CYPC_JA_11JUL18_Redacted_for_FBO_final.pdf

Control No: 18-017

Contractor: Cognitive Professional Services

Supply/Services: CHILD &

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Part 6 Justification and A pprovalfor O ther than Full and

O pen C om petition

1.C ontracting A ctivity:N ational G uard B ureau, O perational C ontracting D ivision (N

G B

-ZC

-A

Q ), 111 South G eorge M ason D rive, A rlington, V A

22204-1382.

2.D escription of A ction:The G overnm ent intends to aw ard a sole source contract to

C ognitive

Professional Services,16333 S. G reat O aks D rive, Suite 201, R ound R ock, TX

78681.

This action shall extend C hild and Y outh Program C oordinators (C Y

PC

s) services by up to 180 days from 12 July 2018 to 11 January 2019. The extension w ill provide continuity of critical services for a 60-day base period and one 120-day option period w hile N G

B -A

Q -C com pletes the ongoing full and open com petition source selection for the follow -on contract for C

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services.

This extension of services shall be funded using Fiscal Y ear (FY

) 18 O perations &

M aintenance

(2065) funding in the am ount of $4,358,023.44.

3. D escription of Services: The A rm y N ational G uard (A

R N

G )currently provides C

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services at 69 locations nationw ide, m ostly out of the State Fam ily Program O ffice at the N ational

G uard Joint Forces H eadquarters.The services prom ote and sustain the quality of life and resilience of A rm y N ational G uard children and youth by providing secure, tim ely, flexible, high-quality support services and age-appropriate developm ent program s that support program goals.

The services also provide evidence-based, developm entally appropriate life skill and resilience-building activities during out of school tim e and supports prevention initiatives to m itigate youth violence, gang activities, substance abuse and other at-risk behaviors and school transition and support services.

Furtherm ore, the C

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providesservices that directly relate to the C hild & outh program operations, school-aged program and youth developm ent events, Y ellow R ibbon R eintegration

Program support, and the G overnm ents overall C hild & Y outh program m ission.

The period of perform ance for this action w ill be for a total of six m onths from 12 July 2018 to 11

January 2019.

This action includes a base period of 2 m onths and one four-m onth option. A tw o-m onth base period w illcover the tim e necessary to finalize the source selection and m ake the com petitive aw ard, as w ell as allow for a transition period to occur no later than 12 Septem ber 2018.

The total estim ated price ofthis action is $4,358,023

(consisting of for labor, and for travel).

O f this total price,$1,452,674.32 is estim ated for the 2-m onth base period and $2,905,348.64 is estim ated for the one four-m onth option.

4.A uthority C ited:10 U .S.C

. 2304(c)(1), as im plem ented by FA R

6.302-1(a)(2)(iii), O nly one responsible source and no other supplies or services w ill satisfy agency requirem ents.

5.R eason for A uthority C ited:

A s described at FA

R 6.302-1(a)(2)(iii),services m ay be procured through procedures other than com petitive procedures w hen it is likely that aw ard to a source other than the incum bent w ould result in substantial duplication of cost and unacceptable

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delays in fulfilling the agency’s needs. The ongoing com petitive source selection has taken m ore tim e than originally estim ated to com plete the follow

-on action due to unforeseen events, to include significant internal and external personnelshortages and m ultiple com peting priorities.

A n extension to the existing contract for 60 days w ill allow sufficient tim e to finalize the source selection, m ake aw ard, and offer a transition period, w hile also ensuring unacceptable delays do not occur for these critical and highly specialized services w hich directly contribute to the stability of A R

N G fam ilies and are vital to enabling m ilitary readinessand deploym ent of A

R N

G personnel. To go to any other source otherthan the incum bent for this short duration w hile the com petitive action is being finalized w ould result in a break in service, causing unacceptable delays in fulfilling program requirem ents, as w ell as unnecessary and duplicative costs associated w ith ram ping up a new contractor for a short duration, vet new personnel w ho require background checks asthey have direct contact w ith m inor children, and execute projects/events that have been planned for m onths.Transition to a new contractor w ould translate to a disruption of services vital to the stability of A

R N

G fam ilies nationw ide.This w ould have a negative im pact on m ission readiness,and hinder deploym ent capability of A

R N

G personnel. This extension ensures the continuity of these critical services.

The current contractor provides for approxim ately 98 personnel w ho are geographically dispersed across the 54 States and Territories. A new contractorw ould incur significant start-up costs, recruitm ent and relocation fees and could endure m anning problem s,tim e required to train personneland issue G overnm ent Furnished Property ,as w ell as experiencing a significant degradation of service m aking this course of action neither cost effective nor realistic to expect another contractor to perform during thisbrief interim period.

A break in service w ould result in the cancellation of over 600 scheduled youth developm ent and outreach events this sum m er, valued at $2.5M

. These are conducted in conjunction w ith Y ellow

R ibbon R eintegration Program , Strong B onds Program events, U nit Fam ily D ays and Fam ily

R eadiness events in addition youth youth-centered M aster R esilience Training, State Teen Panel m eetings and youth sum m er cam ps that support fam ily readiness and youth resilience, currently planned for the height of the program ’s operation from

June through early O ctober2018.

