W91QV123R0176.pdf

SEE ADDENDUM

(No Collect Calls)

W91QV123R0176 08-Sep-2022

b. TELEPHONE NUMBER

703-806-3181

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 20 Sep 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W91QV19. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHIQUITA A. MOORE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0012004096

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FORT BELVOIR VA 22060-5116

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W56F7K 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W0UC DIR RSO

W0UC DIR RSO

101 BLOXON STREET BLDG 205 DOOR 13

FORT MYER VA 22211-1199

TEL: 210-466-0447 FAX:

FAX:

TEL: (703) 806-8706 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$12,500,000

NAICS:

561110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF70

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W91QV123R0176

Section B - Supplies or Services and Prices

BID SCHEDULE

BID SCHEDULE Hours Protestant Service Bulletin Coordination 55 Online Chapel Social Management Administrator 500 Congregational/Chaplain Pastoral Team Meeting 60 Protestant Service Resource Coordination 50 Protestant Service Special Event Coordination 30 Religious Support Office Meetings 60 Protestant Adult Religious Education Program 55 Protestant Children Religious Education Program 55 Designated offerings (DO) Coordination 15 Sacramental Records Coordination 25 Volunteer Outreach Coordination 55

Annual Total Estimated 960

Option Year 1 Hours Protestant Service Bulletin Coordination 55 Online Chapel Social Management Administrator 500 Congregational/Chaplain Pastoral Team Meeting 60 Protestant Service Resource Coordination 50 Protestant Service Special Event Coordination 30 Religious Support Office Meetings 60 Protestant Adult Religious Education Program 55 Protestant Children Religious Education Program 55 Designated offerings (DO) Coordination 15

Option Year 2 Hours

Online Chapel Social Management Administrator 500 Congregational/Chaplain Pastoral Team Meeting 60 Protestant Service Resource Coordination 50 Protestant Service Special Event Coordination 30 Religious Support Office Meetings 60 Protestant Adult Religious Education Program 55

Protestant Children Religious Education Program 55 Designated offerings (DO) Coordination 15

Option Year 3 Hours

Online Chapel Social Management Administrator 500 Congregational/Chaplain Pastoral Team Meeting 60 Protestant Service Resource Coordination 50 Protestant Service Special Event Coordination 30 Religious Support Office Meetings 60 Protestant Adult Religious Education Program 55 Protestant Children Religious Education Program 55 Designated offerings (DO) Coordination 15

Option Year 4 Hours

Online Chapel Social Management Administrator 500 Congregational/Chaplain Pastoral Team Meeting 60 Protestant Service Resource Coordination 50 Protestant Service Special Event Coordination 30 Religious Support Office Meetings 60 Protestant Adult Religious Education Program 55 Protestant Children Religious Education Program 55 Designated offerings (DO) Coordination 15

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 3 Months Protestant Service Coordinator(3 Months)

FFP

Protestant Service Coordinator(3 Months) FOB: Destination

PURCHASE REQUEST NUMBER: 0012004096

PSC CD: R699

NET AMT

1001 12 Months Option Year 1

FFP

IAW PWS

FOB: Destination

2001 12 Months Option Year 2

FFP

IAW PWS

3001 12 Months Option Year 3

FFP

IAW PWS

4001 12 Months Option Year 4

FFP

IAW PWS

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 1001 N/A N/A N/A Government 2001 N/A N/A N/A Government 3001 N/A N/A N/A Government 4001 N/A N/A N/A Government

Section F - Deliveries or Performance

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Protestant Congregational Coordinator

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Protestant Congregational Coordinator. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Protestant Congregational Coordinator as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this PWS.

All work shall be accomplished within the guidelines of the Protestant Lead Chaplain, Army Regulation 165-1, Army Pamphlet 165-18, and Installation Chaplain Policies. The Contractor shall provide the required services as indicated in this PWS. The Contractor shall abide by all Garrison Chaplain Memorandums of Understanding (MOU), policies, rules, regulations, and bylaws, as well as applicable Army Regulations (ARs) governing these services.

1.2 Background: The Contractor shall provide administrative support to the Joint Base Myer- Henderson Hall (JBM-HH) Protestant population by assisting the Lead Protestant Chaplain as s/he conducts religious services and coordinates for religious education and congregational life activities to support the Chaplains, Religious Affairs Specialists, and Religious Support Office in the Department of the Army (DA).

