PERFORMANCE_WORK_STATEMENT.FOR_15-R-0034.doc

PERFORMANCE WORK STATEMENT (PWS) FOR

Centralized Access for Data Exchange (CAFDEx() MANAGEMENT

TO SUPPORT THE AIR NATIONAL GUARD’S

WEAPON SYSTEM SUSTAINMENT (WSS)

AND COST PER FLYING HOUR (CPFH) REQUIREMENTS/ BUDGET BUILDING PROCESS

1.0 DESCRIPTION OF SERVICES

1.1 General: The contractor shall provide the National Guard Bureau (NGB), Directorate of Logistics (A4), Resource Integration Division (A4P), located at the Air National Guard Readiness Center (ANGRC), all Air National Guard (ANG)-unique information technology management and business process support to an Air Force-directed, Government registered, proprietary web-enabled database application known as Centralized Access for Data Exchange (CAFDEx() to be used for Weapon System Sustainment (WSS) and Cost Per Flying Hour (CPFH) analysis. Requirement is to optimize efficient application of CAFDEx( capabilities and functional utilization as it relates to ANG’s unique requirements/budget build process. IAW Air Force Instruction (AFI) 63-101/20-101 paragraph 6.4.1.1 (7 Mar 2013) NGB utilizes CAFDEx( for defining, validating, prioritizing, publishing of sustainment system requirements and execution of funds. CAFDEx( software and source code are proprietary. Currently the government does not have a licensing agreement in place for the CAFDEx( source code. The tailoring of CAFDEx( source code to enable CAFDEx( data analysis and assessment tools to support the ANG business process can only be accomplished with access to the source code. The extent of this effort incudes evaluating sustainment objectives related to supporting the current Headquarters Air Force (HAF) budget process, reducing the number of man-hours required to analyze data during the budget process, decreasing the learning curve on the budget process and CAFDEx( solution for current and new employees by implementing a training program to include certified CAFDEx( instructors.

1.1.1 CAFDEx( utilization is directed for WSS requirements in Air Force Instruction (AFI) 63-101/20-101 paragraph 6.4.1.1 (07 Mar 2013) and the software is proprietary to Infinite Technologies Incorporated (ITI). ITI owns the source code to CAFDEx( and the Government does not have a licensing agreement in place for the CAFDEx( source code.

1.1.2 The scope of this effort requires the contractor to analyze and support the Weapon Systems Sustainment requirements/budget process for the ANG, who must manage their own requirements validation, prioritization, publishing and execution of funds. The extent of the subject effort includes evaluating sustainment objectives related to supporting the current Headquarters Air Force (HAF) budget processes, reducing the number of man-hours required to analyze data during the budget process, decreasing the learning curve on the budget process and CAFDEx( solution for new employees. The data provided by the contractor will service ANG Government personnel in making decisions/recommendations to senior ANG leadership and support budget justification documentation to the Office of the Secretary of Defense (OSD) and Congress on the WSS program in support of the Planning, Programming, Budgeting and Execution (PPBE) process.

1.1.2.1 This effort is for non-personnel services. Functional requirements to be performed by contractor personnel in order to achieve performance objectives and complete specific deliverables described within this PWS. May include tasks defined as closely associated with inherently governmental functions as defined by the Federal Acquisition Regulations Part 7.5 and the Defense Federal Acquisition Regulation Supplement at Part 207.503. As such, non-disclosure agreements and conflict of interest provisions apply. FAR Clause 52.203-16, Preventing Personal Conflicts of Interest, applies. The specific scope of this effort includes performance of the following activities, which are to be performed in direct support of ANG requirements:

a. Since WSS associated funding and requirements determination is completely dependent upon CAFDEx( use for submission of JBooks and PB data for the AF and ANG to defend budget submissions to OSD and Congress. The contractor shall provide Government personnel direct technical support to plan and execute the annual WSS requirements/budgeting process, including direct support to HAF during critical/time-sensitive budgetary assessments.

