PWS_for_NSJD_Waste_and_Trash_Removal_Services_-_Parwan_V4_(2).pdf

PERFORMANCE WORK STATEMENT (PWS)

For

WASTE AND TRASH REMOVAL SERVICES

NATIONAL SECURITY JUSTICE CENTER (NSJC) – PARWAN PRISON

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide waste and trash removal services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform waste and trash removal services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The National Security Justice Center (NSJC) is an Afghan controlled prison facility under the Ministry of Defense (MoD) detaining approximately 6,000 prisoners and requiring a guard force of approximately 4,000 ANA personnel. Waste and Trash Removal services have been contracted for this facility since 2015.

1.3. Objectives: Contractor shall remove wastewater and trash throughout the NSJC

1.4. Scope: Provide waste and trash removal services to the Military Police Guard Command (MPGC) within the National Security Justice Center (NSJC) in Parwan to include the Afghan National Detention Facility Prison – Parwan (ANDFP-P), MPGC Division Headquarters (DIV HQ), MAC Camp, Camp Sabalu-Harrison (CSH), ANA LSA, and the Justice Center in Parwan (JCIP). Wastewater and trash shall be completely removed from designated septic waste holding tanks and trash point locations throughout the

NSJC.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and one 12-month option year.

1.6. General Information

1.6.1. Recognized Holidays:

The contractor is required to perform services on all Federal holidays if such a holiday falls on a scheduled workday. Host Country Nationals (HCNs) are entitled to take additional holidays in accordance with Afghan labor laws.

Host Country Nationals Holidays:

New Year’s (1 day) Prophet’s Birthday (1 day) The Victory Day of Islamic Revolution (1 day) Independence Day from USSR (1 day) Independence Day from Britain (1 day) Masood’s Day (1 day) Parliamentary Elections (1 day) 1st Day of Ramadan (1 day)* Eid Days (3 days) Bid Eid (3 days) Ashura Day (1 day) *Note: Ramadan working hours during Ramadan are established locally.

1.6.2. Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00am – 6:00pm or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.3. Place of Performance: The work to be performed under this contract will be performed at the National Security Justice Center (NSJC) in Parwan.

1.6.4. Type of Contract: The government will award a Firm Fixed Price contract.

1.6.5. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.6. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.7. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.8. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.9. Quality Control (D001): The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures itself that work complies with the requirement of the contract. The QCP shall be provided 10 days after award and be approved by the Contracting Officer (KO) and implemented prior to the conclusion of the transition period. The Contractor shall receive the KO’s acceptance in writing of any proposed changes to the QCP or QC system throughout the contract period of performance

1.6.10. Quality Assurance: The USG shall evaluate the contractor’s performance under this contract via a Quality Assurance Surveillance Plan (QASP). The QASP is put in place to provide the Government surveillance oversight of the Contractor's quality control efforts to assure that they are timely, effective, and are delivering the results specified in the contract. The QASP is not a part of the contract, nor is it intended to duplicate the Contractor's QCP. It is the COR's tool for conducting surveillance.

1.6.11. Contingency Plan (D002). Services shall be completed regardless of mechanical, equipment, or personnel deficiencies. The Contractor shall have a plan to address completion of services in the event of any equipment failure or labor deficiencies on any given day. The plans shall be written and approved by the KO prior to start of services.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. GIRoA. Government of the Islamic Republic of Afghanistan (GIRoA) is the formal name of the Afghan government representing the country of Afghanistan.

2.1.2. GOVERNMENT. The term “Government” refers to the Government of the United States of America in which the contracting officials for this particular contract represent.

2.1.3. NEPA. National Environmental Protection Agency (NEPA) serves as Afghanistan’s policy-making and regulatory institution to regulate, coordinate, monitor and enforce environmental laws. The Contractor shall dispose of waste in accordance with (IAW) the Environmental Law NEPA functions to represent, protecting the citizens of Afghanistan and the surrounding environment.

2.1.4. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.5. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have priority of contract with the subcontractor.

2.1.6. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.7. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.8. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.9. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.10. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.11. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.12. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.13. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.14. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.15. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.17. DUMPSTER. A large trash receptacle designed to be hoisted and emptied into a truck. The Contractor shall provide minimum of 660 liter or 2.4 cubic meter capacity dumpsters with built in lids and company name affixed indicating company property. The Contractor shall replace any unserviceable dumpsters and provide additional dumpsters to locations experiencing trash overflow but not exceeding the daily trash removal limit.

2.1.18. SEPTIC REMOVAL TRUCK. A vehicle for the collection and removal of septic waste water. The Contractor shall provide all vehicles and equipment necessary to accomplish all contracted services.

Vehicles shall be specifically designed for its intended services.

2.1.19. TRASH REMOVAL TRUCK. A vehicle for the collection and removal of bulk trash. The Contractor shall provide all vehicles and equipment necessary to accomplish all contracted services.

