W91QVN-20-R-0061.docx

W91QVN20R0061

Section SF 1449 - CONTINUATION SHEET

NOTICE TO OFFEROR

All sources may submit a proposal or quote as applicable. However, the Republic of Korea (ROK)-United States (U.S.) Status of Forces Agreement (SOFA), precludes the U.S. Government from granting Invited Contractor or Technical Representative status to any offeror, for this requirement. All sources submitting a proposal or quote, as applicable, including U.S. sources, must already have, or obtain the requisite business licenses directly from the ROK Government, and conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. Any contractor not already doing business in Korea, must submit adequate verification in its initial proposal or quote, that it has the requisite business licenses directly from ROK Government to perform the contract and the capacity to conduct business in accordance with all applicable ROK law, including but not limited to, rules and policies regarding labor, taxation, and immigration. If an initial proposal does not fully demonstrate this authorization and capacity, it will not be further considered for award. Whether an offeror demonstrates this authorization and capacity shall be determined by the Contracting Officer.

FFP: US Mail Delivery Services

FFP

The contractor shall provide US Mail Delivery Services between Incheon Airport Joint Military Mail Terminal (JMMT) and USFK Wide Military Post Offices (MPO) IAW the PWS, Attachment A, ELIN List, and Attachment B, Route Schedule. CLIN 0001 covers the Exhibit Line Item Number (ELIN) E001 under Attachment A, ELIN List. These services will be covered by a U.S. Government Bill of Lading (GBL). Pricing for the work to be performed shall be taken from the Attachment A, ELIN List associated with these line items which are incorporated into the contract.

FOB: Destination

PSC CD: V119

NET AMT

Requirement: US Mail Delivery Services

The contractor shall provide US Mail Delivery Services between Incheon Airport Joint Military Mail Terminal (JMMT) and USFK Wide Military Post Offices (MPO) IAW the PWS, Attachment A, ELIN List, and Attachment B, Route Schedule. CLIN 0002 covers the Exhibit Line Item Number (ELIN) E002 under Attachment A, ELIN List. These services will be covered by a U.S. Government Bill of Lading (GBL). Pricing for the work to be performed shall be taken from the Attachment A, ELIN List associated with these line items which are incorporated into the contract.

ESTIMATED

NET AMT

Contract Data Requirement List (CDRL)

IAW PWS, Paragraph 8, Contract Data Requirement List (CDRL), the contractor shall provide documents in contractor format subject to Gov't review and approval.

NET AMT

Contractor Manpower Report (CMR)

IAW PWS, Paragraph 10, Contractor Manpower Report (CMR) must be reported by 31 October of each calendar year during the life of the contract.

NOTE: Not to exceed 20 man hours for data collection and report.

(UIC: TBD)

NET AMT

Estimated Cost for War Hazard Losses is

Zero (0).

NET AMT

Phase-In/Transition Period

(Firm Fixed Price) Period-In Period: 1 June 2020 - 30 June 2020. The Contractor shall manage and prepare for phase-in/transition from existing contract to new contract to assume full responsibilities in accordance with (IAW) Performance Work Statement (PWS), PART 1, Paragraph 1.12.

NET AMT

FFP

The contractor shall provide US Mail Delivery Services between Incheon Airport Joint Military Mail Terminal (JMMT) and USFK Wide Military Post Offices (MPO) IAW the PWS, Attachment A, ELIN List, and Attachment B, Route Schedule. CLIN 1001 covers the Exhibit Line Item Number (ELIN) E101 under Attachment A, ELIN List. These services will be covered by a U.S. Government Bill of Lading (GBL). Pricing for the work to be performed shall be taken from the Attachment A, ELIN List associated with these line items which are incorporated into the contract.

NET AMT

FFP

The contractor shall provide US Mail Delivery Services between Incheon Airport Joint Military Mail Terminal (JMMT) and USFK Wide Military Post Offices (MPO) IAW the PWS, Attachment A, ELIN List, and Attachment B, Route Schedule. CLIN 1002 covers the Exhibit Line Item Number (ELIN) E102 under Attachment A, ELIN List. These services will be covered by a U.S. Government Bill of Lading (GBL). Pricing for the work to be performed shall be taken from the Attachment A, ELIN List associated with these line items which are incorporated into the contract.

ESTIMATED

FFP

IAW PWS, Paragraph 8, Contract Data Requirement List (CDRL), the contractor shall provide documents in contractor format subject to Gov't review and approval.

NET AMT

FFP

IAW PWS, Paragraph 10, Contractor Manpower Report (CMR) must be reported by 31 October of each calendar year during the life of the contract.

NOTE: Not to exceed 20 man hours for data collection and report.

(UIC: TBD)

NET AMT

NET AMT

FFP

The contractor shall provide US Mail Delivery Services between Incheon Airport Joint Military Mail Terminal (JMMT) and USFK Wide Military Post Offices (MPO) IAW the PWS, Attachment A, ELIN List, and Attachment B, Route Schedule. CLIN 2001 covers the Exhibit Line Item Number (ELIN) E201 under Attachment A, ELIN List. These services will be covered by a U.S. Government Bill of Lading (GBL). Pricing for the work to be performed shall be taken from the Attachment A, ELIN List associated with these line items which are incorporated into the contract.

NET AMT

FFP

The contractor shall provide US Mail Delivery Services between Incheon Airport Joint Military Mail Terminal (JMMT) and USFK Wide Military Post Offices (MPO) IAW the PWS, Attachment A, ELIN List, and Attachment B, Route Schedule. CLIN 2002 covers the Exhibit Line Item Number (ELIN) E202 under Attachment A, ELIN List. These services will be covered by a U.S. Government Bill of Lading (GBL). Pricing for the work to be performed shall be taken from the Attachment A, ELIN List associated with these line items which are incorporated into the contract.

ESTIMATED

FFP

IAW PWS, Paragraph 8, Contract Data Requirement List (CDRL), the contractor shall provide documents in contractor format subject to Gov't review and approval.

NET AMT

FFP

IAW PWS, Paragraph 10, Contractor Manpower Report (CMR) must be reported by 31 October of each calendar year during the life of the contract.

NOTE: Not to exceed 20 man hours for data collection and report.

(UIC: TBD)

NET AMT

NET AMT

FFP

The contractor shall provide US Mail Delivery Services between Incheon Airport Joint Military Mail Terminal (JMMT) and USFK Wide Military Post Offices (MPO) IAW the PWS, Attachment A, ELIN List, and Attachment B, Route Schedule. CLIN 3001 covers the Exhibit Line Item Number (ELIN) E301 under Attachment A, ELIN List. These services will be covered by a U.S. Government Bill of Lading (GBL). Pricing for the work to be performed shall be taken from the Attachment A, ELIN List associated with these line items which are incorporated into the contract.

NET AMT

FFP

The contractor shall provide US Mail Delivery Services between Incheon Airport Joint Military Mail Terminal (JMMT) and USFK Wide Military Post Offices (MPO) IAW the PWS, Attachment A, ELIN List, and Attachment B, Route Schedule. CLIN 3002 covers the Exhibit Line Item Number (ELIN) E302 under Attachment A, ELIN List. These services will be covered by a U.S. Government Bill of Lading (GBL). Pricing for the work to be performed shall be taken from the Attachment A, ELIN List associated with these line items which are incorporated into the contract.

ESTIMATED

FFP

IAW PWS, Paragraph 8, Contract Data Requirement List (CDRL), the contractor shall provide documents in contractor format subject to Gov't review and approval.

NET AMT

FFP

IAW PWS, Paragraph 10, Contractor Manpower Report (CMR) must be reported by 31 October of each calendar year during the life of the contract.

NOTE: Not to exceed 20 man hours for data collection and report.

(UIC: TBD)

NET AMT

NET AMT

FFP

The contractor shall provide US Mail Delivery Services between Incheon Airport Joint Military Mail Terminal (JMMT) and USFK Wide Military Post Offices (MPO) IAW the PWS, Attachment A, ELIN List, and Attachment B, Route Schedule. CLIN 4001 covers the Exhibit Line Item Number (ELIN) E401 under Attachment A, ELIN List. These services will be covered by a U.S. Government Bill of Lading (GBL). Pricing for the work to be performed shall be taken from the Attachment A, ELIN List associated with these line items which are incorporated into the contract.

NET AMT

FFP

The contractor shall provide US Mail Delivery Services between Incheon Airport Joint Military Mail Terminal (JMMT) and USFK Wide Military Post Offices (MPO) IAW the PWS, Attachment A, ELIN List, and Attachment B, Route Schedule. CLIN 4002 covers the Exhibit Line Item Number (ELIN) E402 under Attachment A, ELIN List. These services will be covered by a U.S. Government Bill of Lading (GBL). Pricing for the work to be performed shall be taken from the Attachment A, ELIN List associated with these line items which are incorporated into the contract.

