Draft_PWS_2018_ELEVATORS__1.docx

PERFORMANCE WORK STATEMENT

Gearless MRL Traction Elevator Maintenance Service Contract U.S. Army Garrison Ft. Detrick

Part 1 General Information

GENERAL: This is a non-personal services contract to provide maintenance and emergency repairs of gearless machine roomless elevators located at Fort Detrick (see Technical Exhibit (TE) 3 for details of the elevators). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance and emergency repairs of elevators as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2. Background: The elevators must be maintained regularly and remain operational for fire egress regulations set forth in the National Fire Protection Association Standard 72 (NFPA 72). In addition, they must remain operational for Americans with Disabilities Act (ADA) compliance to provide ingress and egress to and from buildings for disabled patrons. The elevators must be maintained and kept in fully operational working status to avoid any unnecessary threats to life

1.3. Objectives: The objective of this contract is to ensure regularly scheduled maintenance and emergency repairs are performed on the MRL elevators at Fort Detrick as needed.

1.4. Scope: The scope of this contract is the maintenance and repair of 5 elevators at Fort Detrick as described below.

1.5. Period of Performance The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

1.6. General Information

1.6.1. Quality Control: N/A

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: Contractor shall perform required emergency service on the below holidays only if authorized by the Contracting Officer or COR:

1.6.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0600 to 1800 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at buildings throughout Fort Detrick.

1.6.6. Type of Contract: The government will award a firm-fixed price contract.

1.6.7. SECURITY REQUIREMENTS.

1.6.7.1. Information Security: IAW AR 380-5, contractor personnel will execute the NDA through their company and not through the sponsoring DA command. Non-U.S. Government personnel, who have been hired under Civil Service procedures as consultants to the Department of the Army, and granted a DA security clearance or access authorization, in accordance with AR 380-67, will follow the same procedure, for execution of the SF 312, as civilian personnel. Classified information will be protected at all times, either by storage in an approved security container, or having it under the personal observation and physical control of an authorized individual.

1.6.7.2. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The contractor will not be granted unlimited access to the work areas. Contract personnel will be escorted in restricted buildings and or vetted appropriately and provided temporary clearance for access to the buildings thru the COR.

1.6.7.3. Gate Access Requirements: IAW Army Directive 2014-05 all personnel desiring unescorted access to Fort Detrick will enter the installation through an authorized Access Control Point (ACP) and be vetted using the National Crime Information Center (NCIC) interstate Identification Index (III). The Installation Commander will, in the absence of a waiver deny uncleared contractor, subcontractor and visitors unescorted access to the installation based on the results of the NCIC-III check that contains credible derogatory information. Such derogatory information includes, but is not limited to the following:

· The NCIC III contains criminal arrest information about the individual that causes the installation Commander to determine that individual present a potential threat to the good order, discipline, or health and safety on the installation.

· The Installation is unable to verify the individual’s claimed identity in the attempt to gain access.

· The individual has a current arrest warrant in NCIC, regardless of the offense or violation.

· The individual is currently barred from entry or access to a federal installation or facility.

· The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography trafficking in humans, drug possession with the intent to sell or drug distribution.

· The individual has a US conviction for espionage, sabotage, treason, terrorism or murder.

· The individual is a registered sex offender.

· The individual has a felony conviction within the past 10 years, regardless of the offense or violation.

· The individual has been convicted of a felony firearms or explosives violation.

· The individual has engaged in acts or activities designed to overthrow the U.S. Government by force.

· The individual is identified in the Terrorist Screening Database (TSDB) as known to be or suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity.

· Individual is barred from Fort Detrick.

1.6.7.3.1. Access Denial Waiver Process: In case where unclear contractor, subcontractor is denied access based on derogatory information obtained from an NCIC or NCIC III check, the Installation Commander shall offer an Access Denial Wavier Application packet only if the individual request a waiver.

1.6.7.4. Access to Secure Facilities: Special requirements are required to gain access to a secure facility including but not limited to being a US Citizen or documented legal resident alien. Access to secure facilities on Fort Detrick requires coordination with the Contracting Officer’s Representative. Requests for access must be filed 15 days in advance in order to obtain necessary clearances. The Contractor shall provide all required personal data on personnel requiring access with the application. Upon completion of work the contractor shall surrender all issued security passes. Final contract payment will be withheld until all passes have been returned. The contractor is required to work with the Contracting Officer's Representative to meet the individual security requirements for that facility in order to gain access. The normal processing time for access is approximately 14 calendar days from the receipt of a complete vetting form (FD 190-13). Vetting forms must be legible. Incomplete or illegible forms will be returned to the contractor for resubmission and will delay access to the installation.

