Solicitation.doc

Section 00 10 00 - Solicitation

Breacher Facility Ventilation, Rg #39

FFP

Breacher Facility Ventilation, Rg #39

FOB: Destination

PURCHASE REQUEST NUMBER: 0010860272

NET AMT

SOW

STATEMENT OF WORK (SOW)

INSTALL LIGHTING AND FANS AT

RANGE 39 BREACHER FACILITY

PART 1

GENERAL INFORMATION

1. General: This is a contract to provide support for the Directorate of Public Works, Fort A.P. Hill, VA. The Government shall not exercise any supervision or control over the contract providers performing the tasks herein. Such contract providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Tasks/Introduction: The Contractor shall provide qualified and knowledgeable personnel, transportation, tools, materials, supervision, and other items of a non-personal basis necessary to install lighting and fans at the Range 39 Breacher Facility on Fort A.P. Hill, VA as defined in this SOW except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Pre-Proposal Site Visit: Potential Contractors are encouraged to make a site visit to acquaint themselves with all conditions of the property prior to the submission of bids. Visits may be scheduled by contacting the Mission Installation Contracting Command at 804-633-8331. ONLY ONE SITE VISIT WILL BE HELD.

1.3 Background: Fort A.P. Hill is a U.S. Army Garrison under the Installation Management Command. The garrison encompasses approximately 76,000 acres in Caroline County, Virginia and provides realistic joint and combined arms support training to America’s Defense Forces.

1.4 Objective: Provide all lighting and fans at the Breacher Facility on Range 39 specified in this SOW.

1.5 Scope: The Contractor shall provide various lighting fixtures and fans as specified in this SOW for the Breacher Facility on Range 39.

1.6 Period of Performance: The period of performance shall be for 120 days from the date of contract award for the items identified in the base bid.

1.7 General Information

1.7.1 Federal Observed Holidays: The Contractor shall not perform any services on holidays.

New Year’s Day

Labor Day

Martin Luther King Jr.’s Birthday

Columbus Day

President’s Day

Veteran’s Day

Memorial Day

Thanksgiving Day

1.7.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:00 AM to 4:30 PM, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Some buildings are occupied on a full time basis and may require the work to be performed after hours or on weekends. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this scope of work when the Government facility is not closed for the above reasons. The Contractor shall request, in writing, at least two working days in advance, if the Contractor would like to work at any other time. This request will be submitted to the COR.

1.7.3 Place of Performance: The work to be performed under this contract will be accomplished at Fort A.P. Hill, VA.

1.7.4 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this SOW. The QCP must be forwarded to and accepted by the Contracting Officer (KO). The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of any deficiencies. The Contractor’s QCP is the means by which the Contractor assures the work complies with the requirements of this contract. The Contractor shall deliver the QCP in Word format, electronically to the KO within 30 days of contract award. A copy shall also be submitted to the Contracting Officers Representative (COR). After acceptance of the QCP by the KO, the Contractor shall provide, in writing, any proposed changes to the QCP.

1.7.5 Type of Contract: The Government will award a firm fixed contract.

1.7.6 Security Requirements: All employees scheduled to work on Fort A.P. Hill shall possess a valid picture ID in order to gain access to the installation. All vehicles and personnel entering or exiting the post are subject to search.

1.7.6.1 Physical Security: The Contractor shall safeguard all government equipment, material, and supplies of every description from any type of damage. The Government shall not be liable for loss or damage to personal property belonging to the Contractor. The Contractor shall be responsible for damage to Government equipment, facilities and/or surrounding areas caused by his/her personnel.

1.7.6.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO or the COR.

1.7.6.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.7.6.2.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by KO.

1.7.7 Special Qualifications: The Contractor shall certify that all personnel assigned to this contract are capable of working independently and possess knowledge of the regulatory requirements contained herein. If the Contractor’s personnel become a disciplinary problem, the Government will contact the Contractor either verbally or in writing and request that individual be removed from working on this contract.