ESTIMATED

FFP

IAW PWS, Paragraph 8, Contract Data Requirement List (CDRL), the contractor shall provide documents in contractor format subject to Gov't review and approval.

NET AMT

FFP

IAW PWS, Paragraph 10, Contractor Manpower Report (CMR) must be reported by 31 October of each calendar year during the life of the contract.

NOTE: Not to exceed 20 man hours for data collection and report.

(UIC: TBD)

NET AMT

NET AMT

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

US Mail Delivery Services between Incheon Airport Joint Military Mail Terminal (JMMT) And USFK Wide Military Post Offices (MPO)

PART 1

GENERAL INFORMATION

1. GENERAL: This is a contract to provide US mail delivery services between the Incheon Airport, Joint Military Mail Terminal (JMMT) and USFK Wide Military Post Offices (MPO) as specified by the US Government. The Government will not exercise any supervision or control over the contract service providers performing the services herein.

1.1 Description of Services/Introduction: The Contractor shall provide personnel, materials, transportation equipment, tools, and supervision necessary to the performance of packing/unpacking airline containers, loading/unloading mail, and transporting US mail delivery services between Incheon Airport and points throughout Korea as specified by the US Government.

1.2 Background: This contract is designed to transport US mail between Incheon Airport, Joint Military Mail Terminal and Military Post Offices; packing/unpacking airline containers, loading/unloading mail, and transporting US mail delivery services for USFK.

1.3 Objectives: The contractor shall protect the US Government property (US Mail) from any damage or loss when loading/unloading and transporting the US Government property (US Mail) between Incheon Airport JMMT and USFK Wide MPOs.

1.4 Period of Performance: The effective period of this contract is a one year performance period and may be renewed yearly (with up to four (4) one (1) year extensions) from the date of award.

1.5 Place of Performance: The work to be performed under this contract will be performed throughout Korea.

1.6 Type of Contract: This is a hybrid of Firm-Fixed-Price (FFP) and Requirement-type contract with a FFP task orders.

1.7. Quality Control Plan: The Contractor shall meet the minimum quality standards.

1.7.1. Service Quality: The Contractor shall conduct this inspection to ensure that all prescribed services are provided in such manner as required by PART 5 of these specifications, including conduct of the Contractor’s employees. Drivers and mechanics may be tested or questioned by the Contracting Officer or their authorized representatives at any time to verify qualifications such as driver’s license, past performance, driving record, knowledge of route, etc.

1.7.1.1 The Quality Control Program is the means by which the contractor assures that their work complies with the requirement of the contract. The contractor is responsible for quality control to ensure services are performed in accordance with this PWS. The contractor shall develop and maintain an effective Quality Control Program to identify, prevent, and ensure non-recurrence of defective services. The Quality Control Plan (QCP) shall be submitted within ten (10) calendar days after the contract is awarded to the Contracting Officer (KO) and the Contracting Officer’s Representative (COR) and shall be updated thereafter to maintain an effective and efficient quality control program.

1.7.1.2 The Quality Control Plan (QCP) shall include: The name(s) and qualification(s) of the contractor's quality control representative(s) and clearly defined authority of these personnel under the contractor's organization. The names of the individuals performing quality control and the extent of their authority shall be in the form of an organizational chart.

1.7.1.3. All of the following elements shall be provided in the quality control plan (QCP):

1.7.1.3.1. A description of the inspection system to cover all services. The description shall include specifics as to the areas to be inspected on scheduled and unscheduled basis, the performance standard, the contractor’s employee who will perform the quality control and the frequency of inspection. The contractor shall use the format below to measure each line item in the Performance Requirements Summary (PRS) table. See example below.

1.7.1.3.2. A description of the methods to be used to identify and prevent defects in the quality of service performed.

1.7.1.3.3. A description of the records to be kept to document inspections and corrective or preventive actions taken.

1.7.1.3.4. A description of what contractor action will be taken if quality control problems are found and a method of identifying deficiencies in the quality of services performed before the level or performance becomes unacceptable.

1.7.1.3.5. A description of the training plan for its employees i.e. Safety, Security, Packing/unpacking airline containers, Emergency Responses, etc.

1.7.1.4. The records of quality control inspection, to include items identified in paragraph 1.7.2, shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.7.2. Equipment Qualification: The Contractor shall perform inspections and maintenance on all trucks prior to reporting for service each day in order to ensure that all trucks provided under the terms of this contract are in good operating condition and meet safety requirements as listed in PART 6, Applicable Publications in this PWS. Prior to placement of truck(s) at the loading point, the Contractor shall correct all deficiencies noted during the inspection. The contractor shall ensure that the trucks meet the following minimum safety standards:

a. Fuel supply, oil level, water and/or anti-freeze in radiator and all tires pressure including the spare tire.

b. Brake system is fully functional, both foot brakes and hand brakes.

c. Trucks are equipped with heater/air conditioning, charged batteries, horn, windshield wipers, lights, reflectors, tire chains, fire-extinguishers, and wheel chock blocks and all equipment is fully functional.

d. The interior of the cargo compartment must be clean, free of clutter and in a condition to protect the mail loaded from being damaged.

e. Vehicles shall conform to postal regulations as stated in DoD Postal Manual 4525.6-M, C11.4 “Security of Mail”.

f. All vehicles used to transport mail shall have a closed body cargo area, with access permitted only by lockable double doors. Doors, locks, and bolts shall conform to postal standards. No side doors allowed on cargo area of vehicle. Each door shall have bolts welded on both sides. All hinges on doors shall be inside the compartment, no portion of the hinge shall be exposed to the outside. Door hasps shall fit specific locks approved to secure US mail. The Government will provide these USPS approved locks.

g. A tin band seal is mandatory for all shipments. A tin band seal (PS Item O-817A or C) shall be affixed to the secured doors to maintain integrity of shipment. The Government will provide and attach this seal.

h. Tires. Front tires will have at least 1/4 in. tread and the rear tires will have at least 3/16 in tread remaining. Vehicles will have serviceable spare tires. Snow chains are required to meet USFK Road condition restrictions.

1.8. Quality Assurance Surveillance Plan (QASP): The U.S. Government reserves the right to perform any of the inspections set forth in these specifications where such inspections are deemed necessary to assure services and equipment furnished conform to prescribed requirements specified by this PWS.

1.8.1. Shipping Officer (MMT/MPO Supervisor) Inspection: The shipping officer will inspect truck(s) furnished by the Contractor prior to loading to ascertain the suitability for loading of mail. This includes the mechanical condition of the truck(s) and the presence of necessary equipment, or installation thereof, as specified herein.

1.8.2. Right to Reject. The shipping officer (MMT/MPO Supervisor) has the right to reject any truck that they consider not meeting vehicle requirements specified herein. In the event any truck is rejected, the Contractor shall correct the defects noted or replace the truck with one that meets the specified standards within 2 hours.

1.9. Safety:

1.9.1. Contractor Responsibility: The Contractor shall take all necessary measures to ensure safe operation of trucks transporting U.S. Government mail and being operated on U.S. military installations under the terms of this contract. The safe operation shall include the maintaining of trucks in good operational and safe condition, driving, loading/unloading, and protection of mail from damage, loss and inclement weather.

1.9.2. Regulations: All safety measures mentioned above shall be in conformance with applicable safety and traffic rules and regulations of the ROK Government.

1.9.3. The Contractor shall submit one copy of each vehicle maintenance and inspection certificate for each vehicles performing service under this contract and Vehicles Maintenance Annual Plan to the Contracting Officer and the COR within five (5) calendar days after award of the contract. Contractor shall furnish a copy of each certificate yearly, on the beginning of each option year, and when applying for new vehicle passes. These certificates shall be updated immediately upon completion of each inspection in accordance with Engineer Manual (EM) 385-1-1, Safety and Health Requirements Manual Section 18, and ROK Highway Traffic Laws and other applicable regulations of both US and ROK Government.

1.10. Hours of Operations:

1.10.1. Hours of Operation: The Contractor shall perform the work from Sunday through Saturday, for those hours specified in the Attachment A, ELIN List and Attachment B, Route Schedules. The contractor shall provide two (2) round trips on 24 December to include Sunday.

1.10.2. Holidays: US mail delivery is required on US and ROK Government legal holidays.

1.11. Contractor Qualification:

1.11.1. Prime Contractor’s Prior Experience. The Contractor shall have a minimum two (2) years of experience within the last seven (7) years in general cargo and airline cargo delivery/transporting services and to move/transport and pack/unpack airline cargo containers/pallets. The experience of a subcontractor cannot be substituted for the prime contractor’s experience

1.11.2. Prime Contractor’s Business Permission Certificates: The Contractor shall possess a current and valid Business Registration (사업자등록증), Freight Transportation Business Permission Certificate (화물자동차운송사업허가증), and Freight Transportation Forwarder Business Permission Certificate (화물자동차운송사업주선업허가증) issued by ROK Government authorities. The business permission certificates of a subcontractor cannot be substituted for the prime contractor’s business permission certificates.

