Solicitation_Amendment__W91QV119R00510001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of the amendment is to provide answ ers to questions that w ere submitted by industry in response to Solicitation W91QV118R0051. Based on some of the answ ers provided, updates w ere made to the Solicitation. Changes to the Statement of Work have been highlighted in yellow . No more questions can be submitted. The hour and date specif ied for the Offeror has been extended to 3:00 PM EST on 19 April 2019.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Apr-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W91QV119R0051

X 9B. DATED (SEE ITEM 11)

13-Mar-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Apr-2019

CODE

MICC-FORT BELVOIR

9410 JACKSON LOOP

BLDG. 1425

FORT BELVOIR VA 22060-5116

W91QV1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91QV119R0051

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-Apr-2019 11:00 AM to 19-Apr-2019 03:00 PM.

The following have been added by full text:

QUESTIONS AND ANSWERS

Questions and Answers Associated with Solicitation W91QV119R0051

1. Question: Please confirm that the floor can be trenched to install a track system for moving/rolling the center video wall section out to its secondary show position.

Government Response: The floor cannot be trenched.

2. Question: Will we be able to have a minimum of two CONEX storage containers on site, as the equipment needed for the project will be more than will fit in one. If not, the staging of the equipment in multiple shipments might cause installation delays.

Government Response: No, the Contractor shall provide a maximum of two (2) 40’x8’ Conex containers to store Contractor equipment utilized for contract performance. Section 3.1.16 of the Statement of Work has been updated accordingly.

3. Question: Please confirm if the projectors are to be suspended from the lighting truss or will it need to suspend from the structural steel?

Government Response: Depending on the Contractor’s design, either is acceptable. However, sightlines need to be maintained as much as possible.

4. Question: For the platform, is a solid surface or a structural mesh surface preferred?

Government Response: In order to help remove heat from the LED Wall, structural mesh on the 4’ (if the decks run parallel to the rear wall) half nearest the back wall is acceptable. There needs to be consideration for performers who may wear high heeled shoes. The 4’ half nearest the LED Wall should be solid surface. Section

3.3.2 of the Statement of Work has been updated accordingly.

5. Question: Will we be able to tie into the brick wall for any horizontal video wall support?

Government Response: No.

6. Question: For structural/video wall support design, is there a requirement for the government to study and approve the contract’s design prior to commencement of work?

Government Response: No. The award of the contract will effectively be considered approval of the awardee’s design. See Instructions to Offerors for what is required in the computer-aided design drawings.

7. Question: Must contractor drawings be stamped by a structural engineer licensed in Virginia?

Government Response: Yes. Section 3.3.2 of the Statement of Work has been updated accordingly.

8. Question: What, if any, historical requirements must be adhered to for work under this contract?

Government Response: None

9. Question: Please provide any known blackout dates during which work cannot be performed in the facility.

Government Response: The Government anticipates the Contractor cannot perform the work identified in the Statement of Work during the last week of each month except for the month of May. During the month of May, the Government anticipates the Contractor cannot perform work from 13 May 2019 through 17 May 2019. The Contractor and Government will work out a more detailed, concrete schedule to complete the work identified in the Statement of Work during the Post Award Conference to ensure the Contractor work does not get in the way of events/ceremonies taking place in Conmy Hall. Section 4 of the Statement of Work has been updated accordingly.

10. Question: Per RFP section 3.4.3, paragraph 1, page 7, please confirm that the goal for the floor projection system is that one (1) 50’ x 28’ image should be displayed on the floor, not multiple 50’ x 28’ images.

Government Response: No. Two (2) projectors are required. Section 3.4.3 of the Statement of Work has been updated accordingly.

11. Question: Is a performance/payment bond required on this project?

Government Response: No.

12. Question: Due to time constraints, is it possible for the Video Wall panels to run at 3800+ instead of the 4800?

Government Response: Yes. Section 3.3.1 of the Statement of Work has been updated accordingly.

13. Question: 3.3 LED Wall 3.3.2-There is existing life safety, fire alarm and mass notification mounted on the wall that will be covered by the new LED wall. Is the Army going to have these relocated?

Government Response: Yes, if the Government makes the determination that relocation of the device is necessary. Section 6.2 of the updated Statement of Work has been updated accordingly.

14. Question: LED Wall 3.3.2-There is a thermostat located on the wall that will be covered by the new LED wall.

Will the Army move this

Government Response: Yes, if the Government makes the determination that relocation of the thermostat is necessary. Section 6.2 of the updated Statement of Work has been updated accordingly.

15. Question: 3. 3 LED Wall 3.3.4 - How many simultaneous video windows will be required on the LED wall.

Including background video content?

Government Response: Minimally 6 (background, 2 x IMAG windows + possible independent content for the center section + 2 other windows for Power Point presentations).

16. Question: 3.4 Floor Projection System - Will a Pandora Media Player be required for content playback on the LED Wall. If yes how many output channels will be required?

Government Response: Yes, a Pandora’s Box media server (brand name or equal in accordance with FAR Clause 52.211-6), is required. Six output channels, at a minimum, are required. Please see updated Statement of Work at section 3.4.5.

17. Question: 3.3 LED Wall 3.3.1 What is more important specification? Resolution or physical size?

Government Response: The Government has not identified an order of importance related to resolution and physical size. See Evaluation Criteria in Solicitation to identify how the Government will evaluate proposals. It should be noted that Section 3.3.1 of the Statement of Work has been updated.

18. Question: 3.3 LED Wall 3.3.4 - Will the upstream video matrix (Crestron DM) be used to feed sources into the Spyder video processor?

Government Response: Yes. Please see updated Statement of Work at Section 3.3.5.

19. Question: 3.3 Video Wall 3.3.2 - The site visit showed that there will need to have ramps to the new stage. Will these ramps need to meet ADA compliancy?

Government Response: No. The ramps shall have a reasonable slope so that a case may be rolled up it safely.

3’ of run for every one foot of rise is acceptable. Section 3.3.2 of the Statement of Work has been updated

20. Question: 3.3 Video Wall 3.3.2 - Is the stage access required to have 2 ramps, one on each side. If both sides can’t allow space for ramps, can one side have stairs to access the stage?

Government Response: Yes, the ground support structure identified in Section 3.3.2 of the Statement of Work shall have a 4’ wide ramp on both sides for access behind the screen as well as stairs next to the ramps. The center section shall have stair access on both the stage left and stage right side of that opening. The ramps shall be on each end (nearest the wall if the decks run parallel, next to a set of steps on each end) which would be the half next to the screen. Section 3.3.2 of the Statement of Work has been updated accordingly.

21. Question: 3.3 Video Wall 3.3.2 - Does the new LED structure going to require a Mechanical Engineer approval stamp?

Government Response: No. However, the structure and stabilization from the roof trussing shall be stamped/certified by an engineer in accordance with Virginia state law. See response to Question 7 and Section

3.3.1 of the updated Statement of Work.

22. Question: 3.3 Video Wall 3.3.2 - Moving LED panels away from the main structure presents an issue with damaging the LED edges. Should the center section that needs to be moved as a separate wall from the rest of the wall? This means that the edges of the moving wall should have a protective edge to prevent damage to LEDs on the edge.

Government Response: The center section of the structure shall utilize tight spacing tolerances with the smallest margin possible that prevents damage. The LED wall is intended to present a continuous, uninterrupted image when the center section is in its stored position. If edge protection is possible without decreasing the continuous, uninterrupted image, then edge protection is acceptable. The support system shall utilize a very controlled and smooth, even operation. Section 3.3.2 of the updated Statement of Work has been updated

23. Question: Is the Period of Performance of 150 days a stern requirement? By the time the structure for the LED wall to be designed, approved by site and to build the structure may take longer than the 150 days.

Government Response: Yes. The award of the contract will effectively be considered approval of the awardee’s design. See Instructions to Offerors for what is required in the computer-aided design drawings.

UPDATED STATEMENT OF WORK

Statement of Work

For Conmy Hall Integrated Light Emitting Diode (LED)

Wall and Floor Projection System

1. Background.

Conmy Hall, located on historic Joint Base Myer-Henderson Hall (Fort Myer), Virginia, is a 35,000 SQF historic brick structure configured to conduct premier indoor ceremonial and special events for the United States Army. It is also used as an indoor venue for The White House (WH), Department of Defense (DOD), Department of the Army (DA) and U.S. Army Military District of Washington-Joint Force Headquarters-National Capital Region (USAMDW/JFHQ-NCR) ceremonies, exercise support, musical performances, and special events. The facility is used by The 3rd United States Infantry Regiment "The Old Guard” (TOG) and The United States Army Band "Pershing’s Own” (TUSAB) for ceremonial training and special events.

Conmy Hall consists of a rectangular polyurethane performance floor approximately 125 feet wide by 225 feet long surrounded on three sides by theatrical style seating area (1200 person capacity). The brick back wall serves as a backdrop for the ceremonial activities/parades and also accommodates the two large entry doors that enable marching elements to enter and exit the performance floor. There is a 12” inch by 12” inch by 20’ foot (plus corner blocks) custom built Thomas truss system running the length and width of the performance area, approximately 23 feet off of the concrete floor (the bottom of the trussing is approximately 21’ feet off the concrete floor. The current sound system can best be described as a sports hall loudspeaker system.

The proposed visual display (LED Wall and floor projection) are required for a series of applications including presentations, official military ceremonial reviews, drills, multi-media theatrical productions, musical performances, and award ceremonies.

2. Objectives/Scope.

2.1. The Contractor shall provide a light emitting diode (LED) wall and floor projection system in Conmy Hall to improve and update technical capabilities to better accommodate current ceremonial/theatrical uses and improve participant experience in viewing the events utilizing energy efficient equipment to reduce the facility overall energy consumption.

3. Specific Tasks.

3.1 General

3.1.1 The Contractor shall obtain all permits required to perform the required services on this contract. All permits obtained by the Contractor shall be maintained current throughout the entire period of performance of the contract.

3.1.2 All equipment and components shall be new and complete. Used, reconditioned or manufacture’s “B” stock is not acceptable.

3.1.3 All mounting hardware will be the same as 3.1.2 all rack ears, mounting plates, bolts and hardware shall be included.

3.1.4 All components and systems shall be tested by the Contractor prior to shipping to site.

3.1.5 All bolts and fasteners shall be Grade 5 or better and shall include an approved locking mechanism.

3.1.6 All wire sizes shall comply with UL standards and local codes.

3.1.7 All wiring shall be contained in neat, combined harnesses or bundles using appropriate cable ties. Loose wiring is not acceptable.

3.1.8 All wiring connections must be terminated to terminal strip, connector or punch block.

Wire to wire (flying splice) connections are not acceptable.

3.1.9 All 3-pin XLR connectors shall be wired pin-2 hot.

3.1.10 Unless otherwise stated, all rack-mounted components shall be mounted to Electronic Industries Alliance (EIA) racks using professional grade rack-mounting accessories per EIA standard.

3.1.11 All materials used shall be new and of good quality conforming to the contract specifications and review submittals. In the event that a specified product is recalled by the manufacturer, the Contractor shall notify the Contracting Officer’s Representative (COR) immediately and offer a replacement for the recalled product.

3.1.12 Property Damage. The Contractor shall not cause damage to Government buildings, areas, or equipment. The Contractor shall report an incident of property damage to the COR immediately in writing. The Contractor shall be responsible for the cost of repairing or replacing any damaged Government equipment/structures.

3.1.13 The physical conditions of Conmy Hall indicated on Government drawings and/or specified as the result of site investigations by visual surveys or record drawings may not represent an as-built condition. Therefore, the Contractor is responsible for checking and verifying all dimensions.

3.1.14 The Contractor is responsible for verifying all dimensions, quantities, connectivity and performance of components to insure their suitability of use.

3.1.15 On-site parking is limited. The Contractor shall coordinate with the COR for specific parking areas.

3.1.16 The Contractor shall clean and dispose of waste materials, debris and rubbish during installation on a daily basis. The Contractor shall provide a maximum of two (2) 40’x8’Conex containers to store Contractor equipment utilized for contract performance.

3.2 Key Personnel. The following personnel are considered key personnel by the Government:

Project Manager, Technicians and System Integrator. Projected replacement of key personnel must be submitted in writing to the COR and KO for approval 10 days prior to a replacement.

All key personnel must be able to communicate fluently in English both verbally and in writing.

Qualifications for all key personnel are listed below:

3.2.1 Project Manager. The Contractor shall provide a Project Manager who shall be responsible for the performance of the work. The Contractor shall provide a Project Manager that is OSHA 10 Safety Certified. The name of this person, and an alternate who shall act for the Project Manager in his/her absence, shall be designated in writing to the Contracting Officer. The Project Manager or alternate shall have full authority to act for the Contractor on all contract matters related to the daily operation of this contract.

3.2.2 Technicians. The Technicians shall be factory trained and authorized to provide startup services, fixture setup, installation, training, and interface setup and training on the components of the LED Wall and the floor projection system provided by the Contractor.

3.2.3 Systems Integrator. The Contractor shall provide a System Integrator with a minimum of 5 years of experience working with both DMX and Ethernet based data distribution systems and theatrical control systems.

3.3 LED Wall.

3.3.1 The Contractor shall supply, install, test and provide a complete and fully functional, approximately 14.5’ high x 139’ wide integrated LED Wall with an approximately 30’ center section that can be moved on top supported rails to allow a mid-stage entrance. While the center section of the screen is in its forward position, it shall function as it would in its rear position.

