DRAFT_Statement_of_Work.doc

Statement of Work (SOW)

The World War I Exhibit Project Part 1

General Information

1. General: This is a service and supply contract for the design, fabrication, and installation of an Army Reserve museum exhibit with 6 sections entitled, and henceforth referred to as “The World War I Exhibit Project”. The Government shall not exercise any supervision or control over the contract providing the requested exhibit project herein. Such contract providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to design, fabrication, and install The World War I Exhibit Project as defined in this SOW except for those items specified as government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this SOW and contract. The exhibits must be deemed appropriate for the Welcome Center at Arlington National Cemetery (ANC) and its decorum considering other exhibits located at ANC.

1.2 Background: The History Office of Arlington National Cemetery has a requirement from the Executive Director of ANC to design, fabricate, and install a World War I exhibit in the ANC Welcome Center.

1.2.1 Theme of the Exhibit: The exhibit will tell the history of World War I and its impact on ANC, American Battle and Monuments Commission (ABMC) and other federal cemeteries. The exhibit will be comprised of 12 distinct displays/sections with themes and dedicated areas as provided.

1.2.2 Size of the Exhibit area: The ANC Welcome Center main hall is approximately 4,756 sq ft. It shall be the responsibility of the vendor to take accurate measurements of the exhibit area. The government shall not be held liable in the event that measurements provided are not 100% accurate.

1.2.3 Army Regulation Citation: The exhibit is supported by Army Regulation

AR 870-20 (Army Museums, Historical Artifacts and Art; Sections 3-2 a; and 3-15 a through d.)

1.2.4 Target Audience: While Department of Defense personnel, congressional leaders, and other federal government personnel, the primary audience is the up to 4 million annual visitors to the cemetery, including citizens of the United States and international tourists.

1.2.5 The Concept of the Exhibit: This exhibit will promote the history of the US in World War I and the response to honor and remember fallen service members of that conflict.

1.3 Objectives: This exhibit will include text, graphics, multimedia, and a few historical artifacts. These are visual narratives that will tell the “World War I story.” The displays will seek to be educational, attention getting and well executed to fulfill the concept. State-of-the-art interactive display elements with multimedia capabilities, text, images, and artifacts will:

· Illustrate the history and heritage of the US military in World War I

· Show why and how World War I is relevant to our nation

· Present the government’s response to our fallen service members

· Answer questions such as:

· How and why did World War I start?

· What was the US military’s role in the War?

· What was the cost of the War?

· How did the US deal with the casualties?

· What impact did World War I have on ANC?

· The history of ABMC in response to War

· The history of the Tomb of the Unknown Soldier

1.3.1 Learning Objectives:

· Visitors will learn the lasting legacy of World War I on our nation’s and the world.

· Visitors will understand the impact of the war on ANC and ABMC.

· Visitors will learn the historical and current role of honoring and remembering our fallen service members for perpetuity.

1.4 Scope: Contract will include the design, fabrication, and installation of the World War I exhibit in the ANC Welcome Center.

1.4.1 The Contractor shall accomplish this by working with the History Office of Arlington National Cemetery.

1.4.2 The contractor will create a memorable visitor experience through interactive exhibits; graphics and historical artifacts. The Contractor shall design, fabricate, and install the museum exhibit displays. The contractor will test all electronics for operability. The contractor shall submit a list of equipment warranty information and all applicable documentation.

1.4.3 The contractor shall have the following capabilities:

· multimedia and audio/visual development and production

· web-based and mobile application programming

· museum and exhibit planning and implementation

· interactive development and design

· graphic and exhibition design

· assist with image and information research to include copyright permissions

· detailing and CAD drafting

· script editing

· custom electronics

· illustration

· specialty fabrication

· crating and installation

· machine shop

· prototyping and testing

· custom artifact mounts

· painting and specialized finishing

· acrylic fabrication

· Vectorworks or AutoCAD for drawings and floor plans

· Lighting designer

· lighting adjustments

· interpret electrical requirements

1.4.4 Exhibit Layout: The exhibit will be contained within the Welcome Center and be comprised of 12 thematic panels located between columns in the main hall area, and 3 niches. Each panel shall be comprised of multiple panes of freestanding glass. Each panel shall be lit sufficiently by LED lighting. Four monitors shall be installed in 2 niches and 2 of the panels.

