017700 closeout procedures.pdf

F5W61607 Combined Support Maintenance Shop - Phase II Ohio Army National Guard Rev. 0 Defense Supply Center Columbus, Ohio 30 January 2009 Bid Final

CLOSEOUT PROCEDURES 017700 – 1

SECTION 017700 - CLOSEOUT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for contract close-out, including, but not limited to, the following:

1. Inspection procedures.

2. Warranties.

3. Final cleaning.

B. Related Sections include the following:

1. Section 017839 "Project Record Documents" for submitting Record Drawings, Record Specifications, and Record Product Data.

2. Section 019313 "Operation and Maintenance Manuals" for operation and main-tenance manual requirements.

3. Section 017900 "Operational and Maintenance Training" for requirements for in-structing Government's personnel.

4. Divisions 02 through 34 Sections for specific closeout and special cleaning re-quirements for the Work in those Sections.

1.2 DEFINITIONS

A. Beneficial Occupancy: Government may require occupancy of facility before Final Acceptance to conduct incremental start-up of facility, to conduct performance testing of facility equipment and/or safety testing facility equipment. To obtain Beneficial Occupancy, Contractor shall ensure the workplace meets requirements for environ-ment, safety, and health before use.

1.3 SUBMITTALS

A. LEED Submittals: Refer to Section 018113 “Sustainable Design Requirements: for additional LEED submittal requirements. Requirements are listed in Attachment A to Section 018113, LEED analysis, under column titled “Documentation and Submittal Reference.” Contractor shall provide LEED submittals corresponding to each LEED Credit claimed and provide documentation per Section 018113, paragraph titled LEED Documentation Submittals.

1.4 PRE-FINAL COMPLETION INSPECTION

A. Preliminary Procedures: Before requesting inspection for determining date of FINAL Completion, complete the following. List items below that are incomplete in request.

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1. Deficiencies and Omissions List: Prepare a list of items to be completed and corrected, the value of items on the list, and reasons why the Work is not com-plete.

2. Submit specific warranties, workmanship bonds, maintenance service agree-ments, final certifications, and similar documents.

3. Obtain and submit releases permitting Government unrestricted use of the Work and access to services and utilities. Include occupancy permits, operating cer-tificates, and similar releases.

4. Prepare and submit Project Record Documents, operation and maintenance manuals, Final Completion construction photographs, damage or settlement surveys, property surveys, and similar final record information.

5. Deliver tools, spare parts, extra materials, and similar items to location desig-nated by the Contracting Officer. Label with manufacturer's name and model number where applicable.

6. All the keying of new locks shall be done by the Contractor. All new construction cores and blank keys shall be sent to the contracting officer. Contractor may use construction cores during construction.

7. Complete startup testing of systems.

8. Submit test/adjust/balance records to Contracting Officer.

9. Terminate and remove temporary facilities from Project site, along with mock-ups, construction tools, and similar elements.

10. Advise the Contracting Officer of changeover in heat and other utilities.

11. Submit changeover information related to Government's occupancy, use, opera-tion, and maintenance.

12. Complete final cleaning requirements, including touchup painting.

13. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual defects.

B. Inspection: Submit a written request for inspection for Final Completion, to the Con-tracting Officer, in sufficient time to allow all corrections to be made prior to the speci-fied contract completion date. On receipt of request, Contracting Officer will either proceed with inspection or notify Contractor of unfulfilled requirements. Contracting Officer (CO) will prepare the Notice of Final Completion and Acceptance after inspec-tion or will notify Contractor of items, either on Contractor's list or additional items identified by Contracting Officer (CO), that must be completed or corrected before Fi-nal Acceptance will be made.

1. Reinspection: Request reinspection when the Work identified in previous in-spections as incomplete is completed or corrected.

2. Results of completed inspection will form the basis of requirements for Final Completion.

1.5 FINAL COMPLETION

A. Preliminary Procedures: Before requesting final inspection for determining date of Final Completion, complete the following:

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1. Submit list of items to be completed or corrected, endorsed and dated by the Contracting Officer. The list shall state that each item has been completed or otherwise resolved for acceptance.

2. Submit pest-control final inspection report and warranty.

3. Instruct Government personnel in operation, adjustment, and maintenance of products, equipment, and systems.

B. Inspection: Submit a written request for final inspection for acceptance. On receipt of request, Contracting Officer will either proceed with inspection or notify Contractor of unfulfilled requirements. Contractor will submit a Final Application for Payment only after receiving notification from the Contracting Officer that the project is 100% acceptable.

1. Reinspection: Request reinspection when the Work identified in previous in-spections as incomplete is completed or corrected.

1.6 LIST OF INCOMPLETE ITEMS (PUNCH LIST)

A. There shall be a maximum of thirty (30) days allowed between Prefinal Inspection and Final Acceptance for the completion of outstanding punch list items.

B. Government cannot take Beneficial Occupancy if there are any life safety items in-cluded among the outstanding punch list items.