The LED wall shall be, at a maximum, a 4mm resolution wall that has a pixel configuration RGB 3-in-1 SMD that has a minimum of 256 levels of dimming. The refresh rate shall be, at a minimum, 3800+ hertz. The processing shall be 22 bit distributed with a minimal color capacity of 16 bit (281 Trillion Colors) with a minimum 3,000°-10,000° kelvin (adjustable), full depth, LED to LED calibration. The matrix size shall be 952 x 9792 pixels.

3.3.2 The LED wall shall utilize a combination of ground support and stabilization from the roof trussing. The ground support structure shall be a raised platform that is minimally 8’ deep x 140’ long and minimally 42” high. In order to help remove heat from the LED Wall, structural mesh on the 4’ (if the decks run parallel to the rear wall) half nearest the back wall is acceptable. There needs to be consideration for performers who may wear high heeled shoes. The 4’ half nearest the LED Wall should be solid surface. This structure shall have a 4’ wide ramp on both sides for access behind the screen as well as stairs next to the ramps. The center section shall have stair access on both the stage left and stage right side of that opening. The ramps shall be on each end (nearest the wall if the decks run parallel, next to a set of steps on each end) which would be the half next to the screen. The ramps shall have a reasonable slope so that a case may be rolled up it safely. 3’ of run for every one foot of rise is acceptable. The stairs shall have industry standard rise and run. This structure shall be of very substantial construction that at least half of which shall be heavy duty grating to allow airflow through the top decking (due to its placement in front of the facilities HVAC air return. There shall be custom made steps that will allow performers to enter through the center section when it is in its forward position. The front of the structure shall be fully grated that will mimic the existing 5/8x 5/8’ square holes and painted black. The center section of the structure shall utilize tight spacing tolerances with the smallest margin possible that prevents damage. The LED wall is intended to present a continuous, uninterrupted image when the center section is in its stored position. If edge protection is possible without decreasing the continuous, uninterrupted image, then edge protection is acceptable. The support system shall utilize a very controlled and smooth, even operation. Every effort shall be made to replicate the existing grating. The structure and stabilization from the roof trussing shall be stamped/certified by an engineer in accordance with Virginia state law.

3.3.3 The Contractor shall provide a rack mountable control system that shall be located in the control booth 100’ away from the LED wall. As part of this project, the Contractor shall provide a minimum of twelve (12) custom screen configuration templates that shall be created onsite.

3.3.4 This system shall utilize a “Spyder” (brand name or equal in accordance with FAR Clause 52.211-6) system with the integration of the floor projection system. The salient characteristics of the “Spyder” system are as follows:

- 80 megapixel processing power – processing in true 4K@60Hz performance across multiple displays.

- Single-channel 4K support on every channel – Single-cable, 4K@60Hz performance reduces the need for additional channels and cables.

- Extremely-low latency – Universal matrix switching with powerful, built-in cross-point hardware for fast switching and maximum input/output routing capability with no additional signal latency.

- Flexible and scalable I/O architecture – Customizable I/O configurations of up to 24 inputs and 16 outputs and multiple connections, including HDMI 2.0, DisplayPort 1.2 and 12G HDSD.

- Minimum of 6 simultaneous video windows (background, 2 x IMAG windows + possible independent content for the center section + 2 other windows for Power Point presentations).

- Intelligent EDID – Easy management of EDID across the entire system to ensure adaptability across multiple sources and displays.

- Must have simple presets to complex frame-accurate timelines, have the flexibility and functionality required for the most demanding live environments.

3.3.5 The Creston DM upstream video matrix owned by the Government will be used to feed sources into the Spyder (brand name or equal in accordance with FAR Clause 52.211-6) system.

The Government currently utilizes a Crestron Media Control System that manages two (2) separate input panels located on the performance floor. Each input panel has HDMI, 15-Pin VGA connector & USB-HID and 1/8” audio input.

3.3.6 The house light system remains unchanged.

3.3.7 The control racks in the control room and dimmer room remain unchanged.

3.4 Floor Projection System.

3.4.1 The Contractor shall supply, install and test and provide a complete and fully functional integrated floor projection system.

3.4.2 The Contractor shall provide a floor projection system, utilizing at a minimum state of-the art, 31,000 lumens, 4K UHD, 3-chip DLP laser phosphor large venue projector with custom lensing.

3.4.3 The Contractor shall provide and install 2 (two) projectors with overlaid images for increased brightness and redundancy. The projectors shall produce an image size of 50’ x 28’ from a height of approximately 20’. Due to the extremely low ceiling height, the projectors shall be mounted parallel to the floor and shall require custom 90° lenses with an aspect ratio of 0.4:1.