Vehicles shall be specifically designed for its intended services.

2.1.20. COMMON TERMINOLOGY.

(a) Waste removal refers to both septic and solid waste removal.

(b) Septic waste holding tanks and sewage holding tanks are the same.

(c) Septic waste water and waste water are the same.

(d) Trash, bulk trash, and solid waste are the same.

(e) Dumpster and trash receptacle are the same.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out

POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: None

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. Service Vehicles. The Contractor shall provide the vehicles required to execute waste removal.

4.1.1. Vehicle Requirements. Waste water and bulk trash trucks shall meet the following criteria:

4.1.1.1. Vehicles shall present a neat appearance and have the Contractor’s name affixed to it.

4.1.1.2. Vehicles shall be easily identifiable as contracted black water and bulk trash and not be easily mistaken as military or enemy vehicles.

4.1.1.3. Vehicles shall be registered with the MPGC Base Defense Operations Center (BDOC). Any change in vehicles shall be updated with the BDOC.

4.1.1.4. Waste water vehicles shall be equipped with a meter to accurately gauge amount of waste water removed from the NSJC.

4.1.1.5. Vehicles shall be in operable condition (running under own power) and operate in accordance with both GIRoA law and NSJC traffic policies and regulations.

4.2. Contracted Personnel. The Contractor shall provide operators for all vehicles required for this service contract. The Contractor shall also provide appropriate onsite supervision to de-conflict any issues and ensure smooth operations. The Contractor shall also ensure, through a thorough vetting program, employees servicing this contract are screened for criminal and terrorist backgrounds.

4.2.1. Conduct of Contracted Personnel. The KO may require the Contractor to immediately remove any employee under this contract for reasons of misconduct, security breaches, theft, or found to be under the influence of alcohol, drugs, or other incapacitating agents. The KO may require the Contractor to immediately suspend from operations any contracted employee(s) suspected of any of the above infractions until cleared. Contracted personnel are not authorized to have in possession weapons of any type to include firearms, knives, explosives, etc., and personnel are subject to search by the MPGC at any time.

4.2.2 Vehicle Operators. The Contractor shall provide operators for all vehicles required for this service contract. The Contractor shall ensure, through a thorough vetting program, employees servicing this contract are screened for criminal and terrorist backgrounds. All operators shall comply with the following requirements:

4.2.2.1. Licensed on the vehicle being operated.

4.2.2.2. Trained and certified on the equipment being operated.

4.2.2.3. Registered with the MPGC BDOC. Any change in personnel shall be updated with the BDOC.

4.2.2.4. Comply with policies, procedures, and instructions of the MPGC unless it violates safety and/or the terms and conditions of this contract.

4.2.2.5. Shall not willingly deviate from this scope of work.

4.2.2.6. Wear attire appropriate to the services being provided and resemble a contracted employee.

4.2.2.7. Have employee identification badge visible on person.

4.3. Equipment. The Contractor shall provide minimum of 660 liter or 2.4 cubic meter capacity dumpsters with built in lids and company name affixed indicating company property. The Contractor shall replace any unserviceable dumpsters and provide additional dumpsters to locations experiencing trash overflow but not exceeding the daily trash removal limit. The dumpster quantity below is based on a 660Lliter or 2.4 cubic meter capacity trash receptacle. The COR will designate location of each dumpster within each subsection of the NSJC prior to service execution.

4.3.1. ANDFP-P. The ANDFP-P shall consist of minimum 10 x dumpsters.

4.3.2. DIV HQ. The DIV HQs shall consist of minimum 5 x dumpsters.

4.3.3. MAC Camp. The MAC Camp shall consist of minimum 5 x dumpsters.

4.3.4. CSH. The CSH shall consist of minimum 15 x dumpsters.

4.3.5. ANA LSA. The ANA LSA shall consist of minimum 20 x dumpsters.

4.3.6. JCIP. The JCIP shall consist of minimum 11 x dumpsters.

4.4. SAFETY REQUIREMENTS. The Contractor shall ensure that employees are supplied with and use proper safety equipment (gloves, safety glasses, closed toe footwear, ear plugs, etc.) and are following company standard operating procedures (SOPs). The Contractor shall establish a safe zone around the work are preventing 3rd party persons from interfering with operations or possibly getting injured or killed.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. Wastewater and trash shall be removed from designated septic waste holding tanks and trash point locations throughout the ANDFP-P, DIV HQ, MAC Camp, CSH, ANA LSA, and JCIP which will be covered in greater detail later in this performance work scope (PWS). The amount of waste water removed shall not exceed 2,800,000 liters waste per day. The amount of trash removed daily shall not exceed 300 cubic meters. The Contractor must provide the necessary vehicles, tools and equipment, labor and management in order to meet all requirements listed in this PWS.

