Draft_Performance_Work_Statement_-_Army_Airfields__Heliports_and_Instru.._.docx

Performance Work Statement (PWS) Army Airfields/Heliports and Instrument Procedures Support For United States Army Aeronautical Services Agency (USAASA)

PART 1

GENERAL INFORMATION

1. Background. The US Army Aeronautical Services Agency (USAASA) serves as the Army’s responsible official for airspace, aeronautical flight information, air traffic control and flight procedures policy, joint military-civilian use of Army airfields, aviation weather policy and as the Force Modernization proponent for Army airfields and heliports (AAFs/AHPs) worldwide. USAASA develops policy and methods for obtaining, defending, and protecting access to Army airspace for the purpose of training, testing, and demolitions. USAASA has responsibility for negotiating and ensuring Army forces have the required airspace to test and train to safety standards, including reset and pre and post deployment activities as well as providing worldwide critical safety of flight products. USAASA supports intra and inter-military organizations, the ARSTAF, the Joint Staff, OSD, and national and international organizations.

As the HQDA DCS, G-3/5/7 functional proponent for Army airfields/heliports (AAFs/AHPs) worldwide, USAASA develops AAFs/AHPs policies and procedures and has oversight for AAFs/AHPs operations. USAASA coordinates and monitors the execution of programs and initiatives for Army AAFs/AHPs operations, maintenance, and management. USAASA manages the Army’s AAFs/AHPs Management Decision Package (MDEP) affecting Army forces worldwide. It develops, integrates and defends MDEP requirements, ensuring stakeholders’ requirements are identified, defended, and presented.

USAASA is also the Army’s lead for instrument flight procedures and flight inspection criteria. In conjunction with the Federal Aviation Administration (FAA), USAASA administers instrument flight procedures development and is the Army’s primary office for managing U.S. and Foreign Terminal Instrument Procedures (FTIP), critical to the safety of flight operations. USAASA is responsible for evaluating and approving FTIP and emergency Global Positioning System (GPS) approaches for the safe operation of Army aircraft. USAASA’s involvement is becoming more extensive as Air Traffic Management initiatives to globally modernize ground-based navigation to space-based Area Navigation (RNAV) and Required Navigational Performance (RNP) instrument flight systems have led to increasing FTIP coverage. With the current expansion of U.S. Army aircraft RNAV/RNP navigational systems, RNAV/RNP procedures used in Army aircraft operations have significantly increase. As the Army’s lead for instrument flight procedures, USAASA’s requirements to produce instrument flight procedures have also increased and will continue to increase each subsequent year.

1.1 Objectives. To acquire Army airfields/heliports and instrument procedures support in support of USAASA’s mission.

1.2 Description of Services/Introduction. The Contractor shall provide all personnel, equipment, tools, materials, supervision and non-personal services necessary to perform Army airfields/heliports and instrument procedures support as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.3 Scope. To manage the changing requirements of force modernization, the Contractor shall provide services to support USAASA in developing and validating policies and procedures associated with AAFs/AHPs worldwide. The Contractor shall support the technical and procedural development of AAFs/AHPs policies and procedures; provide expertise to support airfields/heliports and airspace programs; assess, analyze, and integrate AAFs/AHPs MDEP requirements; assist with developing, documenting, and reviewing operational procedures and information.

Additionally, the Contractor shall support USAASA in the administration of FAA developed instrument flight procedures and in the review of FTIP for publication in DoD FLIP, including compliance reviews; provide USAASA support in the development of U.S. and foreign terminal instrument procedures and the evaluation of instrument procedures design, including the development of documentation for publication and flight inspection; provide validated aeronautical navigation data in the digital flight management systems. This includes automation support and services to measure and monitor performance within the entire data chain from origin to publication.

1.4 Period of Performance. The period of performance shall be for one (1) base year of 12 months and two (2) 12-month option years. The period of performance reads as follows:

1.5 General Information.

1.5.1 Quality Control (QC). The Contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor’s QC program is the means by which the Contractor assures that their work complies with the requirement of the contract. At a minimum, the Contractor shall develop a Quality Control Plan (QCP) with procedures that address the areas identified in the “Performance Requirements Summary.” The Contractor shall submit the initial QCP within 15 calendar days after award of contract to the Contracting Officer Representative (COR) for review and acceptance. After acceptance of the QCP, the Contractor shall receive the KO and COR’s acceptance in writing of any proposed change to the QCP.