1.3 Objectives: These Protestant Congregational Coordinator supports all services to include coordination of the celebrations throughout the calendar year and liturgical cycle, develop and maintain the congregation’s calendar, coordinate all volunteer activities, publicize religious events for the congregation, update and maintain the congregation’s virtual and social media platforms, maintain the congregation registration and census database, prepare the Protestant weekly bulletin, and recommend, prepare, and track all purchase order requests for religious supplies. This is a non-personal services contract.

1.4 Scope: The Contractor shall provide as-needed, Indefinite Delivery Indefinite Quantity (IDIQ) administrative support to the JBM-HH Protestant population by assisting the Protestant Chaplain as s/he conducts religious services and coordinate religious education and congregational life activities to support the Chaplains, Religious Affairs Specialists, and Religious Support Office in the Department of the Army (DA).

Period of Performance: The period of performance will be estimated at the time of award and will be for a five year period.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) workdays after date of contract award (Deliverable A.001). After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) workdays. If the Government has provided comments, the Contractor shall then have three (3) workdays to submit a Final QCP.

After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing.

Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO no later than 10 calendar days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable to the Government:

A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control)?

How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

(Deliverable A001).

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Performance Requirements Summary (PRS) Attachment 1, and the government’s Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government will do to assure that the Contractor has performed in accordance with the performance standards. The PRS defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day 1 January Martin Luther King Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day last Monday in May Juneteenth 3rd Monday in June Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0830-1630 Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at JBM-HH Memorial Chapel.

1.6.6 Type of Contract: The government will award a non-personal services Indefinite Delivery Indefinite Quantity (IDIQ) type contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must comply with all installation security requirements at the time of the proposal submission, and must maintain the level of security required for the life of the contract. Contractor must adhere to all security requirements to access the installation.

1.6.7.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jkodirect.jten.mil.

1.6.7.2 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub‐contractors' employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.3 iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 60 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 90 calendar days after contract award.

1.6.7.4 For Contracts that Require OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

1.6.7.5 Information assurance (IA)/information technology (IT) training. All Contractor employees and associated sub-Contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All Contractor employees working in IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.6.7.6 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.7 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.8. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.9. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: All services under this contract are to support the JBM-HH Protestant Lead Chaplain. The Contractor shall be experienced and fully qualified to perform the required services without any supervision or direction by Government personnel. The Contractor shall furnish in writing to the COR any sub-Contractor within five business days after award of the contract, to include all certifications, background checks, contact information and personal identification information (PII) of the alternate Contractor that will participate in the performance of this contract. The contractor shall present a neat and professional appearance during work hours, conforming to the industry standard known as “business casual”.

1.6.8.1 Experience in military chapel programs is preferred. Contractor personnel shall possess the ability to present information orally and in written format (i.e., emails, minutes, bulletins, advertising, and marketing). Effective interaction with individuals from different Protestant religious groups is imperative. Ability to speak English clearly and with excellent comprehension is essential.

1.6.8.2. Contractor personnel must demonstrate to the COR a familiarity with the breadth of the Protestant faith and practices in accordance with the Sacred Scriptures, Reformed, Armenian, and Pentecostal theological faith traditions. Experience with a military Protestant Community and chapel environment is highly preferred.

1.6.8.3. Must possess a Bachelors or Masters degree in Christian Education. This requirement is waiverable by the COR and approval of key personnel resumes of primary or replacement contractor personnel. Any request for waiver must address congregational coordinators and how proposed contractor employee’s knowledge, skills, education, or training prepared the employee to perform the tasks satisfactorily absent five years of relevant experience.

1.6.8.4. Demonstrate a minimum of five years experience of teaching in a church or chapel context.

1.6.8.5. Have excellent organization and planning skills.

1.6.8.6. Possess proficiency with Microsoft Word, Excel, Powerpoint, Access, and Sharepoint.

1.6.8.7. Experience working in a military environment is preferred.

1.6.8.8. Contractor must be willing to work in a pluralistic environment where they may come in contact with members from various faith groups and/or viewpoints. Contractor will be professional and not denigrate individuals with a different religious perspective or viewpoint.

1.6.8.9. A prospective Contractor must submit letters of recommendation from a previous or current employer or pastor along with a resume including education and experience.

1.6.8.10. The Contractor shall ensure that contract employees possess a current and valid driver’s license and current vehicle insurance is maintained before operating any type of vehicle or equipment on the installation.

1.6.8.11. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. Nor shall the Contractor employ a person who is an employee of the Department of Defense, either military or civilian, unless such person seeks and receives approval in accordance with DODD 5500-7R.