1.6.7.5. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.5.1. In the event keys are lost or duplicated the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

1.6.7.5.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.5.3. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.7.6. Anti-terrorism Security Requirements: The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.6.1. Anti-Terrorism Level (1) One Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. All contractor employees must complete annual AT Level 1 awareness training. Annual training is to be conducted in the anniversary month it was initially completed. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 15 calendar days after completion of training by all employees and subcontractor personnel. AT Level I training is now conducted on the Joint Knowledge Online (JKO) site. For those that have a CAC, AT Level I can be accessed via https://jkodirect.jten.mil For those personnel that do not have a CAC they can utilize the below instructions to complete, i.e. contractors etc.

1. Google JKO and begin the process from there. http://jko.jten.mil Clicks:

2. No DOD CAC.

3. I am a US mil, government civil servant or contract employee.

4. I've been directed to take required training on JKO.

5. Courses.

6. I do not have a .MIL, .GOV, or .NDU.EDU address or I am a Multi-National Student.

7. Fill out the contact sheet and email to sponsor (In my opinion this is the COR)

8. Sponsor will email to the JKO help desk. (Again in my opinion this is the COR) Approval

1) Help desk sends non-CAC user an email with User ID.

2) Help desk will send a separate email with an electronic token to register a new password (token is good for 24 hours).

3) New User follows the instructions in the email and enters a new password.

4) User will need to enroll in Course # JS-US007-14 (User has up to 1 year to complete the course) (Contractors need to follow the requirements outlined in the AT/OPSEC cover sheet and complete it in 30 days).

If training is required in a non-English language, please contact Fort Detrick ATO at usarmy.detrick.usag.mbx.dptms-antiterrorism@mail.mil.

1.6.7.6.2. iWatch Awareness Training. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided in this PWS by the Fort Detrick ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report on suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 5 calendar days after completion. All training materials can be found at http://www.detrick.army.mil/ready/iwatch.cfm.

1.6.7.6.3. RAMS and AtHOC. AT Level 1 and iWatch Awareness training assist in informing the contractor that at times Random Antiterrorism Measures (RAMS) may be in effect, where their vehicle may be checked, ID cards validated, security checks done by COR and Police. Gate operations could be affected based on the FPCON or RAM. COR is responsible depending on the length of this contract with signing up at least one contractor for AtHOC messages for weather or incident alerts, that POC will be responsible for notifying the other contractors by phone tree or other means. The COR is also responsible for ensuring if any blueprints that show information outside of the scope of work that they are either collected back at the end of the job, or destroyed.

1.6.7.7. Operational Security (OPSEC) Requirements. Personal information or information considered critical to the installation's operations released intentionally or unintentionally could have direct consequences for military and government personnel as well as our critical operations. Therefore, the contractor shall be responsible for safeguarding personal information and information considered critical to the Fort Detrick's operations. Per AR 530-1, Operations Security (OPSEC), new contractor employees must complete Annual OPSEC training within 30 calendar days of reporting for duty. All contractor employees must complete annual OPSEC awareness training. All contractor employees shall adhere to USAG Fort Detrick OPSEC policies, regulations, and guidance. OPSEC awareness training is required when working with personal information (Social Security Number, date of birth, etc) or on government systems that are considered critical to the installation's operations. Contractor personnel shall not release any personal or operational information to the general public, press, or any other personnel or organizations without prior approval from the USAG Command.

1.6.7.7.1. OPSEC Awareness Training. New contractor employees and subcontractor employees must complete Level I OPSEC awareness training within 30 calendar days of reporting for duty. All contractor employees must complete annual OPSEC awareness training. Annual training is to be conducted in the anniversary month it was initially completed. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 15 calendar days after completion of training by all employees and subcontractor personnel. (http://www.detrick.army.mil/dptms/pdf/OPSECTrainingContractors.pdf )

1.6.7.8. Industrial Personnel Security: N/A

1.6.7.9 Information Assurance Requirements: N/A

1.6.8. Special Qualifications. All work shall be performed by skilled, certified, and/or accredited elevator repair personnel directly employed and supervised by the contractor.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: The following contractor personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer by the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700 to 1800 hours Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12. Identification of Contractor Employees: When contractor personnel perform the services required in this contract on a Government installation they are required to possess and wear an identification badge that displays his or her name and the name of the Company. The contractor shall ensure that contractor personnel identify themselves as contractors when attending meetings, answering Government telephones, providing any type of written correspondence, or working in situations where their actions could be construed as official Government acts. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13. Contractor Travel: Contractor will not be authorized travel expenses.