1.5.2 Quality Assurance. The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The QASP is primarily focused on what the Government will do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays. The Contractor is not required to perform services during the below Federal Holidays’

Inauguration Day (DC-MD-VA only)

1.5.4 Hours of Operation. The Contractor is responsible for ensuring its workforce is available to fully and consistently meet the Government’s requirements defined in this PWS for eight hours a day between the hours of 0700 and 1700, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. This schedule includes work that can be performed on a part-time basis. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance work statement when the Government facility is not closed for the above reasons.

1.5.5 Place of Performance. Army airfields/heliports and instrument procedures support shall be performed at 9325 Gunston Road, Fort Belvoir VA or at an alternate site that will be agreed upon by both the Government and Contractor.

1.5.6 Type of Contract. The Government anticipates the award of a firm-fixed price contract.

1.5.7 Security Requirements. Contractor personnel performing work under this contract shall have at minimum a fully adjudicated final SECRET Clearance at time of the proposal submission and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the DD Form 254 attached to the solicitation/contract. In performing this requirement, the Contractor shall comply with FAR 52.204-2 (Security Requirements), the National Industrial Security Program Operating Manual (DOD 5220.22-M) and any revisions to DOD 5220.22-M. The Government will provide notice of any revisions to the Contractor. The Contractor shall complete DOD Security Agreement (DD Form 441) dated Jan 2017, and comply with the security responsibilities detailed within. The Government and Contractor will each sign the agreement within 15 calendar days after award of contract. Contractors with security clearances shall take the Threat Awareness and Reporting Program (TARP) training annually. Training can be found online at https://www.lms.army.mil/.

The Contractor shall ensure that all of its personnel requiring/having access to the Fort Belvoir Area network have a current National Agency Check with Inquiries (NACI). The Contractor shall submit this information to the COR’s security manager in the form of a Contractor Visit request using the Joint Personnel Adjudication System (JPAS) within 5 calendar days before requested date. Contractors must ensure an owning relationship is established in the Joint Personnel Adjudication System (JPAS) for each individual performing duty in support of this performance work statement/task order. Visit Requests shall be sent to the organization's Security Management Office (SMO) Code.

1.5.8 Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.5.9 Base and Facility Access. Contractor personnel shall comply with applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by the COR). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. The Contractor personnel shall comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. Should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

In accordance with (IAW) Army Regulation (AR) 525-13, paragraph 5-19, all prospective contractors will undergo a verification process to determine the trustworthiness and suitability prior to being granted access to federal property. While investigations are being conducted, limited access with escort may be granted (at the installation’s discretion) for an interim period.

1.5.10 Government-Issued Common Access Card (CAC). The CAC is the DOD personal identity verification credential. Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated NACI or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management. The Contractor shall be responsible for notifying the Government when an employee departs so the card can be inactivated. The security manager and or trusted agent shall be responsible for retrieving the CAC from a departing Contractor.

1.5.11 Key Control. The Government may provide keys for access and security, but no master or building keys will be issued. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

In the event keys are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.5.12 Special Qualifications. The following special qualifications are required for the Contractor to meet the tasks contained in this PWS:

Fully experienced in and possessing in-depth knowledge of the following:

· DOD and Army programming, budgeting and execution processes and systems

· Program staffing requirements at high levels of military organizations

· Aviation and airspace related policies and strategic plans

· Policies and capabilities pertaining to airfields and heliports

· Flight instrument procedures and aeronautical information analysis and interpretation

· U.S. and foreign instrument procedures design criteria

· Specialized applications used in instrument procedures design

1.5.13 Antiterrorism/Operations Security (AT/OPSEC).

1.5.13.1 AT Level I Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days of contract start date, the effective date this requirement is incorporated into the contract, or when Contractor personnel are new to the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR within 10 calendar days after completion of training by all personnel and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil.

1.5.13.2 iWATCH Training. The Contractor and all associated subcontractors shall brief their personnel on the local iWATCH program. This training, available at http://mdwhome.mdw.army.mil/iwatch – iWATCH Community Training Film, will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 10 calendar days of new employees' commencing performance, with the results reported to the COR no later than 60 calendar days after contract award.

1.5.13.3 OPSEC Training. The Contractor shall comply with the USAASA OPSEC policies and procedures and AR 530-1, Operations Security. Contractor employees must complete the mandatory Level I OPSEC training within 30 calendar days after award of contract, the effective date this requirement is incorporated into the contract, or when contractor personnel are new to the contract, whichever is applicable. The training certificate shall be submitted to the COR. All contractor personnel must complete annual OPSEC awareness training. Training can be found online at https://www.lms.army.mil/.