1.11.3. Contract Manager: The Contractor shall provide a Contract Manager with a minimum two (2) years of experience within the last seven (7) years in freight transport operations and services where the cargo was of a sensitive nature, delivered on a strict time schedule and protected from pilferage and damage. Additionally, the contract manager must have experience with operations involving packing/unpacking and movement of airline containers. The Contract Manager shall be able to speak, read, write, and converse in English. The Contract Manager’s resume shall provide one of the two (2) following criteria: 1) Test of English for International Communication (TOEIC) score 450 or higher; OR 2) TOEIC Speaking Test score 100 or higher. Within the first thirty (30) calendar days of employment, the COR shall evaluate and report to the KO if the employee meets minimum English proficiency level. Personnel who fail to meet minimum English-language requirements will be determined as non-responsible by the KO. KO will request new personnel for the position who meets the English requirement.

1.11.3.1 Before removing, replacing, or diverting a Contract Manager, the Contractor shall:

(1) Notify the Contracting Officer/COR 14 calendar days in advance;

(2) Submit justification (including proposed substitutions with resumes of equal qualifications stated in this paragraph) in sufficient detail to permit evaluation of the impact on this contract;

(3) Obtain the Contracting Officer’s written approval. Notwithstanding the foregoing, if the Contractor deems immediate removal or suspension of any member of its management team is necessary to fulfill its obligation to maintain satisfactory standards of employee competency, conduct, and integrity under the clause at 48 CFR 970.5203–3, Contractor's Organization, the Contractor may remove or suspend such person at once, although the Contractor shall notify the Contracting Officer prior to or concurrently with such action.

(4) The Contract Manager may, with the consent of the contracting parties, be amended from time to time during the course of the contract to add or delete personnel so long as the aforementioned items are addressed.

1.11.4. Cargo Truck Driver(s): The contractor shall provide Cargo Truck Driver(s) who has a minimum two (2) years of experience within the last seven (7) years in freight transport operations and services. In addition the driver(s) must possess a Freight Transportation Operator License(s) (화물운송종사자격증) issued by ROK Government authorities.

1.11.5. Forklift Driver(s): The contractor shall provide Forklift Driver(s) who has a minimum two (2) years of experience within the last seven (7) years in freight transport operations and services. In addition the driver(s) must possess a Forklift Driver License(s) (지게차 운전기능사) issued by ROK Government authorities.

1.12. Phase In /Phase Out Period:

1.12.1. Phase-In: Phase-in is a one-time performance that allows the new Contractor to work with the incumbent Contractor to take over operations. The period between contract award date and contract start date, or the 30 days prior to the contract start date, will constitute the phase-in period, whichever is shorter. During the phase-in period, the new Contractor shall prepare to assume full responsibility for all areas of operation IAW the terms and conditions of this contract. The new Contractor shall take all actions necessary for a smooth transition of the contracted operations. The Government will make all facilities and equipment accessible to the new Contractor during the phase-in period. During this time, the new Contractor's management personnel shall be permitted to observe any on-going operations, as coordinated by the COR.

1.12.2. Phase Out/Transition. The incumbent Contractor shall provide supervision, control, personnel, resources, and work task responsibility for all functions described in this PWS during the transition period. If the same Contractor is awarded the new contract, Contracting Officer (KO) will determine the phase-out/transition/phase-in requirements.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: As used throughout this contract, the following terms have the meaning as set forth below:

2.1.1. Commitment – Action by the Ordering Officer of the Military Mail Terminal (MMT) requiring the Contractor to arrange and prepare transportation services as specified for the US Government. Commitment may be made orally and later confirmed in writing. A commitment will be made no later than 1500 hours on the day prior to operation.

2.1.2. Loading – Physical movement of mail from a general location onto or into a mode of transportation.

2.1.3. Unloading – Physical movement of mail from one mode of transportation to a general location exclusive of another mode.

2.1.4. Truck – A motor vehicle provided by the Contractor under the terms of this contract which is suitable for hauling the US mail as specified in the PWS, PART 4.

2.1.5. US Government Bill of Lading (GBL) – USFK Form 79-3EK is a serially numbered, bilingual, accountable document. This document is required for the procurement of transportation services under Contract Line Items (CLINs) of the contract.

