05__PWS_for_HAS.docx

PERFORMANCE WORK STATEMENT (PWS)

Maintenance and Repair of Hardened Aircraft Shelter (HAS) Doors On Kunsan AB

1. GENERAL: This is a non-personnel services contract to provide maintenance and repair of Hardened Aircraft Shelter Doors (HAS) on the Kunsan Air Base (Kunsan AB), The Republic of Korea (ROK). The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform quarterly inspection, testing, preventive maintenance (PM) and unscheduled repair of all the Hardened Aircraft Shelter (HAS) doors identified in Technical Exhibit (TE) 2 as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. Historical quantities for replace/repair parts of doors is attached in the TE 2 as well.

1.2. Background: The Kunsan Air Base has maintained numerous aircraft shelters that are composed of shelter structures, approximately 100-ton explosion proof type main door (sliding, bi-swing and double sliding type), 2-ton overhang bi-leaf metal rear and personnel side door. Entire aircraft shelter structures are classified to mission critical facilities and stable/safe operation of each door is considered as the most essential part of facility maintenance that could cause delay of aircraft mission flight. All the doors have been maintained and repaired for years via qualified service contractor who are knowledgeable and experienced with same or similar type of doors in the industry.

1.3. Objectives:

· Not to impact any mission delay due to malfunctions, failure and or lack of maintenance of doors

· Improve and maintain door operating condition via proactive/preventive maintenance

· Predict malfunctioning, failures and possible errors of doors via regular inspection

· Prevent and minimize mishaps, injuries, accidents and any of human made errors by a systematic and periodic safety checks

· Respond any of emergency case to possibly cause further mission delay due to malfunction of doors

· Keep maintenance and repair records

1.4. Scope: Quarterly inspect, test and perform maintenance for main, rear and personnel doors. Services include also 24/7 emergency calls and service calls for minor repairs. The contractor shall accomplish timely repairs upon requested by an issuance of delivery order from the Contracting Officer (KO).

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

1.5.1. Recognized Holidays: Except for the emergency call service specified in the paragraph 5.2.1, no services shall be provided and no charges shall be incurred and or billed to any order on this contract on any of the holidays listed below.

U.S. Government legal holidays

(1) 1 January (New Year's Day)

(2) 3rd Monday, January (Dr. King’s Birthday)

(3) 3rd Monday, February (President's Day)

(4) Last Monday, May (Memorial Day)

(5) 4 July (Independence Day)

(6) 1st Monday, September (Labor Day)

(7) 2nd Monday, October (Columbus Day)

(8) 11 November (Veterans' Day)

(9) 4th Thursday, November (Thanksgiving Day)

(10) 25 December (Christmas Day)

ROK legal holidays

(1) 1 and 2 January (New Year)

(2) Lunar New Year (31 December, 1 and 2 January on the Lunar Calendar)

(3) 1 March (Independence Movement Day)

(4) 1 May (Labor Day)

(5) 5 May (Children's Day)

(6) Buddha's Birthday (8 April on the lunar calendar)

(7) 6 June (Memorial Day)

(8) 17 July (Constitution Day)

(9) 15 August (Liberation Day)

(10) Chu-Suk (14, 15, and 16 August on the Lunar Calendar)

(11) 3 October (National Foundation Day)

(12) 25 December (Christmas Day)

1.5.2. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 – 1700 Monday thru Friday except Federal/ROK holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the Contracting Officer Representative (COR) and reschedule the work to minimize disruption.

1.6. General Information

1.6.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures that the work complies with the requirements of the contract. The written Quality Control Plan (QCP) shall be submitted to the KO and Contracting Officer Representative (COR) within 30 working days after contract award for his/her review and within 5 working days when changes are made thereafter.

1.6.1.1. The contractor’s QCP shall contain, as a minimum, the following items:

1.6.1.1.1. A description of the inspection system to cover all services. Description shall include specifies as to the areas to be inspected on a scheduled and unscheduled basis, frequently of inspections, and the title and organizational placement of the inspector(s).

