PWS_for_Living_History_Contract_FY20_Revised_5302019.docx

PERFORMANCE WORK STATEMENT

Army Heritage Days Living History and Education Program

U.S. Army Heritage Educational Center U.S. Army War College Carlisle Barracks, PA

1. GENERAL

This is a non-personnel services contract to provide a weekend educational event covering U.S. Army Soldier history over a timeline of U.S. Army history, entitled Army Heritage Days. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description

The Contractor shall furnish all supervision, materials, staff, transportation and program support materials as needed, to fully carry out the requirements set forth in this Performance Work Statement. The Contractor shall provide professionally trained, experienced staff possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract.

1.2. Background

The U.S. Army Heritage and Education Center (USAHEC) preserves U.S. Army heritage and educates the Army and the Nation on the role of the Soldier in the development and protection of the Nation. Our vision is to “Tell the Army’s Story One Soldier at a Time.” The office of Research and Education Services (RES) at the USAHEC has the responsibility of carrying out that mission for the USAHEC through education programs for the U.S. Army, educational institutions, and the general public.

1.3. Objectives

This contract will facilitate the preservation of U.S. Army heritage and provide education through a program of living historical portrayal of the U.S. Army from the pre-Colonial period of American history through present day Army operations. The following is a list of general objectives for this contract.

1.3.1. Educate the students and staff of the U.S. Army War College and the general public on the U.S. Army Soldier from the earliest development of the Army Soldier through current operations today.

1.3.2. Promote the history of the Army and the heritage of the American Soldier to the general public, to assist in bridging the civilian/military gap highlighted by senior services leaders.

1.4. Scope

The USAHEC requires professionally trained personnel with experience in providing living history site educational programs. The contractor shall provide station type presentations, reenactments, and other types of educational programs to portray the U.S. Army history on the Army Heritage Trail at the USAHEC.

1.5. Period of Performance

1.5.1. The contractor will provide planning, coordination, and performance services for the entire period of performance between 1 November 2019 thru 31 October 2020 for the base year of the contract. There will be two subsequent option years offered that the government may exercise at their discretion.

1.5.2. The actual historical event shall be conducted 16 May 2020 through 17 May 2020 for the base year. The dates of the event shall be coordinated with the USAHEC during the planning portion of this contract.

1.6. Place of Performance

The work to be performed under this contract will be performed on the Army Heritage Trail located at the U.S. Army Heritage Educational Center, Carlisle Barracks, PA.

1.7. General Information

1.7.1. Type of Contract. The Government will award a Firm Fixed Price contract for this requirement.

1.7.2. Key Personnel.

1.7.11 Project Manager (PM). The contractor will designate a Project Manager for this requirement and provide that name to the COR prior to the event date. The PM will be required to be on-site during the event dates and to communicate by phone or email within two hours with COR assigned to this project, if vendor PM is not physically located at the USAHEC facility.

1.7.3. Conduct of Personnel. The Contracting Officer may require the contractor to remove any employee, working under this contract, for reason of misconduct or security, to include use of alcohol or drugs. Removal of employees does not relieve the contractor from total performance of tasks herein. Contractor personnel shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. Such action will not give rise to a claim against the Government, and timely contract performance is not excused.

1.7.4. Identification of Contractor Employees. All contract personnel attending meetings and/or working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Due to the nature of the work identified within this PWS, contractor personnel may portray themselves as members of the U.S. Army while performing. However, if specifically asked they must identify themselves as contractors as long is does not detract from the educational purpose of the work being performed.

1.7.5. No Smoking Policy. The contractor shall comply with DOD Directive 1010.10 and AR 600-63 (Army Health Promotion) while on the installation or in Government buildings and facilities.

1.7.6. Security Requirements: The contractor shall comply with all appropriate Government Security directives and regulations when performing work in support of this contract. Per AT OPSEC Coversheet the following standard contract provisions and clauses 1, 3 and 4 are applicable to this PWS:

1.7.6a. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable, and annual AT Level I awareness training if they remain over 365 days. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 35 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

1.7.6b. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.7.6c. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.7.6d. iWATCH Training. The contractor and all associated subcontractors working within any Carlisle Barracks, facility, or area, will ensure all employees read the statement below on the local iWatch program. This locally developed statement will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days of contract award and within 30 calendar days of new employees' commencing performance, with the results reported to the COR no later than 35 days after contract award. iWatch Training: (Guard Info About Yourself and Your Job. Limit discussion and accessibility of any information (written or verbal) that may provide terrorists insights for targeting. Always use secure means when passing sensitive information, destroy identifiable information. Be aware of your surroundings. Write down license numbers of suspicious vehicles; note description of occupants. Recognize and Report Unusual or Suspicious Behavior to your COR or the Carlisle Barracks police at 717-245-4115. YOU are the first line of defense against terrorism.)

1.7.6.1 Clearance Required. This contract requires the contractor to possess at least a NAC clearance.

1.7.7 Duty Hours and Building Access. Duty hours at USAHEC Facilities are 0730 to 1700, Monday through Sunday. Some duty hours may fall outside these standard duty hours. The contractor shall be provided access as required by the task. Unescorted access to restricted areas by contractor personnel is not authorized. Access to these areas will require prior coordination with the authorized Government representative.

1.7.8 Quality Assurance. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7.8.1 The Government will outline specific goals and outcomes for the living history program. The Contractor shall ensure that all participants are appropriately trained, outfitted and that each participant delivers historically accurate information.

1.7.8.2 The COR will conduct spot checks of living historians at the event to ensure they are maintaining a quality historical presentation in accordance with the requirements set forth in this PWS.

2. GOVERNMENT FURNISHED INFORMATION/EQUIPMENT/SPACE.

2.1. The Government will provide the following Government-Furnished Information (GFI), Government-Furnished Equipment (GFE) and Government-Furnished Space (GFS).

2.1.1. Government Furnished Information. The following Government Furnished Manuals and Information will be provided.

a. The USAHEC Organization and Functions Manual

b. The Army Heritage Trail Tour Guide

c. The USAHEC Historic Weapons Safety Manual

2.1.2. Government Furnished Equipment. Requests for additional GFE will be approved by the COR.

a. One computer workstation (e-mail support and research)

b. Printer (e-mail support and research)

c. Tabletop Workspace and seating (e-mail support and research)

2.1.3. Government Furnished Space. Multi-user office space and public space will be available for the contractor to use to complete contract tasks.

2.2. Any additional GFI, GFM, and/or GFE shall be requested through the COR. The Contractor shall be directly responsible and accountable for all Government property in their possession. All Government property shall be returned, in its original condition, at the end of the contract period of performance. The Contractor shall be required to sign for receipt of Government property.

3. DEFINITIONS AND ACRONYMS

3.1. Definitions.

3.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

3.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the Government.

3.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

3.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

3.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

3.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

3.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

3.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

3.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

3.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

3.2. Acronyms.

4. CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. General. The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 2 of this PWS.

4.2. Materials The Contractor shall provide all uniforms, equipment, and supplies necessary to appropriately recreate pre-colonial period American militia through U.S. Army Soldiers today. Each major period of the U.S. Army will be represented to include, but not limited to, French and Indian War, Revolutionary War, War of 1812, Mexican War, American Civil War, Indian Wars, Spanish American War, WWI, WWII, Korea, Vietnam, the Cold War, Desert Storm, and Current Operations This would include all supplies to maintain their presenters on-site for the days of the actual event, such as fire wood, potable water, ice, etc.

4.3. Equipment (If applicable). The Contractor shall furnish their transportation while on site. For safety purposes, on-site transportation during the event is limited to electric or gas operated golf carts. The contractor will also furnish their own tent and support materials necessary to monitor their presenters.

5. SPECIFIC TASKS

5.1. Living History Program

5.1.1. The Contractor shall organize the program and provide living historians for a large living history program on the Army Heritage Trail (http://www.carlisle.army.mil/AHEC/AHM/heritage.cfm) at the USAHEC.

5.1.2. The Contractor shall provide two-day (48 hr.) living history educational program, employing no less than 200 re-enactors and living history demonstrators that focus on the full history of the U.S. Army Soldier from pre-colonial militia to current operations, Army training and its supporting civilian communities (ie; Red Cross, Sanitary Commission, Star and Stripes, USO). Allies and adversaries are encouraged to attend the event but not required.

5.1.3. The program will include up to 10 outdoor presentations that show the actions of the U.S. Army and opposing forces (if present) during the period outlined above conducting military disciplines such as the manual of arms, basic Army training, field exercises and other activities as identified by the Government. (See Enclosure 1, Draft Sequence of Events)

5.1.4. The program shall include at minimum, two lectures on historical topics of U.S. Army history relating to the American Civil War and the War in Vietnam for the base year. Subsequent topics will be provided to the contractor by the government within 30 days after the award of each option year.

5.1.5. The contractor will also provide a signature historical presentation each day of the event. Examples include but are not limited to, a parachute jump, band presentation, macro object display or other signature presentation as coordinated with and approved by the government 30 days in advance of the event.

5.1.6. The Contractor is responsible for advertising and promoting this event in local and regional media outlets with the purpose of providing information about the event to the general public.

6. DELIVERABLES

6.1. Deliverables Quality. It is the responsibility of the contractor to ensure that all product deliverables (draft or final) meet the Government's evaluation standards for quality. Upon initial Government review, if draft or final deliverables do not meet the evaluation standards for quality, the draft or final deliverables will be denied and returned to the contractor for revision. It shall be the responsibility of the contractor to correct the errors without additional cost to the Government.

6.2. Progress Report and Monthly Meetings. The contractor will provide an oral presentation to the COR regarding event planning and development at an agreed upon date two weeks prior to the event. The contractor will also meet with the COR and technical representative monthly to review the progress of the program development.

6.3. Initial Event Coordination meeting. The contractor will conduct a site visit within three days after the contract has been awarded to coordinate programming and review requirements with the COR and technical advisor.

6.4. Final Project Report. A final project report shall be completed within 30 days after the event. Two copies of the report shall be provided to the COR. The report shall include, but not be limited to, the number of living history groups attending and their contact data, the number of visitors at each individual lecture and program, and the number of presentation program hours provided.

6.5 CONTRACTOR MANPOWER REPORTING (CMR) : CONTRACTOR MANPOWER REPORTING LANGUAGE FOR CONTRACT PERFORMANCE WORK STATEMENTS and Related Background Information

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army War College via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

7. REFERENCE DOCUMENTS: The following documents or standards for a part of this Statement of Work. The contractor’s facilities, equipment, materials and procedures used in support of this contract must comply with these standards.

7.1. U.S. Army Heritage and Education Center Historic Weapons Safety Manual

7.2. Army Regulations 870-5 and 870-20.

ENCLOSURE 1: DRAFT SEQUENCE OF EVENTS

Saturday, 16 May 2020

0830 Parking lot opens to the public USAHEC

0900 Program opens to the public USAHEC

0900 WWII Basic Training Camp opens LHE

0915 Lecture by TBD VMPR

0930 WWII weapons demonstration PA

1030 Civil War Artillery demonstration TF

1300 Civil War Brass Band presentation VMPR

1400 Revolutionary War Drill demonstration PA

1500 Meet and Greet our Korean War Veterans VMPR

1600 Colonial Blacksmithing demonstration LHE

1700 Program closes

Sunday, 17 May 2020

0830 Parking lot opens to the public USAHEC

0900 Program opens to the public USAHEC

0900 WWII Basic Training Camp opens LHE

1030 War of 1812 Drill demonstration PA

1130 Lecture by TBD VMPR

1300 Airborne Demonstration “Preparing to Jump” PA

1400 Meet and Greet our Vietnam Veterans VMPR

1500 The Tools of the Trade: Fighting in Vietnam PA

1600 Heavy Equipment Demonstration (TBD) TF

1700 Program closes

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services (Tasks)

#3. The program will include up to 10 outdoor presentations that show the actions of the U.S. Army and opposing forces (if present) during the period outlined above conducting military disciplines such as the manual of arms, basic Army training, field exercises and other activities as identified by the Government.

The following listing provides various types of Surveillance as examples to select from and should not be included on the final document:

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot.

Random Inspection Guide, Method of surveillance, Lot size, Sample size, Performance requirement, Sampling procedure, Inspection procedure 100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis. (i.e., monthly, quarterly, semi-annually etc.)

Validated Customer Complaint: Complaints must be validated.