Electrical_Services_PWS_22_Jan_15_version_1.pdf

01/22/2015

Performance Work Statement (PWS) Electrical Services

1.0 DESCRIPTION OF SERVICES

1.1. Description of Services. Contractor shall provide all personnel, labor, equipment, parts, tools, supplies, management, transportation and other items necessary to provide installation, replacement, preventative maintenance, scheduled maintenance, inspection services, and emergency and repair services to properly maintain and repair interior and exterior electrical systems and associated components (i.e. fixtures, equipment, switches, breakers).

1.2. Work Requirements. Work requirements will be defined in individual scopes of work issued with each order (call) under this BPA, if and when requested by the Government in accordance with the terms and conditions of the awarded BPA. Each response to a call will, as a minimum, include the scope of work, the estimated cost for that work, and the primary point of contact for the specific order (call).

1.3. Work Hours. The contractor shall accomplish normal on-site services between the hours of 6:30 AM and 4:30 PM, Monday thru Friday, as coordinated with the installation Civil Engineering office. No work shall be performed on weekends or Federal Holidays without prior coordination with the Contracting Officer’s Representative (COR) and the Contracting Officer

(CO).

1.4. Emergency Services. Emergency services shall be available as needed.

1.5. Response Time. Services shall be responded to as scheduled and coordinated with the installation COR. It is to be expected that emergency on-site repair services shall be required to be responded to within 2 hours of being notified of the emergency.

1.6. Reporting Instructions. Upon arrival at the job site, the service personnel will report to the Civil Engineering Facility and sign the Contractor sign in sheet with time of arrival. The COR will assist in the access to work sites and identification of priorities as necessary. Upon completion of contract work, the service personnel will sign the Contractor sign in sheet with time of departure.

1.7. Work Site. The Contractor shall maintain the work site in a clean and orderly condition at all times. All refuse, debris, and construction waste shall be legally disposed off site at the Contractor’s expense. All salvageable property removed and not reinstalled shall be returned to the COR, unless told to properly dispose of same when directed.

1.8. Work Site Roadways. The Contractor and Subcontractor’s work shall not interfere with normal operations of traffic including but not limited to emergency vehicles and equipment. The Contractor shall coordinate with the Contracting Officer and the COR if blocking of roads and access ways are required. The Contractor shall use only established haul routes. The Contractor shall provide all necessary marking, lighting, signage, and other acceptable means of identifying personnel, equipment, vehicles, storage areas, and any work or condition that may be hazardous to the operation of aircraft, fire-rescue, equipment, or maintenance vehicles at the installation.

The Contractor shall furnish, erect, and maintain vehicles at the installation. The Contractor shall furnish, erect and maintain barricades, warning signs, traffic control devices and any other items required to maintain traffic control and ensure the safety of aircraft, vehicles, personnel and equipment (either the Government’s or the Contractor’s).

2.0. QUALITY ASSURANCE

2.1. Quality Assurance Requirement. The Government will evaluate the contractor’s performance by appointing a Contracting Officer’s Representative (COR) to monitor performance to ensure services are received. The COR will evaluate the contractor’s performance. Refer to the Quality Assurance Surveillance Plan (QASP)

3.0. GENERAL INFORMATION

3.1. Contractor Personnel. Point of Contact (POC). The Contractor shall provide a primary Point of Contact who shall be responsible for the delivery and performance of the work. The name of this person, and any alternate(s), to include duty hours and telephone numbers, shall have full authority to act on behalf of the Contractor's firm for the specific order (call) and shall be identified prior to performance.

3.1.1. The POC and any alternate(s) shall be able to fluently communicate in English.

3.1.2. Contractor personnel shall wear distinctive clothing bearing the company's name or wear a badge, which contains the company's name and the employee's name, picture and description, clearly displayed at all times while working at the 182AW.

3.1.3. Protective clothing, footwear and other items shall be in compliance with OSHA and/or other Federal/State/local requirements.