1.6.14. Other Direct Costs: N/A

1.6.15. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17. Phase In/Phase Out Period: N/A

1.6.18. Safety & Health Requirements. Contractor shall provide a Safety and Health Plan to the COR 15 days prior to commencement of physical on-site work at Fort Detrick. The Government will review the contractor’s proposed Safety and Health Plan, and the contractor shall promptly resolve any comments arising from Government review. Upon the contracting officer’s determination that the Government’s comments (if any) have been satisfactorily resolved, the Government shall approve the Safety and Health Plan in writing, and the approved Safety and Health Plan will be considered part of this contract. Unless approved in writing by the contracting officer, the contractor shall not commence physical on-site work at Fort Detrick prior to approval of the Safety and Health Plan. At a minimum, the Safety and Health Plan must include the provisions specified in EM 385-1-1 Appendix A (Section 11) for an Abbreviated Accident Prevention Plan.

1.6.19. Sustainable Materials Management (Green Procurement): Federal Agencies are required to purchase items designated under the U.S. Environmental Protection Agency’s (EPA) Comprehensive Procurement Guidelines (CPG) and items designated under the U.S. Department of Agriculture’s (USDA) Biopreferred program. The items listed under the CPG contain recycled content and the items listed under the Biopreferred program are biobased. Procurement of the above listed types of sustainable products is required by statute, Executive Order, and/or Federal Acquisition Regulations. EPA’s CPG is located at: http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm. USDA’s Biopreferred program is located at: http://www.biopreferred.gov/.

1.6.19.1. Executive Order (EO) 13423: (Strengthening Federal Environmental, Energy, and Transportation Management). The contractor shall assist in compliance with this EO through the:

1. Use of products with post-consumer recycled content

1. Use of products that are recyclable

1. Use of low toxicity or non-toxic products

1. Use and installation of low-maintenance products

1.6.19.2 Green Procurement: Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) and Executive Order 13101 requires the use of recycled and recovered products identified in the Environmental Protection Agency’s Comprehensive Procurement Guidelines.

1.6.19.3 The contractor shall use these recycled or recovered products unless they cannot be procured within a reasonable period of time; at reasonable prices; or the product(s) do not meet technical or performance standards. EPA Guidelines are the minimum requirement. The contractor is encouraged to use other materials and products not listed but commonly used in industry. The contractor shall maintain records and submit an annual report to the Contracting Officer along with the annual certification required by FAR 52.223-9 Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items upon completion of the basic year and each option year.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services N/A

3.2. Facilities N/A

3.3. Utilities: The Government will provide electric. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Equipment N/A

3.5. Materials: N/A

3.6. Return of Government Furnished Items: The Contractor may, at any time, return the items it no longer needs for the performance of this PWS; however, returned items will not be replaced by the Government, and the unavailability or lack of the items under these circumstances will not excuse nonperformance, or justify increase in cost to the Government. The Contractor shall notify the Government in writing of its intent to return items.

3.7. Missing, Stolen, Lost, and Recovered Property: The Contractor shall comply with all Government rules and regulations IAW FAR 45.104, Responsibilities, and Liabilities for Government Property. The Contractor shall be held responsible for lost, missing, stolen, damaged, abused (excessive wear and tear), or destroyed items while in the Contractor’s possession. Any damage to government furnished items due to negligence, failure to secure or Contractor caused accidents shall be repaired, and temporary/replacement property acquired, at the cost to the Contractor.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials & Equipment: The Contractor shall furnish all equipment, materials, and parts to inspect, check, adjust, lubricate, test, remove and install parts required under the terms of this contract to properly maintain elevators at a safe, reliable, and efficient level of operation. All parts replaced under the provision of this contract shall be the original equipment manufacturer or equivalent replacement parts.

4.3. Government Property. It is agreed herein that possession and the control of the elevators are exclusively that of the Government. The contractor shall not be required to make renewal or repairs made necessary by reason of negligence or misuse of the equipment by persons other than the contractor, its representatives or employees, or by reason of any cause beyond the control of the contractor, except ordinary wear and tear.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services: The Contractor shall provide services for routine maintenance, inspection, and emergency repairs of elevators at Fort Detrick. Contractor shall troubleshoot, program, and/or correct programming deficiencies of all elevator types within this contract to maintain required operational status of all elevators.

5.1.1 Preventative Maintenance. The Contractor shall furnish all service, labor, material and equipment, and parts necessary for complete preventive maintenance service IAW National Fire Protection Association Standard 72 (NFPA 72) and manufacturers’ specifications on elevators listed in TE3. Contractor-furnished equipment shall include any computers, devices, and software compatible with the operating systems and/or direct digital controls of all elevators listed in TE3. The contractor shall examine elevators annually, adjust, clean, and lubricate and make all repairs to and/or remove and replace defective parts to provide complete preventive maintenance on elevators.

5.2. Replacement Parts.

5.2.1. All supplies, repairs and replacement parts for elevators included in this contract shall be supplied by the contractor. All parts, with the exception of the following, shall be repaired or replaced when required, to prevent deterioration and to assure satisfactory operation of the elevators and or ensure that the elevators are fully operational:

1. Elevator car enclosures

2. Hoist-way enclosures

5.2.2 The Contractor shall notify the COR in writing within five days of discrepancies or any defects on the above listed items discovered during inspection of the elevators.

5.3. Elevator Inspections and Tests.

5.3.1. Monthly Inspections: The contractor shall maintain the efficiency, safety, and speeds as specified in ANSI Standard 17.1, Section 1001, including acceleration, retardation, contact speed in feet per minute, without a full load, and floor to floor door opening time, door closing time, and door closing pressure (Appendix I). The contractor or his authorized representative shall perform a monthly maintenance check to inspect all elevators for safety defects. Contractor shall oil, adjust or lubricate and repair or replace faulty parts as needed to ensure the elevators operate as designed and are fully functional.

5.3.2. No-Load Test: The contractor shall perform a yearly inspection and test for cable and hydraulic elevator in accordance with ANSI AI7.1., 1985, Section 100.4c no load pressure relief valve test and Section 1001.4 no load governor safety test. The inspection of test (Appendix 2) shall be conducted during the month of January of each year for the duration of the contract. The contractor shall mark a tag to show date of test and name of person or firm who conducted it. The tag shall be attached to the elevator in a conspicuous place. The contractor shall also furnish the Operations and Maintenance Division with a written statement at the conclusion of these tests certifying that the elevators have been tested and do comply with the above specified requirements.

5.3.3. Full-Load Test: The contractor shall inspect and test all safety devices, governors, and gears at rated loads (Appendix 2) as required by the latest edition of the ANSI Al7.1, 1985, Section 100.2 through 100.4 inclusive. The contractor shall promptly correct any deficits found. This one-time inspection and test shall be performed during the month of June 2014. The contractor shall mark a tag to show date of test and name of person or firm who conducted it. The tag shall be attached to the elevator in clear view of persons using elevators. The contractor shall also furnish the COR with a written statement at the conclusion of this test certifying that the elevators have been tested and do comply with the specified requirements.

5.4. Reports. The contractor shall provide, by the 10th of the following month, a written monthly report per the monthly elevator preventive maintenance checks and/or inspections specified in the PWS. The COR will provide direction on repairs and/or corrective measures to be taken per the PWS and monthly report provided. The contractor shall provide a written report of repairs made and parts used per repair authorization.

5.5. Emergency Repair Services. The contractor shall provide emergency call-in repair service, which consists of promptly responding (within 8 hours) to request from COR, by telephone or otherwise for emergency service. All emergency call-in service shall be included in the price of the contract. There is roughly 10 emergency call – in services a year per historical data from the previous contracts dealing with MRL elevator services. The Contractor shall provide a cost proposal for each emergency repair to the COR for approval and funding prior to work being performed.

5.6. CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Fort Detrick U.S. Army Garrison via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1through September 30. While inputs may be reported anytime during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor must abide by all applicable regulations, publications, forms, manuals, and local policies and procedures, to include:

6.1. STANDARD FORMS

6.2. REGULATIONS, PUBLICATIONS, MANUALS, AND LOCAL POLICIES & PROCEDURES

ADVISORY

LINK OR PRINT

Purchasing of any certifications or documentation for the accomplishment of the tasks in the PWS is at the expense of the contractor.

PART 7

TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3 Technical Exhibit 3 – Types and Locations of Elevators

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Method Incentive

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

2 Copies

Fort Detrick Form 190-13, March 2010

COR

TECHNICAL EXHIBIT 3

TYPES AND LOCATIONS OF ELEVATORS

ThyssenKrupp ThyssenKrupp ThyssenKrupp

Gearless Traction MRL Gearless Traction MRL Gearless Traction MRL

ThyssenKrupp ThyssenKrupp

Gearless Traction MRL Gearless Traction MRL