Combined_Synopsis-Solicitation_-_17T0001.pdf

Combined Synopsis/Solicitation for the Living History and Education Program entitled “Army Heritage Days” at the US Army Heritage and Education Center in Carlisle PA.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number is W91QF0-17-T-0001. The solicitation is issued as a request for quotation (RFQ) pursuant to FAR 13.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-83 effective 3 August 2015 and Defense Federal Acquisition Regulation Supplement (DFARS). The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil or http://www.acquisition.gov/far/.

This is a Total Small Business Set Aside. The associated NAICS code for this procurement is 711510 and the small business size standard is $7,500,000.00. Product Service Code is U099.

Quotes are due No Later Than (NLT) 07 November 2016 at 4:00 p.m. EST. Quotes shall be emailed to the POC’s for this requirement, Contract Specialist roger.n.miller.civ@mail.mil and Contracting Officer claudette.r.lyons.civ@mail.mil. All questions shall be submitted via e-mail to the POC’s for this requirement and they will be responded to on an amendment to this solicitation.

All vendors submitting a quote must be registered in the System for Award Management (SAM).

The Description of all requirements are in the Performance Work Statement (PWS) to follow.

The following FAR clauses and provisions apply to this acquisition.

The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition (See RFQ to follow for the Addendum)

The provision at 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. Evaluation criteria:

Technical, Past Performance, and Price. Award will be made to: The Lowest Price Technically Acceptable Quote.

In order to be considered for an award, the quoter must be responsible, must conform to the combined synopsis/solicitation, and the quote must be determined both Technically Acceptable and Past Performance Acceptable. The lowest price that meets the aforementioned criteria will be awarded the purchase order. (See RFQ to follow for Addendum)

Quoters must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items and 52.219-1, Small Business Program Representations (OCT 2014) – Alternate I (MAY 2014) with your quote.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition.

Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

OPENING NOTES

This solicitation is issued in accordance with FAR 13.5 – Simplified Procedures for Certain Commercial Items.

Quote and Proposal / Offeror and Quoter are used interchangeably. The contractor may opt to subcontract a portion of the work to another ably qualified contractor, IAW FAR 52.219-14. Any such intent to subcontract must be detailed in writing at time of quotation and include exactly what line items and what the subcontractor would perform. This will include exactly what portion of the contract will be fulfilled by the named subcontractor. The prime contractor is solely responsible for the performance of the contract including those items subcontracted.

Contractors must quote all CLIN’s to be considered for an award.

Additionally:

1. All information on the solicitation must be filled out completely and returned. Incomplete submissions may be determined not in conformance to the Solicitation and may be rejected.

2. Please be sure to read the entire solicitation for sections that require vendor information to be submitted.

3. All contractors must be actively registered in System for Award Management (SAM) in order to receive a Department of Defense contract (See DFARS 252.204-7004 ALT A). Registration information can be obtained at the following website: www.sam.gov/portal /public/SAM/. Contractors are advised to register upon receipt of this solicitation since there is a time lag between registration and registration availability.

4. Site visit: Offerors may conduct their own site visit, any time during the regular Army Heritage Tail hours.

Buildings on the trail are open Monday through Saturday, 10AM to 4PM and Sunday 12:30PM to 4:30 PM.

Visitors are welcome to walk the trail from dawn to dusk. All questions resulting from the site visit shall be submitted as defined in 52.212-1 (Instructions to Quoters) paragraph A.2.

The government reserves the right to award a contract resulting from this solicitation to a responsible offeror on a Low Price Technically Acceptable (LPTA) basis whose offer, conforming to the solicitation, will be the most advantageous to the Government. Please also refer to the Performance Work Statement (PWS) and FAR 52.212-2 and its addendum.

Quotes which are unrealistic in terms of technical or unrealistically low in price may be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity of the proposed contractual requirement and may be rejected.

In selecting the offer most advantageous to the Government the following factors will be considered: Technical, Past Performance and Price.

Schedule of Contract Line Item Numbers (CLIN’s)

Name & Address of Contractor

Contractor Cage Code

CLIN #

SERVICE

QTY.