3.4.4 A minimum of twelve (12) custom templates for the floor projection system shall be required.

3.4.5 The content shall managed via a Pandora’s Box media server (brand name or equal in accordance with FAR Clause 52.211-6) with fiber cabling. The salient characteristics of the Pandora’s Box media server are as follows:

- Multi-user control – Combined efficiency of multiple, simultaneous operators.

- Blind programming/Blind preview – With the multi-user feature, blind programming enables users to edit timelines without affecting the current video outputs.

- True 3D environment – True 3D compositing space in which both objects and plane elements can be aligned for projection mapping or real-time 3D stereo playback scenarios at high frame rates.

- FX engine and 3D particle system – The effects engine enables users to create and combine an almost unlimited number of dynamic effects. The 3D particle system allows for the creation of elaborate real-time particle effects in a true interactive 3D compositing space.

- Interactive content and control – The preview window is the centralized control area for compositing, warping and any kind of content interaction.

- Instant warping/UV mapping – With warping integrated into the render engine, the user has direct access to manipulate free from deformations (FFD) and vertices in a 3D space to match the projected image with the physical screen setup. Furthermore, UV maps can be edited on-the-fly to arrange content accordingly.

- Dynamic web browser – Needs to display HTML-based web content with full Java script support.

- FluidFrame technology - FluidFrame is a signal processing algorithm that offers a smooth cross-conversion that can take any input and output framerate, supporting both interlaced and progressive sources and clips.

- Console mode and advanced patching – With the dynamic layer structures, users can easily add parameters and effects to any layer. In order to facilitate the control, users can start media server in a dedicated console mode or simply create and extend the DMX library from within the interface.

- ASIO multi-channel audio – Supports ASIO audio interfaces and offers synchronized multi-channel audio playback.

- A minimum of 6 output channels are required.

3.4.6 If devices require computer control, the computer shall be provided by the Contractor.

3.5 Additional Requirements.

3.5.1 Testing. The Contractor shall conduct an operating test of the complete system once installed. The system shall test free from grounds, shorts and other faults and perform in accordance with the manufacture performance standards. All connections will be thoroughly checked for mechanical and electrical connections. All LED wall and floor projection system equipment shall be demonstrated to operate in accordance with the requirements set forth in the specifications as shown on the Contractor drawings.

3.5.2 The Contractor shall perform all performance tests in the presence of the COR.

3.5.3 Maintenance Manuals and Technical Data. The Contractor shall provide maintenance manual(s) after final acceptance of the installed system. Complete technical data, instructions and parts catalog(s) (to include make, model and part number of each part) shall be included for all mechanical, electrical and electronic equipment.

3.5.4 Post Award Conference/Periodic Progress Meeting. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, COR and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the

Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

3.5.5 Warranties. The Contractor shall provide electronic copies of all commercial warranties associated with the supplies and services after final acceptance of the installed system.

3.6 Training.

3.6.1 Anti-Terrorism (AT) Level I Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or to the Contracting Officer. AT Level 1 awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf.

3.6.2 iWATCH Training. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employee’s commencing performance. iWATCH training results shall be reported to the COR not later than 45 calendar days after contract award.

3.6.3 Operations Security (OPSEC) Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC training is available at the following website: http://cdse.edu/catalog/elearning/GS130.html.

3.6.4 Antiterrorism Considerations. In accordance with DFARS, 22 December 2016, 207.105(d), and DoD Instruction O-2000.16, Volume 1, DoD Antiterrorism Standards, the contractor is hereby advised that it shall comply with the policies and procedures of the U.S. Antiterrorism Officer (ATO) at each installation where work is being performed.

DoD Instruction O-2000.16, Volume 1 is available at the Washington Headquarters Services website at http://www.esd.whs.mil/Directives/issuances/dodi/.

3.6.5 Safety. The Contractor shall ensure the safety of all Contractor personnel and tasks performed by complying with all applicable federal, state and local safety directives. The Contractor shall notify the COR of any Occupational Safety and Health Administration (OSHA) visits to the base or complaints received by OSHA. If a safety procedure or condition exists which compromises the safety of Contractors, government personnel or an Army asset, the Contractor shall be directed through the appropriate authorities to take corrective action.

3.6.5.1 Mishaps Reporting. The Contractor shall report all mishaps involving any person sustaining injury or illness resulting from Contractor operations and all mishaps involving government property or equipment damaged by the Contractor to the COR with 24 hours. A written report shall be submitted to the COR within five (5) workdays.

3.6.5.2 Mishaps Investigation. The Government has the authority to conduct investigations of all mishaps (including vehicular) involving Contractor personnel, government property, facilities, or equipment or to participate in the contractor’s investigation of Contractor mishaps. The Contractor shall participate in, and cooperate with, government mishap investigations related to work performed in support of the resultant contract.