1.6.8.12. The Contractor is cautioned that off-duty active military personnel and Department of the Army Civilians hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of Contractor employees at any time shall not constitute an excuse for nonperformance under the contract.

1.6.8.13. All individuals who perform work under this contract shall at all times be employees of the Contractor and/or employees of an approved subcontractor.

1.6.8.14 The Contracting Officer shall ensure that each subject hired under the contract has a favorable background check. The subject’s pre-employment screening shall function as sequential gates to proceed or not to proceed. The screening shall consist of:

a) Review of application / resume;

b) Reference checks / past performances (minimum of two past employer references);

c) Personal interview; and

d) Assessment of subject’s eligibility, qualifications, temperament, and suitability for work with the congregation’s Lead Chaplain, pastoral team, adult volunteers, and children.

1.6.8.15 Once all pre-employment screening requirements have been completed, the Contracting Officer shall forward the completed “Pre-Employment” packet to the COR/Government POC for a personal interview. The Contracting Officer should not forward a request for background checks if pre-employment screening reveals mandatory/automatic disqualifying offenses or without concurrence to proceed with the hiring action from the COR/Government POC when derogatory information is self-disclosed (see paragraph 1.6.8.6). The Contractor shall ensure all forms are complete, have been quality checked and are legible prior to submission. The COR/Government POC shall conduct an interview to determine the best fit and suitability for the job. Afterward, the COR/Government POC will inform the Contracting Officer of the final selection.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. The Government will provide a COR who will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR and sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of this contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions:

Assure that the Contractor performs the technical requirements of the contract.

Perform inspections necessary in connection with contract performance.

Maintain written and oral communications with the Contractor concerning technical aspects of the contract.

Issue written interpretations of technical requirements, including Government drawings, designs, specifications Monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies Coordinate availability of Government property Coordinate site entry of Contractor personnel.

Examples of COR Duties and responsibilities may be found in Table 1 of the DoDI 5000.72.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government:

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:30 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

Function Name Qualifications

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Contractor may be required to travel CONUS and within the NCR during the performance of this contract to attend meetings, conferences, and training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS.

Contractor may be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

1.6.14 Other Direct Costs: This category includes travel (outlined in 1.6.13), reproduction, and shipping expenses associated with training activities and visits to contractor facilities. It could also entail the renting of suitable training venues.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 COMBAT TRAFFICKING IN PERSON.

IAW FAR 52-222-50. Contractor Requirements.

The Contractor shall –

(1) Notify its employees of

(i) The U.S. Government's zero tolerance policy.

(ii) Actions that will be taken against employees for violations of this policy.

(2) Take appropriate action.

Part II, Trafficking in Persons (TIP)

1. The Contractor has a procedure for notifying employees of TIP and proof of such notification on file via:

Training records or Employee signature

2. Has documented actions on file citing appropriate action to TIP violations.

3. Record of documented violations to date (if any).

4. The Contractor has a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

1.6.18 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RE Religious Education TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Contractor shall not be required to furnish any office, ecclesiastical, or liturgical supplies to accomplish the requirements of this contract except as specifically noted.

The Government shall make available the Chapel facilities to perform the services.

3.2 Facilities: The Government will provide appropriate office furniture and equipment which includes: access to a computer workstation, Government phone, file cabinet with lock, desk, basic office supplies and a chair. The equipment is for use by the Contractor only in performing these services.

3.3 Utilities: The Government will provide all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government may provide access to workable office space, file cabinets, copiers, telephones and access to a government networked computer in order to perform the requirements of this contract. Access to networked computers will be dependent upon the Contractor completing government requirements, being issued a Common Access Card (CAC) and obtaining and maintaining a DOD Global email account. Computer access will also be dependent upon government resources.

3.5 Materials: The Government will provide Religious Support Office (RSO) Standard Operating Procedures and Policies germane to the performance of work.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 5 of this PWS.

4.2 Secret Facility Clearance: Not required.

4.3. Materials. The Contractor shall build and maintain an inventory database of Protestant liturgical items, materials and media to include newly ordered or existing materials. Contractor will manage all Religious Community registrations to include registrations and keeping current registrations updated. Assist with preparation and submission of sacramental records (baptism, marriage and confirmation). Assist Protestant Chaplain in preparation of clergy reports.