U/M

UNIT PRICE

TOTAL PRICE

Living History Educational Program

JOB

$ .00

Outdoor Presentations

EACH

$ 00

Lectures on Historical Topics

Signature Historical Presentation

Initial / Final Project Report

Monthly Progress Meeting

Contractor Manpower Reporting

Total Cost of Base Year

Total Cost of Option Year One (1)

Total Cost of Option Year Two (2)

Total Cost of Contract - Base & 2 Option Periods

Quote is valid for _____ calendar days. (minimum of 60 days)

Authorized Contractors Signature

Printed Name of Authorized Contractor Signature

Date of Signature

PERFORMANCE WORK STATEMENT (PWS)

Army Heritage Days Living History and Education Program

U.S. Army Heritage Educational Center

Carlisle Barracks, PA

1. GENERAL

This is a non-personal services contract to provide a weekend educational event covering U.S. Army Soldier history over a timeline of U.S. Army history, entitled “Army Heritage Days”. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description

The Contractor shall furnish all supervision, materials, staff, transportation and program support materials as needed, to fully carry out the requirements set forth in this Performance Work Statement. The Contractor shall provide professionally trained, experienced staff possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract.

1.2. Background

The U.S. Army Heritage and Education Center (USAHEC) preserves U.S. Army heritage and educates the Army and the Nation on the role of the Soldier in the development and protection of the Nation. Our vision is to “Tell the Army’s Story One Soldier at a Time.” The office of Research and Education Services (RES) at the USAHEC has the responsibility of carrying out that mission for the USAHEC through education programs for the U.S. Army, educational institutions, and the general public.

1.3. Objectives

This contract shall facilitate the preservation of U.S. Army heritage and provide education through a program of living historical portrayal of the U.S. Army from the pre-Colonial period of American history through present day Army operations. The following is a list of general objectives for this contract.

1.3.1 Educate the students and staff of the U.S. Army War College and the general public on the U.S. Army Soldier from the earliest development of the Army Soldier through current operations today.

1.3.2 Promote the history of the Army and the heritage of the American Soldier to the general public, to assist in bridging the civilian/military gap highlighted by senior services leaders.

1.4. Scope

The USAHEC requires professionally trained personnel with experience in providing living history site educational programs. The contractor shall provide station type presentations, reenactments, and other types of educational programs to portray the U.S. Army history on the Army Heritage Trail at the USAHEC.

1.5. Period of Performance

1.5.1 The contractor shall provide planning, coordination, and performance services for the entire period of performance from the date of award thru 31 October 2017 for the base year of the contract. There will be two subsequent option years offered that the government may exercise at their discretion.

Base Year 1 November 2016 through 31 October 2017 Option Year I 1 November 2017 through 31 October 2018 Option Year II 1 November 2018 through 31 October 2019

1.5.2 The actual historical event shall be conducted 20 May 2017 through 21 May 2017 for the base year. The dates of the event for the option year(s) shall be coordinated with the USAHEC during the planning portion of this contract.

1.6 General Information

1.6.1 Quality Control): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall deliver a quality control plan in writing to the Government no later than 30 days after the awarding of the contract.

The plan will be in MS word format and can be e-mailed to the COR. Any changes to the quality control plan will be made and approved in writing by the KO and COR within 5 days of receipt. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2.1 The Government will outline specific goals and outcomes for the living history program. The Contractor shall ensure that all participants are appropriately trained, outfitted and that each participant delivers historically accurate information.

1.6.2.2 The COR will conduct spot checks of living historians at the event to ensure they are maintaining a quality historical presentation in accordance with the requirements set forth in this PWS.

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0730 to 1700, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The contractor shall be provided access as required by the task. Unescorted access to restricted areas by contractor personnel is not authorized. Access to these areas will require prior coordination with the authorized Government representative. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed on the Army Heritage Trail located at the U.S. Army Heritage Educational Center, Carlisle Barracks, PA.

1.6.6 Type of Contract: Type of Contract. The Government will award a Firm Fixed Price contract for this requirement.

1.6.7 Security Requirements: The contractor shall comply with all appropriate Government Security directives and regulations when performing work in support of this contract. Per AT OPSEC Coversheet the following standard contract provisions and clauses 1, 3 and 4 as stated below are applicable to this PWS:

1. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable, and annual AT Level I awareness training if they remain over 365 days. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 35 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

3. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3.1 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4. iWATCH Training. The contractor and all associated subcontractors working within any Carlisle Barracks, facility, or area, will ensure all employees read the statement below on the local iWatch program. This locally developed statement will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days of contract award and within 30 calendar days of new employees' commencing performance, with the results reported to the COR no later than 35 days after contract award. iWatch Training: (Guard Info About Yourself and Your Job. Limit discussion and accessibility of any information (written or verbal) that may provide terrorists insights for targeting.