1.7.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.7.9 Contracting Officer’s Representative (COR): The COR shall be nominated through the Virtual Contracting Enterprise and appointed by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.7.10 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between the hours of 9:00 AM to 4:30 PM, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.7.11 Identification of Contractor Employees: All contract personnel attending meetings, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.7.12 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a neat appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing support under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid any improper influence in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the installation.

1.7.13 Antiterrorism (AT) and Operations Security (OPSEC)

1.7.13.1 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. All contractor and associated sub-contractor employees who require physical access to Fort A.P. Hill for contract performance shall present an Acceptable Identity Source Document, as identified in Section 2 of Attachment 4 of DoD Directive-Type Memorandum 09-012, “Interim Policy Guidance for DoD Physical Access Control” (available at http://www.dtic.mil/whs/directives/corres/pdf/DTM-09-012.pdf) to access the installation.

The Contractor shall maintain awareness of contractor or subcontractor employees who have been vetted and approved to access the installation and shall notify the Contracting Officer in writing within 48 hours of any contractor or sub-contractor employee who resigns, is terminated, or for any other reason is no longer authorized to access Fort A.P. Hill for the purpose of performance of this contract. For contracts with a performance period longer than three months, the Contractor shall reconcile his roster of currently-approved personnel with the Fort A.P. Hill Visitor Control Center (VCC) to ensure that both the Contractor and Fort A.P. Hill maintain accurate awareness of the contractor and subcontractor employees who are authorized to access the installation.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.7.13.2 Pre-screen applicants using E-Verify Program: All contractor and all associated sub-contractors employees requiring physical access to Fort A.P. Hill for contract performance shall be pre-screened by the Contractor using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements and shall provide only eligible employees for contract performance while on the installation.

1.7.13.3 AT Level I Training: All contractor and all associated sub-contractors employees requiring physical access to Fort A.P. Hill for contract performance shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at: http://jko.jten.mil.

1.7.13.4 iWATCH Briefing: All contractor and sub-contractor employees shall attend a briefing on the local iWATCH program provided by the Fort A.P. Hill ATO or Garrison Security Office. This locally-developed briefing will be used to inform employees of the types of suspicious behavior to report to the COR or the Fort A.P. Hill Police Department. This briefing shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees' commencing performance with the results reported to the COR no later than 30 days after contract award and new employees' commencing performance.

1.7.13.5 Operations Security (OPSEC) Awareness Training: All contractor and all associated sub-contractors employees requiring physical access to Fort A.P. Hill for contract performance shall complete Operations Security (OPSEC) training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. OPSEC training is available at: http://cdsetrain.dtic.mil/opsec/index.htm

1.7.13.6 Contractor Employees Who Require Access to Government Information Systems: All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter.

1.7.13.7 TARP Training: The Contractor shall ensure that all contactor employees with security clearances receive annual threat awareness training by a CI agent or other trainer as specified in Army Regulation (AR) 381-12. Training will be scheduled through the Garrison Security Office (GSO).

1.7.14 Access and General Protection/Security Policy and Procedures:

1.7.14.1 All personnel shall be citizens of the United States (U.S.) or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card and be conversant in the English language. All personnel scheduled to work on Fort A.P. Hill shall possess a valid picture ID in order to gain access to the installation. All vehicles and personnel entering or exiting the post are subject to search. The Contractor shall complete and submit FAPH form “Request for Unescorted Installation Access” at least 10 working days prior to the first day access is required. The form shall be obtained from and returned to the COR or designated representative. The form shall also include any company officials who may wish to visit the installation. Failure to provide this information will result in the Contractor being denied access to Fort A. P. Hill.

1.7.14.2 All Contractor vehicles shall obtain a Temporary Vehicle Pass from the Visitors Control Center. This pass shall be placed in the vehicle so it can be read from the exterior.

1.7.14.3 Smoking is prohibited in all government facilities and within 50 feet of any building entrance. Use of a cell phone while driving on Fort A.P. Hill is strictly prohibited unless a hands-free device is used.