Coordinate with the heads of various Protestant Community ministries/groups for information pertaining to each ministry/organization group program and volunteer support. Coordinate with the Program Director to identify program needs specific registrations and associated forms, volunteer information and curriculum materials.

4.4. Equipment. The Contractor may be given access to a workable office space, file cabinets, copiers, telephones and access to a government networked computer in order to perform the requirements of this contract. Access to networked computers will be dependent upon the Contractor completing government requirements, being issued a Common Access Card (CAC) and obtaining and maintaining a DOD Global email account. A CAC is needed by the Protestant Congregational Coordinator Services.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for Protestant Congregational Coordinator.

5.1.1 Manage all Protestant Religious Community administration to include registrations for services and keeping current registrations updated.

5.1.2 Coordinate with the heads of various parish ministries/groups for information pertaining to each ministry/organization group program.

5.1.3 Coordinate the preparation of the Protestant Service bulletin each week. Edit content, fact check, and ensure printing/publishing deadlines are met.

5.1.4 Maintain inventory and prepare purchases in accordance with the RSO standards and training as required for liturgical/pastoral items. The contractor, per CLIN, may be required to assist with the paperwork portion of Appropriated Fund (APF) or Non-Appropriated Fund (NAF) purchase requests. At no time can a contractor initiate or authorize a purchase that has not been approved by the Chapel Tithes and Offerings Fund (CTOF) Fund Manager or Chaplain Resource Manager (CRM).

5.1.5 Maintain and schedule all religious community events on the master electronic calendar and other ministry/organization-specific electronic calendars.

5.1.6 Coordinate with the Lead Protestant Chaplain and solicit input from the Pastoral Advisory Council Chair and Chaplain Pastoral Team to schedule and populate the Protestant Community calendar (and any other ministry/organization-specific calendars) with programs and activities. Regularly update and ensure the calendar is available to the Protestant Community and chapel staff via bulletin, website, and bulletin boards.

5.1.7 Coordinate with each of the congregation’s Program Director to identify program needs for specific registrations and associated forms, volunteer information, and curriculum materials.

5.1.8 Coordinate Designated Offerings with the Fund Office and the Lead Protestant Chaplain.

3.1.9 Respond to emergency scheduling issues by in-person, phone, and/or email communication.

5.1.10 Coordinate annual appreciation event for Protestant Community volunteers.

5.1.11 Assist the Lead Chaplain with preparation and submission of sacramental records (baptism, marriage, and confirmation).

5.1.12 Attend staff and operational meetings as indicated and report to Lead Protestant Chaplain.

5.1.13 Coordinate with Religious Affairs Specialists to act as liaison to JBM-HH Army Community Service’s Army Volunteer Program.

5.1.14 Act as the Webmaster of the Protestant Community virtual and social media platforms and their related components (publishing software, website host) with up-to-date information.

5.1.15 Protestant Adult Religious Education (RE) Programs: The Contractor shall develop, monitor, and support Protestant adult RE Programs. Monitor and support volunteer teachers who participate in the Protestant adult RE Programs (mid-week Bible Study, etc.). Support includes research, order, and distribute curriculum materials and supplies for each class; coordinate instructors; registration of participates at the beginning of the worship year; and assisting with Protestant-specific aspects of adult RE.

5.1.16 Protestant Youth and Children’s RE Programs: The Contractor shall develop, monitor, and support Protestant youth and children’s RE Programs. The Contractor shall assist the RSO in monitoring all volunteers who assist with the Protestant youth and children’s RE programs at Memorial Chapel. When using volunteers as leaders for a class of children under the age of 18, assist the Chaplain in finding at least two (2) adult volunteers who are not related for each group.

Assess individual worker skills and talents, matching adult leadership with appropriate activities.

(All volunteers working youth must meet Army Directive, Policies, and Regulations regarding required training and background checks. Background checks are managed by the RSO NCOIC for the Joint Base Chaplain. All volunteers will be referred to the Joint Base Chaplain and cleared before working unsupervised with any element of the RE program.)

5.1.17 Resource Coordinator for Protestant Service: The Contractor will act as the Resource Coordinator for the Protestant Service. Assist all Protestant Ministry Council members and Chaplain Pastoral Team with funding requirements. Prepare and submit all fund request in coordination with responsibly Council members and Chaplain Pastoral Team members. Track all purchase orders and coordinate with staff credit card holders to ensure timely completion of purchases to support the ministry programs. Maintain inventory and submit purchase order(s) as required for liturgical/pastoral items. Coordinate with the heads of various congregational ministries/groups for information and needs pertaining to each ministry/organization group program.