Always use secure means when passing sensitive information, destroy identifiable information. Be aware of your surroundings. Write down license numbers of suspicious vehicles; note description of occupants. Recognize and Report Unusual or Suspicious Behavior to your COR or the Carlisle Barracks police at 717-245-4115. YOU are the first line of defense against terrorism.)

1.6.7.1 Clearance Required. This contract requires the contractor to possess at least a National Agency Check (NAC) clearance.

1.6.8 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9 Key Personnel: Project Manager (PM). The contractor shall designate a Project Manager for this requirement and provide that name to the COR prior to the event date. The PM shall be required to be on-site during the event dates and to communicate by phone or email within two hours with COR assigned to this project, if vendor PM is not physically located at the USAHEC facility.

1.6.10 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Due to the nature of work identified within the PWS, contractor personnel may portray themselves as members of the U.S. Army while performing. However, if specifically asked, they shall identify themselves as contractors as long as it does not detract from the educational purpose of the work being performed.

1.6.11 No Smoking Policy. The contractor shall comply with DOD Directive 1010.10 and AR 600-63 (Army Health Promotion) while on the installation or in Government buildings and facilities.

1.6.12 Conduct of Personnel. The Contracting Officer may require the contractor to remove any employee, working under this contract, for reason of misconduct or security, to include use of alcohol or drugs. Removal of employees does not relieve the contractor from total performance of tasks herein. Contractor personnel shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. Such action will not give rise to a claim against the Government, and timely contract performance is not excused.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. REENACTMENTS. An historical representation of a particular time or time period in U.S. Army history utilizing historical interpreters costumed in period-correct clothing, accoutrements and/or equipment.

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer NAC National Agency Check POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control TE Technical Exhibit USAHEC U.S. Army Heritage and Education Center

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide

3.1.1 Personnel to adjudicate public safety on site during the event

3.1.2 Medical personnel to insure public safety on site during the event.

3.1.3 Overall logistical coordination of Army Heritage Days to include command and control.

3.2 Facilities: The Government will provide Multi-user office space and public space will be available for the contractor to use to complete contract tasks.

3.3 Utilities: The Government will provide potable water sources, Non-potable water and fire extinguishers for fire safety, electric for public presentations where applicable.

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.3.1 Government will provide Portable Public Toilets during the weekend event.

3.3.2 The Government will provide potable water during the actual event dates via an outside spigot with drinking water hose and five 50 gallon portable water tanks that will be positioned near display areas throughout the event.

3.3.3 The Government will supply certified fire extinguishers and non-potable water source for camp fire safety during the event weekend. Contractor will be briefed on Carlisle Barracks Fire Safety requirements for the Army Heritage Trail at the Initial Event Coordination meeting.

3.3.4 The government will provide electric necessary to run existing exhibits and any sound systems needed for public presentations. This will be further coordinated at the Initial Event Coordination Meeting. No other electric is available on the Army Heritage Trail.

3.4 Equipment: The Government will provide the following equipment. Requests for additional GFE will be approved by the COR.

3.4.1 One computer workstation (e-mail support and research)

3.4.2 Printer (e-mail support and research)

3.4.3 Tabletop Workspace and seating (e-mail support and research)

3.5 Materials: The following Government Furnished Manuals and Information will be provided.3

3.5.1 The USAHEC Organization and Functions Manual

3.5.2 The Army Heritage Trail Tour Guide

3.5.3 The USAHEC Historic Weapons Safety Manual.

3.6 Any additional GFI, GFM, and/or GFE shall be requested through the COR. The Contractor shall be directly responsible and accountable for all Government property in their possession. All Government property shall be returned, in its original condition, at the end of the contract period of performance. The Contractor shall be required to sign for receipt of Government property.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall provide all uniforms, equipment, and supplies necessary to appropriately recreate pre-colonial period American militia through U.S. Army Soldiers today. Each major period of the U.S.

Army will be represented to include, but not limited to, French and Indian War, Revolutionary War, War of 1812, Mexican War, American Civil War, Indian Wars, Spanish American War, WWI, WWII, Korea, Vietnam, the Cold War, Desert Storm, and Current Operations This would include all supplies to maintain their presenters on-site for the days of the actual event, such as fire wood, potable water, ice, etc.

4.3. Equipment: The Contractor shall furnish their transportation while on site. For safety purposes, on-site transportation during the event is limited to electric or gas operated golf carts. The contractor shall also furnish their own tent and support materials necessary to monitor their presenters.