2.1.6. Military Mail Terminal (MMT) – A sub-element of the Postal Operations Detachment (POD), acting as a field control team which is responsible for the commitment, coordination and supervision of all transportation activities within its assigned area. The POD commands and supervises assigned MMT under the direction of the Director, Postal Operations.

2.1.7. Mail Manifest – DD Form 1372 is used to document mail shipped and received by postal agencies in accordance with DoD 4525.6-M. This form is furnished upon completion of each delivery so that the Contractor can use it as evidence of transportation services rendered pursuant to this contract. This form is also used to support the Contractor’s request for issuance of GBL.

2.1.8. Consignee - The recipient (unit, depot, or person) to whom mail is addressed or consigned for final delivery and the activity that receives the shipment.

2.1.9. Consignor - The individual, unit, or activity that request shipment of the mail.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

With the exception of U.S. Postal Service (USPS) approved locks and tin band seals, the Government will provide no other property.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. Firm Fixed Price Portion:

4.1.1. The Contractor shall spot one (1) 8 ton truck at Humphreys 312 days per year (Mon thru Sat), spot one (1) 8 ton truck at Osan 365 days, (Mon thru Sun).

4.1.2. The Contractor shall pack and load, unload loose mail into airline cargo containers 7 days per week. The contractor shall be capable of packing, unpacking and movement of airline containers as specified in Attachment A. ELIN List.

4.1.3. The Contractor shall transport mail between Cargo Terminal A and Terminal C in Incheon Airport. This includes coverage on Mon at MMT from 1600 - 2000. The Contractor shall provide this service with two (2) trucks (Flat bed type or Wing Body type, Size: 4.5 or 5 ton) and one (1) 4 Ton electric forklift.

4.2. Requirement Portion:

4.2.1. The contractor shall transport mail IAW delivery service schedules. This service will be ordered on as-required basis to transport mail and covered by a US Government Bill of Lading (GBL).

4.2.2. Type of Truck (s) Required for Mail Deliveries Truck(s) provided by the Contractor for the purpose of mail delivery service shall be a truck designed for hauling of US Mail. The cargo compartment must be so constructed with metal body and lockable from outside to protect mail from pilferage and weather. The door of the cargo compartment shall be so designed that a lock and seal can be affixed by the US Government to the latch handle of the door to the vehicle in the closed position to maintain the integrity of the shipment. Cargo area may not have any side doors and flooring must be sealed to protect mail from pilferage and weather. The cab of the truck(s) must have sufficient space to allow one US mail guard to ride with the driver and accompany the mail shipment.

4.2.3. The contractor shall provide U.S. citizen mail guard in each truck that is transporting Registered mail through-out Korea, Monday thru Saturday excluding U.S. Holidays, IAW DoD Postal Manual 4525.6-M, C9.8.2. The U.S. mail guards are required to have physical capability to lift parcels and sacks weighing up to 70 pounds.

4.2.4. The contractor shall provide US Citizen Mail Guard under the CLIN E002BA thru BG except the followings; (a) U.S. Holidays, (b) MPO Closed.

4.2.5. Postal Operations Detachment will provide registered mail handling procedures training to all US Citizen Mail Guards under this Contract. Loss or damaged registered mail is on the responsibility of the contractor, if it causes of lack of safeguarding the mail and failure to maintain accountability by US Mail Guard.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Commitment of Services:

5.1.1. Commitment for services under this contract shall be made not later than 1500 hours on the day prior to required services. Commitment of the Contractor’s trucking services shall be made by the duly appointed Ordering Officer. It is the responsibility of the Contractor to ensure that only commitments made by the Ordering Officer, as identified on Eighth Army Transportation Center (EATC) Form 36, are honored. The Postal Operations Detachment (POD) shall issue the commitment in one of two ways: use of EATC Form 36, or facsimile message of EATC Form 36. When EATC Form 36 is used, the commitment sheet (EATC Form 36) shall be signed by the representatives of the MMT and the Contractor. When a facsimile transmission is used, the Contractor shall acknowledge receipt of the commitment through the same system used. If necessary, the commitment may be orally made and later confirmed in writing. The Contractor shall pick up the commitment sheet at the MMT office.

5.1.2. Cancellation of services under CLINs shall be made not later than 1500 hours on the day prior to the scheduled delivery service. Cancellation shall be made by the Ordering Officer. It is the responsibility of the Contractor to ensure that cancellations are only made by the Ordering Officer. Cancellations will be made orally and confirmed in writing within 24 hours.