5.2. Frequency. Normal service hours of operation shall be between 0800 - 1800 daily, to include Thursdays, Fridays and holidays. The COR will designate a priority of work schedule with the Contractor prior to service execution. Trash collection runs will be executed minimum three times per day following breakfast, lunch, and dinner meals. If at any time the sewage tanks or dumpsters are full or overflowing, the Contractor shall be on site within two hours of notification to remove waste. The COR must be notified immediately of any waste overflow. The Government may also require immediate change of delivery of non-potable fresh water for unforeseen circumstances. The Contractor must comply with the request in order to fulfill the Government’s needs.

5.3. The Contractor shall achieve performance objectives as indicated below:

5.3.1. The Contractor shall remove up to 2,800,000 liters waste water per day from designated septic waste holding tanks. The Contractor shall maintain a daily log of waste water removed by quantity and location, and provide daily report to COR upon request. The Contractor shall submit NEPA certified waste disposal report to COR on the last day of each work week. Waste water removal services shall not exceed 2,800,000 liters daily.

5.3.2. The Contractor shall remove up to 300 cubic meters solid waste daily from designated trash points.

The Contractor shall maintain a daily log of solid waste removed by quantity and location, and provide daily report to COR upon request. The Contractor shall submit NEPA certified waste disposal report to COR on the last day of each work week.

5.3.3. Contractor shall clean dumpsters, septic removal openings, surrounding surfaces, and any spillage resulting from septic or trash removal operations. Septic and solid waste shall be transported and disposed of properly at a NEPA certified waste facility. Disposing of waste at a non NEPA certified waste facility shall be grounds for Contractor termination. The Contractor shall maintain records of waste removal by quantity and location within the NSJC and provide the COR with weekly NEPA certified documents indicating legal disposal of waste to a NEPA certified waste facility.

5.3.3.1. ANDFP-P. The ANDFP-P consists of two sewage holding tanks with total capacity of 1,818,000 liters. Projected daily septic waste generation of 1,820,000 liters.

5.3.3.2. DIV HQ. The DIV HQs consists of 11 x sewage holding tanks with total capacity of 302,625 liters. Projected daily septic waste generation of 78,400 liters.

5.3.3.3. MAC Camp. MAC Camp consists of 4 x sewage holding tanks with total capacity of 144,000 liters.

Projected daily septic waste generation of 224,000 liters.

5.3.3.4. CSH. CSH consists of 7 x sewage holding tanks with total capacity of 380,000 liters. Projected daily septic waste generation of 230,160 liters.

5.3.3.5. ANA LSA. The ANA LSA consists of 12 x sewage holding tanks with total capacity of 812,000 liters. Projected daily septic waste generation of 401,240 liters.

5.3.3.6. JCIP. The JCIP consists of 11 x sewage holding tanks with total capacity of 198,000 liters.

Projected daily septic waste generation 42,000 liters.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): None

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide remove up to 2,800,000 liters waste water per day from designated septic waste holding tanks. The Contractor shall maintain a daily log of waste water removed by quantity and location, and provide daily report to COR upon request. The Contractor shall submit NEPA certified waste disposal report to COR on the last day of each work week IAW PWS 5.3.2.

Contractor shall remove waste water entirely from septic holding tanks during each scheduled run to prevent overflow. In the event of waste water overflow outside normal hours of operation, the Contractor shall respond within two hours of notification to remove waste. Any waste spillage during waste removal shall be cleaned immediately. The Contractor shall dispose of waste water at a NEPA certified waste treatment facility. No deviation, 99% on time as required and as directed.

Contract compliance requires 1% deviation from the standard.

Periodic Surveillance by the COR;

Customer Complaint;

Daily Reports

PRS # 2

The Contractor shall remove up to 300 cubic meters solid waste daily from designated trash points. The Contractor shall maintain a daily log of solid waste removed by quantity and location, and provide daily report to COR upon request. The Contractor shall submit NEPA certified waste disposal report to COR on the last day of each work week

IAW PWS 5.3.3.

The Contractor shall ensure dumpsters are completely empty during trash runs as scheduled by the COR. Trash removal shall not exceed 300 cubic meters per day.

In the event of solid waste overflow outside normal hours of operation, the Contractor shall respond within two hours of notification to remove waste. The Contractor shall replace any unserviceable dumpsters and ensure waste is disposed of at a NEPA certified waste treatment facility. No deviation, 99% on time as required and as directed.

Contract compliance requires 1% deviation from the standard.

Periodic Surveillance by the COR;

Customer Complaint;

Daily Reports

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Number

PWS

Para

Item Description Due Date

Government POC(s)

D001 1.6.9. Quality Control Plan 10 days after award KO D002 1.6.11 Contingency Plan prior to start of services KO