1.4.5 The contractor shall ensure the exhibit displays do not block building signs, outlets, safety arrows located on corridor walls, fire protection devices, or access panels to utility systems. Junction box access must be maintained. Building electrical, plumbing, and all mechanical items must be protected. Fire rating of the wall and fire egress markers must be maintained.

1.4.6 The contractor shall comply with the guidelines and standards found in the Americans with Disabilities Act (ADA) Standards, Architectural Barriers Act (ABA) Standards, and the Uniform Federal Accessibility Standards (UFAS) See Technical Exhibit 4.

1.5 Period of Performance: The design, fabrication and installation shall be completed and delivered to the Government within 6 months after the date of the award.

1.6 General Information

1.6.1 Quality Control: NA.

1.6.1.2 Quality Control Program: NA

1.6.1.3 Reserved

1.6.1.4 Reserved

1.6.2 Contractor Discrepancy Report (CDR): NA

1.6.3 Quality Assurance: NA

1.6.4 Recognized Holidays:

New Year’s Day

Labor Day

Martin Luther King Jr.’s Birthday

Columbus Day

President’s Day

Veteran’s Day

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day

1.6.5 Hours of Operation: The contractor is responsible for conducting delivery and setup of the exhibit displays after business hours. ANC is open from October-March between the hours of 8am to 5pm, Monday-Sunday including Federal holidays or except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings (Hours can be extended if needed). From April to September ANC is open between the hours of 8am to 7pm. All installation must take part after hours. All installation materials and equipment must be cleaned and secured NLT 7am each morning. An onsite storage space will be provided for the exhibit fixtures and tools.

1.6.5.1 Deviation from work hours request shall be sent to the contracting officer 48 hours before the requested change and must be approved before work can commence outside of regularly scheduled hours.

1.6.6 Place of Performance: The installation of the museum exhibit shall be performed at the Welcome Center and Memorial Amphitheater of Arlington National Cemetery

1.6.7 Security Requirements: NA

1.6.8 Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area.

Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.9 Reserved.

1.6.10 Post Award Conference/Periodic Progress Meetings: Post Award Conference will be held at Arlington National Cemetery.

1.6.11 Contracting Officer Representative (COR): NA

1.6.12 Reserved

1.6.13 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.14 Reserved

1.6.15 Reserved

1.6.16 Data Rights: The Government has unlimited rights to all documents/material produced under this contract to the extent permitted by law.

Property Ownership and Copyright. The Contractor shall turn over to the

Government full right to ownership and use without restrictions, all art, images and intellectual property, and documents and materials, to also include the source codes of any software whether used in the final product or not, produced under this contract.

The Contractor relinquishes the work, originals and copies, of all items/products developed under this contract to the Government. All items/products used shall be free of the Contractor name, logos or other identifiers and of other corporate/company identifications. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. The Contractor may use photos and other graphic representations of the work for their professional marketing purposes. Such representations shall be credited to the national Museum of the Army Reserve. This right does not abrogate any other Government rights.

1.6.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Point of Contact Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17.1 Purpose: This will insure that:

1.6.17.1.1 The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

1.6.17.1.2 The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

1.6.17.1.3 The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

1.6.17.2 Definitions.

1.6.17.2.1 The term “Contractor” herein used in section 1.6.16, Organizational Conflict of Interest, means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) it’s parent organization, if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

1.6.17.2.2 The term "proprietary information" for purposes of section 1.6.16, Organizational Conflict of Interest, means any information considered so valuable by its owners that it is held secret by them and their licensees. Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

1.6.17.2.3 Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

1.6.17.2.3.1 Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

1.6.17.2.3.2. Impaired Objectivity. This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

1.6.17.2.3.3 Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

1.6.17.2.3.4. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505-4, Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the KO that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the KO will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the KO may impose constraints other than, or in addition to, the constraints listed below.

1.6.17.2.3.4.1The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a subcontractor or consultant to a supplier of the system or any of its major components (FAR 9.505-1).

1.6.17.2.3.4.2 The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it will not be allowed to furnish these items, either as a prime Contractor, a subcontractor or as a consultant (FAR 9.505-2).

1.6.17.2.3.4.3 The Contractor agrees that it will neither evaluate nor advise the Government with regard to its own products or activities. The Contractor will objectively evaluate or advise the Government concerning products or activities of any prospective competitors (FAR 9.505-3).

1.6.17.2.3.4.4 The Contractor agrees that if it gains access to proprietary information of other companies, it will exercise diligent effort to protect such proprietary information from unauthorized use or disclosure (FAR 9.505-4). In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it will enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide copies of such agreements to the KO.

1.6.17.2.3.4.5 If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the KO, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

1.6.17.2.3.4.6 Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor will educate its employees regarding the restrictions imposed by FAR 9.505-4, so that they will not use or disclose proprietary information or data generated or acquired in the performance of this contract, except as provided herein.

1.6.17.2.3.4.7 Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal provisions of FAR Subpart 9.5 and its underlying policy and principles, so that each employee will know and understand the provisions of that Subpart and the absolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

1.6.17.2.3.4.8 Subcontracts. The Contractor agrees that it will include the provisions in the paragraphs above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers, which involve access to information or the performance of services described above. The use in such agreements shall be read by substituting the word "consultant" or "subcontractor" for the word "Contractor" whenever the latter appears.

1.6.17.2.3.4.9 Additional Constraints. (If applicable) If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and/or restrictions to include the requirement for the Contractor and its subcontractors and employees to furnish the Government with written non-disclosure agreements or statements of no conflict of interest. With regard to any proposal submitted by the Contractor, in response to a Request for Task or Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the KO, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

1.6.17.2.3.4.10 Conflicts Involving Future Procurements. The award of this Delivery Order government taskings or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the KOs for such efforts, applying the rules, principles, and procedures of FAR Subpart 9.5, have the authority to determine whether a conflict exists, in connection with such procurements.

1.6.17.2.3.4.11 Representations and Disclosures.

1.6.17.2.3.4.11.1 The Contractor represents that it has disclosed to the KO, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

1.6.17.2.3.4.11.2 The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the KO. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

1.6.17.2.3.4.12 Remedies and Waiver.

1.6.17.2.3.4.12.1 For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the KO may terminate this contract for convenience, if such termination is deemed to be in the best interest of the Government.

1.6.17.2.3.4.12.2 The parties recognize that this clause has potential effects, which will survive the performance of this contract, and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the Contractor may at any time seek a waiver from the cognizant KO by submitting a full written description of the requested waiver and the reasons in support thereof (FAR 9.503).

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 DEFINITIONS: Not applicable

2.1.1 CONTRACTOR. A supplier or Contractor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. NA

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ABMC

American Battle Monuments Commission

ANC

Arlington National Cemetery

AR

Army Regulation

COR

Contracting Officer Representative

KO

Contracting Officer

KS

Contract Specialist

QASP

Quality Assurance Surveillance Plan

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide the artifacts, content and most graphics for the exhibit. Graphics pertain to the visual elements of a display to include, but not limited to, images, posters, panels, and more.

3.2 Facilities : The Facility Manager for Arlington National Cemetery, shall coordinate in conjunction with the POC, with the contractor for the electrical hook-ups and requirements for the lighting of exhibits and the electrical power for the monitors and other electronic items for the exhibit.

3.3 Utilities: The Government will provide power (electric) and water. The Contractor shall instruct employees in utilities conservation practices.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and required to perform work under this contract that are not listed under Section 3 of this SOW.

4.2 Materials: The Contractor shall provide all materials needed to design, fabricate and install displays, and any and all items not provided by government for the exhibit. The contractor shall provide assistance in pulling the text together within the label copy for the exhibit.

4.3 Equipment: The Contractor shall provide all equipment necessary for the design, fabrication, and installation of the exhibits. Contractor shall ensure they possess enough portable lights to sufficiently illuminate the space to conduct the install work at night.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The contractor shall complete the work necessary for the design, fabrication, and installation of The World War I Exhibit Project.

5.1 Ongoing Tasks

5.1.1 The contractor shall provide project management for the exhibit to include list of deliverables, schedule of deliverables, milestone dates, arrange transportation of fixtures, coordinate delivery of fixtures, unloading, unpacking of fixtures, installation of fixtures, installation of objects and final focusing of lighting.

5.1.2 Initial Meeting: This meeting will help the contractor understand the overall exhibit, experiential objectives and educational goals.

5.1.3 Exhibits Schedule. Contractor shall prepare and present to the POC proposed exhibit schedule complete with meeting and milestone dates for POC approval. Contractor shall, during the course of the exhibit, track the exhibit to see that the exhibit remains on schedule. Exhibit schedule shall represent all phases of exhibits.