1.7.15 Emergency Services

1.7.15.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the KO or COR within one hour of the incident.

1.7.15.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.8 Environmental:

1.8.1 The Contractor shall comply with all Fort A.P. Hill, local, State and Federal environmental laws, rules and regulations. The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with all such laws, rules and regulations. All noncompliance acts or conditions fostered by the Contractor may be grounds to halt performance. Upon discovery of any environmental concerns or cultural resources, the Contractor shall immediately contact the COR and the Environmental Division at 804-633-8255. For any type of spill or any quantity, the Contractor shall:

STEP 1: Call the Fort A.P. Hill Directorate of Emergency Services (DES) Central Dispatch at 633-8911/8888/8239 to report the spill and simultaneously initiate safe spill control and clean-up actions. From a cell phone call 804-633-8911/8888. The following information shall be provided to DES:

Name and contact information.

Location of spill.

Time the spill occurred or was first observed.

The type of product spilled (petroleum, fuel, solvents, oxidizers, acids, flammable materials, sewage, or any unknowns)

The estimated volume of the spill, or if it is still continuing, and the rate of release.

Description of the affected area and surrounding area (creeks, ponds, drainage swales, any water body, storm drains, sewer system, buildings, and other structures).

The cause of the spill if known.

Action already taken to control and clean up the spill, if any.

Persons already notified, if any.

STEP 2: Call the Fort A.P. Hill Environmental Division at 633-8255 to report the spill.

If safe for you to begin spill control and clean-up actions:

Locate and check the Safety Data Sheet (SDS) if available to determine health and physical hazards.

Ensure personnel have the proper personal protective equipment.

Contain the spill (plug leaks or set container upright).

Use spill absorbent or appropriate spill pads/booms to contain spill.

Sweep up absorbent and properly dispose of contaminated pads/booms.

Turn in contaminated absorbent/materials to the DPW Environmental Division.

NEVER attempt to clean a spill without using the proper protective gear (gloves, goggles, etc.). Refer to the MSDS section 8 (Exposure Control and Personal Protection).

NEVER conceal spills. Failure to report spills may result in fines from the Virginia Department of Environmental Quality or the Environmental Protection Agency as well as civil/criminal penalties for willful neglect.

1.8.2 Erosion and Sediment Control: Temporary soil stabilization controls shall be applied to all disturbed and denuded areas of the project site at the end of the work day. Soil stabilization refers to measures that protect the soil from rain drop impact and flowing water. Applicable practices include vegetative establishment, mulching, and the early application of gravel base on areas to be paved. Soil stabilizations measures shall be selected to be appropriate for the time of year and site conditions. The Contractor shall monitor and maintain the temporary stabilization controls until the end of the project. The contractor shall establish a permanent vegetative cover on all disturbed and denuded areas upon completion of the project. Permanent vegetation shall not be considered established until ground cover is achieved that is uniform, mature enough to survive, and will inhibit erosion. All erosion and sediment control measures and practices shall be in accordance with the Virginia Erosion and Sediment Control Handbook, Third Edition, 1992.

1.8.3 Environmental Management System: All contractors working at Fort A.P. Hill are required to comply with the policy and awareness training requirements of the installation Environmental Management System (EMS) to meet the requirements of the ISO 14001 standard and Army Policy. Contractor shall provide EMS awareness training and maintain written documentation for all onsite employees. Contractor shall integrate EMS concepts into work practices. A copy of the Environmental Policy and EMS awareness training materials is available from the Environmental Division.

1.9 Government Down Time: The Government (Installation Commander or Designee) may decide to close all or part of Fort A.P. Hill in response to unforeseen emergency or similar occurrence. Emergencies include, but are not limited to, adverse weather such as snow or flood, an act of God such as Tornado or Earthquake, or a base disaster such as a natural gas leak or fire. Contractor personnel are considered non-essential personnel for purposes of instructions regarding this emergency. With regard to work under contract, the Government shall retain the following options:

1.9.1 The Government may grant a time extension delayed by the closure equal to the time of the closure, subject to the availability of funds and period of performance limitations.

1.9.2 The Government may forego the work. The contractor will not be paid for work not performed.

1.9.3 The Government may reschedule the work on any day satisfactory to both parties.

1.10 Safety.

1.10.1 The contractor shall comply with all local, State, Federal, Environmental, and Occupational Safety and Health Act (OSHA) rules and regulations.

1.10.2 The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to health and safety of personnel during the execution of the work, and shall hold the Government harmless for any Contractor action which results in illness, injury or death.

1.10.3 In order to provide safety control for protection to the life and health of all personnel; prevent damage to property, materials, supplies and equipment; and avoid work interruptions in the performance of this contract, the Contractor shall comply with all applicable portions of the OSHA and all pertinent provisions of Army Regulation 385-10, The Army Safety Program.

1.10.4 The Contractor shall immediately notify the COR and the Fort A.P. Hill Safety Office of all accidents or incidents involving contractor use of or damage or injury to facilities, equipment or personnel.

1.11 Fire Prevention: The Contractor shall comply with all pertinent provisions of the following directives, as amended, as they pertain to fire prevention and protection:

Army Regulation 420-1, Army Facilities Management

Fort A.P. Hill Fire Regulations

1.12 Conflict of Interest: The Contractor shall not employ any person who is an employee of the United States Government if the employment of that individual would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Army, either military or civilian, unless the individual seeks and receives approval in accordance with Department of the Army Standards of Ethical Conduct Rules. In addition, the Contractor shall not employ any person who is an employee of the Department of the Army if such employment would result in a conflict of interest as specified in DOD Directive 5500.7, Joint Ethics Regulation.

1.13 The Contractor is responsible to ensure his/her employees observe and comply with all installation and Department of Army directives, policies, regulations, and procedures concerning but not limited to, fire, safety, confined space, environmental protection, sanitation, security, restricted access areas, wearing of military uniforms, and/or possession of control substances.

1.14 The Contractor is responsible for the performance and conduct of his/her employees at all times while on Fort A. P. Hill. The employees shall observe and comply with all local and higher headquarters policies and procedures concerning security, gratuities, flag courtesy, “off limits” areas, possession of firearms or other lethal weapons. It is the Contractor’s responsibility to ensure that every employee is legally able to work, all documents are genuine, and no employees are wanted by law enforcement. The Contractor may be requested to remove from the job site any employee for reasons of misconduct or security.

1.15 The Government has the right to restrict the employment under this contract of any Contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.16 The Contractor shall, at no additional cost to the Government, obtain all licenses and permits required for the performance of work in order to comply with all applicable Federal, State and local laws. The Contractor shall submit all required licenses and permits to the COR prior to start of work. The Contractor shall hold a Class A contractor’s license issued by the Commonwealth of Virginia or a similar class of license issued by another state. All “technicians” working on HVAC systems must be NATE-certified or hold a “masters” license. All technicians must also hold an EPA-approved certification for the appropriate type of Air Conditioning and Refrigeration (AC&R) they service. This includes contractors performing any recovery or addition of refrigerant

1.17 The Contractor shall at all times keep work areas including storage areas free from accumulations of waste material or rubbish. All trash, dirt and/or debris generated while performing this work shall be disposed of off the confines of the installation. The Contractor shall be responsible for providing trash containers required. The Contractor shall not dispose of any item in Government owned containers.

1.18 Quality Surveillance.

1.18.1 The Government may conduct periodic, random inspections while the work is in-progress to ensure Contractor compliance with these specifications.

1.18.2 The Contractor shall install all items and perform all work in strict accordance to manufacturer’s instructions and in accordance with all National, State, and local codes as well as industry standards.

1.18.3 The Government shall notify the Contractor immediately of any defects or discrepancies in workmanship or materials noted during the inspections. In addition, the inspector shall notify the Contracting Officer in writing of the problem. The Contractor shall correct these items at no additional cost to the Government.

