ADDENDUM_52.212-2___W9136415R0013.pdf

ADDENDUM TO 52.212-2

Proposal format and content: This section provides for general guidance for preparing as well as specific instructions on the format of the proposal. The proposal will consist of two (2) parts as follows:

PART 1: Past Performance Information: This part will address the following:

A. Quality Control B. Management Effectiveness C. Technical Qualifications/Experience D. Timeliness

Part 2: Pricing.

Part 1: Present and Past Performance:

(a) When addressing past performance evaluation criteria set forth in this solicitation, the offeror shall provide current and relevant information regarding the offeror’s actions under previously awarded contracts. Relevant past performance consists of multi-tasked contracts of varying complexity for subsistence. Each contract must have been performed within the past three (3) years. The offeror shall forward a copy of the past performance questionnaire (located in this solicitation in section entitled “Contractor Questionnaire” to a minimum of three (3) but not to exceed (5) of their most recent references, for whom the offeror has completed relevant contracts with the Federal, State, and Local Governments during the past three (3) years. If the offeror does not have Government references, the offeror shall provide references from private industry sources that are not prohibited from furnishing information to the Government. The questionnaire must be forwarded to a verified point of contact at each of those agencies or business organizations for completion. Prior to forwarding the questionnaire to each reference, the offeror shall complete the section entitled “Contractor Information” on one copy only. Offerors may include with their proposal, information on problems encountered on the identified contracts and the offeror’s corrective actions. The Government will consider this information as well as information obtained from any other sources when evaluating the offeror’s past performance information.

(b) A cover letter sent by the offeror to the reference with the Past Performance Questionnaires shall request the reference to complete the questionnaire and mail it to: USPFO For Ohio ATTN: Mark Miesse, 2811 W. Dublin-Granville Rd, Columbus OH 43235-2788. References may also email the questionnaires to Mark Miesse mark.h.miesse.civ@mail.mil AND CPT Jonathan Barcus jonathan.c.barcus.mil@mail.mil no later than 20 October 2015 @ 10:00AM EDT. Offerors are responsible for ensuring that their reference sources receive the questionnaires in time to complete and return the questionnaires to the above mentioned individual (not to the offeror) by the due date. Late receipt of past performance questionnaires may be considered at the discretion of the Contracting Officer.

(c) Offerors shall submit with their proposal a Reference List identifying all businesses and Federal, State, or Local Government agencies for whom the offeror has been awarded a contract during the past three (3) years. Do not list more than five (5). For each reference on the list of awarded contracts please identify the following:

1. Contract number, type of contract (fixed price, cost reimbursement, etc.).

2. Whether the offeror performed as the prime contractor or a subcontractor.

3. Reference’s address, phone number of point(s) of contact.

mailto:mark.h.miesse.civ@mail.mil mailto:jonathan.c.barcus.mil@mail.mil

4. Contract Period

5. Contract Price

6. Contract Title

(d) Offeror must show total number of line items delivered in a week, based on your latest reporting period.

(e) Other Present/Past Performance Information: Offerors are encouraged to include information relevant to the following:

(1). Professional/Industry Awards (Provide award type, date of award and copy of certificate if applicable.)

(2) Letters of appreciation, recognition or commendation, etc., received on behalf of customer may be submitted.

This information, if provided, shall be limited to the past three (3) years.

Part 2: Pricing:

The prices on all subsistence items sold to the Government shall be as low as or lower than those charged your most favored customer for comparable quantities, in addition to any discounts. Offerors must submit documents showing that the prices are the same as or lower than those charged their most favored customer.

Provide your proposed fixed prices for all items listed on the spreadsheet “Consolidated Price List”. See OHARNG Menu Book, OHARNG Rapid Preparation Meal (RMP) Menu Book, Fresh Meal Kits, and Shelf Sustainable Meal Kits documents for the content of each item. Pricing will also be provided for the Condiment and Individual items listed on the “Consolidated Price List”.

Price Evaluation. Provide pricing for all line items in the attached “Consolidated Price List” spreadsheet. The offeror’s price proposal must be submitted in two copies.

No price information is to be in the past performance section of the proposal.

NOTE: Any proposal determined to be unrealistically under or overpriced will be deemed unacceptable and will no longer be considered for award.

The Contracting Officer has determined that there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if in the Contracting Officer’s opinion adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price.

PAST PERFORMANCE QUESTIONNAIRE

Instructions for completing the Present/Past Performance Questionnaire:

1. Print out two copies

2. On one copy Section A will be completed with your company’s information. All of Section “A” is information about your company

3. The blocks “Contract number, Contract Type, Project Title and Period of Performance is completed with information concerning a contract, similar to the requirement for which you are responding to, that you want your reference to provide present or past performance for.

4. On the second copy, section “A” will be entirely blank even the signature block.

5. Once your references have competed both copies:

Please e-mail or mail the completed questionnaire by 20 Oct 2015@10:00AM EDT to: USPFO for Ohio ATTN: W9136415R0013, 2811 W. Dublin-Granville Rd, Columbus OH 43235-2788. References may also email (preferred method) the questionnaires to Mark Miesse mark.h.miesse.civ@mail.mil AND CPT Jonathan Barcus jonathan.c.barcus.mil@mail.mil mailto:mark.h.miesse.civ@mail.mil mailto:jonathan.c.barcus.mil@mail.mil

Present/Past Performance Evaluation Questionnaire

Section A: Contractor Information (Prior to mailing, the contractor shall place their name on the top of each page of the questionnaire prior to forwarding to customer for completion).

Contractor’s name and address: ___________________________________________

Point of Contact: _______________________________

Phone #: _____________________________________

Contract Number: ______________________________ Contract Type: __________

Project Title: __________________________________

Period of Performance: __________________________

Authorization is hereby granted to provide the information requested in Section B of this Questionnaire.

Signature and Title Date

Section B: Respondent Information (To be completed by Past Performance Evaluation respondents).

Respondent’s name and address: ___________________________________________

Respondent’s name and title: _______________________________

Commercial Phone #: ___________________________ DSN Phone #: ____________________ FAX #: _______________________________________ Email:___________________________

Contract Number: ______________________________ Contract Type: __________ (Government/Commercial)________________________

Project Title: __________________________________

Award Amount: ________________________________ Final Amount: ___________

Period of Performance: __________________________

Describe subcontracting involvement if any:________________________________________

Performance Evaluation Instructions: When responding to the descriptive statements, select the letter, which most accurately describes the contractor’s performance or situation. If the contractor has no record of past performance relevant to a particular question, select “Neutral”.

E V S N M U

Exceptional/ Very Good/ Satisfactory/ Neutral/ Marginal/ Unsatisfactory/ High Significant Confident Unknown Little No Confidence Confidence Confidence Confidence Confidence

Performance Performance Performance No record of Performance did Performance did met all contract met all contract met contract past performance, not meet some not meet requirements requirements requirements. or the record is contractual contractual and exceeded and exceeded There were inconclusive. requirements. requirements.

many, to the some to the some minor There were There were Governments Governments problems, and problems, some serious problems, benefit. benefit. There corrective actions of a serious and the Problems, if any were a few minor taken by the nature, for which contractor’s were negligible problems, which contractor were corrective action corrective and were re- the contractor satisfactory. was only actions were solved in a resolved in a marginally ineffective.

timely, highly timely, effective effective.

effective manner.

manner.

Evaluation of the Contractor’s Performance:

1. Quality Control: To what extent did the contractor:

a. Adhere to responsiveness/timeliness relative to performance? E V S N M U

b. Solve contract performance problems without extensive guidance from Government counterparts? E V S N M U

c. Display initiative in meeting requirements? E V S N M U

d. Display responsiveness/timeliness relative to settling customer complaints? E V S N M U

e. Correct deficiencies in a timely manner and pursuant to their quality control procedures? E V S N M U f.. Effectively interface with the Government’s staff? E V S N M U

2. Management Effectiveness: To what extent did the contractor …

a. Handle staff integrity issues, personnel retention and personnel replacement? E V S N M U

b. Allow contract manager sufficient authority to make decisions or take actions during contract performance? E V S N M U

c. Ensure compliance with contract requirements and safety regulations? E V S N M U

e. Was the contract manager consistently available during contract performance? E V S N M U

f. Cooperate with Government personnel after award. E V S N M U

g. How would you rate the contractor’s overall management effectiveness? E V S N M U

3. Technical Qualification/Experience: How well did the contractor …

a. Effectively perform the contract requirements? E V S N M U

b. Provide experienced managers and supervisors with the technical and administrative abilities to meet contract requirements? E V S N M U

c. Provide employees with the technical and administrative abilities to meet contract requirements? E V S N M U

d. Perform commensurately with his experience? E V S N M U

4. . Timeliness

a. Were deliveries made at the appointed time and place per contract? E V S N M U

b. Did the contractor correct deficiencies in a timely manner pursuant to their quality control procedures? E V S N M U

c. Did the contractor identify problems as they occurred? E V S N M U

5. Briefly describe the contractor’s predominant STRENGTHS and/or WEAKNESSES:

Would you recommend to the government to award a similar contract to this contractor?

If no please provide reason/s why.

ONCE COMPLETED, THIS QUESTIONNAIRE WILL BE FOR THE CONTRACTING OFFICER’S

OFFICIAL USE ONLY.