5. CONTRACTOR QUALIFICATIONS:

5.1 The contractor shall have at least three years’ experience in development and implementation of large scale public museum or interpretive programs. This could include but is not limited to historic festival design and logistics, living history events, multi-faceted interpretive programs for larger museums or historical organizations.

5.1.1 The contractor shall also demonstrate a successful record of safety for the demonstration of historic weapons with no more than one reported incident in the past five years.

5.1.2 The contractor and all individuals under there employ interpreting to the public shall have at least one year of experience public speaking or performing historical demonstrations for the public. Since the contractor may not have all staff and associated units employed at the time of bidding, the contractor can demonstrate experience by providing previous event credentials and staff members.

6. SPECIFIC TASKS:

6.1. Basic Services. The Contractor shall organize the program and provide living historians for a large living history program on the Army Heritage Trail ( http://www.carlisle.army.mil/ahec/trail/aht.cfm ) at the USAHEC.

6.1.1 The Contractor shall provide a two-day (48 hr.) living history educational program, employing no less than 250 re-enactors and living history demonstrators that focus on the full history of the U.S. Army Soldier from pre-colonial militia to current operations, Army training and its supporting civilian communities (ie; Red Cross, Sanitary Commission, Star and Stripes, USO). Allies and adversaries are encouraged to attend the event but not required.

6.1.1.1 The contractor shall provide a face to face oral presentation to the COR regarding event planning and development at an agreed upon date two weeks prior to the event.

6.1.2 The program shall include a minimum of six (6), with up to ten (10) outdoor presentations that demonstrates the actions of the U.S. Army and opposing forces (if present) during the period outlined above conducting military disciplines such as the manual of arms, basic Army training, field exercises and other activities as identified by the Government. (See Enclosure 1, Draft Sequence of Events)

6.1.3 The program shall include at minimum of two (2), with up to four (4) lectures on historical topics of U.S.

Army history relating to World War One and a Soldier history topic for the base year. Subsequent topics will be provided to the contractor by the government within 30 days after the award of each option year.

6.1.4 The contractor shall also provide a signature historical presentation each day of the event. Examples include but are not limited to, a parachute jump, band presentation, macro object display or other signature presentation as coordinated with and approved by the government 30 days in advance of the event.

6.1.5 Initial Event Coordination meeting. The contractor shall conduct a site visit within two weeks after the contract has been awarded to coordinate programming and review requirements with the COR and technical advisor.

6.1.6 Final Project Report. A final project report shall be completed within 30 days after the event. Two copies of the report shall be provided to the COR. The report shall include, but not be limited to, the number of living history groups attending and their contact data, the number of visitors at each individual lecture and program, and the number of presentation program hours provided.

6.1.7 The contractor shall meet with the COR and technical representative monthly to review the progress of the program development. These meeting may be conducted via teleconference.

6.1.8 The Contractor is responsible for advertising and promoting this event in local and regional media outlets with the purpose of providing information about the event to the general public.

6.2 Deliverables Quality. It is the responsibility of the contractor to ensure that all product deliverables (draft or final) meet the Government's evaluation standards for quality. Upon initial Government review, if draft or final deliverables do not meet the evaluation standards for quality, the draft or final deliverables will be denied and returned to the contractor for revision. It shall be the responsibility of the contractor to correct the errors without additional cost to the Government.

6.3. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub- Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

7. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) The following documents or standards for a part of this Statement of Work. The contractor’s facilities, equipment, materials and procedures used in support of this contract must comply with these standards.

7.1 U.S. Army Heritage and Education Center Historic Weapons Safety Manual

7.2 Army Regulations 870-5 and 870-20.

8. ATTACHMENT/TECHNICAL EXHIBIT LIST:

8.1 Attachment 1 / Technical Exhibit 1 – Draft Sequence of Events

8.2 Attachment 2 / Technical Exhibit 2 – Performance Requirements Summary

8.3 Attachment 3 / Technical Exhibit 3 – Deliverables Schedule

ATTACHMENT 1 / TECHNICAL EXHIBIT 1

Draft Sequence of Events (Base Year)

