Product Specs_Provost Graphics.docx

PRODUCT SPECIFICATION

Large Scale Adhesive Color Graphics Initial Displays in Root Hall U.S. Army War College

Part 1

General Information

GENERAL: This is a non-personal service(s) contract to provide printing and incidental installation of seventeen large-scale adhesive color graphics for the initial displays for the new Root Hall (Building 651) of the U.S. Army War College. Utilizing digital design files provided by the USAHEC, the contactor will produce seventeen large-scale adhesive color graphics of various sizes printed on Digiscape Stick-R Removable Wall Film and install them, per manufacturer’s recommendation, and as directed by the USAHEC. Fourteen will be installed on various walls throughout the new Root Hall and three will be installed in the New Conceptual Gallery at the US Army Heritage and Education Center. The desired goal is to have the wall treatments printed and ready for installation by 1 April 2023. Installation will take place during the joint occupancy period from approximately 15 May to 31 July 2023. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Product/Introduction: The contractor shall produce, deliver and install seventeen large-scale adhesive color graphics on various walls of the new Root Hall of the U.S. Army Heritage War College. Three graphics will be installed in the New Conceptual Gallery at the US Army Heritage and Education Center. We require the Digiscape Stick-R Removable Wall film material because it will not damage the walls upon removal. The use of Digiscape Stick-R Removable Wall film will save the government considerable cost in staff labor when it is removed as a part of the display de-installation process. It is simply taken down with no damage to the walls and the material can be recycled. As part of our market research, the exhibit team discussed the material at length with a vendor, saw samples of the material mounted on a wall and tested its adhesion and removal from a wall. The contractor shall perform to the standards in this contract.

1.2 Background: The U.S. Army Heritage and Education Center (USAHEC) is an integral part of the U.S. Army War College (USAWC) and maintains the knowledge repositories that support scholarship and research about the U.S. Army and its operating environment. The USAHEC Mission is to engage, inspire, and inform the Army, the American people, and global partners with a unique and enduring source of knowledge and thought. The USAHEC vision is to be the place of choice for innovative research, analysis, collaboration, and education, physically and virtually. The U.S. Army War College (USAWC) educates and develops leaders for service at the strategic level while advancing knowledge in the global application of Landpower. USAHEC is supporting the development of new displays that will directly enhance the academic curriculum as well as inform distinguished visitors. The printed large-scale adhesive color graphics will be delivered to the US Army Heritage and Education Center.

1.3 Objectives: To acquire printing and incidental installation of seventeen large-scale adhesive color graphics for initial displays in the new Root Hall (Building 651) of the U.S. Army War College.

1.4 Scope: Work includes the purchase and incidental installation of seventeen printed large-scale adhesive color graphics for the initial displays in the new Root Hall (Building 651) of the U.S. Army War College.

1.5 Period of Performance: The period of performance shall be 6 months. The Period of Performance reads as follows: PoP is 6 months from award date, product will be delivered and installed. Production of the graphics should be completed by 1 April 2023. Graphics will be installed by the contractor from approximately 15 May to 31 July 2023, during the anticipated joint occupancy period. The 6 months period allows for unforeseen delays in access to the new building currently under construction.

1.6 General Information

1.6.1 Quality Control The contractor will have conducted a quality control check of their product prior to delivery

1.6.2 Quality Assurance: Government prior to paying will have reviewed the delivered products to ensure everything was delivered in accordance with the contract and no damage was noted prior to acceptance of the delivery.

1.6.3 Recognized Holidays: The contractor is not required to work on the following holidays.

Independence Day

1.6.4 Hours of Operation: The USAHEC is open for deliveries and conducting business between the hours of 7:30 am – 5:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.5 Place of Performance: The delivery, setup and training to be performed under this contract will be performed at the contractor’s site and delivered to USAHEC, 950 Soldiers Drive, Carlisle, PA 17013. Phone number to coordinate for delivery 717-245-4468.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: A security clearance is not required.

1.6.7.1 PHYSICAL Security: This not applicable since the government is not providing any materials or equipment to the contractor.

1.6.7.2 Key Control: Not required.

1.6.7.3 Lock Combinations: N/A

1.6.8 Special Qualifications: N/A

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR), if required, will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: The contractor shall provide a primary POC and an alternate POC, along with email addresses and phone numbers, who shall be responsible for keeping the government informed on the status of the delivery of the product. The contract POC or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel working at USAHEC are required to check in at the guard desk at the start of each work day and obtain a temporary badge. All contract personnel will check out at the end of each workday and turn in their temporary badge. All contract personnel working at the US Army War College will obtain a visitor pass from the Carlisle Barracks Visitor Center.

1.6.13 Contractor Travel: N/A

1.6.14 Other Direct Costs: N/A

1.6.15 Data Rights : N/A

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.017 PHASE IN /PHASE OUT PERIOD: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Product Description.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the Product Description. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

SPECIFIC TASKS

3. Specific Tasks:

3.1. Basic Services. The contractor shall provide printing and incidental installation of seventeen large-scale adhesive color graphics. Fourteen graphics will be installed in the new Root Hall at the US Army War College. Three graphics, the second copies of the graphics for Theme Areas 5 and 8, will be installed in the New Conceptual Exhibit Gallery at the US Army Heritage and Education Center. Contractor is responsible for providing all materials, delivery of the products, and onsite installation. The project has eight specific product CLINs.

3.2 General Description of large-scale adhesive color graphics:

3.2.1 The large-scale adhesive color graphics will be printed on DigiScape Stick-R Removable Wall film.

3.2.2 Installation of the large-scale adhesive color graphics will be done in accordance with the manufacturer’s recommendations.

3.4 Specific Color Graphic Sizes by CLIN:

3.4.1 CLIN 1 – Theme Area 3: Leader Development, Historical Mindedness:

3.4.2 CLIN 2 – Theme Area 4: Headquarters, USAWC & CBKS:

3.4.4 CLIN 4 – Theme Area 6: Community:

Wall 1: 18” x H: 11’ 8”

3.4.5 CLIN 5 – Theme Area 7: International Partnerships

Wall 1: L: 31’ 5” x H: 9’

3.4.6 CLIN 6 – Theme Area 8: Strategy Formulation (2 copies)

3.4.7 CLIN 7 - Theme Area 9: Knowledge Commons

3.4.7 CLIN 8 - Theme Area 10: Formations Course

Wall 1: L: 58’ 2” x H: 9’

3.2 Installation: Contractor will deliver and install all printed graphics and will ensure proper alignment and adhesion.

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees