Wing Air National Guard personnel occupying the rental accommodations will be reported by telephone to the Contracting Officer or COR. An itemized list of damages caused by personnel in the assigned rooms will be submitted to the Contracting Officer giving the specifics of the incident, occupants name and room number for referral to appropriate persons. However, the Government does not assume liability for any damage cause by personnel acting outside the scope of their employment.

Such damage will remain the responsibility of the individual(s) causing damage.

13.2. Organizational Conflicts of Interest. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest nor shall the contractor employ any person who is an employee of the military or civilian, unless such person seeks and receives approval in accordance with DoD Directive 5500.7 Standards of Conduct

14.0. GOVERNMENT PROVIDED INFORMATION:

14.1. Monthly Reservation Listing: The 182nd Airlift Wing’s Lodging Office will provide the Contractor with an electronic Contract Quarters Authorization Listing or a locally developed form by hard copy, phone fax, or email with the name of the individuals authorized contract lodging. The contractor will provide back the individual authorized contract lodging back to the lodging office with their assigned reservation number.

14.2. Lodging Comment Forms: Contracting or the COR will provide comment card feedback that personnel fill out about positive or negative feedback received from members utilizing their hotel.

14.3. RSD Schedule: The RSD schedule will be provided on an annual basis upon signature by the Wing Commander. The COR will notify and provide the lodging facility with an updated schedule in the event of a schedule change.

15.0. CONTRACT MANPOWER REPORTING: The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/. The applicable Department of Defense Activity Address Code (DoDAAC) for this contract is W91SMC. The applicable Unit Identification Code (UIC) is FA6122.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 01-APR-2017 TO

31-MAR-2022

N/A 182 SERVICES (F8P3SV)

SARAH MARKHAM

6915 W SMITHVILLE RD, BLDG 628

PEORIA IL 61607-5023

309-633-5242 FOB: Destination

F8P3SV

CLAUSES INCORPORATED BY REFERENCE

52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.203-7994 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements - Representation.

NOV 2016

252.203-7995 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements.

NOV 2016

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7001 Buy American And Balance Of Payments Program-- Basic

(Dec 2016)

DEC 2016

252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.225-7048 Export-Controlled Items JUN 2013 252.232-7009 Mandatory Payment by Governmentwide Commercial

Purchase Card

DEC 2006

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.244-7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM TO 52.212-1 - INSTRUCTIONS TO OFFERORS PROPOSAL PREPARATION INSTRUCTIONS

A. INSTRUCTIONS AND VOLUMES REQUIRED: To assure timely and equitable evaluation of Proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors shall assume that the Government has no prior knowledge of their experience, and will base its evaluation on the information presented in the Offeror's Proposal.

1. Volume I - Past Performance

2. Volume II – Technical Capability (Limited to 5 pages)

3. Volume III – Price

B. SPECIFIC INSTRUCTIONS:

1. In regards to all parts: ELECTRONIC, FAX, OR MAILED PROPOSALS WILL BE ACCEPTED. All Proposals must be received by the contracting office no later than the offerors due date and time listed in block 8 of the SF 1449. An initial site visit will be completed on 15 April 2015 by the COR and the Contracting Officer. All questions regarding the solicitation, to include the Performance Work Statement, must be submitted no later than 4:00 p.m., Central Standard Time, 19 April 2016. All Questions and Answers received up to 19 April 2016 at 4:00 p.m. will be posted in an amendment on or about 20 April 2016 on FedBizOps or www.fbo.gov. Any questions received after the question period closing date and time will not be provided a response.

Offerors are responsible for submitting Proposals, and any revisions, and modifications, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Offerors are encouraged to request “Delivery Receipts” and “Read Receipts” to confirm delivery if they do not receive these receipts. Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 4:00 p.m. one working day prior to the date specified for receipt of proposals; or (2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or (3) It is the only proposal received. However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.