1.6.1.1.2. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

1.6.1.1.3. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

1.6.1.1.4. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.6.2. Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Place of Performance: The work to be performed under this contract will be performed at the listed facilities on TE 2.

1.6.4. Type of Contract: The government will award a firm fixed type in combination with requirements type contract.

1.6.5. Security Requirements: The contractor shall comply with all installation security requirements. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

1.6.6. Special Qualifications:

1.6.6.1. Prior Experience:

1.6.6.1.1. Prime Contractor’s Prior Experience: The contractor shall have at least two (2) years of experience within the last six (6) years in General Construction for Civil Engineering and Construction as specified in this PWS.

1.6.6.1.2. Prime or Sub-contractor’s Prior Experience: The contractor have at least two (2) years’ prior experience in maintaining and repairing of Bullet/Fire/Bomb (explosion) Proof Doors within the last six (6) years.

1.6.6.2. Licenses:

1.6.6.2.1. Prime Contractor’s Licenses: The prime contractor shall possess valid and current license of General Construction for Civil Engineering and Construction (종합건설업중 토목/건축공사업) issued by the Republic of Korea (ROK) Government.

1.6.6.2.2. The prime contractor or authorized subcontractor shall possess valid and current license of Metal Window and Door Works for Special Door Construction (금속구조물 및 창호 공사업) issued by the ROK Government.

1.6.7. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.8. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of appointment issued to the COR, a copy of which is sent to the Contractor, reflects the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9. Key Personnel:

1.6.9.1. Definition: “Key Personnel” mean employees of the Contractor, or any subcontractor(s), affiliates, joint venture partners, or team members, and consultants engaged by any of those entities that are considered to be essential to the work being performed under this contract. The following personnel are considered key personnel by the government: 1. Contract Manager 2. Mechanic and Electrical Craftsman.

1.6.9.2. Before removing, replacing, or diverting any of the listed or specified key personnel, the Contractor shall:

(1) Written notification to the Administrative Contracting Officer (ACO) reasonably in advance (14 calendar days is considered reasonable);

(2) Submit justification (including proposed substitutions with resumes of equal qualifications stated in this section 1.2.2.) in sufficient detail to permit evaluation of the impact on this contract; and

(3) Obtain the Contracting Officer's written approval. Notwithstanding the foregoing, if the Contractor deems immediate removal or suspension of any member of its management team is necessary to fulfill its obligation to maintain satisfactory standards of employee competency, conduct, and integrity under the clause at 48 CFR 970.5203–3, Contractor's Organization, the Contractor may remove or suspend such person at once, although the Contractor shall notify the Contracting Officer prior to or concurrently with such action.

1.6.9.3. The list of key personnel may, with the consent of the contracting parties, be amended from time to time during the course of the contract to add or delete personnel so long as the aforementioned items are addressed.

1.6.9.4. Contract Manager (CM): The contractor shall provide a qualified CM who shall be responsible for supervising the overall performance of the work. The CM shall have the authority to make on-site decisions on behalf of the contractor on contract matters.

1.6.9.4.1. The CM shall be available within two (2) hour during normal duty hours from Monday through Friday to meet with Contracting Officer’s Representative (COR) to discuss work related issues. After normal duty hours, the CM shall be available within 4 hours, 24 hours a day, and seven days a week. The CM shall be available by cell phone and shall provide their cell phone number to the KO and COR.

1.6.9.4.2. The CM shall have at least two (2) year experiences during the last six (6) years as CM in maintaining and repair of Bullet/Fire/Bomb (explosion) Proof Doors of similar scope of work as specified in the PWS. The CM shall be an individual who is capable of conversing in and understanding English.

1.6.9.5. Electrical Craftsman: Electrical Craftsman(s) shall have a valid and current certification of Craftsman Electricity or Industrial Engineer Electric Work (전기기능사 또는 전기공사산업기사) issued by the ROK. The electrical Craftsman shall have at least two (2) years experiences within the six (6) years in performing electrical repair.