3.1.4. The Contractor shall be responsible for the conduct and appearance of his employees while working on the 182AW. The Contractor's employees shall remain fully clothed at all times while performing work associated with this BPA; this includes shirts with sleeves, shoes and long pants. Tank tops, shorts and inappropriate tee shirts worn as outerwear are prohibited. The Contractor will be required to remove from the work site any employee working under this BPA for reasons of conduct, security, or found to be or suspected to be under the influence of alcohol, drugs and any other incapacitating agents. Removal from the work site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required.

3.1.5. All personnel employed by the Contractor in the performance of this BPA, or any representative of the Contractor entering the Government, shall abide by all the regulations of the installation.

3.2. Man-Power Reporting: The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/. The applicable Department of Defense Activity Address Code (DoDAAC) for this contract is W91SMC. The applicable Unit Identification Code (UIC) is FA6122.

3.3. Contractor Employee Restrictions. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

3.4. Conflict of Interest. The Contractor shall not employ any individual who is an employee of the United States Government if the employment of that individual would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the 182 AW, either military or civilian, unless such person seeks and receives approval of the employment in accordance with Department of Defense Directive (DODD) 5500-7, Standards of Conduct. In addition, the Contractor shall not employ any person who is an employee of the 182 AW if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities.

3.5. Illegal Aliens. In accordance with AFI 31-101, The Air Force Installation Security Program (FOUO), illegal aliens without a valid work permit, are unauthorized on the 182AW.

The Contractor shall not hire illegal aliens to perform contract services at the 182AW, nor attempt to bring illegal aliens on the installation. Corrective/punitive action will be taken against the contractor and the illegal alien if the Contractor hires illegal aliens to perform contract services at the 182AW.

3.6. Contractor Travel on Installation. Contractor employees shall not loiter in any working area before or after performing services. All Contractor employees shall limit their travel on the installation only to the specific areas required for performance of services or in travel directly to and from these locations.

3.7. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any Contractor employee who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the Contractor of the requirement to perform services specified herein.

3.8. Federal Holidays. The Contractor is not required to provide services on the recognized Federal Holidays.

New Year’s Day Labor Day Martin Luther King Jr’s Birthday Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

Additional, a list of the 182AW scheduled days off will be provided upon award.

3.9. Continuation of Essential DoD Contractor Services During Crisis. This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DoDI 3020.37, E2.1.1 and E2.1.3.

3.10. Security Requirements

3.10.1. Security Training. All service personal shall complete the Level 1 Anti-Terrorism Awareness Training located on the following website:

https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam and certify that they have completed the training on the 182AW Contractor Access Questionnaire.

3.10.2. Base Access. The 182AW is a closed base, pursuant to Section 21, Internal Security Act of 1950, 50 USC 797 and as such, only persons granted permission may enter. A listing of all Contractor personnel that will be working under this BPA must be submitted to the Contracting Officer 5 working days prior to the start of work. In addition to the personnel listing, any individual that will be performing work on any portion of the BPA is required to submit a 182AW Contractor Access Questionnaire five working days prior to commencing work on the installation. The affidavit will be used by Base Security Forces personnel in conducting background checks and establishment of the Entry Authorization List (EAL). Contractors are responsible for disclosing this information to their employees as well as all subcontractors performing work. The collection, maintenance, and disclosure of background information is covered under the Privacy Act of 1974. The information may be disclosed without your consent as permitted by the Privacy Act. Contractors will be notified in the instance an individual will not be allowed access to the base installation. The specific forms and instructions will be provided after award.

3.10.2.1. Retrieving Identification Media. The Contractor shall retrieve all identification media, including contractor badges from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc. The Contractor shall notify the Contracting Officer in writing when an employee departs, and return the employee’s identification to the office that issued it.

3.10.3. Traffic Laws. Contractor employees shall comply with all 182AW traffic regulations and state traffic laws. Contractor employees are subject to random vehicle speed control checks.

Failure to adhere to base traffic regulations may result in the loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones is strictly prohibited while driving on 182AW, unless the phone is hands free. Seat belt use is mandatory for all drivers and passengers of vehicles.

3.10.4. Random Personnel and Vehicle Searches. Contractor employees are subject to random personnel and vehicle searches. If Contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

3.10.5. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their Contractor owned vehicle or privately owned vehicle while on 182AW.