5.1.4 Status Report: contractor shall submit to the POC for review and approval information relevant to the current level of exhibit progress. Information is defined as drawings, files, samples and any other material relevant to the exhibit at that given moment.

5.1.5 Contractor shall be available for two field visits to the fabricator’s shop by ANC/ABMC personnel.

5.1.6 Graphics.

5.1.6.1 Schedule. The schedule shall include the height and width of graphics, as specified on the exhibit plan, the format, intended use, and location.

5.1.7 Exhibit Drawing Package. The exhibit drawing package shall be produced and organized in the following manner:

5.1.7.1 Cover Page: Shall contain the title of the exhibit, name and location of project site, completion date, name of planner and designer, index of drawings and an approval block.

5.1.7.2 Site Layout: Shall contain a map or plan that indicates the location of the exhibit and its elements to include exhibit unit names and letters of number on the floor plan. Site Layout Plan must also include elevated (3D) view. Existing site conditions that may have an impact on the installation of the exhibit shall be noted.

5.1.7.3 Developed graphic details shall include all support hardware, etc. Measurements of the panels and units shall be shown. Any fabrication specifications or special graphic treatments, materials specifications, etc., shall be noted on the drawings.

5.1.7.4 Other Media. Drawings representing additional media requirements shall specifically show location of hardware, lighting or other components as well as access and equipment areas. The Contractor shall clearly specify the special media requirements and treatments. Hardware required for the exhibit shall be listed on a schedule of hardware components. A current name, address and telephone number of the manufacturer shall be listed.

5.1.7.5 Lighting and Electric Plan. Shall contain layout and specifications of required electrical support, including required power sources, etc., and shall include a fixture schedule listing any other necessary components required. All final electrical work will be completed by the contractor.

5.1.7.6 Color/Material/Finish Schedule. Shall include colors, finishes and materials. Any requirements for additional furnishings, such as seating and off-the-shelf items, shall be shown on this schedule. Sources shall be listed.

5.1.7.7 Typographic Specifications. Shall include examples of all full size text set, indicating leading, word and letter spacing, and identification as to use in the exhibits. When uses of unusual type configuration, special text layouts or other unique embellishments are specified, full size samples are required.

5.1.7.8 Maintenance Access. Easy accessibility shall be designed into all exhibits for the maintenance of light bulbs, wiring, to change or clean exhibits, etc. Where access panels are accessible to the public, screws or locks shall be used to secure these panels. If locks are used, two (2) keys shall be provided to the Government.

5.1.7.9 Accessibility for the Disabled Plan. Accessible traffic flow shall be shown to ensure exhibits, seating, etc. have the appropriate clearances to accommodate the disabled as per the latest ADA compliance requirements.

5.1.8 Drawings shall be submitted for inspection. Any variation in size shall require approval from the Government prior to preparation of final drawing package. Drawings shall have consistent line density and clear, legible lettering. Drawings that cannot be reproduced clear and legible at half-size will not be acceptable.

5.1.8.1 Drawing Scale and Dimensions. All dimensions 1' - 0" and over shall be indicated in feet and inches. Common industry measure shall be the standard.

5.1.8.2 Drawings shall be the Contractor’s responsibility to provide and a usable compact disk (CD) with each set of drawings shall be provided to the government POC. Each CD shall be identified with the exhibit information, date and software used to produce the drawings. Exhibit CD shall be considered Government property and shall be included as a part of the final exhibit submission. The Contractor shall also supply any documentation in regards to formatting of the CD, use of the CD and any alterations, additions or modifications of the program used to produce the work.

5.1.8.3 Note: Drawings, all exhibit materials, colors, letter-type designs, etc., must be approved before any construction begins. Manufacturing of exhibits prior to Government approval shall be at the Contractor’s risk. Exhibits not given prior approval could be rejected. Errors in fabricated exhibit shall be corrected at the Contractor’s expense.

5.1.9 Computer Files. All final deliverables shall be provided in Windows-based software formats. The Contractor shall provide computer disk(s) of the text of the final report in Microsoft Word for Windows format. For reports produced in a page layout program, the file format required is Adobe InDesign. Database files shall be provided in .dbf format; spreadsheet files shall be provided in Microsoft Excel .xls format. In addition to the data files described above, the Contractor shall also submit fully integrated files (text and images/charts in a single un-editable document) in Adobe Acrobat (.pdf format). Each diskette shall be clearly labeled with the following information at a minimum: report title, report number, Contractors name, file names and format. The Contractor shall also supply a complete listing of all computer files submitted. This listing shall include file names, file types (software and version), disk number and file description (e.g. Chapter 1, Figure 5, design file overlay, etc.).