1.6.9.6. Mechanic: The Mechanic shall have at least two (2) years’ experience within the last six (6) years in mechanical repair and maintenance of Bullet/Fire/Bomb (explosion) Proof Doors.

1.6.10. Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.11. Environmental Controls:

1.6.11.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable ROK Interprovincial, City, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws or regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

1.6.11.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to COR. The liability for the spill or release of such substances rests solely with the contractor and its agent.

1.6.12. Safety Requirements: In performing work under this contract, the contractor shall:

1.6.12.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

1.6.12.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and applicable section of latest EM385-1-1, US Army Corps of Engineers Safety and Health Requirement Manual.

1.6.12.3. Develop and provide the start of the first operational performance period a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

1.6.12.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

1.6.12.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

1.6.12.6. Record and report promptly (within one hour) to the KO or COR, all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

1.6.12.7. In the event of an accident or mishap, take reasonable and prudent action to establish control of the accident or mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident and mishap investigative authority through the Contracting Officer.

1.6.12.8. If the government elects to conduct an investigation of the accident or mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

1.6.12.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

1.6.13. Contractor Personnel:

1.6.13.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the KO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

1.6.13.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

1.6.13.1.2. The contract manager or alternate shall be available during normal duty hours within two (2) hours to meet on the installation with government personnel (designated by the KO) to discuss problems. After normal duty hours the manager or alternate shall be available within four (4) hours.

1.6.13.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the KO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

1.6.13.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

1.6.13.2.2. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of Army, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation.

1.6.13.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day (normally eight hours with one hour for lunch) the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

The Government will provide water, sewage and electricity only for the directly use of contractor’s performances. The contractor shall not use any utilities for the contractor’s own purpose. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials and Equipment: The Contractor shall furnish all parts and materials required to perform this contract. Equipment and materials used in the performance of this contract shall be that which is recognized as standard in the trade, and in accordance with manufacturer’s specifications and the Operations and Maintenance manuals. Replacement items shall be standard products from manufactures regularly engaged in the production of such supplies, parts, or materials. Items without technical specifications shall be of acceptable industrial grade and quality and require COR’s approval prior to replacement or repair. Items in Technical Exhibit #4 are typical examples of acceptable materials currently in use.

5. SPECIFIC TASKS:

5.1. QUARTERLY SAFETY INSPECTION, TESTING AND PREVENTIVE MAINTENANCE:

5.1.1. The Contractor shall perform quarterly safety inspection, testing and PM of all doors identified in Technical Exhibit #1 to ensure reliable and continuous safe operation of the doors IAW the Operations and Maintenance manuals and manufacturer’s specifications. The below maintenance list is typical for the doors and may serve as a guide for developing the contractor’s maintenance scheduled tasks.

5.1.1.1. Type A (Single Sliding)

Front Main Door (Sliding Door)

a. Lubricate pinion and rack to ensure normal operation.

b. Inspect knife edge to see if running through and generally free of dirt and grime, clean as needed to ensure normal operation.

c. Inspect and adjust dust wipers, as needed to ensure normal operation.

d. Inspect and adjust main roller assemblies, as needed to ensure normal operation.

Motor to Door

Rear Blast Door

Personnel Door

5.1.1.2. Type B (Bi-Swing)

Front Main Door (Bi-Swing Door)

Rear Blast Door

Personnel Door

5.1.2. The Contractor shall prepare and submit a written inspection, testing and daily work schedule for preventive maintenance (PM) to the COR for review/approval on a quarterly basis. The schedule of safety inspections, tests and PM shall identify types of safety inspection, tests and PM projected. The schedule shall be developed in order to ensure all required quarterly HAS inspections, tests and PM are performed during each quarterly interval period.

5.1.2.1. The contractor shall provide projected inspection, testing and preventive maintenance (PM) schedule no later than the 5th business day of each quarter to the COR for approval. The contractor shall project and schedule PM so as to ensure all HAS doors receive PM on the required quarterly intervals

5.1.3. The Contractor shall prepare and submit a detailed Condition/Status Report within two (2) working days after completion of each inspection, test and PM in English. If determined necessary, the Government will take follow-on action through the ACO to issue repair task order (TO) in accordance with Exhibit Line Item Numbers (ELINs) list.