b. Provide classroom and hands-on training on the use of CAFDEx( for Government and contractor employees involved in ANG requirements/budget processes to include AFMC personnel at the Air Force Life Cycle Management Center (AFLCMC) at Wright Patterson AFB, OH; the Air Force Sustainment Center (AFSC) at Tinker AFB, OK; and at the three Air Logistics Complexes (ALC)—Ogden (Hill AFB), Oklahoma City (Tinker AFB) and Warner-Robins (Robins AFB). The Contractor shall provide the Government with up-to-date and easy to use training materials. Training materials shall be reviewed on a semi-annual basis and updated as needed. The training materials will be written in basic language and be understandable to the most basic of user. Training programs shall provide personnel with specific information and knowledge to properly operate and execute CAFDEx( functions and will be just-in time and/or cyclical as deemed necessary.

c. Provide CAFDEx( assessment of the current ANG budget process and how it differs from the Active Air Force process.

1.1.2.2. The contractor performing this work must have expert knowledge of ANG Budget Requirement Process, and the architectural design of CAFDEx( software support systems that will enable the ANG to tailor and execute the fiscal policy necessary to operate ANG units at a high level of efficiency. Specifically, the scope of this effort includes:

a. The tailoring of CAFDEx( proprietary source codes to enable automated database capabilities to allow ANG management personnel to manipulate and analyze available data from multiple sources for use in recommending changes to budgetary development and financial management policies and procedures. Database capabilities in support of this effort must be compatible with existing financial management software utilized by the ANG.

b. Establish user interfaces that will enable ANG management personnel to efficiently use available software programs to produce budgetary planning reports, plans schedules, etc. and transport data between new and existing databases at multiple locations worldwide. The contractor will perform detailed analysis of data which will be used to aid Government employees in making recommendations for policies and procedures that can be implemented to minimize the impact of forecasting funding changes.

c. The contractor shall provide budgetary database system capabilities to facilitate the analysis of budget information, such as cost benefits and trade-offs in the obligation and expenditure of budget dollars. The contractor shall provide direct support analyzing policies and procedures for efficiency and effectiveness as they pertain to the ANG logistics portfolio including both flying hour and non-flying hour commodities related supply and equipment funding for ANG units.

d. Provide appropriate metrics and standards that can readily be incorporated into both new and existing databases to accurately depict the current status of budgetary outlays to the unit level. The contractor shall support the ANG in analyzing data to provide cost projection and determine resource utilization effectiveness for all commodities as determined by the Resource Integration Division.

e. Manipulate budgetary databases to generate reliable what-if scenarios supporting HAF/SAF and conduct financial management and information studies evaluating the effects of changes in financial management policies and procedures that the Government uses to assess the ANG WSS posture.

f. The contractor shall have programming skills and CAFDEx architectural design knowledge to properly tailor and manipulate WSS and FHP databases for modeling, training, reporting, feasibility studies and should-cost analyses unique to the ANG.

1.2 Background The ANG’s budget requirement processes differ from the Active AF budget process. The ANG’s specialized mission supports not only the Federal Government, but the State and Local sector. Because of the broad spectrum of support, the ANG requires a deviation from the Active AF process, and it is difficult and labor intensive to timely and adequately respond to higher headquarters and HAF budget drills with extremely limited resources. Furthermore, IT software utilized by HQ Air Force Material Command (AFMC) for the Active AF budget process requires specialized knowledge and resources to properly respond to the time-sensitive budget drills.

1.2.1. The ANG has over 350 operational units across the United States in 89 Wings, 175 geographically separated units in 213 locations, responsible for maintaining over 18 major weapon systems consisting of more than 1,160 military aircraft, thousands of special and general-purpose vehicles and associated support equipment in a combat-ready condition. The extent, to which ANG units are able to perform these critical functions, depends on how effectively they are able to plan and predict the logistics requirements necessary to achieve these goals. In an era of decreasing, sequestration budgets, changing guidance, increasing requirements and limited resources, it is paramount that ANG units are provided with the data and data management tools required to track and analyze resource utilization on a daily basis, at the lowest operational level, and redirect requirements as necessary to increase effectiveness in response to a dynamic operational environment. The ability to generate and analyze reliable logistics management data so that it can be used to shape policy and procedures has the potential to generate significant savings in logistics and operational support costs for ANG units.