5.2 Design Phase

5.2.1 The contractor shall provide exhibit detailing when necessary for exhibit components to include but not limited to glass panes, text, graphics, brackets, and mounts.

5.2.2 The contractor shall provide graphic detailing when necessary for two and three-dimensional graphic components which may be presented on graphic panels and labels.

5.2.3 The contractor shall present an evolution of the exhibit floor plan, graphics approach, and conceptual approach to the application of interactive and multimedia. The contractor and the ANC/ABMC team will schedule together an agreed upon time for reviews, feedback and approvals.

5.2.4 At this stage of the process the Contractor shall present in-depth specifics and greater definition with the development of the physical design. The contractor shall show the evolution of the graphic design of the print and multimedia elements.

5.2.5 Contractor shall provide samples of all materials, colors and finishes to be used in the exhibits. If needed, fabricate prototypes and mockups.

5.2.6 Upon ANC/ABMC approval of the Design Development deliverables, the contractor shall create the Final design package with detailed, dimensional control drawings of every element in the exhibit. All details are finalized --- text, graphics, storylines, interactive, computer, multimedia activities, case designs, artifact placement, colors, paint, etc. The weekly meetings will continue. The deliverables of the Final Design package include (but are not limited to) exhibit floor plans and elevations, designs for all physical components --- including cases, railings, interactive, exhibition furniture, an artifacts and objects list, lighting specs, power and data plans, and final graphic design.

5.2.8 The Contractor shall respond to ANC/ABMC changes in design and layout, without cost increases and contract modifications. The timeframe for changes will be decided between the contractor and ANC/ABMC team at the first post-contract meeting. This design portion of the work shall be accomplished in four review phases; a draft review (50% completion), preliminary package (75% completion), a draft final (95% completion) and a final package (100% completion). The ANC/ABMC will review and provide comments and revisions on each submittal. The Contractor shall incorporate review comments, corrections and revisions into each subsequent phase. Deliverables in each phase shall include the exhibit graphics (title text, etc.), exhibit drawing package, written specifications, and sample materials.

5.2.9 The design development report: The report will be incorporated into the design, or phase 1 of the project and shall be provided in written form and by presentation with the ANC/ABMC team. The Government will perform a review and provide the Contractor with written comments. The Contractor shall incorporate these and provide the final design development report.

5.2.9.1 The design development report shall provide sufficient detail for evaluation of the various components of the World War I Exhibit Project. Samples of graphics (such as title letters, etc.) and fabrication materials (such as metals, laminate materials, glass, etc.) are to be provided before fabrication is begun. The government is open to suggestions from the contractor and support Contractors as to fabrication feasibility of materials and construction techniques to be used.

5.2.9.2 The presentation-quality design development report shall include supporting illustrations and catalog cuts that describe the following information:

Drawings that provide a clear understanding of the overall size, appearance and organization of the exhibit’s elements, including the incorporation of graphics (title texts, etc.), the interactive computer/monitors, etc., portions of exhibit.

5.2.10 Exhibit design, fabrication, and install must incorporate the following:

5.2.10.1. Vendor shall remove existing six (6) free-standing wall units and bases of the three niche units.

5.2.10.2. Existing free-standing wall units are 140” X 92” X 18”.

5.2.10.3. Niche bases are 145”X 18” X 18”.

5.2.10.4. Vendor shall remove free-standing wall unit in Memorial Amphitheater Display Room at Arlington National Cemetery.

5.2.10.5. Free-standing wall units are 125” x 90” x 16”.

5.2.10.6. Vendor shall build new bases for twelve (12) of the existing glass panes removed in 5.2.10.1 and reinstall them in the Display Room at the location of the removed walls in 5.2.10.4.

5.2.10.7. New base units at Display Room shall have same look as new bases in the Welcome Center and use the same bracket mechanism in 5.2.12 but match the brown/bronze color scheme of that room.

5.2.10.8 Vendor shall move eleven (11) panes of existing glass in the Welcome Center and reinstall them in new bases in the Amphitheater.

5.2.10.9 Vendor shall move the remainder of the twenty-five (25) existing panes of glass to a storage site in the area as directed by the COR.