1.5.14 DoD Cyber Awareness Challenge. All contractor employees and/or subcontractors with access to government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services. Prior to accessing network and information systems, contractor employees must successfully complete the DoD Cyber Awareness Challenge training and complete an Acceptable Use Policy agreement. The training certificate and agreement shall be submitted to the COR. Training is performed annually thereafter and must be completed before the expiration date. The website is https://atc.us.army.mil/iastar/index.php.

1.5.15 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the Contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.16 Monthly Status Reports. The Contractor shall provide monthly status reports covering accomplishments, projected goals and actual/anticipated issues and provide to the COR no later than the 25th of each month.

1.5.17 Primary Point of Contact. The Contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the provided service or work. The name of this person and an alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC and alternate shall be designated in writing to the Contracting officer within 24 hours after contract award.

1.5.18 Key Personnel. The following personnel are considered key personnel by the Government: Program/Project Manager/Military Systems Specialist and Military Systems Specialists. Projected replacement of key personnel must be submitted in writing to the COR and KO for approval 30 days prior to a replacement. All key personnel must be able to communicate fluently in English both verbally and in writing. Qualifications for all key personnel are listed below:

1.5.18.1 Program/Project Manager/Military Systems Specialist. The Contractor shall provide a Program/Project Manager/Military Systems Specialist who shall be responsible for the overall performance of the contract to include cost, schedule, and technical performance and provide oversight/supervision of contract personnel. The Program/Project Manager/Military Systems Specialist shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The Program/Project Manager/Military Systems Specialist shall select key task team members and provide task planning guidance, approve task performance plans, and review assignments. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. Program/Project Manager/Military Systems Specialist shall have a minimum of 15 years of experience within the last six months performing the duties of a Program/Project Manager/Military Systems Specialist as defined in this section. The Program/Project Manager/Military Systems Specialist shall possess a Bachelor’s degree in computer science, information systems, engineering or a mathematics-intensive discipline or major field of study which either provides substantial knowledge useful in managing projects or is closely related to the work as described and required by the tasks outlined in the PWS.

1.5.18.2 Military Systems Specialists. The Contractor shall provide Military Systems Specialists that shall be responsible for planning, organizing, controlling, integrating and completing technical projects involving military systems. The Military System Specialists shall perform, design, develop, validate and evaluate procedures, processes, techniques, models and/or methodologies used to develop sophisticated/complex military systems solutions to customer requirements. The Military System Specialists shall provide expertise in specific system’s integration with other defense systems. The Military System Specialists shall be a subject matter expert on specific system operations and will coordinate system/problem definition work activities. The Military System Specialists shall provide specific knowledge on system interface issues and develop written technical approach and methodology. The Military System Specialists shall have a minimum of 10 years of experience within the last four to six months performing the duties of a Military System Specialist as defined in this section. The Military System Specialists shall possess a Bachelor’s degree in computer science, information systems, engineering or a mathematics-intensive discipline or major field of study which either provides substantial knowledge useful in performing the work that is closely related to the tasks as described and required by this PWS.

1.5.19 Identification of Contractor Employees. All Contractor personnel attending meetings, answering Government telephones and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel shall also ensure that all documents or reports produced by Contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Contractor personnel shall identify themselves as Contractor employees when answering Government telephones. Contractor employees’ emails shall include a signature block that identifies the employee and company name.

The Contractor shall provide their personnel an identification (ID) badge to wear during the contract period. The badge shall be easily identifiable and include employee name, company name and color photograph. Contractor personnel will wear the ID badge on the front of their clothing at all times when performing work under the contract, to include attending Government meetings and conferences.

The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

1.5.20 Contractor Travel. The Contractor may be required to travel CONUS and within the National Capitol Region (NCR) during the performance of this contract to various locations. The Government will give the Contractor two weeks’ notice prior to the date the Contractor will be required to travel. The Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR), in accordance with FAR 31.205-46 Travel Costs and the limitation of funds specified in this contract. All travel requires Government prior approval/authorization by the COR. Travel may include:

1.5.21 Organizational Conflict of Interests (OCI). Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.22 COR. The COR will be nominated by the requiring activity and appointed by the KO by separate letter. A copy of the COR’s appointment letter will be sent to the awarded Contractor identifying the designated duties and limitations of the COR. The COR is authorized to conduct oversight on any and all tasks or requirements and report observations to the Contracting Officer. The COR is not authorized to change any terms or conditions in the contract that pertain to cost, schedule, performance, quality, quantity or other legal aspects of the resulting order.