3.6.6 The Contractor shall provide a minimum of forty (40) hours of training within a week’s time frame to the Government’s operating personnel on the proper operation and troubleshooting of the LED wall and floor projection system. This training shall consist of the operation of the LED Wall and the floor projection system and the programming and content creation/interface of the systems. The Contractor shall provide a minimum of sixteen (16) hours of training within a week’s timeframe to facility maintenance and electrical staff to ensure that Government personnel can provide basic troubleshooting and maintenance for all installed LED and projection systems. Training shall take place upon completion of the installation.

3.7 Installation.

3.7.1 The Contractor shall be responsible for coordination between the electrical installation and other trades installing LED wall and floor projection equipment and for control terminations, system startup, and system training.

3.7.2 The Contractor shall provide and test all necessary equipment and provide a complete and functional system.

3.7.3 The Contractor shall be responsible for verifying mounting compatibility and plenum clearances of all lighting and projection fixtures. The Contractor shall notify the Government of any conflicts with structure, electrical, HVAC or plumbing prior to the ordering of the specified equipment.

3.7.4 The Contractor shall verify compliance of all LED wall and floor projection equipment specified, in its intended application on this project, to ensure it complies with all applicable national and local codes, ordinances, regulations, and jurisdictions prior to ordering equipment.

3.7.5 The Contractor shall not replace, substitute, alter or exchange equipment, materials or specifications, as provided, without the approval of the Government.

4. Applicable Performance Standards. All equipment provided shall be brand new. Returned or refurbished equipment is not acceptable. The Contractor shall complete all specific tasks in a timely and professional manner. The Government will ensure logistical availability to the Contractor between the U.S. Army Military District of Washington (USAMDW) core hours of 7:00 AM to 4:30 PM, arriving no earlier than 7:00 AM and departing no later than 4:30 PM Monday thru Friday, except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The Government anticipates the Contractor cannot perform the work identified in the Statement of Work during the last week of each month except for the month of May. During the month of May, the Government anticipates the Contractor cannot perform work from 13 May 2019 through 17 May 2019. The Contractor and Government will work out a more detailed, concrete schedule to complete the work identified in the Statement of Work during the Post Award Conference to ensure the Contractor work does not get in the way of events/ceremonies taking place in Conmy Hall.

5. Delivery Schedule. The Contractor shall deliver, install, test and train identified personnel not later than 150 days after the contract has been awarded. The Government will be on hand to inventory, inspect and accept all items during installation. The Government reserves the right to extend or modified the deliverable schedule based on the needs of the Government with coordination and agreement of the Contractor.

6. Government Furnished Equipment and Services.

6.1 Utilities. All utilities in the facility will be available for the Contractor’s use in performance of duties outlined in this SOW. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

6.2 Facilities. The Government will furnish the necessary workspace in Conmy Hall for the Contractor staff to provide the support outlined in this SOW. The Government will be responsible for relocating any thermostats and life safety, fire alarm and mass notification devices due to the installation of the LED wall. The Government will make the determination if the aforementioned thermostats or devices need to be relocated.

6.3 Electrical and Lighting Work. The Government will provide additional electrical work for LED Wall and Floor Projection system. All existing theatrical fixtures will be removed by the Government after all new equipment has been after all new equipment is received and prior to the start of Contractor work. The existing Conmy Hall House Light System shall remain intact/unchanged.

6.4 Facility Drawings. See Attachment 4 of the solicitation.

7. Security Requirements.

7.1 Contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Work performed does not require a security clearance.

7.2 Search and Seizure. Contractor personnel and property shall be subject to search and seizure upon entering and departing the confines of Joint Base Myer-Henderson Hall. Contractor personnel or any representative of the contractor shall abide by all security rules and regulations which will be provided upon Contractor request after contract award.

7.3 Installation Access. The Contractor shall comply with and meet all access control requirements for personnel, vehicles and deliveries. The Contractor shall be responsible for ensuring that all Contractor personnel authorized to perform under this contract obtain installation access. Within five (5) workdays after contract award, the Contractor shall submit to the Contracting Officer and the COR the names of ALL personnel working under this contract.

Changes to the Contractor personnel list shall be submitted within 24 hours of the change taking place. All Contractor employees shall have on them, at all times, positive photographic identification.

The Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative)

7.4 The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. The security and sensitivity of Government-provided documents is the responsibility of the contractors during lifecycle of this contract. At the close of each work period, Government facilities, equipment, and materials shall be secured.