5.1.18 Seasonal Religious Education Events: The Contractor shall conduct Seasonal Religious Education Events. Develop and resource four (3) special programs for seasonal highpoints in the chapel year. These seasonal programs are Advent/Christmas, Easter/Lent, Vacation Bible School, and Adult Volunteer Appreciation.

5.1.19 Protestant Service Bulletin Coordination: Coordinate the preparation of the Protestant Service bulletin each week with the Lead Protestant Chaplain (or designee) and Director of Music. To include gathering information, typing and laying out the bulletin, proofreading and ensuring printing of the bulletin for the Sunday service. Contractor shall distribute a digital copy of the bulletin to Protestant Service Director of Music, vocalist-worship leader, Lead Protestant Chaplain, and RSO Staff during the week prior to the worship service.

5.1.20 Online Chapel Management Software & Social Media Administrator: The Contractor will act as the Administrator for online chapel management software and social media platform pages. Maintain an attendee roster with name, phone numbers, and address information of members for the worship group. Prepare and update chapel roster annually to be published on 1 October. Maintain an email mailing list of congregation members who are interested in receiving chapel information, including prayer concerns via a weekly email. Distribute announcement and prayer concerns to the email mailing list as needed. Maintain the master electronic Protestant Calendar and other ministry/organization-specific electronic calendars for all congregation events, meetings, and activities.

5.1.21 RSO Meetings: The Contractor shall attend RSO Staff meetings and collaborate for a successful integrated-collective Protestant RE Program by providing representation at planning meetings. Include such things as event proposals, publicity, facility and reservation needs, funding requirements and updates on various aspects of the RE program. The Contractor can attend by telephone or Chaplain-approved social media platform. Coordinate with the RSO for all religious education supply orders, contract invoice tracking and procurements for the worship group.

5.1.22 Congregational Council Meeting or Chaplain Pastoral Team Meeting: The Contractor shall attend the Congregational Council meeting and/or Chaplain pastoral Team Meeting at the direction of the Lead Chaplain and provide insight into the Protestant Service’s collaboration with other congregations at JBM-HH. The Contractor will incorporate the Council’s or Chaplain Pastoral Team’s planned events into the Protestant service’s calendar and ensure members of the congregation are aware of these opportunities. The Contractor can attend by telephone or social media platform as approved by the Lead Chaplain.

5.1.23 Designated Offerings (DO) Coordination: The Contractor will coordinate Designated Offerings (DOs) with Chaplain/Religious Affairs Specialist Fund Managers and the Lead Protestant Chaplain.

5.1.24 The Contractor may perform services remotely (telework) at the discretion of the Lead Protestant Chaplain.

5.1.25 The Contractor shall maintain a log of the work performed, including a signed Verification of Services Delivered form, under this contract and shall provide a copy of the log and Verification of Services Delivered form to the Protestant Chaplain on a monthly basis.

5.1.26 The Contractor shall submit an invoice to the COR and into WAWF by Close of Business (COB) on the 5th of every month. The invoice shall include:

Vendor’s name Contract number CLINs provided and quantity of each Quantities of Occurrences Used & Occurrences Remaining Explanation of CLINs service provided such as the nature of the service; contractor shall comply with PII protection protocols.

Date of invoice Dates of service Total cost per service type Total of invoice

STD: Submit an invoice to the COR and into WAWF by Close of Business (COB) on the 5th of every month

AQL:100%

5.1.27 The Contractor shall maintain a professional bearing projecting dignity and respect, keeping in harmony with the values and norms of the Army Chaplain Corps and Contractor personnel refrained from using offensive language such as swearing, cursing, disparaging language, and other such communications

STD: Maintain professional and respective bearing in attitude, demeanor, and communication

AQL: 100%

5.2. Task Heading.

Work performed by the Contractor shall be in support of the following weekly events: Sunday Protestant Schedule: Sunday Service held at 10:30 am at Main Post/Memorial Chapel. Work may also be in support of a mid-week service as deemed appropriate by the Lead Chaplain.

5.2 Duties and Responsibilities Workload and Summary

5.2.1 Contractor shall attend meetings as necessary to ensure that tasks were coordinated.

STD: Attend all meetings

AQL: 100%

5.2.2 Contractor shall maintain confidentiality IAW Government privacy rules and regulations and Contractor did not share information about parishioners which it obtained through either official or unofficial activities performing under this PWS.

STD: Maintain…