A03.14__Brand_Name_-_Redacting2.pdf

ERDC Control No. 16-0066

LIMITED SOURCES JUSTIFICATION

(BRAND NAME ITEM)

(FAR Subpart 13.5 – Simplified Procedures for Certain Commercial Items)

1. Agency/Contracting Activity: Engineer Research and Development Center – Construction Engineering Research Laboratory (ERDC – CERL)

2. Description of Action:

Nature: New Requirement Follow-On Requirement Mod to Existing Purchase Order/Contract Number

Pricing: Firm-Fixed Price Time and Materials

Funds: OMA Other Funds: _96 X 4902

3. Description of Supplies/Services:

a. The total estimated dollar value of the proposed action is $ 180,000

b. Leica ScanStation P40 3D Terrestrial Scanner with Leica Cyclone 9.1 Basic, Register and

Mobile software and peripherals to include training and software support for a period of one year.

4. Authority: Action using Simplified Acquisition Procedures under authority granted by FAR 13.501(a)(1)(i): Contracting officers must conduct sole source acquisitions, as defined in FAR 2.101 (including brand name), under Subpart 13.5 only if the need to do so is justified in writing and approved at the levels specified in paragraph (a)(2) of this section. The brand name justification shall be prepared to reflect this subpart in accordance with 41 U.S.C. 1901 and shall make the brand name justification publicly available with the solicitation. In accordance with FAR 13.501(a)(2)(i), for a proposed contract exceeding $150,000, but not exceeding $700,000, the contracting officer’s certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief will serve as approval, unless a higher approval level is established in accordance with agency procedures.

5. Reason for Authority Cited:

The particular brand name, product, or feature is essential to the Government’s requirements, and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs. It has been found that the Leica ScanStation P40 3-D scanner is the only 3-D scanner that will fulfill the Government’s requirements based on the following findings:

The 3-D terrestrial scanner is an emerging and specialized technology. The number of brands and models are very small with each option carving out a specific niche for the market. For example, scanners that have greater range will sacrifice accuracy. Scanners with ultra-high accuracy may have limited environmental conditions in which it will perform optimally. It was determined by the researchers that the Leica ScanStation P40 in combination with the Leica Cyclone software package was the one model that best suited the diverse needs of the researchers that expressed a need for this capability. The combination of key features on this model that were not found on competing models include the ability to scan items at a range of 0.5-270 meters with 2-6mm accuracy in the first 100m, an integrated camera and video that can allow for seamless texture mapping, light ranges that allow for scanning in all interior and exterior conditions, active real time dual axis compensation and the ability to operate the equipment remotely and wirelessly. On-site training once equipment has been obtained is also a requirement, and research indicates that this training is included in the purchase of some models.

6. Actions to Increase Competition: The solicitation will be posted on the Federal Business Opportunities website in order to obtain competition between the manufacturer and various dealers of this equipment.

7. Market Research:

Research was performed in November 2015 by Carey Baxter and Andrew Hamblin. Research included online searches of company websites and data sheets, telephone conversations with representatives of 3 of the 4 companies that produce 3-D scanners, meeting with the head of the 3-D imaging laboratory at University of Illinois, Urbana-Champaign to discuss needs and equipment options. This equipment, training and support was found to be available from only one vendor with a GSA contract, therefore, this purchase will not be limited to GSA schedules.

Although there are others dealers found for the equipment, only the manufacturer (Leica Geosystems – a large business) and one dealer (IMAGINiT – a small business) were found to be capable of providing the required training and software support specified in this procurement.

8. Procurement History:

Previous Purchase Orders(s) or Contract(s): Yes No Purchase order or contract number:

Was action competed? Yes No If action was not competed, state the cited authority, summarize rationale:

9. Additional information to support the justification: None.

10. Technical/Requirements Certification: I certify that the supporting data under my cognizance which is included in the abbreviated Brand Name Justification is accurate and complete to the best of my knowledge and belief.

Submitted By: Michael L. Hargrave Position Title: Chief, CN-C Branch Email Address: Michael.l.hargrave@erdc.usace.army.mil Signature:

Date: 21 January 2016

HARGRAVE.MICHA

EL.L.1232173501

Digitally signed by

HARGRAVE.MICHAEL.L.1232173501

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=HARGRAVE.MICHAEL.L.1232173501 Date: 2016.01.21 14:04:38 -06'00'

11. Fair and Reasonable Price Determination: As Contracting Officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. Basis for the determination: price analysis techniques.

12. Contracting Officer’s Approval: I hereby certify that this Justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this brand name justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

Signature:

Typed Name: Andrea J. Thomas Title: Contracting Officer Date:

THOMAS.ANDREA.

JEAN.1087328860

Digitally signed by

THOMAS.ANDREA.JEAN.1087328860

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=THOMAS.ANDREA.JEAN.1087328860 Date: 2016.01.21 14:47:43 -06'00'