1.2.2 The contractor should have experience and knowledge relevant to ANG mission and funding requirements and execution, the PPBE process and IT solutions currently in use.

1.3 Period of Performance (PoP): The PoP shall be one Base Year of 12 months and four 12-month option years.

1.4 General Information

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days. If the holiday falls on a Saturday or Sunday, it may be observed on Friday or Monday, as directed.

1.4.3.1 New Year’s Day, 1 January

1.4.3.2 Martin Luther King, Jr.’s Birthday, Third Monday in January

1.4.3.3 Presidents Day, Third Monday in February

1.4.3.4 Memorial Day, Last Monday in May

1.4.3.5 Independence Day, 4 July

1.4.3.6 Labor Day, First Monday in September

1.4.3.7 Columbus Day, Second Monday in October

1.4.3.8 Veterans Day, 11 November

1.4.3.9 Thanksgiving Day, Fourth Thursday in November

1.4.3.10 Christmas Day, 25 December

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0900–1700 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Air National Guard Readiness Center, 3501 Fetchet Avenue, Joint Base Andrews, MD. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Telecommuting is authorized.

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation.

1.4.5 Security Requirements: The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 COMSEC/IT Security. All communications with DoD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.2 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the AFMC Enterprise Intranet (AEI). Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

a. Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

b. Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://informationassurance.us.army.mil).

c. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

d. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

e. Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.3 Protection of Personally Identifiable Information (PII): The contractor shall protect all PII encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.5.4. CAC Requirements: The Common Access Card (CAC) is the DoD Federal Personal Identity Verification (PIV) credential. In accordance with Directive Type Memorandum (DTM) 08-003, December 1, 2008, incorporating Change 5, October 8, 2013, Initial issuance of a CAC requires at a minimum, the completion of FBI fingerprint check with favorable results reflecting "No Record" and submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel Management (OPM), or a DoD-determined equivalent investigation. The issuance of a CAC will be based on four criteria; (a) eligibility for a CAC; (b) verification of DoD affiliation from an authoritative data source; (c) completion of background vetting requirements according to the Federal Information Processing Standards Publication 201-1, Personal Identity Verification (PIV) of Federal Employees and Contractors, March 2006, and DoD Regulation 5200.2-R, Department of Defense Personnel Security Program, January 1987, and (d) verification of a claimed identity. CAC eligible personnel must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either an authoritative personnel data feed from the appropriate Service or Agency or TASS.

1.4.5.4.i. HSPD-12 Background Investigation Requirements: The contractor ensure CACs are obtained by all contract or subcontract personnel assigned to work on the Government site and by personnel requiring access to a DoD network (and other eligible populations as specified in DTM-08-003 Attachment 3, paragraph 3a.) are required to, at a minimum, have received a favorable FBI fingerprint check and must have submitted to the OPM a NACI or equivalent/ higher investigation. It is the responsibility of the contractor to ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at attachment (TBD), at the earliest possible date and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward to the NGB Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel will then receive two e-mail messages; the first will confirm that the request has been received by the OPM, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the BI will be initiated. The contractor shall ensure all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system are complied with immediately. The contractor is cautioned that the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from 2-6 weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.5.4.ii. Trusted Associate Sponsorship System (TASS): The contractor is responsible for processing applications for CAC for every contractor employee who deploys with the military force OR who has need to access any Government computer network in accordance with FAR 52.204-9, "Personal Identity Verification of Contractor Personnel."

The contractor is responsible for managing requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The norm is at least ten calendar days advance notice to the Trusted Agent (TA), unless there are extenuating circumstances approved by the COR or Contracting Officer.

The contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including subcontractors, who may be deployed or require logical access to a Government computer network. This can be done by going to: http://www.us.army.mil and register as an "Army Guest," with the sponsor being the COR or a COR designated individual if the COR is ineligible to Serve as an AKO Sponsor. Note: If an employee of a contractor loses the Privilege to access AKO, they lose the ability to renew their CAC. Therefore it is critical that contractor employees maintain their AKO accounts.

It is recommend that a "Corporate Facility Security Officer" (FSO) be designated to serve as your firm's single point of contact for Background Investigation (BI), the TASS application process and other CAC and security related matters. If a FSO is not established, each contractor employee requiring a CAC will be required to process their own applications.

CAC applications shall be processed through the TASS. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS TA before accessing the TASS website. The TASS TA for this requirement will be:

The Government will establish a TASS application account for each CAC Request and will provide each contractor employee a USER ID and Password, via email, to the FSO. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at: https://www.dmdc.osd.mil/tass/.

The FSO or contractor employee will submit completed applications in TASS and will follow up to ensure that the TA is processing the request.

A CAC cannot be issued without evidence that the FSO has initiated a NACI.

The Government will inform the contractor's applicant, via email, of one of the following:

a. Approved.* Upon approval, the information is transferred to the Defense Enrollment Eligibility Reporting System (DEERS) database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a Real-Time Automated Personnel Identification System (RAPIDS) station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/).

b. Rejected.* The Government, in separate correspondence, will provide reason(s) for rejection.

c. Returned. Additional information or correction to the application required by the contractor employee.

*The contractor shall maintain records of all approved and rejected applications.

At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor by SSN and two forms of identification. Identity source Documents must come from the list of acceptable documents included in Form I-9, OMB No. 115-0136, "Employment Eligibility Verification." Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture identification (ID). The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS and will then issue a CAC.

Issued CACs shall be for a period of performance not longer than three (3) years or the individual's contract end date (inclusive of any options), whichever is earlier.

The contractor shall return issued CAC's to the DEERS office upon departure or dismissal of each contractor employee. Obtain a receipt for each card and provide to the TA/COR.

1.4.5.5 AT Level 1 Awareness Training (AT): All contractor employees requiring access to Air Force/Army Installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training. Level 1 AT is available at https://jkodirect.jten.mil.

1.4.5.6 Information Assurance (IA)/Information Technology (IT) Training: All contractor employees shall complete the DoD IA Awareness Training before issuance of network access and annually thereafter. All contractor employees performing services involving IA/IT functions shall comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of the start of contract performance. In accordance with DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, contractor employees performing services supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.4.5.7 Information Awareness: All contractor employees with access to a Government information system shall be registered in the ATCTS (Army Training Certification Tracking System) (https://atc.us.army.mil/iastar/index.php) prior to commencement of services, and shall successfully complete the DoD Information Assurance awareness training prior to access to the IS and then annually thereafter. (https://ia.signal.army.mil/DoDIAA/).

1.4.5.8 OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.4.5.9 OPSEC SOP/Plan: The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan and provide it to the COR or the Contracting Officer within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan shall include the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor shall ensure this individual becomes OPSEC Level II certified in accordance with AR 530-1.

1.4.5.10 Classified Information: The contractor shall comply with FAR Clause 52.204-2, Security Requirements. This clause involves access to information classified “Confidential” and “Secret,” and requires contractors to comply with The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M) and applicable updates/changes.

1.4.5.11 Security and Privacy: Contractor personnel shall not release or remove system documentation, data, or reports generated by or through use of Government systems. All requests for information shall be forwarded to Government Program Manager.

a. Security Requirements. All applicants must be able to obtain a favorable background investigation by a Government agency. As well as the favorable background investigation, applicants are required to have a "SECRET" security clearance to begin work on this task. Refer to Department of Defense Contract Security Classification Specification (DD Form 254) for Security Requirements.

b. The Government Program Manager will assist contractor personnel in processing the necessary DoD forms to obtain base or area badges for access to Government facilities.

c. The contractor shall not divulge any information regarding files, data, processing activities/functions, user IDs, passwords, or other knowledge that may be gained, to anyone who is not authorized to have access to such information. Contractor personnel shall abide by all Government rules, procedures, and standards of conduct. Contractors requiring access to Government Automated Information Systems shall have background investigations and security awareness training completed prior to the start of contract performance. When the period of performance is complete and/or contractor personnel leave work on this project they will have five days to terminate their network user accounts and to return all access cards and base identification badges.