1.5.23 Contractor Manpower Reporting Requirement. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Army Aeronautical Agency via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil."

PART 2

DEFINITIONS AND ACRONYMS

2. Definitions and Acronyms.

2.1 Definitions.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have private of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms.

AAA – Army Audit Agency

AAFs/AHPs – Army Airfields and Heliports

ACOM – Army Command

ARSTAF – Army Staff

ASCC – Army Service Component Command

ARNG – Army National Guard

ASPS – Aeronautical Source Packaging Service

AT&A – Air Traffic and Airspace

ATC – Air Traffic Control

CMRA – Contractor Manpower Reporting Application

COCOM – Combatant Command

CONUS – Continental United States

COR – Contracting Officer’s Representative

DA – Department of the Army

DOD – Department of Defense

DODIG – Department of Defense Inspector General

DRU – Direct Reporting Unit

GFE – Government Furnished Equipment

FAA – Federal Aviation Administration

FAR – Federal Acquisition Regulation

HQDA – Headquarters Department of the Army

IAW – In Accordance With

ICAO – International Civil Aviation Organization

IMCOM – US Army Installation Management Command

IP – Instrument Procedures

IPR – In Progress Reviews iRAPT -- Invoicing, Receipt, Acceptance, and Property Transfer (formerly WAWF)

JTR – Joint Travel Regulation

MDEP – Management Decision Package

MICC – Mission Installation Contracting Center

NATO – North Atlantic Treaty Organization

NGA – National Geospatial Agency

NOTAM – Notice to Airmen

OCONUS – Outside the Continental United States

OCAR – Office of the Chief of Army Reserve

PEG – Program Evaluation Group

PM – Project Manager

PPBE – Planning, Programming, Budgeting and Execution

PWS – Performance Work Statement

QA – Quality Assurance

QASP – Quality Assurance Surveillance Plan

QC – Quality Control

QCP – Quality Control Plan

SAMAS – Structure and Manpower Accounting System

SIR – Serious Incident Report

SOP – Standard Operating Procedures

TOEP – Task Order Execution Plan

UIC – Unit Identification Code

WAWF – Wide Area Workflow

USAASA – US Army Aeronautical Services Agency

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 Facilities. The Government will furnish necessary workspace to support contractor’s performance of work to include desk space and access to items typical of an office environment. Signage for identifying contractor personnel and company designation will be displayed in a prominent location in the workspace.

3.2 Utilities. All utilities in the facility will be available for the Contractor’s use while performing the duties outlined in this PWS. The Contractor shall instruct their employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.3 Government Furnished Equipment (GFE). The Government will provide the Contractor with office furnishings, computers/software, scanners, printers, telephones, facsimile, email and internet access as required. Contractor personnel will be responsible for property receipted to them.

3.4 Documentation/Information. As required, the Government may furnish unclassified and classified documents or literature in support of the tasks described in this PWS. All Government-furnished documents will be returned to the COR upon request or upon completion of the contract. The Government will also provide access to studies, databases and documents necessary to accomplish the tasks specified in the PWS. The COR will assist with government coordination, access to relevant agencies and access to government subject matter experts. Under no circumstances will the Contractor be allowed to remove classified material from the Government worksite, leave classified documents unattended or disseminate classified material outside the Government’s worksite.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General. The Contractor shall furnish all personnel, transportation, materials, supervision and other items required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Secret Facility Clearance. The Contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. The Contractor’s employees, performing work in support of this contract, shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office. The DD 254 is provided as an attachment to the solicitation/contract.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide Army airfields/heliports and instrument procedures support in support of USAASA. The aforementioned support covers the following areas: Management Decision Package (MDEP) Integration/Sustainment, Airfields/Heliports (AAFs/AHPs) Operations, Instrument Procedures (IPs), Operational Procedures and the HQDA Air Traffic and Airspace (AT&A) Program.

5.1 MDEP Integration/Sustainment. The Contractor shall:

5.1.1 Provide MDEP development, refinement and sustainment support to USAASA personnel for Army airfields/heliports and Air Traffic Control (ATC) requirements.

5.1.2 Provide technical expertise and support to USAASA as it relates to MDEP requirements, development, analysis and integration for submission to the Program Evaluation Group (PEG) throughout the Planning, Programming, Budgeting and Execution (PPBE) process. The Contractor shall provide MDEP development support for Army airfields and heliports. All Contractor work products shall be subject to final approval by USAASA.