8. COR: The COR will be nominated by the requiring activity and appointed by the Contracting Officer by separate letter. A copy of the COR’s appointment letter will be sent to the awarded Contractor, identifying the designated duties and limitations of the COR. The COR is authorized to conduct oversight on any and all tasks or requirements and report observations to the Contracting Officer. The COR is not authorized to change any terms or conditions in the contract that pertain to cost, schedule, performance, quality, quantity, or other legal aspects of the resulting order.

9. Place of Delivery and Performance: The place of delivery and performance for this contract is Conmy Hall located at Building 241, Joint Base Myer-Henderson Hall, Virginia, Fort Myer

VA 22211.

Technical Exhibit 1 – Deliverable Schedule

SOW Section

Deliverable Title

Format

Due Date

Distribution/ Copies

Frequency and Remarks

3.4.3

Maintenance Manuals and

Technical Data

MS Word or Adobe PDF after final acceptance of the installed system

COR

Once

3.3.5

Electronic Copies of

Warranties after final acceptance of the installed system

Once

3.6.1

AT Level I Training within 30 calendar days after contract award

As Needed

3.6.2 iWATCH Training within 30 calendar days after contract award;

results reported to the COR no later than 45 calendar days after award of contract

3.6.3

OPSEC Training within 30 calendar days after contract award

As Needed;

Annually

3.6.5.1

Mishap Reporting within 5 working days

7.3

Submission of Contractor

Personnel Names within 5 workdays days after contract award;

24 hours after change takes place

The following have been modified:

52.212-1 ADDENDUM

52.212-1 – Instruction to Offerors – Commercial Items (Addendum)

Proposals submitted in response to this solicitation shall include the following identified volumes: Cover Letter/Completed 1449, Technical Capability, and Price. An Offeror's failure to provide in its proposal the information specified below might result in that proposal not being considered by the Government for award. The proposal shall represent the Offeror's best effort to respond to the solicitation.

All supporting data required for development of the proposal shall be included or summarized in each proposal within the stated page limitations. Mere statements that the Offeror understands the requirements and can or will comply with the requirements without supporting information are not acceptable and may be reason for determining a proposal to be unacceptable. The Government is not responsible for evaluating aspects of the proposal that are not in the appropriate volume.

In order to maximize efficiency and minimize the effort involved in the proposal evaluation process, the Offeror must comply with the following instructions for proposal format and content including applicable page limitations and number of volumes. If the proposal does not comply with these instructions, the Offeror may be considered non-responsive and ineligible for award. The proposal must be clear, coherent and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria.

The Government intends to make a single Firm-Fixed Price award as a result of the solicitation. The Government may reject any offer not substantially in compliance with the terms and conditions of the requirement.

Proposal that contain exceptions, qualifications, conditions, assumptions or any other deviations from the solicitation may be rejected by the Government and considered ineligible for award.

NOTE: The Government intends to make contract award without discussions.

During the evaluation process, the Government may, at its discretion enter into clarifications or communications as needed. The Government need not enter into communications or clarifications with all Offerors. In evaluating the proposals, the Government may establish a Competitive Range to reduce the Offerors participating in the competition to only those Offerors most likely to receive the award. Any Offeror eliminated from further consideration will be notified officially in writing.

Discussions: If the Government enters into discussions, it will be with those Offerors considered to be within the Competitive Range. During the negotiation process all proposal revisions must be submitted electronically in MS Word track changes format and accompanied by a complete electronic resubmission of the electronic file.

SITE VISIT

In order to be considered for award, Offerors must attend a site visit of Conmy Hall on 25 March 2019 at 2:30 PM Eastern Standard Time. Only Offerors who attend the site visit will be considered for award. In order to attend the site visit, Offerors must complete and submit a Joint Base Myer-Henderson Hall (JBM-HH) Installation Access Request. If multiple individuals are attending for an Offeror, a JBM-HH Installation Access Requests is required for each individual. The following documents will be attached to the solicitation:

1) Attachment 1 – JBM-HH Installation Access Request

2) Attachment 2 – JBM-HH Installation Access Request Instructions

3) Attachment 3 – Directions to JBM-HH

Attachment 1 – JBM-HH Installation Access Request must be submitted to Contracting Officer Ryan Macdonald at ryan.m.macdonald.civ@mail.mil and Contract Specialist Diandra Green at diandra.j.green.civ@mail.mil no later than 20 March 2019 at 9:00 AM Eastern Standard Time to be eligible to attend the site visit.

SUBMITTAL OF SOLICITATION QUESTIONS

THE DUE DATE FOR QUESTIONS CONCERNING THIS RFP is 4:00 PM Eastern Standard Time on 27 March 2019 as specified in Block 8 of the solicitation cover sheet/Standard Form (SF) 1449.

As soon as an Offeror is aware of any problems or ambiguities in interpreting the specifications, terms or conditions, instructions or evaluation criteria of this solicitation, the Contracting Officer and Contract Specialist shall be notified.