5.1.4. The report shall also include a recommendation as to whether any repair and/or replacement of parts-should be affected and an estimated cost against (ELINs).

5.1.5. The COR and or his technical representative will determine whether repair is necessary.

5.1.6. In the event that the Contractor anticipates failure to respond on time in compliance with the contract requirements, the Contractor shall immediately notify to COR, giving all pertinent details.

5.1.7. This notice and pertinent details shall be considered informational only and shall not be considered as a waiver by the Government of any right or remedies provided by law or under this contract.

5.2. Service Under As Required (Unscheduled Work):

5.2.1. Emergency Service Calls: The contractor shall respond to emergency service calls within two (2) hours after notification during normal business hours and within four (4) hours after notification at times other than normal business hours. A call of this type would suggest that there are trapped aircraft, or the door opening condition, could result in mission delays, or property endangerment, or could have an adverse effect upon personnel, equipment and mission accomplishment. Emergency service shall be provided, 24 hours a day, seven days a week including holidays.

If this type of call requires emergency repair, the contractor shall prepare and submit a written report within two (2) business days after the emergency repair. The report shall include the date and time of the service call with service caller name and title and the location of the HAS doors, the repairs performed, and the name of the technician performing the repairs.

5.2.2. Minor Service Call: Service call shall include troubleshooting, adjustment, testing, repair, and other work necessary to restore the door(s) to a safe and operable condition within four (4) direct hours for labor. The cost of equipment, and material/repair part used for this service shall be less than W20,000 ($20.00) per service call.

5.2.3. On Call Service: The contractor shall complete the service call within a day from the date of received TO unless otherwise agreed upon by the COR and the contractor.

5.2.3.1. After restoring the doors to an operable condition, the contractor shall submit a new condition report of service call to the COR within three (3) business days. The condition report shall specify the types of work performed, completed time, and either recommended ELINs needed or a list of repair parts provided, if furnished. Report shall list any other additional information important to ensure proper door functioning and operation.

5.2.3.2. If the service call cannot be accomplished within four (4) hours and less than KRW20,000 ($20.00) for consumable/repair parts, the contractor shall inform the COR in writing. This may be done verbally at first, but must be provided in writing within one week. The written communication will identify all relevant aspects including but not limited to root cause and or corrective actions necessary. The Contractor shall evaluate whether the repairs may continue to be accomplished or performed as unscheduled repair/replace of parts. If the COR concurs with the Contractor’s rationale for unscheduled repair/replace of parts, the proposed repair shall be accomplished via TO.

5.3. CONTRACTOR ACQUIRED PARTS:

5.3.1. Unscheduled repair/replace of parts shall be performed under this paragraph as requirement portion through the issuance of TO, under Exhibit Line Items Numbers (ELINs). A total quantity to be issued by TO may vary depending on the status of each HAS doors and or funding availability.

5.3.2. All repair work shall be in accordance with commercial practices using parts specified by the part manufacturer or items of equal or better quality. The contractor shall keeping records of all material warranties.

5.3.3. All unscheduled repair/replace of part shall have a 180-calendar day warranty.

5.3.4. Performance period of unscheduled repair/replace of part will be decided by the COR under each DO.

5.4. PERFORMANCE REQUIREMENT SUMMARY (PRS):

5.4.1. The Contractor representative shall be required to meet at least once a week with the COR during the first month of the contract. Meetings will be as often as necessary thereafter as determined by the COR.

5.4.2. The contract performance requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement.

5.4.3. The PRS and the contractor’s QCP provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. The COR or designated representative will conduct the inspections, and any deficiencies are to be provided to the contractor in writing.

PRS#1

Quarterly Inspection, Testing and Preventive Maintenance (ITM) PWS para. 5.1

PRS#2

Quarterly Scheduled Safety, Inspection, Testing and PM plan as per PWS para 5.1.2.1.