G iven that Soldiers rely on these services for care and supervision during A nnual Training (A T), a break w ill cause a noticeable disruption to units, unit leaders and the A djutants G eneral (TA

G s).

Leaders w ill be forced to address individual personal life concernsthat w ill stem from disrupted child/youth care situations that fam ilies had incorporated into their personal planning around A

R N

G training. Soldiers w ith youth counting on these services m ay have to opt out of collective or individual training plans.

In June through Septem ber2018,there are over 100 Y ellow

R ibbon R eintegration Program and

Strong B onds Program events that require C hild &

Y outh Program support, outside of separately-contracted childcare for the 0-5 year olds. In addition, there are three

R egional Y outh Leadership Forum s, and over 250 single-day and overnight Experiential Y outh D evelopm ent events (State

Teen Panel m eetings, youth cam ps, resilience training, life skills training, and Y outh/Fam ily O utreach during U nit Fam ily D ays and Fam ily R eadiness events) scheduled, along w ith end-of-school year and beginning-of-school year Education O utreach. W hile Education O utreach can be postponed to the next school year, Spring/Sum m er events are forecasted m onths in advance and involve contracting efforts and intensive coordination betw een num erous m ilitary, fam ily and civilian entities. M any of these events are only offered once each year and require significant

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planning and coordination efforts. A s event sites require reservations several m onths in advance, events cancelled due to this disruption could not be rescheduled until 2019. Furtherm ore, it w ould critically dam age the state/territory C hild &

Y outh program s for the rem ainder of 2018. It w ould also erode the credibility of the Soldier &

Fam ily Support D ivision w ith the A djutants G eneral and result in the cancellation of hundreds of C hild &

Y outh Program events.

6.E fforts to O btain C om petition:

In accordance w ith FA R

5.203(a), this action w ill be synopsized.The G overnm ent is fully com m itted to tenants of com petition, as evidenced by the current com petition of the enduring contract requirem ent.C om petition w as not sought for this extension as the G overnm ent iscurrently finalizing a com petitive acquisition for the five year follow

-on requirem ent and anticipates aw ard no later than m id-A ugust 2018. This action w ill provide uninterrupted continuity of servicesduring the peak season for A R

N G

Soldiers sum m er training periodsby providing critical child and youth services to Soldiers’ fam ily m em bers.

7.A ctions to Increase C om petition:The G overnm ent issued a request for proposal (R FP)on

February 23, 2018 and received adequate com petition for the enduring five year follow

-on requirem ent.

The G overnm ent is currently finalizing its source selection and anticipates m aking an aw ard no later than m id-A ugust 2018. This tw o m onth bridge w ill provide sufficient tim e to com plete the com petitive procurem ent processand allow for adequate transition tim e betw een contractors.

8. M arket R esearch:

Extensive M arket R esearch w as conducted for the follow -on acquisition to identify qualified sources. A dditionally, a draft R

FP

w as posted on FB O on N ovem ber 1, 2017 to provide interested vendors a pre-brief to the upcom ing solicitation.

B ased on the history of this requirem ent being set-aside for sm all business, coupled w ith the results of M arket R esearch conducted, this requirem ent w as set-aside for sm all business. C onsequently, in accordance w ith

D efense Federal A cquisition R egulation Supplem ent (D

FA

R S) 205.205-71, D

FA

R

S 206.302- 1(d), and D

FA

R

S Procedures, G uidance and Inform ation (PG I) 206.302-1(d), an

R

FP

for a five-year follow

-on acquisition w as solicited on Federal B usiness O pportunities (FB

O ) on

February 23, 2018.

The G overnm ent is currently finalizing its source selection and anticipates m aking an aw ard no later than m id-A ugust 2018.

9.Interested Sources:The G overnm ent received adequate com petition in response to its R

FP on M arch 16, 2018 and all responsible offerors are being evaluated in accordance w ith the solicitation. The G overnm ent anticipates aw ard no later than m id-A ugust 2018.

10.O ther Facts:

Procurem ent H istory:The C Y

S requirem ent w as com peted under the fair opportunity guidelines of FA R

16.505(b)(1) am ong the ID

IQ

contract holders w ith the details of the aw ardsshow n below

This has been a recurrent requirem ent since 2012, and it has been fulfilled by issuing task ordersunder the A R

N G

Fam ily Services M ultiple-A w ard ID

IQ

C ontract (M

A

TO

C ), a

100%

SB

set-aside aw ard held by five SB firm

s. The N A

IC

s for all aw ards is 624190 and the services provided under each task order w ere nationw ide. The ID

IQ

contract for each of the C

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task ordersis W

9133L-12-D -0005 held by C ognitive Professional Services, Inc, a w om en ow ned sm all business (W O

SB

).Sum m ary of Procurem ent H istory for C

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