Electronic submission of questions and comments shall be submitted through email to Contracting Officer Ryan Macdonald at ryan.m.macdonald.civ@mail.mil and Contract Specialist Diandra Green at diandra.j.green.civ@mail.mil.

Electronic email attachments, if included, shall be prepared using Microsoft Office.

When submitting questions and comments, please refer to the specific text of the RFP in the following format:

Subject: RFP No. W91QV119R0051 Reference: RFP Section ___, Paragraph(s) ____, Page(s) ____.

All questions will be answered via amendment and provided to all Offerors on the Internet at www.fbo.gov and the Government will not attribute the questions to the submitting Offerors.

PROPOSAL PREPARATION & ORGANIZATION

Format - To be considered for award an Offeror shall submit a proposal in accordance with the instructions of the RFP. The proposal shall meet the requirements within these Proposal Submission Instructions using the sequence and format described in the table below. Each Volume shall be submitted and packaged on separate and clearly labeled CD ROMs, and all information pertaining to a particular Volume shall be confined to that Volume. One of the hard copies of each volume shall have the Offeror’s name and any other information identifying the Offeror (i.e. address; phone number; name of subcontractors) redacted. The Offeror shall submit one digital copy as well as the number of hard copies indicated in the Table below for each of the five (5) Volumes.

Digital files shall be submitted on CD ROMs using Microsoft (MS) Office 2013 files (Microsoft Word (.docx) files, and Microsoft Excel (.xlsx) files). Digital copies of the CAD Drawings shall be submitted in Portable Document Format (PDF)/.pdf files as well as Drawing Format (DWG)/.dwg files.

Page / margin size – Single-spaced on 8 ½ x 11 inch paper format, with a minimum one-inch margin all around. Pages shall be numbered consecutively. The page size of the CAD Drawing can meet or exceed the 8 ½ x 11 inch paper format.

Failure to follow the aforementioned formatting instructions may cause your proposal to be deemed unacceptable by the Government.

The Volumes are arranged to incorporate the factors used to evaluate the proposal:

Volume I – Cover Letter/Completed SF 1449, Volume II- Technical Capability and Volume III – Price.

The Offeror shall comply with the following Compliance Matrix and instructions:

Compliance Matrix

Volume File Name1 Hard Copies Page Limit2

Volume I – COVER LETTER/

COMPLETED SF 1449

XXXX_

LEDWALL

_V1.doc

Original + 4 hard copies + one (1)

CD copy

No Page Limit

Volume II – TECHNICAL

CAPABILITY

_V2.doc

CD copy

Not to exceed 20 pages excluding Title Pages, Cross Reference Matrix, Resumes, Commitment

Letters, Certifications and CAD Drawings

Volume III – PRICE

_V3.doc

CD copy

No Page Limit

Notes:

1For XXXX use the Offeror’s company name.

2Those pages that exceed the page counts for each volume or attachment will not be evaluated. If there are more than forty-five (45) lines of text on any page, lines in excess of forty-five (45) lines will not be considered in the evaluation of the proposal.

PROPOSAL SUBMISSION

Offerors shall send the specified number of hard copies of offers, as well as CD copies of proposals as specified in the Proposal Preparation and Organization section by the Proposal due date.

THE PROPOSAL DUE DATE IS 19 April 2019 at 3:00 PM Eastern Standard Time.

LATE OFFERS: Proposals or modifications of proposals received at the address specified for the receipt of offers after the exact time specified for receipt of proposals WILL NOT be considered.

Offerors shall use one of the following methods for delivering offers:

EXPRESS MAIL/COMMON CARRIERS: Offers submitted by express mail services (FEDEX, UPS, DHL, etc.) shall be submitted to:

DIANDRA GREEN

Contract Specialist Mission and Installation Contracting Command - Fort Belvoir (MICC-FB) 9410 Jackson Loop

BLDG 1425

Fort Belvoir, VA. 22060 Phone: (703) 806-2176 Email: diandra.j.green.civ@mail.mil

NOTE: If the Offeror intends to use express mail service, it is recommended to have delivery scheduled for one to two days BEFORE the RFP due date.

U. S. POSTAL SERVICE CHANNELS (Highly discouraged): Offers submitted through US Postal Service shall be mailed to the following address:

DIANDRA GREEN

Contract Specialist Mission and Installation Contracting Command - Fort Belvoir (MICC-FB) 9410 Jackson Loop

BLDG 1425

Fort Belvoir, VA. 22060 Phone: (703) 806-2176 Email: diandra.j.green.civ@mail.mil

NOTE: This…