5.1.10.10 Vendor shall provide one (1) piece of glass to match size requirements and install in Display Room. Size is 82” x 20” x 1”.

5.2.11. Vendor shall design exhibit based on the following dimensions, material, specifications, and content as listed below:

5.2.12. Twelve (12) thematic panels comprised of multiple free-standing panes of glass. Number of panes to be determined by selected proposal. Dimensions of glass panes height, width, thickness, to be determined by selected design. Total dimensions of all glass panes in each thematic panel not to exceed 142”X18”. There is no restriction on height. All content will be provided by the government. Glass thickness must be sufficient to prevent breakage and be durable enough to stand up to 4 million visitors a year.

5.2.12.1. Each pane of glass will have an individual base and be securely held in place by a thin metal bracket, minimalist in design, and be illuminated by LED lighting.

5.2.12.2. Technical specifications for metal bracketing system and example images is contained in Technical Exhibit 2. These drawings/images are for illustrative purposes only to show the look and feel of the free-floating panels that ANC desires in this procurement. It is impossible to build the exact system that is detailed in these drawings at ANC.

5.2.12.3. Each base unit shall be as minimalistic as possible must house LED lighting, wiring, and bracket system. Base units shall be black and match color on existing case works.

5.2.12.4. Base units must be easily accessible to allow for maintenance of lighting when necessary.

5.2.12.5 Design must be modular to allow for printed film (see 3.1.4) to be changed easily without totally disassembling panels.

5.2.13. Content and graphics shall be printed on film that shall be wet mounted to back of glass pane.

5.2.13.1. Film must be easily removable to facilitate the creation of new exhibits in the future.

5.2.13.2. Some images shall be face mounted to glass panes to give graphic interest to panes. Locations and number of face mounted graphics shall be determined by winning design.

5.2.13.3. Vendor shall produce four (4) additional sheets of film to install on four (4) panes of glass that are being relocated to the Display Room. 5.2.13.4. Content and images will be reused that currently is displayed on one of the freestanding walls in 5.2.10.4.

5.2.13.5. Government will provide that content and images electronically.

5.2.14. Monitors shall be incorporated in three (3) of the twelve (12) thematic panels and two of the niches (2) for a total of four (4) monitors. Size of the monitors to be determined by selected proposal.

5.2.14.1. Monitors must play multimedia content automatically off of an attached USB device.

5.2.14.2. Monitors must be mounted to one or more panes of glass using minimalist mounting system.

5.2.15. Vendor shall perform all necessary graphic design to produce photo-ready files for production of film backing.

5.2.15.1. Government shall provide all content (text, graphics) necessary for vendor design and layout.

5.2.15.2.Text content and image drafts are contained in Technical Exhibit 3.

5.2.15.3 Images contained in Technical Exhibit 3 are representative images government desires to have placed in exhibit.

5.2.15.4 After award, actual images will be provided after discussions with vendor’s designer and incorporated into the final design.

5.2.16. Vendor shall reuse all glass backgrounds, content, and images in existing three wall niches of the Welcome Center. Vendor shall fabricate new bases to match bases of new twelve (12) thematic panels. The redesign and installation of panels in the three wall niches of the Welcome Center.

5.2.16.1. Vendor shall incorporate lighting into niches to illuminate glass panes.

5.2.16.2. Two monitors shall be installed in two (2) of the wall niches. Monitors must play multimedia content automatically off of an attached USB device. Installation to be determined by selected design.

5.2.17. Vendor shall conduct all work necessary to bring sufficient power for LED lighting and monitors from outlets installed in nine (9) locations in exhibit space by others.

5.2.17.1. Outlets will be standard 120 volt, 20 amp and all LED lighting and monitors for that panel much run off that power capacity.

5.2.17.2. Outlets must be incorporated into base units for one of the panes of glass.

5.2.18. Vendor shall produce ten (10) 60”X72” stretched canvas prints to fit on existing cleat system in Welcome Center.

5.2.18.1. Vendor shall produce four (4) 60”X72” prints to replace existing images in lighted boxes.

5.3 Fabrication/Installation

5.3.1 Contractor shall fabricate in compliance with US Army Regulation 870-20 (Army Museums, Historical Artifacts and Art; Sections 3-2a and 3-15a through 3-15d) and accepted museum practices.