5.1.3 Document, monitor and maintain databases for MDEP requirements. The Contractor shall provide support to USAASA personnel when USAASA coordinates with the ARSTAF throughout the PPBE process. The Contractor shall provide MDEP documents necessary to present and defend requirements to the appropriate PEG for validation and submission to the PPBE process. The Contractor shall make recommendations on program adjustments and trade-offs. All Contractor work/support shall be subject to approval by USAASA.

5.1.4 Support USAASA personnel in identifying and facilitating the resolution of requirements issues with the ACOM, ASCC, DRU, ARNG, ARSTAF, Joint Staff and OSD.

5.1.5 Attend appropriate meetings and provide analysis to USAASA personnel on MDEP/PPBE issues. The Contractor shall support USAASA personnel in the development and staffing of official correspondence within the Army, other services, joint staff and OSD. All Contractor work product shall be subject to approval by USAASA.

5.1.6 Continually review and assess MDEP management processes and procedures to ensure accurate and timely information.

5.1.7 Support USAASA personnel in the development and sustainment of current and future AAFs/AHPs capabilities requirements.

5.2 AAFs/AHPs Operations. The Contractor shall:

5.2.1 Support USAASA personnel in coordinating and monitoring the execution of programs, policies and initiatives for AAFs/AHPs operations and management to ensure AAFs/AHPs are in compliance with Army, DOD and appropriate civil guidance, regulations and laws. The Contractor shall support USAASA personnel to establish and monitor the HQDA AAF/AHP mission validation process and to track proposed mission changes and allocation of resources in conjunction with the program object memorandum (POM) process. All Contractor work product shall be subject to approval by USAASA.

5.2.2 Support USAASA in coordinating/facilitating Council of Colonels meetings with appropriate organizations for the purpose of addressing AAFs/AHPs issues, preparing follow-up documentation and tracking taskers/due-outs for resolution.

5.2.3 Support USAASA personnel in coordinating AAFs/AHPs issues with HQDA, DCS, G-3/5/7, Assistant Chief of Staff for Installation Management and the ACOM, ASCC, DRU, ARNG, OCAR, Joint Staff and OSD. The Contractor shall provide support in coordinating metrics related to the execution of the Installation Status Report (ISR) for AAFs/AHPs Services, Infrastructure and Mission Capacity.

5.2.4 Support USAASA personnel in staffing Army-wide AAFs/AHPs policy issues relating to AAFs/AHPs for presentation to Army senior leadership. The Contractor shall provide support in collecting and tracking proposed changes and making appropriate revisions.

5.2.5 Support USAASA personnel in coordinating and synchronizing the development and maintenance of Army Common Table of Allowances and Table of Distribution Allowances in order to standardize the equipping and manning of AAFs/AHPs across all components and commands.

5.3 IPs. The Contractor shall:

5.3.1 Assess existing Army and host nation instrument procedures for compliance with U.S. instrument flight procedures, ICAO and NATO criteria in order to preclude delays in USAASA’s approval of new instrument procedures.

5.3.2 Support USAASA in the development, modification and revalidation of instrument procedures. All Contractor work product shall be subject to approval by USAASA.

5.3.3 Develop, review and validate Foreign Terminal Instrument Procedures (FTIP) utilizing established design procedures. The Contractor shall provide report of FTIP deliverables and FAA procedures according to the established agreement as well as discovered discrepancies related to an instrument flight procedure.

5.3.4 Maintain standard operating procedures manual for instrument flight procedures development and renewal. The Contractor shall assess USAASA’s interaction with the other services and Government and civil agencies to improve internal and external operating procedures.

5.3.5 Conduct evaluations of proposed obstructions for construction near U.S. or contingency Army airfields or heliports.

5.3.6 Track the status of all instrument flight procedures from development to publishing in appropriate flight information document and/or system.

5.3.7 Obtain aeronautical information publications source data from the National Geospatial Agency (NGA) Aeronautical Source Packaging Service (ASPS) automated database and evaluate for up-to-date data or proposed changes in instrument procedures affecting host nation criteria. After approval by USAASA personnel, the Contractor shall submit proposed changes for inclusion in the DOD Flight Information Publications (FLIP).