PRS #3

Emergency Calls PWS para 5.2.1

PRS#4

On Call Service PWS para 5.2.3 and inclusive

Service call shall be made timely; and door is fully operational after the service call.

PRS#5

Unscheduled Repair/Replace PWS para 5.3

Repaired doors are fully functional and in safe operation. Written reports are timely. Less than 1 business-day delay.

5.5. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6. Attachment/Technical Exhibit List:

6.1. Technical Exhibit 1 – Work Load Estimation (Type of Doors, Facility No., Historical Quantities): 1 page

6.2. Technical Exhibit 2 – Operation and Maintenance Manual (1 package in CD)

6.3. Technical Exhibit 3 – Site Plan and As-Built Drawings (1 package in CD)

6.4. Technical Exhibit 4 – Typical Specification, Parts Manufacturers and Suppliers: 6 pages

6.5. Technical Exhibit 5 – Exhibit Line Item Numbers (Repair Line Items)

6.6. Picture of Doors

TECHNICAL EXHIBIT #1

WORKLOAD ESTIMATE (Type, Facility # Historical Q’ty)

(Sliding) 2400, 2401, 2402, 2403, 2404, 2405, 2406, 2407, 2408, 2410, 2411, 2412, 2413, 2414, 2415, 2416, 2417, 2418, 2419, 2420, 2421, 2422, 2423, 2424, 2425, 2426, 2427, 2428, 2429, 2430, 2431, 2432, 2433, 2434, 2435, 2436, 2437, 2438, 2439, 2440, 2441, 2442, 2443

(Bi-Swing) 2912, 2913, 2914, 2915, 2917, 2918, 2919, 2920, 2921, 2922, 2923, 2924

ITEM

NAME

HISTORICAL QUANTITIES*

(PAST FIVE YEARS)

(Quarterly) HAS Doors

- Sliding Type(Total 43 EA)

- Bi-Swing Type(Total 12 EA)

- Double Sliding Type (Total 20 EA from CY2021)

None

EA

HASs HASs

* Each quantity is recorded from previous contract for past five years but do not imply future workloads. The government doesn’t guarantee quantity of future repairs.

TECHNICAL EXHIBIT #2

OPERATIONS AND MAINTENANCE MANUALS

The Government will provide CD copy to the offerors during the scheduled site visit.

TECHNICAL EXHIBIT #3

SITE PLAN AND AS-BUILT DRAWINGS

The Government will provide site plan and drawings to the offerors during the scheduled site visit.

THCHNICAL EXHIBIT #4

TYPICAL SPECIFICATIONS, PARTS MANUFACTURERS AND SUPPLIERS

The sources of manufacturer and supplier of the existing shelter door drive unit assemblies and other components are given below to assist in supply of any sets of drive assemblies or other parts for replacement. However, the parts shall not be restricted to original manufacturers and all parts may be furnished by the contractor under his full responsibilities from qualified industries from off-shore sources, in accordance with the contractor’s professional and technical judgment and experience supported by technical performance certification and extended warranty. All parts and components that may be required from repair of doors shall be supplied by the contractor under his full responsibilities from local industry in accordance with contractor’s professional and technical judgments and experience. The specifications for the products listed herein shall serve as a guideline only to establish the levels of acceptable components and materials used for door repair work. In the event there is a conflict between the specifications herein and that of manufacturers’ of existing assemblies or components installed on shelter doors, the manufacturer’s specifications shall take precedence.

Manufacturer of Drive Units: SEW Eurodrive or Approved Equal.

Supplier of Drive Units and Accessories: NEUERO Technology GmbH, Bismark Str., 4-8, D-4520 Melle 1. Email address: info@neuero-tec.de

MATERIALS

STRUCTURAL STEEL. Structural steel sections shall conform to AISC specifications for the Design, fabrication and erection of structural steel for buildings. Structural steel shall conform to ASTM A 36 or KS D 3503 or KS D 3515.

FORMED STEEL. Steel formed plates shall conform to AISI SG-671 for the Design of Cold-Formed Steel Structural Members.