5.2. Performance Procedures for Mail Deliveries:

5.2.1. Type of Truck(s) Required: Truck(s) provided by the Contractor for the purpose of mail delivery service shall be a truck designed for hauling of US Mail. The cargo compartment must be so constructed with metal closed body and lockable from outside to protect mail from pilferage and weather. The door of the trucks shall be so designed that a seal and lock can be affixed by the US Government to the latch handle of the door of the vehicle in the closed position to maintain the integrity and security of the shipment. Cargo area may not have any side doors and flooring must be sealed to protect mail from pilferage and weather. The cab of the truck(s) must have sufficient space to allow one US mail guard to ride with the driver and accompany the mail shipment.

5.2.1.1. In addition to providing trucks for mail delivery services to locations specified in Attachment B, US Mail Route Schedule, Contractor shall provide two (2) trucks designed for carrying airline cargo containers between the Joint Military Mail Terminal (JMMT) and cargo terminals. The trucks must have the capability to carry the airline containers/pallets described in Paragraph 5.6. The cargo compartment shall be Wing Body or Flat Bed and size be 4.5 ton or 5 ton. When the cargo compartment type is Wing Body, they must be so constructed with metal body and lockable from outside to protect mail from pilferage and weather. When Flat Bed Type trucks are provided, they must be so constructed with metal body and when containers/pallets are loaded on the trucks they will be covered by a tarp to protect mail from weather/pilferage. The cab of the truck(s) must have sufficient space to allow one U.S. mail guard to ride with the driver and accompany the mail shipment. Mail container/pallet delivery services will be conducted IAW the schedule in Attachment B. The Contractor shall provide any specialized equipment required to load and unload airline containers from Contractor trucks, i.e. electric forklift, and electric lift on truck-bed etc. The contractor must have an operational forklift with the capability to load/unload containers non-stop from 0900-1200 hours and 1300-1600 hours daily. Or…non-stop during scheduled JMMT morning and afternoon mail call operating hours. (may want to leave the specific hours of operation out just in case we change the JMMT duty hours.)

5.2.1.2 The contractor shall provide certificates of all vehicles showing those vehicles meet the operational and safety standards for both ROK and US Government and shall provide evidence of insurance coverage within five (5) calendar days after the contract is awarded to the Contracting Officer and the COR and yearly thereafter at the beginning of each option year, and when applying for new vehicle passes.

5.2.2. Report for service: Trucks shall report to the military postal agency at the point of origin as specified in the schedule at U.S. Mail Delivery Route Schedules, for services under ELIN List and as indicated on EATC Form 36. The estimated time of departure (ETD) and estimated time of arrival (ETA) indicated in U.S. Mail Delivery Route Schedules may be changed at no additional cost to the Government and without need for formal modification of the contract, providing that notice of the change is given to the Contractor not later than 1500 hours, on the day prior to the required service.

5.2.3. When a truck is transporting US mail, extreme care shall be exercised to ensure that the doors of the cargo compartment will close securely and will not come open during transit. Vehicles with door latches worn so that doors will not securely close, shall not be used to transport mail.

5.2.4. When a truck is ordered for US mail delivery services, it will be used exclusively for transporting US mail. The truck shall be routed via Military postal activities as specified by the commitment, and under the surveillance of accompanying US mail guards.

5.2.5. Completed Trip: Upon completion of deliveries, the Contractor shall prepare a list of truck/trips for each delivery route, which shall be supported by the originals of DD Form 1372. The Contractor shall submit the original copy of DD Form 1372 with supporting documents by 1300 hours of each day to the Postal Supervisor at the military mail terminal.

5.2.6. Accountability of Mail: The mail guard accompanying each mail shipment is responsible for accountability of mail. The Contractor is responsible for providing transportation of mail to properly designated destinations. In the event no military mail guard is assigned to a mail shipment, the cargo compartment of the truck shall be locked and sealed by the shipping postal agency. Once the cargo compartment is locked and sealed by the shipping postal facility, the Contractor is responsible for mail accountability. In the event no mail guard is assigned to a mail shipment, the contractor shall submit the original signed copy of DD Form 1372 to the Postal Supervisor of the military mail terminal.

5.3. Marking of Vehicles: All trucks utilized by the Contractor pursuant to this contract shall be marked with the following information:

a. Name of firm in English (abbreviation is acceptable).

b. Cargo hauling capacity of the truck in tons and cubic feet.

c. Identification of mail being transported; i.e., “US MAIL - DO NOT DELAY”. The marking may be a plate (metal or wooden) which can be securely placed on the front inside window of trucks.