Saturday, 20 May 2017

0830 Parking lot opens to the public USAHEC

0900 Program opens to the public USAHEC

0900 WWII Basic Training Camp opens LHE

0915 Lecture by TBD VMPR

0930 WWII weapons demonstration PA

1030 Civil War Artillery demonstration TF

1300 Civil War Brass Band presentation VMPR

1400 Revolutionary War Drill demonstration PA

1500 Meet and Greet our Korean War Veterans VMPR

1600 Colonial Blacksmithing demonstration LHE

1700 Program closes

Sunday, 21 May 2017

0830 Parking lot opens to the public USAHEC

0900 Program opens to the public USAHEC

0900 WWII Basic Training Camp opens LHE

1030 War of 1812 Drill demonstration PA

1130 Lecture by TBD VMPR

1300 Airborne Demonstration “Preparing to Jump” PA

1400 Meet and Greet our Vietnam Veterans VMPR

1500 The Tools of the Trade: Fighting in Vietnam PA

1600 Heavy Equipment Demonstration (TBD) TF

1700 Program closes

USAHEC – Army Heritage and Education Center VEC – Visitor and Education Center PA – Presentation Area ADA – Artillery Demo Area LHE – Living History Encampment VMPR – VEC Multi-Purpose Room TF – Traditions Field

ATTACHMENT 2 / TECHNICAL EXHIBIT 2

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services (Tasks)

Performance Standard

Acceptable Quality Level (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

Incentive (Positive and/or

Negative) (Impact on Contractor Payments)

# 1. Contractor shall provide trained personnel with experience in the conduct of education programs and historical reenactments

The contractor shall provide experienced interpreters with a full historical knowledge on the individual/soldier they portray, the correct uniform and accoutrements for that Soldier/time period and be able to present the historical information about that Soldier to various audiences at the appropriate intellectual level. The contractor will provide the standards in writing to their staff

95% Periodic Physical verification and review of re‐ enactors;

Review of contractor provided reports

Stop work order issued. More than 2 deficiencies

#2 Contractor shall provide professional historical program support services. Such services shall include the necessary education, equipment and staff

All equipment is correct to the historical period and Soldier being portrayed

100% Periodic Physical verification and review of interpreters

Stop work;

replace offending re‐enactor

#3 The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non‐personal services necessary to perform the functions of this contract

Re‐enactors shall arrive to the site on time, in the designated uniform and equipment for the event, to the appropriate station and provide the appropriate presentation with approved contractor supervision

95% Periodic Physical verification and review of interpreters

No more than 1 lapse of performance for this standard per reporting period;

no more than 4 total lapses per contract year

#4 Contractor shall ensure personnel performing work have appropriate clearances and background checks

Contractor shall ensure all re‐enactors have all mandated State and Federal clearances

100% Copies of paperwork presented to Government prior to interpreter beginning work

Stop Work

#5 Contractor shall ensure that the presenters on special programs are professional and prepared to present their program about the topic requested

Contractor shall assure that the presenters are experts in their field of history and present their historical information to a level befitting a diverse historical audience

98% Review of presentation and any physical information provided

Potential loss of revenue for that CLIN due to poor performance or inadequate preparation

# 6 The Contractor’s re‐ enactors shall at a minimum have the capability to perform the program(s) representing the manners, dress and persona of a soldier of the French and Indian War, Revolutionary War, American Civil War, WWI, WWII, Korea, Vietnam, Cold War and Operation Desert Storm periods.

No re‐enactor will present an interpretive program without being appropriately attired for the time period they are representing. Standard is that the re‐enactor’s dress must be appropriate and historically accurate for the time period and person they are portraying

95% Periodic Physical verification and review of interpreters

No more than 1 lapse of performance for this standard per reporting period;

no more than 4 total lapses per contract year

#7 The contractor shall provide written projects reports to the government on time and in the agreed upon format

The contractors report shall highlight the work performed on a monthly and quarterly basis including the number of programs performed, the quality of that work, and any deficiencies noted by the government or the contractor. Reports are expected to be accurate, type written and two copies provided to the government

95% Monthly and quarterly review meetings to review the reports, address outcomes, and adjust deficiencies

Stop work order issued if reports incomplete or more than 1 reporting per period per year is missed.

#8 Contractor Manpower reporting.

Contractor reports estimated direct labor hours and direct labor dollars paid for reporting periods.

Contractor reports total payments for the reporting period.

100% 100% inspection.

Each order shall have CMRA input by the contractor.

100% of final order payment will be withheld until input is entered by the contractor.

ATTACHMENT 3 / TECHNICAL EXHIBIT 3

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Initial Event Coordination Meeting & Site Visit

Within two weeks after award of contract

N/A Face to face COR

Face to Face oral presentation to the COR and technical representative regarding overall event plan minimum 14 days before the date of event execution

N/A

Face to face presentation. Any formal presentation format used, 2 copies will be provided to the

COR.