5.3.2 Fabricate all components of the exhibit including structures, cases, pedestals, platforms, graphics, etc.

5.3.3 Fabricate all graphics, purchase any necessary hardware and install hardware onto graphic fixtures.

5.3.4 Fabricate and finish all brackets, mounts, riser blocks, cradles using approved materials and methods.

5.3.5 Fabricator shall be responsible for packing, transporting, unloading and unpacking all of the fixtures either produced by the fabricator or purchased by the contractor. All costs associated with damage to fixtures incurred during shipment either by agents of the contractor or shipping services arranged by the contractor(FedEx, UPS, etc.) shall be the responsibility of the contractor.

5.3.6 Contractor shall be responsible for installation of all fixtures and purchased elements into the exhibit space.

5.3.7 Contractor shall be responsible for maintaining the exhibit space for cleanliness.

5.3.8 Contractor shall assist the ANC/ABMC personnel in the installation of all historical objects contained within the exhibit space.

5.3.9 Upon ANC/ABMC approval of the Final Design package, the contractor shall begin fabrication and create production files. The contractor shall use modeling tools to identify potential problem areas, determine solutions prior to fabrication, and produce the final detailed drawings. The contractor shall address potential installation issues during the fabrication process. The contractor shall test-fit and assemble exhibit components to ensure their ease of onsite installation.

5.3.10 Delivery, Installation, Run-Through, Manuals and Training Contractor shall provide adequate transportation, personnel and equipment to:

5.3.10.1 Deliver (including loading and unloading) all exhibit components, text panels, etc., to the immediate installation site.

5.3.10.2 Install and properly setup the exhibit.

5.3.10.3 Perform run-through operation and make final adjustments. Make all corrections and adjustments required by the run-through and have exhibits ready for inspection and acceptance by the Government. No exhibits will be accepted unless they are properly installed, free of flaws and in working order.

5.3.11 Deliver any and all Operation and Maintenance Manuals. The Contractor shall prepare an operation and maintenance manual (O&M Manual) for operation and maintenance of the all computers/monitors. Original O&M Manuals shall be furnished to the Government after final acceptance of the installed exhibit. The O&M Manuals shall contain a table of contents and an index shall be provided for ready reference to data. All standard catalog cuts, manufacturer’s printed data and/or descriptive literature, parts sheets, illustrations, etc., shall be either original manufacturer sheets or clear and durable copies. Complete technical data, instructions and parts catalogs shall be included for all mechanical, electrical and electronic equipment furnished as follows:

5.3.11.1 Operation Data. The operation data shall include specific operating instructions, a functional description of operating parts and special precautions or procedures to be considered.

5.3.11.2 Maintenance Data. The maintenance data shall include lubricating instructions; instructions for dismantling, assembly, repair and adjustment; electrical wiring diagrams; special cleaning materials and/or instructions and a list of special tool requirements.

5.3.11.3 Parts Catalogs. Information suitable for ordering replacement parts shall be included in the O&M Manual. All data shall match the actual equipment furnished and standard catalog sheets, cuts and diagrams shall have all irrelevant parts marked out. Parts not specially manufactured shall be identified in a manner allowing them to be readily ordered from local area industrial supply outlets. A list shall be provided that cross-references parts between catalog descriptions, instructions and their locations on the drawings.

5.3.11.4 Illustrated Parts Breakdown and Schematics. These shall be accurate, properly labeled and easy to follow.

5.3.11.5 Staff Training. The Contractor shall train on-site two to three (2 to 3) employees of the government staff in the operation and maintenance of the 4 monitors. Training shall take place upon completion of the installation of exhibit by the Contractor. The ANC?ABMC Team will determine an appropriate time for training to take place in consultation with the Contractor. Training shall cover the operation, maintenance and trouble-shooting of the interactive electronic media included in this contract. The training shall provide the staff a working knowledge of the programs and features and how to maintain and fix them.

5.3.11.6 Warranty. For one (1) year from the date of the Government’s final acceptance of the interactive electronic media provided by this contract the Contractor shall repair and/or replace any deficiencies or defects whether warranted by a manufacturer or by the Contractor at the Contractor’s expense.

5.4 CONTRACTOR MANAGEMENT REPORTING (CMR): NA

PART 6

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PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Schematic of exhibit space

7.2. Attachment 2/Technical Exhibit 2 – Design drawings of free standing glass panes with metal bezels

7.3 Attachment 3/Technical Exhibit 3 – Draft Exhibit content (text, graphics, multimedia)