1.19. Work Scheduling. The Contractor shall not schedule any work without prior coordination with the COR. This is to ensure availability of the facilities. The areas where the Contractor will be executing contract requirements may be partially or fully occupied by training units, other contractors, and/or installation personnel. All efforts will be made by the Government to minimize conflicts between contract performance and Army training activities. The Government reserves the right to prohibit access to a specific work area should the performance of this contract endanger the health, safety, or mission of military or civilian personnel. Should this occur, the Government shall coordinate with the Contractor to schedule a mutually acceptable date.

1.20 Protection of Stratospheric Ozone Regulations and Army Policy. All requirements to comply with 40 CFR 82, Protection of Stratospheric Ozone, including proper handling, recovery, requisitioning and turn-in procedures as well as associated forms and records can be found in Fort A.P. Hill’s Ozone Depleting Chemical Management Plan. The Contractor must confirm refrigerant has been removed from HVAC equipment prior to servicing or replacement and notify the Government Project Manager if it is still present.

1.21 Salvage Material and Equipment. Items designated by the Contracting Officer to be salvaged shall remain the property of the Government. The salvaged property shall be segregated, itemized, delivered, and off-loaded at the Government designated storage area located within 15miles of the construction site. Contractor shall maintain property control records for material or equipment designated as salvage or recycled. Contractor's system of property control may be used if approved by the Contracting Officer. Contractor shall be responsible for storage and protection of salvaged materials and equipment until disposition by the Contracting Officer.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. Definitions and Acronyms:

2.1 Definitions:

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Equipment A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11. Key Personnel. The prime contractor is responsible for performance of all subcontractors.

2.1.12 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.13 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.15. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.16 Property. All tangible property, both real and personal.

2.1.17 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.18 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.19 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.20 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.21 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.22 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.23 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.24 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.25 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have a contract with the subcontractor.

2.1.26 Unit Acquisition Cost means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.27 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.28 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.29 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR

Alternate Contracting Officer's Representative

AFARS

Army Federal Acquisition Regulation Supplement

AR

Army Regulation

AST

Aboveground Storage Tank CAP Contractor Acquired Property

CFR

Code of Federal Regulations

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

COTS

Commercial-Off-the-Shelf

DA

Department of the Army

DFARS

Defense Federal Acquisition Regulation Supplement

DFAC

Dining Facility

DMDC

Defense Manpower Data Center

DOD

Department of Defense

EFS

Exterior Finish System (aka: stucco)

EIFS

Exterior Insulation and Finish System

EPA

Environmental Protection Agency

FAR

Federal Acquisition Regulation

FAPH Fort A.P. Hill

FRP

Fiberglass Reinforced Plastic GFP Government-Furnished Property

GPS Global Positioning System

HIPAA

Health Insurance Portability and Accountability Act of 1996

HVAC

Heating, Ventilation, and Air Conditioning

KO

Contracting Officer

LP

Liquid Propane

NATE

North American Technician Excellence

OCI

Organizational Conflict of Interest

OCONUS

Outside Continental United States (includes Alaska and Hawaii)

ODC

Other Direct Costs

PM Preventive Maintenance

POC

Point of Contact

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QA

Quality Assurance

QAP

Quality Assurance Program

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

SF

Square Feet

SOW

Statement of Work

TE

Technical Exhibit

UST

Underground Storage Tank

WAWF

Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government shall not provide any facilities/buildings to the Contractor for use as office or storage space.

3.2 Utilities: There currently is no water on or near job site. Contractor shall be responsible to provide needed utilities to perform the required work. Water, power and restroom facilities will need to be provided by the contractor.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under PART 3 of this SOW.

4.2 Certificate of Insurance Required: In accordance with the clause entitled “Insurance – Work on a Government Installation” (FAR 52.2285), the Contractor shall furnish to the Contracting Officer, a certificate or written statement of insurance prior to commencement of any work.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 General: The Contractor shall provide all necessary labor, materials, and equipment as needed to install all lighting and fans specified in this Scope of Work. Work shall include, but not limited to, installation of: twenty-two (22) LED explosion proof lights and fixtures screw type; ten (10) explosion proof smoke ejecting fans; six (6) mounted LED wall pack lights dark sky friendly full cutoff; one (1) 400 amp disconnect switch; one (1) 400 amp 40 space breaker panel; sixty (60) linear feet of 1” EMT conduit; two-hundred (200) linear feet of ¾” EMT conduit; one-hundred sixty (160) linear feet of ½” EMT conduit; all associated fittings and appurtenances for the EMT conduit; two (2) copper grounding rods; ten (10) outlet boxes with covers; and meg the grounding circuit for appropriate ohm requirement. The Contractor shall connect to the existing grounding grid utilizing cadweld connections. The work shall be located at Ft. AP Hill, VA and includes the Range 39 Breacher Facility as indicated. The exact locations will be shown by the Contracting Officer. The Contractor shall schedule the work to assure resources are available to complete contract requirements within the specified time frames and in conformance with the standards established herein.

5.1.1 Within 21 calendar days after the date of award, the Contractor shall submit a Health and Safety Plan, Environmental Protection Plan, Safety Plan and all product data. The product data shall include cut sheets, shop drawings, SDS, manufacturer’s instructions and all warranty information. All documentation shall be provided to the COR prior to commencement of work. The Contractor shall not order any material or start work until all plans and product data are approved.

5.1.2 Any changes in materials or products shall be verified and approved by the COR before purchase or installation. Any additional work not described here within this contract resulting in a monetary modification can only be approved by the KO.

5.1.3 The Contractor shall install all items and perform all work in strict accordance to manufacturer’s instructions/guidelines and in accordance with all National, State, and local codes as well as industry standards. All items shall be installed to ensure the Government receives the manufacturer’s full product warranty.

5.1.4 The Contractor shall have a company representative on-site at all times while the work is being performed.

5.1.5 The COR or other designated Government personnel shall conduct random periodic inspections while the work is being performed. Before the final payment is processed, the Contractor shall provide the COR with all close-out paperwork. These items include but are not limited to all product warranty information, third party inspection notes and a DD Form 1354 (this will be provided to the Contractor by the Government).

5.1.6 Contractor shall take all precautions to prevent damage to areas of building and existing systems to remain. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

5.1.7 Contractor shall perform work as described in this SOW.

5.2 Submittals:

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor shall check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

SD-01 Preconstruction Submittals

Certificates of insurance

Surety bonds

List of proposed Subcontractors

List of proposed products

Construction progress schedule

Submittal register

Schedule of prices

Health and safety plan

Work plan

Quality Control (QC) plan

Environmental protection plan Underground Storage Tank Closure Work Plan SD-03 Product Data

-Catalog cuts and descriptive data for all equipment and materials to be incorporated in the Breacher Facility improvements including but not limited to:

Exterior explosion proof lighting and power panel Explosion Proof Smoke Ejector Fan

Wall Mounted Light Pack

400 Amp Disconnect Switch

All Conduit and Fittings

Outlet Boxes and Covers

-One-line schematic and wiring diagrams of the new power and lighting plans for the Breacher Facility SD-11 Closeout Submittals

DD Form 1354 (this will be provided to the Contractor by the Government in electronic format

Recycled material weight tickets

Site Characterization Report (SCR) or Closure Report

Warranties

5.3 Licenses and Permits:

5.3.1 The Contractor shall, at no additional cost to the Government, obtain all licenses and permits required for the performance of work in order to comply with all applicable Federal, State and local laws.

5.3.2 The Contractor shall hold a Class A contractor's license issued by the Commonwealth of Virginia or a similar class of license issued by another state.

5.3.3 Notify the Contracting Officer at least 72 hours prior to starting excavation work. Contractor is responsible for marking and verifying all utilities not marked.

5.3.4 The contractor shall submit a valid contractor's license and the required Master Electrician certifications. This applies to any sub-contractors that the general contractor may hire. The awarded contract must be within the monetary limitations of the license held by the contractor. If a specialty trade is required to accomplish any scope of the work (gas, electrical, plumbing, etc.), certification of that particular trade must also be submitted and that certified person must be present to insure that the specialty work being performed is equal to or above the industry standard. A copy of all licenses and /or certifications shall be submitted to the COR prior to the commencement of work.

5.3.5 Work shall be scheduled to hold outages to a minimum.

5.3.6 Utility outages and connections required during the prosecution of work that affect existing systems shall be arranged for at the convenience of the Government and may need to be scheduled outside the regular working hours or on weekends.

5.3.7 Contracting Officer may permit utility outages at his discretion

5.3.8 Contractor shall not be entitled to additional payment for utility outages and connections required to be performed outside the regular work hours.

5.3.9 Requests for utility outages and connections shall be made in writing to the Contracting Officer at least 21 calendar days in advance of the time required. Each request shall state the system involved, area involved, approximate duration of outage, and the nature of work involved.

5.3.10 Borrow, excavation, welding, and burning permits shall be submitted as follows:

5.3.10.1 Excavation permits shall be submitted 21 calendar days prior to the work using form DPW FM 20-A. Contact Fort A.P. Hill Service Desk at (804) 633-8286.

5.3.10.2 Hot work permits shall be submitted 3 calendar days prior to the work. Contact 804-633-8455 for submission requirements. Also notify the COR when Hot Work Permit has been issued.

5.3.11 Permits shall be posted at a conspicuous location in the construction area.

5.4 Technical Requirements

5.4.1 Standard Products: The new exterior 120/240Vmain distribution panel, the explosion-proof lighting system equipment. Material and equipment shall be standard products of a manufacturer regularly engaged in manufacturing the products and shall essentially duplicate items that have been in satisfactory use for at least 2 years prior to bid opening. The 2-year period shall include applications of equipment and materials under similar circumstances and of similar size.

5.4.2 Exterior 120/240 Volt Panel: The new 120/240 volt, 400 Amp Lighting & Power Distribution for the Breacher Facility shall be explosion-proof panel. The panel shall be designed for exterior environment, drain standard with flat cover. It shall provide 400 Amp main lugs, 400 Amp main breaker with 10 KAIC enclosure ratings as minimum requirement. It must be designed either top or bottom feed, and meet NEMA 4 O-ring Gasket for outdoor, all breaker handles are spring-loaded. It shall be external epoxy coating, phenolic plate and custom mounting bracket standard with spare plugs and handles available for future use. Material design shall be copper-free cast aluminum (less than 0.25% copper content). The panel cover shall be made by E3 stainless steel triple lead captive quick thread bolts. REC will provide meter base. Contractor to install. Also, contractor to install meter base on new latrine.

5.4.3 Explosion Proof Lighting Equipment: The new lighting equipment shall be in compliance with NFPA, Code for Breaching Facilities and Hazardous Area. Electrical wiring and electrical utilization equipment shall be installed in accordance with NFPA 70, National Electrical Code. Electrical wiring and electrical utilization equipment shall be approved for the locations in which they are installed. With a minimum of 45 watts luminary requirement, Fluted globe type or approved equal.

5.4.4 Explosion Proof ON/OFF Switch (Class 1, Division 1): The explosion proof ON/OFF Switch shall conform to UL listed of approved Class 1, Division1 Explosion Proof lighting switch. The explosion proof switch shall be rated at 20 amps and 120 VAC. Provide a busing seal at each conductor opening that prevents damage to wiring insulation and housing finish that provides rugged protection against corrosion.

5.4.5 Explosion Proof Smoke Ejector Fan: The explosion-proof smoke ejector fan shall be the UNIFIRE Explosion Proof Exhaust type, or any other approved equal. The fan must be designed in fire/rescues industry. It shall be 16” (sixteen inches as minimum) smoke ejector features a 1/3 horse power (1/3 HP) totally enclosed air over.