Schedule a presentation date with the COR

“Army Heritage Day” Weekend Event, to include the outdoor presentations, lectures and signature event.

1 full weekend event N/A Public Event Public Event/COR

Progress meetings of program development

Monthly from award date

N/A Face to Face, by telephone or by e-mail

COR

Final Project Report 30 days after final day of the event

Two type written copies printed will be provided to the COR and one e-mailed copy.

MS Word document typed, Type Size 12, Arial type. Printed copies should have an appropriate cover sheet and be marked as final.

COR

Contractor Manpower Reporting

Once a year by 31 October of each reporting year

N/A Website Website

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2015

52.204-19 Incorporation by Reference of Representations and Certifications.

DEC 2014

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items OCT 2015 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.217-5 Evaluation Of Options JUL 1990 52.219-6 Notice Of Total Small Business Set-Aside NOV 2011 52.219-8 Utilization of Small Business Concerns OCT 2014 52.219-14 Limitations On Subcontracting NOV 2011 52.219-28 Post-Award Small Business Program Representation JUL 2013 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies FEB 2016 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity APR 2015 52.222-37 Employment Reports on Veterans FEB 2016 52.222-41 Service Contract Labor Standards MAY 2014 52.222-50 Combating Trafficking in Persons MAR 2015 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-16 Acquisition of EPEAT (R) - Registered Personal Computer

Products

OCT 2015

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.227-2 Notice And Assistance Regarding Patent And Copyright Infringement

DEC 2007

52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995 52.245-1 Government Property APR 2012 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.246-25 Limitation Of Liability--Services FEB 1997 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.211-7007 Reporting of Government-Furnished Property AUG 2012 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7012 Preference For Certain Domestic Commodities AUG 2016 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property APR 2012 252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal MAR 2015 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

ADDENDUM TO 52.212-1

INSTRUCTIONS TO QUOTERS

A. Submittal and Inquiries.

1. Quotes shall be submitted via e-mail prior to the closing date and time identified on the Solicitation, to the following e-mail address:

Roger Miller – Contracting Specialist: roger.n.miller.civ@mail.mil and Claudette Lyons – Contracting Officer: claudette.r.lyons.civ@mail.mil

2. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns the Quoter may have, to the Contract Specialist, Roger Miller, roger.n.miller.civ@mail.mil and Contracting Officer, Claudette Lyons claudette.r.lyons.civ@mail.mil. All questions regarding this solicitation shall be submitted in writing via email by 4PM, 21 October 2016. Phone calls will not be accepted. Questions will be answered via a solicitation amendment.

All amendments must be acknowledged with your quote.

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection procedures as delineated in FAR Part 13. Quotes will be evaluated using the criteria under FAR Clause 52.212-2 Evaluation Commercial Items and its Addendum.

2. The Quote. The submission of a quote will constitute the Quoter’s acceptance of the terms and conditions of the Solicitation, concurrence with the Specifications, and contract type.

3. Instructions outlined in paragraph C below, prescribe the format for the quote and describe the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes.

4. If a Quoter believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the Quoter shall immediately notify the Contracting Officer (KO) and Contract

Specialist via e-mail with supporting rationale. The Quoter is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussion.

5. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful quotes.

C. Quote Preparation Instructions

Quoters are required to submit a completed Solicitation (including acknowledgment of all Amendments). Failure to follow the below Contract Quote preparation instructions may cause your quote to be deemed unacceptable by the Government.

1. The quote shall consist of two (2) files:

File 1: General / Price File 2: Technical Acceptability / Past Performance

2. Quote Format

(a) Quoters shall ensure that Representation & Certifications (52.212-3 and 52.219-1) is completed truthfully and completely.

(b) Quoters shall submit their quote IAW the following:

QUOTE SUBMISSION

File 1: General and Pricing - This section shall include the following:

_____ Completed copy of the attached provision 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (enclosed in solicitation)

_____ Completed copy of the attached provision 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (enclosed in solicitation)

_____ A statement acknowledging all amendments posted to FBO.GOV or a signed copy of each of the amendment’s included with the submission of a quote package.

_____ Exceptions (if any) and any other information not applicable to File 2 (Technical and Past Performance.)

_____ Pricing: Completed copy of the enclosed “Schedule of Contract Line Item Numbers (CLIN’s) to include the Contractor Name, Address, their Contractor Cage Code, CLIN pricing, totals, length of time quote is…