5.4. Condition of Loading and Unloading: Requires the cooperation between the US Government and Contractor personnel.

5.4.1. The U.S. Government is responsible for the loading and unloading of mail on and off the Contractor’s truck(s) which includes the proper sequencing of mail for multi stop routes; does not include trucks transporting mail between the JMMT and cargo terminal or between Inchon and Kimpo airports.

5.4.2. Contractor is responsible for ensuring the load is correctly balanced and the truck is not overloaded and meets all safety standards.

5.5. Packing and Unpacking Airline Containers: Contractor personnel will load and unload loose mail into and out of airline cargo containers up to 8 hours a day, 7 days per week. Airline containers are specified in paragraph 5.6. Contractor personnel are expected to pack/unpack up to 51 airline containers per 8 hour work day as specified in Attachment A ELIN List. Airline containers must be packed to meet standards established by airlines. Unpacking airline containers must meet the guidance of the Military Mail Terminal Operations provided by the MMT supervisor.

5.6. Airline Containers and Pallet Size: Contractors must have executed procedures used to move/transport and pack/unpack the following sized containers/pallets.

Containers

Pallets

The Contractor must have enough qualified manpower to load a daily average of 23 containers/pallets. Additionally, sufficient manpower is required to unload a daily average of 28 containers/pallets.

5.7. Transportation Documentation And Distribution: The following documents shall be used in ordering of services, certifications, and distribution.

5.7.1. Trip Document. U.S. mail shipper at point of origin shall issue DD Form 1372, Mail Manifest, covering mail shipment consigned to the next stop. Military Post Offices (MPOs) at intermediate stops shall do the same. These forms shall be presented to the receiving postal agency upon arrival and the signature of the receiver shall be obtained in the block provided thereon. Upon completion of each trip, the original shall be used as supporting document for issuance of GBL under each ELIN in accordance with USFK Reg 55-37. These forms serve as verification of actual truck trips and stops made enroute. The Contractor shall ensure that DD Form 1372 is signed in blocks #20 thru 23.

DD Form 1372

MMT/Shipping Post Office

1. Original

2. Copy

MMT

Shipping Post Office

(GBL)

(Electronic Version)

5.8. U.S. Mail Delivery Route Schedules:

5.8.1 Trucks need to be spotted for loading at the MMT docks at Incheon at 1300 hours each day and will be used for US mail until the following day at the termination of each run as shown in each ELIN #. The trucks will be staged at the dock from 1300 hours until 0400 hours. The driver of each truck is needed from 0400 (except as noted in specific ELIN #) each morning until the termination of their ELIN #.

5.8.2. In addition to providing trucks for mail delivery services to locations specified in Attachment B, US Mail Route Schedule, Contractor shall provide two (2) trucks designed for carrying airline cargo containers/pallets. The trucks must have the capability to carry the airline containers/pallets described in Para 5.6 and meet 5.2.1 specifications.

5.8.3. Mail delivery route schedules by Exhibit Line Items (ELIN) are separately attached. (Attachment B, US Mail Delivery Route Schedules)

5.8.4. Contractor is responsible for providing COR with all workers names and working schedule monthly to include US Mail Guards, no later than seven (7) calendar days before the first of the month. Contractor shall provide daily report of all workers and working schedule to the supervisor of MMT, no later than 1300 hours each day prior to the following day.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE DOCUMENTS: Publications in paragraph 7 are available on the website addresses identified below:

The following documents form a part of this Performance Work Statement and will be in effect on the date of Request for Proposals.

USFK Regulation 55-37, Transportation and Travel - Korea Traffic Management

Mileage Distance Table (2008), published by the 25th Transportation Battalion (25th TB), Unit #15181, APO AP 96218-5181, in effect at the time of commitment of services.

DoD Postal Manual 4525.6-M

AR 385, Army Safety Program

AR 385-55, Prevention of Motor Vehicle Accidents

PART 7

ANTITERRORISM/OPERATIONS SECURITY (AT/OPSEC)

1. AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee to the COR or to the contracting officer. AT level I awareness training is available at the following website: http://jko.jten.mil

2. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than (NLT) 30 calendar days after contract award.

5. For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

PART 8

CONTRACT REQUIREMENT DELIVERY LIST (CDRL)

Resubmit within 5 calendar days

-Daily, no later than 1300 hour each day prior to the following day.

-MMT

Resubmit within 1 calendar day

PART 9

PERFORMANCE REQUIREMETNS SUMMARY (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.