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated. The contractor shall include procedures covering key control in the QC Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.1 In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform rekeying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.4.6.1.2 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6.2 Lock Combinations: The contractor shall establish and implement methods of ensuring all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s QC Plan.

1.4.7 Special Qualifications: Contractor shall have expertise and skill in creating and managing databases using proprietary products including MS Access™, Oracle, SQL, and OLE Automation. Must be able to define database architecture and processes, identify database architecture including critical tables, indexes and views. Must be able to design and manage data integrity constraints. The Contractor shall also be responsible for interfacing with legacy systems and data modeling.

1.4.7.1 Certification and Accreditation: Contractor shall support the Government in the Certification and Accreditation (C&A) of the system in accordance with the DIACAP and Air Force C&A Best Business Practices. Contractor shall address and implement IA security requirements for the system based upon the system's Mission Assurance Category (MAC) Level and Confidentiality Level (CL). Contractor shall perform an initial security assessment addressing DoDI 8500.2 security controls. Contractor shall assist a Government-appointed Agent of the Certification Authority (ACA) with the third party validation of security controls and requirements, and remediate or mitigate all ACA findings / system weaknesses to a level necessary to achieve an Air Force Certifying Authority (CA) recommendation for Authority to Operate (ATO). Contractor shall support the customer as required in maintaining IA compliance post-Accreditation during events such as (a) Annual Security Review; (b) Annual Contingency Test; (c) Annual Security Control Test; (d) Information Assurance Vulnerability Alerts and STIG compliance; and (e) Change Management / Configuration Management reviews.

1.4.7.2 Accreditation Package: Contractor shall develop and finalize all documentation required to certify and accredit the system. Contractor shall prepare a comprehensive package that shall contain the artifacts associated with the implementation of IA controls, as required.

1.4.7.3 Hosting: The site shall either be hosted on a dot mil environment, with assistance provided by Government, or a waiver package shall be prepared for DoD approval to operate on a dot org site.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet quarterly with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on email) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.4.11 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: The contractor shall travel to each of the three Air Logistics Complexes (Hill, Tinker and Robins AFBs), in addition to Wright Patterson AFB, OH and other locations as directed during the performance of this contract to provide instruction and attend meetings. The contractor shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and authorization by the KO prior to travel arrangements being made. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in the performance of this contract. The cost of shipping training aids shall be borne by the contractor.

1.4.13 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Telework: The Government may permit telework by contractor employees when determined to be in the best interest of the Government in meeting work requirements. The contractor shall have an established telework program subject to review by the Government. All telework agreements shall be authorized and approved by the COR and include the date, time, and description of the tasks to be performed. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure the Government's mission-critical operations stay operational during times of National Emergency or incidents of National Significance. The COR(s) must identify to the Contracting Officer any tasks that are required to ensure continuity of critical supplies and services and at what level those supplies and services must be delivered. Telework shall be at no additional cost to the Government.

2.0 Definitions and Acronyms

2.1 Definitions

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes nonmanufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AC

Advisory Council

AF

Air Force

AFB

Air Force Base

AFI

Air Force Instruction

AFM

Automated Funds Management

AFMC

Air Force Materiel Command

AFMC/A4

Air Force Materiel Command Director of Logistics and Sustainment

AFRC

Air Force Reserve Command

ALC

Air Logistics Complex

AMR

Aircraft and Missiles Requirements

ANG

Air National Guard

AR

Army Regulation

AT/OPSEC

Antiterrorism/Operational Security

AvPOL Aviation Petroleum, Oil and Lubricants

CAFDEx( Centralized Access For Data Exchange

CAM

Centralized Asset Management

CFR

Code of Federal Regulations

CLS

Contractor Logistics Support

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

COTS

Commercial-Off-the-Shelf

CPFH

Cost per Flying Hour

CRIS

Commander’s Resources Integration System

DAF

Direct Air Force

DD250

Department of Defense Form 250 (Receiving Report)