5.3.8 Initiate and track Notices to Airmen (NOTAM) affecting host nation flight operations when conditions or changes in aeronautical procedures or services occur that impact safety of flight. The Contractor shall compare NOTAMS with current procedures and issue, revise, and cancel NOTAMS to augment the FLIP. All Contractor work product shall be subject to approval by USAASA.

5.3.9 Research, evaluate and compile aeronautical data for inclusion in the FLIP. The Contractor shall review and revise published DoD FLIP information.

5.3.10 Assist in the development and maintenance of automation tools that support instrument flight procedure systems.

5.4 Operational Procedures. The Contractor shall:

5.4.1 Assist USAASA SMEs in developing and maintaining technical operating procedures and technical bulletins relating to AAF/AHP operations, instrument flight procedures and airspace/air traffic control policies.

5.4.2 Research, collect and consolidate data for draft composition and review. The Contractor shall staff work product with USAASA SMEs according to established timelines and priorities.

5.4.3 Evaluate existing procedures for accurate and current information and provide recommendations for improvements or changes to USAASA SMEs and command group.

5.5 HQDA AT&A Program. The Contractor shall:

5.5.1 Assist the HQDA AT&A Manager with administering the AT&A Program.

5.5.2 Assist with developing responsibilities required for planning and executing various tasks, including pre-event and post-event tasks. The Contractor shall assist with preparing event documentation and requests for approval.

5.5.3 Assist with facilitating in-process reviews, coordinating dates, times, agenda items and participants.

5.5.4 Assist with organizing logistics and production of materials, coordinating event site details and other administrative requirements as needed.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications. Publications and forms applicable to this PWS are listed below. The Contractor is obligated to follow those publications and use those forms to the extent (that is, a specific procedure in a paragraph, section, chapter or volume) specified in the PWS. Publications and forms that are not associated with a website will be provided to the Contractor as requested and when permission is granted by the appropriate parties. The Contractor must abide by all applicable regulations, publications, manuals and local policies and procedures.

· AR 1-1, Planning, Programming, Budgeting and Execution System (http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx)

· AR 95-1, Flight Regulations (http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx)

· AR 95-2, Airspace, Airfields/Heliports, Flight Activities, Air Traffic Control, and Navigational Aids (http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx)

· FAA Order 7130.3, Holding Pattern Criteria

· FAA Order 8260-3, U.S. Standards for Terminal Instrument Procedures (TERPS)

· FAA Order 8260-15, U.S. Army Terminal Instrument Procedures Service

· FAA Order 8260-19, Flight Procedures and Airspace

· FAA Order 8260.46, Departure Procedures Program

· FAA Order 8260.54, The United States Standard for Area Navigation

· JO 7400.2, Procedures for Handling Airspace Matters

· JO 7400.8, Special Use Airspace

· UFC 3-260-5A, Marking of Army Airfield-Heliport Operational and Maintenance Facilities

· UFC 3-260-1, Airfield and Heliport Planning and Design

· UFC 3-535-1, Visual Air Navigation Facilities

· AATCP-1, NATO Supplement to ICAO Doc 8168-OPS/611

· ICAO DOC 4444, Procedures for Air Navigation Services

· ICAO Doc 8168-POS/611 Procedures for Air navigation Services - Aircraft Operations (PANS OPS) Volume I Flight Procedures and Volume II Construction of Visual and Instrument Flight Procedures.

· Federal Aviation Regulation, Part 71, Designation of Class A, B, C, D, and E Airspace Areas; Air Traffic Service Routes; and Reporting Points

· Federal Aviation Regulation, Part 77, Obstructions to Navigation.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Technical Exhibit/Attachment List.

7.1. Technical Exhibit 1 - Performance Requirements Summary.

7.2. Technical Exhibit 2 - Deliverables Schedule.

7.3. Technical Exhibit 3 - Estimated Workload Data.

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Method of Surveillance

Performance Objective

Method of Surveillance

Initiate and track NOTAMS affecting host nation flight operations when conditions or changes in aeronautical procedures or services occur.

TECHNICAL EXHIBIT 2

DELIVERABLE SCHEDULE

PWS

Task#

Deliverable Title

Format

Due Date

1.5.1

Quality Control Plan

MS Word or Adobe PDF within 15 calendar days after award of contract

COR

Once

1.5.7

DOD Security Agreement (DD Form 441)

MS Word or Adobe PDF within 15 calendar days after award of contract

As Needed

1.5.7

NACI Information

MS Word or Adobe PDF within 5 calendar days before requested day

1.5.13.1

AT Level I Training within 30 calendar days after award…