SHEET STEEL. ASTM A 569, hot-rolled sheet steel, commercial quality, or ASTM A 366, cold-rolled steel sheet, commercial quality.

GALVANIZED STEEL. ASTM A 526, coating designation G90 galvanized steel sheet, commercial quality, or KS D 8308.

DOOR DRIVE UNITS ASSEMBLIES

ELECTRIC MOTORS. Motors shall be UL listed, single speed, squirrel-cage type of sufficient size to operate the door leaves under zero wind load conditions at not more than 75 percent of their rated capacity, explosion-proof for areas designated as Class 1, Division 2, Group D hazardous areas, constant torque, NEMA Design D, 3 phase, 60 hertz, 208 volt service, with Class B insulation, time and temperature rating 30 minutes 75 degrees C temperature rise over 40 degrees C ambient and with sealed bearings. Include in motor an integrally mounted disc brake in a n explosion proof enclosure. Brake shall have a manual release with automatic reset. Extend shaft through brake for manual operation. Select motor for starting torque and not stall torque. Motor shall conform to NEMA MG 1 standard. Reference of electric motor is made to NEUERO/SEW product, Model eDT90L4.

REDUCTION GEAR. The gear reducer shall be AGMA rated for the design toque with a service factor of 1.0. Use gear reducer housing of high strength cast aluminum or cast steel. The worm shall be machined of high strength leaded alloy steel carbonized and hardened to 60-20 Rockwell C, tempered, honed and ground after hardening. The worm gear shall be cast bronze. The output shaft shall be high strength alloy steel. Bearings shall be either tapered or ball rollers on the work shaft and tapered rollers on the output shaft. Use dual lip spring-loaded seals to protect against leakage and foreign matter. Use gear reducer with a large oil reservoir for adequate splash lubrication for cool operation and an easily accessible oil fill, level and drain holes for maintaining proper oil level. The gear reducer shall have an adaptable base, machined for direct mounting to the support structure. Gear reduction units shall allow a reversal of effort through the gears without damage to the units. Maximum output torque of the reduction gear shall be 360 Nm at 1692/30, 23 gear ratios. Reference of Reduction gear for swing type door unit is made to NEUERO/SEW product, Model S60.

CHAIN AND SPROCKET DRIVE. Accomplish double reduction chain and sprocket drive through a sprocket mounted on the output shaft of the gear motor, a sprocket mounted on the drive wheel shaft and an intermediate jack shaft with sprockets. Use single or double strand type sprockets to match the ANSI pitch chain with hardened steel teeth. Use sprockets designed to have a minimum of 40 percent tooth contact. Use jack shaft designed with a clutch mechanism to permit disengaging the gear motor drive from the drive wheel to permit manual operation of the door. Use jackshaft fabricated from high strength alloy steel and supported by two pillow blocks or flanged bearing. Use bearings designed for an L10 life of 20,000 hours, with self-aligning double row spherical bearings in a cast iron housing, a spring locking collar, spring loaded lip seals and grease fittings. Use manual clutch mechanism with a handle of sufficient length to facilitate manual operation and a latching device to assure positive engagement under normal operation when not mechanically retracted for manual operation. Fit the chain and sprocket drive system with an automatic oil lubricator readily accessible for inspection. Use roller chain of single or double strand conforming to ANSI standards for dimensions. User roller chain of heavy series type rated for occasional shock loading. Reference of Chain and Sprocket is made to NEUERO/Ruberg product, Model 16 B-1 and A 30-01.08a.

TAPERED ROLLER BEARINGS. Use self-aligning, cylindrical bore, and spherical roller type bearings, sized for the static and dynamic forces with an LB-10 minimum life rating of 20,000 hours. Use manufacturer’s standard precision machined self-locking bearing nut for retaining the bearings on the shaft. Machine bearing sleeve for pre-loading the tapered roller bearings from Stress proof steel shafting used to support the wheels.

FRICTION DRIVE. Friction drive for the swing type shelter door is steel wheel covered with traction shoe made of homogenous polyurethane-elastomer. The Friction Drive shall be equal to NEUERO product, Model 4-17.08.