DD254

Department of Defense Contract Security Requirement List

DFARS

Defense Federal Acquisition Regulation Supplement

DoD

Department of Defense

DPEM

Depot Purchased Equipment Maintenance

DSN

Defense Switched Network

EOY

End of Year

FAR

Federal Acquisition Regulation

FH

Flying Hour

FHP

Flying Hour Program

FM

Directorate of Financial Management and Comptroller

FMB

Financial Management Board

FRM

Funded Requirements Management

FY

Fiscal Year

FYDP

Future Year Defense Plan

GFP/M/E/S

Government Furnished Property/Material/Equipment/Services

HAF

Headquarters United States Air Force

HAF/A4

HAF, Deputy Chief of Staff Logistics, Installations and Mission Support

HQ

Headquarters

IA

Information Assurance

IS

Information System(s)

JBook

Justification Book

KO

Contracting Officer

LRDP

Logistics Requirements Determination Process

MAJCOM

Major Command

N/A

Not Applicable

NGB

National Guard Bureau

O&M

Operation and Maintenance

OCI

Organizational Conflict of Interest

ODC

Other Direct Costs

OMEI

Other Major End Item

OOC

Out of Cycle

OSD

Office of the Secretary of Defense

PB

President Budget

PBR

Program Budget Review

PBR

President Budget Request

PDM

Programmed Depot Maintenance

PEC

Program Element Code

PEM

Program Element Monitor

PGM

Product Group Manager

PII

Personally Identifiable Information

PM

Program Manager

POC

Point of Contact

POM

Program Objective Memorandum

PPBE

Planning, Programming, Budgeting and Execution

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QA

Quality Assurance

QAP

Quality Assurance Program

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

RAPIDS

Resource Allocation Programming Decision System

RQMT

Requirement

SE

Sustaining Engineering

SPM

System Program Manager

TE

Technical Exhibit

USAF

United States Air Force

WSA

Weapon System Agreement

WSMS

Weapon System Management Support

WSS

Weapon System Sustainment

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S)

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Materials: Standard office supplies, such as pens, pencils, paper, binders, scissors, tape, highlighters, etc.

3.3 Equipment: Laptop computers with dual monitors to provide direct support and continuity for the budgetary and execution processes. Direct support by contractor is critical to ensure processes meet expectations.

3.4 Services: The Government will provide any associated office workspace and facility custodial and cleaning, as required.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount, turning off desk lights at the end of the day and turning off computer monitors when not in use.

3.6 Records, Files, Documents, and Work Papers: The Government will provide or arrange for access to the various data files and data stores containing the information. The Government will provide the contractor copies of, or access to, required AF and other Government directives, publications, specifications, data and documentation, as required. Documentation explaining organizational, financial, and other constraints and requirements will be provided. All records, files, documents, and work papers provided by the Government or generated are Government property.

4.0 Contractor Furnished Property, Materials and Equipment (CFP/M/E)

4.1 General: Except for those items specifically stated to be Government-Furnished in

Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Training Materials: Contractor will provide all training materials for face-to-face training as well as online training (DCO). This includes but is not limited to manuals, briefings, handouts and online training courses.

4.3 Secret Facility Clearance: The contractor shall possess or be eligible to receive and maintain a SECRET facility clearance from the Defense Security Services. The contractor’s employees performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industry Security Clearance Office.

5.0 Requirements

5.1 CAFDEx( System Support: The contractor shall provide the ANG with CAFDEx( direct system support, for Weapon System Sustainment (WSS) and Cost per Flying Hour (CPFH) Analysis.

5.1.1 WSS – The contractor will support the Air National Guard Weapon System Sustainment (WSS) program by building upon existing active Air Force (AF) processes, tailoring these processes to the specialized mission of the Air National Guard (ANG) as it applies to the ANG force structure.