3.10.6. Reporting Requirements. Contractor employees shall immediately report to an appropriate Government authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, Contractor personnel, resources, and classified or unclassified defense information.

3.10.7. Physical Security. Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the Contractor’s use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

3.11. Safety.

3.11.1. The Contractor shall ensure that all equipment used in the performance of this contract has proper safeguards to prevent accidents to Contractor, Civilian and Government personnel.

3.11.2. The Contractor shall comply with all applicable laws and safety regulations to include the U.S. Army Corp of Engineer’s Safety and Health Requirements Manual 385-1-1 and the State of Illinois Occupational Safety and Health Act (OSHA). Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor, and the Government will assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities. The Contractor shall provide all personal protective clothing and equipment for Contractor employees.

3.11.2.1. Fire Prevention and Safety Standards. Contractor employees shall comply with the Occupational Safety and Health Act (OSHA), 182AW Fire Protection Program, Air Force Occupational Safety, and the Fire Prevention and Health Program.

3.12. Hazardous Materials (HAZMAT). The Contractor shall establish hazardous material (HM) storage and distribution system when HM is to be utilized. All HM required to support the contract shall be reported to the KO/COR using the Material Approval Submittal process. The Contractor HM Identification Form Part I will be submitted by the Contractor to the Contracting

Officer prior to work onsite. The Contractor shall maintain the HM Identification Form on the job site for inspection/verification. Contractor shall coordinate with the COR and the 182AW’s Bio-Environmental personnel to ensure proper storage and disposition of HM materials. At completion of the work, the Contractor shall submit the completed HM Identification Form Part

II.

3.13. Waste Prevention. The Resource Conservation and Recovery Act (RCRA – 42 USCA #6962) Executive Order 13101, dated 14 Sept 1998, “Greening the Government through Waste Prevention Recycling and Federal Acquisition” mandates waste prevention and recycled content requirements in each contract/task/delivery order. The plan implements these procedures and Contractors will be issued a list of recyclable materials pertaining to the contract/task/delivery order and the method of reporting this data.

3.14. Laser and Laser Emitting Equipment. Contractor and Subcontractors shall not bring onto the site any equipment that emits a “laser” light without receiving prior proper authorization. This applies to any and all laser devices, including but not limited to pointers, leveling, surveying, etc. devices.

3.15. Radioactive. Contractor shall not bring on to the site any radioactive sources without prior authorization. This requirement applies to radioactive sources to include soil compaction tests or stress/support studies for detection of structural/weld defects in structural framing, pressurized piping, vessels, etc. Prior to the use of any commercially-owned/operated radioactive source products to be used on the site, documentation shall be reviewed and approved by the Contracting Officer.

3.16. Inspections and Tests. Inspections and tests are for the sole benefit of the Government and shall not relieve the Contractor of the responsibility of providing quality control measures to ensure that the work strictly complies with the contract requirements. No inspection by the Government shall be construed as constituting or implying acceptance. Wherever testing or analysis of materials is required, such testing will be made at the Contractor’s expense, unless otherwise noted. The Contractor, at no cost to the Government, will accomplish subsequent testing of materials that fail to meet specifications.

3.17. Smoking in AF Facilities. Contractors are advised that the Air Force has placed restrictions on the smoking of tobacco products in Air Force facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in facilities. Contractor employees and visitors are subject to the same restrictions as the COR.

Smoking is permitted only in designated smoking areas.

3.18. Illegal Substances. Illegal substance possession and/or use will not be tolerated on any military installation, including the 182AW. The Contractor shall ensure employees who have base access do not possess and/or use illegal substances. All Contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances. Contractors found to be in possession of illegal substances will be barred from the installation and subject to arrest and prosecution by local authorities.

4.0 INVOICING/PAYMENT

4.1. Invoices. Upon completion of work, the Contractor will submit an invoice electronically through Wide Area Workflow.

4.2. Payments. Payment for all invoices will be made by the Defense Finance and Accounting Service (DFAS) through electronic funds transfer in accordance with the company information registered in the System for Award Management (SAM).