C. Preparation: Submit three Insert number copies of list. Include name and identifica-tion of each space and area affected by construction operations for incomplete items and items needing correction including, if necessary, areas disturbed by Contractor that are outside the limits of construction. Use form provided by Contracting Officer.

1. Organize list of spaces in sequential order, starting with exterior areas first pro-ceeding from lowest floor to highest floor.

2. Organize items applying to each space by major element, including categories for ceiling, individual walls, floors, equipment, and building systems.

3. Include the following information at the top of each page:

a. Project name.

b. Date.

c. Name of Contracting Officer.

d. Name of Architect.

e. Name of Contractor.

f. Page number.

1.7 WARRANTIES

A. Submittal Time: Submit written warranties on request of Contracting Officer for des-ignated portions of the Work where commencement of warranties other than date of Final Acceptance is indicated.

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B. Partial Occupancy: Submit properly executed warranties within 15 days of comple-tion of designated portions of the Work that are completed and occupied or used by Government during construction period by separate agreement with Contractor.

C. Organize warranty documents into an orderly sequence based on the table of con-tents of the Project Manual.

1. Bind warranties and bonds in heavy-duty, 3-ring, vinyl-covered, loose-leaf bind-ers, thickness as necessary to accommodate contents, and sized to receive 8- 1/2-by-11-inch (215-by-280-mm) paper.

2. Provide heavy paper dividers with plastic-covered tabs for each separate war-ranty. Mark tab to identify the product or installation. Provide a typed descrip-tion of the product or installation, including the name of the product and the name, address, and telephone number of Installer.

3. Identify each binder on the front and spine with the typed or printed title "WARRANTIES," Project name, and name of Contractor.

D. Provide additional copies of each warranty to include in operation and maintenance manuals.

PART 2 - PRODUCTS

2.1 MATERIALS

A. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are poten-tially hazardous to health or property or that might damage finished surfaces.

PART 3 - EXECUTION

3.1 FINAL CLEANING

A. General: Provide final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.

B. Cleaning: Employ experienced workers or professional cleaners for final cleaning.

Clean each surface or unit to condition expected in an average commercial building cleaning and maintenance program. Comply with manufacturer's written instructions.

1. Complete the following cleaning operations before requesting inspection for cer-tification of Final Acceptance for entire Project or for a portion of Project:

a. Clean Project site, yard, and grounds, in areas disturbed by construction ac-tivities, including landscape development areas, of rubbish, waste material, litter, and other foreign substances.

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b. Sweep paved areas broom clean. Remove petrochemical spills, stains, and other foreign deposits.

c. Rake grounds that are neither planted nor paved to a smooth, even-textured surface.

d. Remove tools, construction equipment, machinery, and surplus material from Project site.

e. Remove snow and ice to provide safe access to building.

f. Clean exposed exterior and interior hard-surfaced finishes to a dirt-free con-dition, free of stains, films, and similar foreign substances. Avoid disturbing natural weathering of exterior surfaces. Restore reflective surfaces to their original condition.

g. Remove debris and surface dust from limited access spaces, including roofs, plenums, shafts, trenches, equipment vaults, manholes, attics, and similar spaces.

h. Sweep concrete floors broom clean in unoccupied spaces.

i. Vacuum carpet and similar soft surfaces, removing debris and excess nap;

shampoo if visible soil or stains remain.

j. Clean transparent materials, including mirrors and glass in doors and win-dows. Remove glazing compounds and other noticeable, vision-obscuring materials. Replace chipped or broken glass and other damaged transparent materials. Polish mirrors and glass, taking care not to scratch surfaces.

k. Remove labels that are not permanent.

l. Touch up and otherwise repair and restore marred, exposed finishes and surfaces. Replace finishes and surfaces that cannot be satisfactorily re-paired or restored or that already show evidence of repair or restoration.

1) Do not paint over "UL" and similar labels, including mechanical and electrical nameplates.

m. Wipe surfaces of mechanical and electrical equipment, elevator equipment, and similar equipment. Remove excess lubrication, paint and mortar drop-pings, and other foreign substances.

n. Replace parts subject to unusual operating conditions.

o. Clean plumbing fixtures to a sanitary condition, free of stains, including stains resulting from water exposure.

p. Replace disposable air filters and clean permanent air filters. Clean exposed surfaces of diffusers, registers, and grills.

q. Clean ducts, blowers, and coils if units were operated without filters during construction.

r. Clean light fixtures, lamps, globes, and reflectors to function with full effi-ciency. Replace burned-out bulbs, and those noticeably dimmed by hours of use, and defective and noisy starters in fluorescent and mercury vapor fix-tures to comply with requirements for new fixtures.

s. Leave Project clean and ready for occupancy.

C. Pest Control: Engage an experienced, licensed exterminator to make a final inspec-tion and rid Project of rodents, insects, and other pests. Prepare a report.

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D. Comply with safety standards for cleaning. Do not burn waste materials. Do not bury debris or excess materials on Government's property. Do not discharge volatile, harmful, or dangerous materials into drainage systems. Remove waste materials from Project site and dispose of lawfully.

END OF SECTION 017700