DRIVE UNIT COMPONENT SPECIFICATIONS

MOTOR WITH PINION AND MAGNETIC BRAKE

Type: Explosion proof, Type EEXe11T3 Manufacturer: NEUERO/SEW or Approved Equal Catalogue No.: A25-06.00 Part No.: eDT90L4/1.5kW Power: 1.5 kW minimum

RPM: 1692

Type of construction: V3 Protective System: IP 55 Source: NEUERO Technology GmbH

REDUCTION GEAR

Manufacturer: NEUERO/SEW or Approved Equal Catalogue No.: A25-06.00 Part Number: S60 Size: 55.97 Maximum Torque: 360 Nm

RPM: 1692/30, 23

Source: NEUERO Technology GmbH Note: Reduction Gear must be filled with Shell OMala 200 gear oil.

ELECTRO MAGNETIC DISK-BRAKE

Manufacturer: SEW or Approved Equal Type: BD/HR/TF Fixed Braking Torque: 10 Nm Negative Anode Potential: 88V Rectifier: BG 1.5 Black, No. 8250057

COMPRESSION SPRING

Manufacturer: NEUERO/Nimmermann + Hutterbraucher or Approved Equal.

Catalogue No.: A30-01.14 Size: Lo 340, D=80 Contact Force Adjustable up to 2000 kPa Diameter of Spring, DA: 80mm Diameter of Spring, Di: 56mm Length of Spring: Lo: 340mm Length of wire: 12mm Adjustable distance, fn: 111mm Strength of Spring: 600 kPa Source: NEUERO Technology GmbH Note: Adjust springs to provide optimum traction contact between wheels and the apron surface with steel travel track.

SPROCKET WHEEL

Manufacturer: NEUERO/Ruberg or Approved Equal Catalogue No.: A30-01.08a Size: 25.4, 17.02, Z=12 Source: NEUERO Technology GmgH

SPROCKET WHEEL

Manufacturer: NEUERO/Ruberg or Approved Equal Catalogue No.: A30-01.08a Size: 25.4, 17.02, Z=24 Source: NEUERO Technology GmgH

FRICTION DRIVE

Manufacturer: NEUERO or Approved Equal Catalogue No.: A4-17.08 Size: 250 mm Dia.

Width: 63 mm Note: Replace bearings and grease in all the wheel assemblies. Replace polyurethane friction surface (wheels shoe) for minimum of 18 twin wheel assemblies.

DOOR HARDWARE

NAPALM SEAL. Napalm seal material shall be completely free of asbestos material. Napalm seal material shall consist of two layers fabrics. The inner layer shall be of ceramic fiber fabric reinforced with interlaced chromium steel wire. The outer layer of fabric shall be silica fiber fabric. The napalm seal shall be shaped into tadpole shape by wrapping seam material around 20 mm diameter fiberglass rod with open ends clamped together. Dimensions of finally shaped seal shall be approximately 65 mm wide, bulb diameter of 32 mm with 12 mm thick clamped ends. Napalm seal shall be heat resistant up to 1200 degrees C. Napalm seal shall be installed with its bulb section snuggly contact with door faces. Napalm seal shall be attached to steel surfaces using continuous hot dip galvanized steel strip, 30 mm wide by 3 mm thick, fixed to base steal surface using 10 mm diameter countersunk head machine screws, fixed on 200 mm on center.

NEOPRENE SEAL LINK ASSEMBLY. Neoprene seal link assembly shall be of the product, fabricated in accordance with the details indicated on the drawings. As needed replace any missing parts of link systems, perform necessary adjustment, and restore function of systems.

DRIVE SHAFT LATCH. Drive shaft latch for shelter door multiple latching system shall consist of cranking gear, driven gear, sliding bar unit with pinions, stopper plates, steel casing with cover, and cranking handle. The drive shaft latches shall be fabricated from the same steel materials, gears and other components of existing latch, and fabricated into shape and dimension similar or equal to the existing one.